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Great Barrier Local Board
OPEN MINUTES
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Minutes of a meeting of the Great Barrier Local Board held in the Auckland Town Hall, Ground Floor, Council Chambers, 301 - 303 Queen Street on Tuesday, 20 June 2017 at 3.00 pm.
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Chairperson |
Izzy Fordham |
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Deputy Chairperson |
Luke Coles |
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Members |
Jeff Cleave |
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Susan Daly |
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Shirley Johnson |
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Great Barrier Local Board 20 June 2017 |
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1 Welcome
Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting in a karakia.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
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Resolution number GBI/2017/70 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2017 and the extraordinary minutes of its meeting, held on Tuesday, 6 June 2017, as a true and correct record. b) confirm the ordinary minutes of its meeting held on Tuesday, 18 April 2017 as a true and correct record, subject to changes to the following parts of item 12, resolution GBI/2017/30, clause c) as follows: c) agree to fund, part-fund or decline each community grants application received in local grant round two listed in table two. Table two: Great Barrier local grant round two applications
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
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6.1 |
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The Great Barrier Local Board acknowledged the passing of Robin McPherson with a minute’s silence.
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Resolution number GBI/2017/71 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Great Barrier Local Board: a) express its condolences to the whanau on the passing of Robin McPherson on 13 May 2017.
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6.2 |
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Resolution number GBI/2017/72 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Great Barrier Local Board: a) acknowledge and congratulate Judy Gilbert, who has been awarded the Queen's Service Medal in this year's Queen's Birthday honours list for services to conservation.
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7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1 |
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James Heyward was in attendance to present to the Great Barrier Local Board in respect to rubbish collection on Great Barrier Island. Documents were tabled in respect to this item. A copy of the tabled documents has been attached to the official minutes and can be viewed on the Auckland Council website.
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Resolution number GBI/2017/73 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank James Heyward for his Public Forum presentation.
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a Tabled documents from James Heyward |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12 |
Kaitoke Beach dune stabilisation and monitoring project report - March 2017 |
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Patrick Thorpe from Growing Edge Ltd was in attendance to present to the Great Barrier Local Board on the Kaitoke Beach dune stabilisation and monitoring project report.
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Resolution number GBI/2017/74 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) note the Kaitoke Beach dune stabilisation and monitoring project report. b) thank Patrick Thorpe from Growing Edge Ltd for his presentation and attendance regarding the Kaitoke Beach dune stabilisation and monitoring project report. c) support the outcomes and objectives of the project and the need for further stakeholders discussion on next steps.
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13 |
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Resolution number GBI/2017/75 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Great Barrier Local Board: a) note that smart procurement measures and targets will not apply to Great Barrier contracts at this stage, due to limited resources available and the small number of council owned or operated facilities and that the board seek involvement in decisions on details of the contracts for Great Barrier Island. b) note that an Auckland Council Community Facilities staff member will directly recruit and manage locals for carpentry, plumbing, electrical, parks mowing and rural Auckland Transport mowing and that City Parks Services will manage the cleaning of town centres, bus shelters and buildings, and maintenance of gardens, playgrounds, tracks, litter bins, loose litter, urban Auckland Transport mowing and street spraying. c) request confirmation that roles and responsibilities between Community Facilities and Corporate Property in respect of the Auckland Council Claris Service Centre and the Great Barrier Local Board office are agreed. d) note officer advice that additional local board locally driven initiatives (LDI) funding for mechanical weed management will no longer be required as costs of this are included in new contracts. e) confirm its expectation that minimal herbicide use will occur according to best practise and that any non-business as usual proposed use will be advised to and approved by the local board prior to it occurring. f) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. g) note the Great Barrier Local Board request that Pest Free Auckland’s goals and aspirations be included in operations, contracts and planning document for Great Barrier Island.
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Biosecurity update and Culvert Remediation Validation Monitoring report |
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Secretarial note: Item 22 was heard at this point. Items 15 - 21 were heard after item 22.
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15 |
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Resolution number GBI/2017/76 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) receive the following reports: i. 2016 Annual report of the Great Barrier Island Environmental Trust ii. Final report on pilot study of rat monitoring on Hirakimata, May 2017 iii. Article on Windy Hill restoration brings employment for community - Predator Free NZ iv. Motu Kaikoura Trust Supporters' Newsletter Issue 20, April 2017
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16 |
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Resolution number GBI/2017/77 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board: a) note the correspondence for the months of April and May 2017.
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17 |
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Resolution number GBI/2017/78 MOVED by Member J Cleave, seconded by Member S Daly: That the Great Barrier Local Board: a) note the Chairperson’s quarterly report.
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18 |
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Resolution number GBI/2017/79 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: a) That the report of Deputy Chairperson Luke Coles be noted. b) That the report of Board Member Jeff Cleave be noted. c) That the report of Board Member Sue Daly be noted. d) That the report of Board Member Shirley Johnson be noted.
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Member J Cleave left the meeting at 4.08 pm, item 18.
Member J Cleave returned to the meeting at 4.12 pm, item 18.
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19 |
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Resolution number GBI/2017/80 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) note the Great Barrier Local Board Governance Forward Work Calendar – June 2017.
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20 |
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Resolution number GBI/2017/81 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board: a) note the record of proceedings for the workshops held on 10 May, 16 May, 23 May, and 30 May 2017.
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21 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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22 |
Biosecurity update and Culvert Remediation Validation report |
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Resolution number GBI/2017/82 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board: a) note the information in the April – May Biosecurity Update and the Culvert Remediation, Validation Monitoring, Great Barrier Island report. b) note that all reports from contractors delivering the Great Barrier 2016/2017 environment work programme will be included on an upcoming Great Barrier Local Board agenda. c) request confirmation as to which Auckland Council department or CCO is the owner(s) of the culverts and fish passage remediation installations and where the responsibility for the maintenance sits.
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4.21 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
