Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 6 June 2017 at 11am.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Luke Coles

 

 

 

Members

Jeff Cleave

 

 

 

 

Susan Daly

 

 

 

 

 

 

 

 

 

ABSENT

 

Member

Shirley Johnson

 

 

 

 

Great Barrier Local Board

06 June 2017

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting in a karakia.

 

 

2          Apologies

 

Resolution number GBI/2017/63

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)         accept the apology from Member S Johnson for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Leave of Absence

 

There were no leaves of absence.

 

5          Acknowledgements

 

There were no acknowledgements.

 

6          Petitions

 

There were no petitions.

 

7          Deputations

 

There were no deputations.

 

8          Public Forum

 

There was no public forum.

 

9          Extraordinary Business

 

There was no extraordinary business.

 

10        Notices of Motion

 

There were no notices of motion.

 

 

11

Adoption of Local Board Agreement 2017/2018

 

Michele Going – Lead Financial Advisor was in attendance to present to the Great Barrier Local Board in respect to the Adoption of Local Board Agreement 2017/2018 report.

A document was tabled in respect this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website.

 

Resolution number GBI/2017/64

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      adopt local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.         a message from the Chair

iii.        local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopt local fees and charges schedules for 2017/2018 (Attachment B).

c)      note:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

e)      thank Michele Going, Lead Financial Advisor for her attendance and presentation on the Adoption of Local Board Agreement 2017/2018.

 

CARRIED

 

Attachments

a     Local content to support the Annual Budget 2017/2018:
•    Local Board Agreement 2017/2018
•    Message from the Chair
•    Local Board Advocacy
•    Local activity budgets
•    Local performance targets  

 

 

12

Approval of 2017/2018 Great Barrier environment work programme

 

Emma Joyce – Relationship Advisor was in attendance to present to the Great Barrier Local Board in respect to the Approval of 2017/2018 Great Barrier environment work programme.

 

 

Resolution number GBI/2017/65

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a)      approve the allocation of $170,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;

Project

Budget

Biodiversity officer

$20,000

Pest coordinator

$15,000

Argentine ant and plague skink surveillance

$24,000

Weed survey

$10,000

Rabbit control

$26,000

Treasure Islands Ambassador

$10,000

Water quality projects, including septic tank education

$45,000

Ecology vision

$20,000

Total

$170,000

b)      agree that if required a portion of the Argentine ant and plague skink surveillance funding can be used to support control of any new Argentine ant populations.

c)      note that $45,000 opex budget has been carried forward from 2016/2017 to fully fund the biodiversity role, and continue marine protection work.

d)      allocate the unspent 2016/2017 Treasure Islands Ambassador budget to the Tip Shop project, subject to confirmation from officers this can be achieved.

e)      agree in principle, to establish an Environment Forum to assist the board, the Aotea community and environment interest groups to advance the island’s ecology programme in a structured and pro-active manner.

f)       thank Emma Joyce, Relationship Advisor for her attendance and presentation on the Approval of 2017/2018 Great Barrier environment work programme.

 

CARRIED

 

 

 

13

Great Barrier Local Board ACE work programme 2017/2018

 

Resolution number GBI/2017/66

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)   approve the 2017/2018 Arts, Community and Events work programme as Attachment A to this report.

 

CARRIED

 

 

14

Great Barrier 2017/2018 Community Facilities Work Programme

 

Resolution number GBI/2017/67

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      approve the Great Barrier Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A.

b)      approve the Great Barrier Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B.

c)      delegate approval to the Great Barrier Local Board Chairperson for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d)      note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

 

CARRIED

 

 

15

Parks, sport and recreation draft annual work programme financial year 2017/2018

 

Resolution number GBI/2017/68

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Great Barrier Local Board:

a)        approve the Great Barrier Parks, Sport and Recreation annual work programme 2017/2018 financial year as detailed in Attachment A to this report.

b)        delegate the approval for any changes on the Parks, Sport and Recreation annual work programme 2017/2018 to the appropriate PSR Portfolio Manager and delegated local board member/s.

 

CARRIED

 

 

16

Great Barrier Local Board Libraries Work Programme 2017/2018

 

Resolution number GBI/2017/69

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      approve the 2017/2018 Libraries work programme.

 

CARRIED

 

 

17        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

12.11 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................