Governing Body

OPEN MINUTES

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 29 June 2017 at 9.31am.

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Cr Bill Cashmore
Councillors	Cr Dr Cathy Casey
	Cr Ross Clow
	Cr Fa’anana Efeso Collins
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Hon Christine Fletcher, QSO
	Cr Richard Hills
	Cr Penny Hulse
	Cr Denise Lee
	Cr Mike Lee	From 9.37am, Item 10
	Cr Daniel Newman, JP
	Cr Dick Quax
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr John Walker
	Cr Wayne Walker

ABSENT

Cr John Watson

Governing Body 29 June 2017

1 Affirmation

His Worship the Mayor read the affirmation.

2          Apologies

Resolution number GB/2017/62

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

a) accept the apology from Cr J Watson for absence.

CARRIED

3          Declaration of Interest

Cr L Cooper and Cr P Hulse recused themselves from any discussion and voting on Item 10 b) - Adoption of the Annual Budget 2017/2018 (Annual plan) and Item 11 - Rates setting 2017/2018 a) vi).

4          Confirmation of Minutes

Resolution number GB/2017/63

MOVED by Cr D Simpson, seconded by Cr G Sayers:

That the Governing Body:

a) confirm the ordinary minutes of its meeting, held on Thursday, 25 May 2017, including the confidential section and the ordinary minutes of its meeting, held on Thursday, 1 June 2017 as true and correct records.

CARRIED

5 Petitions

There was no petitions section.

6 Public Input

There was no public input section.

7 Local Board Input

There was no local board input section.

8 Extraordinary Business

There was no extraordinary business.

9 Notices of Motion

There were no notices of motion.

10	Adoption of the Annual Budget 2017/2018 (Annual plan)
	Cr M Lee entered the meeting at 9.37 am.
	The motion was taken in parts.
	Resolution number GB/2017/64 MOVED by Mayor P Goff, seconded by Cr R Clow: That the Governing Body: a)      agree the Tūpuna Maunga Authority Operational Plan 2017/2018 (Attachment A to the agenda report) and Summary of the Tūpuna Maunga Authority Operational Plan 2017/2018 (Attachment B to the agenda report) for inclusion in the Annual Budget 2017/2018 (Annual Plan). CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr M Lee requested that his dissenting vote be recorded.
	Cr L Cooper and Cr P Hulse left the table for the vote on clause b) of this item, as they had recused themselves at Item 3 – Declarations of Interest.
	Resolution number GB/2017/65 MOVED by Mayor P Goff, seconded by Cr R Clow: That the Governing Body: b)      adopt the amended Revenue and Financing Policy (Attachment C to the agenda report), which reflects the decisions made by the Governing Body on 1 June 2017. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting vote be recorded: · Cr C Fletcher · Cr M Lee
	Cr L Cooper and Cr P Hulse returned to the table.
	Resolution number GB/2017/66 MOVED by Mayor P Goff, seconded by Cr R Clow: That the Governing Body: c)      adopt the Annual Budget 2017/2018 (Annual Plan), including 21 local board agreements. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded: · Cr C Casey (against the Zoo budget of $12.4 million) · Cr C Fletcher · Cr M Lee · Cr D Quax
	Resolution number GB/2017/67 MOVED by Mayor P Goff, seconded by Cr R Clow: That the Governing Body: d)      delegate the authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Annual Budget 2017/2018 (Annual Plan) document to the Chair of the Finance and Performance Committee, and the Group Chief Financial Officer. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr M Lee requested that his dissenting vote be recorded:

11

Rates setting 2017/2018

Cr L Cooper and Cr P Hulse left the table during debate on clause a) vi) of this item, as they had recused themselves at Item  3 – Declarations of Interest.

The motion was taken in parts, with clause a) vi) taken separately.

Cr L Cooper and Cr P Hulse returned to the table for the vote on a) i) – xxi), with the exception of clause a) vi).

Resolution number GB/2017/68

MOVED by Mayor P Goff, seconded by Cr R Clow:

That the Governing Body:

a)      resolve under the Local Government (Rating) Act 2002 to set rates for the 2017/2018 financial year and to authorise the addition of penalties as follows:

i)       that a Uniform Annual General Charge be set, for all rateable land, at $404 (including GST) per separately used or inhabited part of a rating unit.

ii)      that a general rate be set for all rateable land based on the capital value of the land and at different rates in the dollar for different categories of land as set out in the table below:

Category	Rate in the dollar of capital value (including GST)
Urban business	0.00711134
Urban residential	0.00259753
Rural business	0.00640020
Rural residential	0.00233778
Farm/lifestyle	0.00207803
No road access	0.00064938
Uninhabitable islands	0

iii)     that a transport targeted rate be set for all rateable land, except land in the Uninhabitable Islands category, per separately used or inhabited part of a rating unit (SUIP) and differentially for different categories of land, as follows:

Categories	Amount of rate per SUIP ($) (including GST)
Urban business and rural business	182.85
Urban residential, rural residential, farm/lifestyle and no road access	113.85

iv)     that waste management targeted rates be set differentially for different categories of land at different fixed amounts, as set out in the table below:

Service	Differential group	Amount of rate ($ including GST)	Basis for charging
Base service	Rating units in the former Auckland City	101.63	Per service available
	Rating units in the former Franklin District, Manukau City, North Shore City, Papakura District, Rodney District and Waitakere City	101.63	Per SUIP
Base service excluding recycling	Rating units in the former Auckland City	39.61	Per service available
Standard refuse	Rating units in the former Auckland City	117.02	Per service available
	Rating units in the former Manukau City	117.02	Per SUIP
Large refuse	Rating units in the former Manukau City	55.00	Per service available
Additional recycling	All rating units	62.01	Per service available

Note to table: For these purposes the various waste services are as set out in the Auckland Waste Management and Minimisation Plan and the Funding Impact Statement in the council’s Annual Budget 2017/2018.

v)      that a city centre targeted rate be set differentially for all rateable land in the urban business or urban residential differential category, as defined for the purposes of the general rate, and in the city centre area, of an amount of $0.00190468 (including GST) per dollar of the capital value of the rating unit for urban business rating units and of a fixed amount of $59.41 (including GST) per separately used or inhabited part of a rating unit for urban residential rating units.

Note:     clause vi) was taken separately, after the other clauses.

vii)    that Business Improvement District (BID) targeted rates be set for all rateable land in the urban business or rural business differential category, as defined for the purposes of the general rate, within the defined Business Improvement District area, of a fixed amount per rating unit and a rate in the dollar of capital value of the rating unit, as set out in the table below:

BID area	Fixed amount per rating unit ($) (including GST)	Rate in the dollar of capital value (including GST)
Avondale	0.00	0.00156943
Birkenhead	0.00	0.00125406
Blockhouse Bay	0.00	0.00189800
Browns Bay	0.00	0.00066977
Devonport	250.00	0.00082468
Dominion Road	0.00	0.00083173
Ellerslie	0.00	0.00262458
Glen Eden	0.00	0.00141796
Glen Innes	0.00	0.00163249
Greater East Tamaki	195.00	0.00003858
Heart of the City	0.00	0.00059964
Howick	0.00	0.00121697
Hunters Corner	0.00	0.00097111
Karangahape Road	0.00	0.00074801
Kingsland	0.00	0.00061814
Mairangi Bay	250.00	0.00146280
Māngere Bridge	0.00	0.00192782
Māngere East Village	0.00	0.00039300
Māngere Town	0.00	0.00495938
Manukau Central	0.00	0.00046798
Manurewa	0.00	0.00116649
Milford	0.00	0.00085700
Mt Eden Village	0.00	0.00082353
New Lynn	0.00	0.00066566
Newmarket	0.00	0.00087685
North Harbour	150.00	0.00012638
North West District	250.00	0.00033076
Northcote	0.00	0.00344805
Old Papatoetoe	0.00	0.00172611
Onehunga	0.00	0.00170498
Orewa	0.00	0.00111686
Ōtāhuhu	0.00	0.00099439
Ōtara	0.00	0.00171257
Panmure	0.00	0.00228894
Papakura	0.00	0.00081895
Parnell	0.00	0.00075233
Ponsonby	0.00	0.00077564
Pukekohe	0.00	0.00066414
Remuera	0.00	0.00149967
Rosebank	0.00	0.00046097
South Harbour	0.00	0.00060881
St Heliers	0.00	0.00143002
Takapuna	0.00	0.00052778
Te Atatu	0.00	0.00197667
Torbay	0.00	0.00101269
Uptown	0.00	0.00020426
Waiuku	0.00	0.00128923
Wiri	0.00	0.00031415

viii)   that the Ōtara-Papatoetoe and Māngere-Ōtāhuhu swimming pool targeted rates be set for all rateable land in the urban residential or rural residential differential category, as defined for the purposes of the general rate, located in the respective Māngere–Ōtāhuhu Local Board or Ōtara-Papatoetoe Local Board area, of a fixed amount per separately used or inhabited part of a rating unit (SUIP), as set out in the table below:

Local board area	Fixed amount per SUIP ($) (including GST)
Māngere–Ōtāhuhu	31.14
Ōtara-Papatoetoe	29.15

ix)     that the Riverhaven Drive targeted rate be set on land in Riverhaven Drive, Rodney, in respect of which the council has provided financial assistance for the construction of a road that gives access to the properties, of an amount of $10,317.02 (including GST) per rating unit

x)      that the Glorit flood gate restoration targeted rate be set at an amount of $166.0784 (including GST) per hectare of land in the three properties below protected by the facility (as assessed by the council), as follows:

Valuation number	Legal description (abbreviated)	Area of benefit (Ha)	Amount of rate ($) (including GST)
00910-00102	Sec 27 SO 59120	245	40,689.21
00910-00502	Lot 5 DP 127940	2	332.15
00910-12128597	Lot 1 DP 497349	17.5	2,906.37

xi)     that the Waitakere rural sewerage targeted rate be set for all land in the district of the former Waitakere City Council which has an on-site waste management system and in respect of which the council has available the service of pumping out the system and which is scheduled to take place within the three-year period commencing 1 July 2017, of an amount of $191.29 (including GST) per service for each such on-site waste management system.

xii)    that the Retro-fit Your Home targeted rate be set on land in respect of which the council has provided financial assistance under the Retro-fit your home scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment	Rate in the dollar of value outstanding as at 1 July 2017 (including GST)
1	0.14702887
2	0.16069483
3	0.17835963
4	0.20202336
5	0.23528609
6	0.28534778

xiii)   that the Kumeu Huapai Riverhead Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to the Kumeu Huapai Riverhead pressurised wastewater scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment	Rate in the dollar of value outstanding as at 1 July 2017 (including GST)
1	0.11983333
2	0.12497975
3	0.13097333
5	0.14642887

xiv)   that the Point Wells Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a pressure wastewater collection system in Point Wells, of an amount per separately used or inhabited part of a rating unit based on the extent of the financial assistance as shown in the following table:

Total assistance provided	Amount of rate ($) per SUIP (including GST)
$ 8,000	674.60
$ 8,500	716.76
$ 9,000	758.92
$ 9,500	801.08
$10,000	843.25

xv)    that the Jackson Crescent Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a wastewater collection scheme in the Jackson Crescent, Martins Bay area, of an amount of $608.88 (including GST) per rating unit.

xvi)   that for the purposes of the above rates, the definitions of commercial accommodation provider, the city centre area, the various Business Improvement Districts, the expression "separately used or inhabited part of a rating unit" and the differential categories for the general rate and the accommodation provider targeted rate are as set out in the Funding Impact Statement in the council's Annual Budget 2017/2018.

xvii)  that for the 2017/2018 financial year, the rates be payable in four equal instalments, on the following due dates:

Instalment	Due Date
1	31 August 2017
2	28 November 2017
3	28 February 2018
4	28 May 2018

xviii) that a penalty of ten per cent of any portion of any instalment of rates assessed in the 2017/2018 rating year that is not paid by the due date for payment of that instalment be added to the amount of unpaid rates.  The penalty will be added on the day following the due date, being 1 September 2017, 29 November 2017, 1 March 2018, and 29 May 2018 respectively.

xix)   that a further penalty of ten per cent of any rates assessed in any financial year prior to 1 July 2017 that remain unpaid on 6 July 2017, be added on 7 July 2017.

xx)    that a further penalty of ten per cent of any rates to which a penalty has been added under resolution (xix) if those rates are unpaid on 7 January 2018, be added on 8 January 2018.

xxi)   that in accordance with the council’s Early Payment Discount Policy the discount for the early payment of rates be set at 0.83 per cent of the 2017/2018 rates, if those rates, together with any outstanding prior years’ rates and penalties, are paid in full on or before the due date of the first instalment (31 August 2017).

CARRIED

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded against clause a) ii):

· Cr C Fletcher

· Cr D Quax

· Cr G Sayers

Cr L Cooper and Cr P Hulse left the table while the vote on clause a) vi) of this item was taken, as they had recused themselves at Item  3 – Declarations of Interest.

vi)   that an accommodation provider targeted rate be set for all rateable land that is in the urban business or rural business differential category and is located within Zones A or B, and that is used for Tier one or Tier two commercial accommodation purposes, and be set differentially for different categories of land per dollar of the capital value of the rating unit used for commercial accommodation purposes as set out in the table below:

Category	Rate in the dollar of capital value (including GST)
Tier one – Zone A	0.00811379
Tier one – Zone B	0.00405690
Tier two – Zone A	0.00486827
Tier two – Zone B	0.00243414

A division was called for, voting on which was as follows:

For Cr C Casey Deputy Mayor B Cashmore Cr R Clow Cr E Collins Cr C Darby Cr A Filipaina Mayor P Goff Cr R Hills Cr D Lee Cr D Simpson

Against Cr C Fletcher Cr M Lee Cr D Newman Cr D Quax Cr G Sayers Cr S Stewart Cr J Walker Cr W Walker

Abstained

The motion was declared carried by 10 votes to 8.

CARRIED

Cr L Cooper and Cr P Hulse returned to the table.

Note:   For clarity, the full Rates setting 2017/2018 resolution is set out below:

That the Governing Body:

a)      resolve under the Local Government (Rating) Act 2002 to set rates for the 2017/2018 financial year and to authorise the addition of penalties as follows:

i)        that a Uniform Annual General Charge be set, for all rateable land, at $404 (including GST) per separately used or inhabited part of a rating unit.

ii)       that a general rate be set for all rateable land based on the capital value of the land and at different rates in the dollar for different categories of land as set out in the table below:

Category	Rate in the dollar of capital value (including GST)
Urban business	0.00711134
Urban residential	0.00259753
Rural business	0.00640020
Rural residential	0.00233778
Farm/lifestyle	0.00207803
No road access	0.00064938
Uninhabitable islands	0

iii)      that a transport targeted rate be set for all rateable land, except land in the Uninhabitable Islands category, per separately used or inhabited part of a rating unit (SUIP) and differentially for different categories of land, as follows:

Categories	Amount of rate per SUIP ($) (including GST)
Urban business and rural business	182.85
Urban residential, rural residential, farm/lifestyle and no road access	113.85

iv)      that waste management targeted rates be set differentially for different categories of land at different fixed amounts, as set out in the table below:

Service	Differential group	Amount of rate ($ including GST)	Basis for charging
Base service	Rating units in the former Auckland City	101.63	Per service available
	Rating units in the former Franklin District, Manukau City, North Shore City, Papakura District, Rodney District and Waitakere City	101.63	Per SUIP
Base service excluding recycling	Rating units in the former Auckland City	39.61	Per service available
Standard refuse	Rating units in the former Auckland City	117.02	Per service available
	Rating units in the former Manukau City	117.02	Per SUIP
Large refuse	Rating units in the former Manukau City	55.00	Per service available
Additional recycling	All rating units	62.01	Per service available

Note to table: For these purposes the various waste services are as set out in the Auckland Waste Management and Minimisation Plan and the Funding Impact Statement in the council’s Annual Budget 2017/2018.

v)      that a city centre targeted rate be set differentially for all rateable land in the urban business or urban residential differential category, as defined for the purposes of the general rate, and in the city centre area, of an amount of $0.00190468 (including GST) per dollar of the capital value of the rating unit for urban business rating units and of a fixed amount of $59.41 (including GST) per separately used or inhabited part of a rating unit for urban residential rating units.

vi)      that an accommodation provider targeted rate be set for all rateable land that is in the urban business or rural business differential category and is located within Zones A or B, and that is used for Tier one or Tier two commercial accommodation purposes, and be set differentially for different categories of land per dollar of the capital value of the rating unit used for commercial accommodation purposes as set out in the table below:

Category	Rate in the dollar of capital value (including GST)
Tier one – Zone A	0.00811379
Tier one – Zone B	0.00405690
Tier two – Zone A	0.00486827
Tier two – Zone B	0.00243414

vii)     that Business Improvement District (BID) targeted rates be set for all rateable land in the urban business or rural business differential category, as defined for the purposes of the general rate, within the defined Business Improvement District area, of a fixed amount per rating unit and a rate in the dollar of capital value of the rating unit, as set out in the table below:

BID area	Fixed amount per rating unit ($) (including GST)	Rate in the dollar of capital value (including GST)
Avondale	0.00	0.00156943
Birkenhead	0.00	0.00125406
Blockhouse Bay	0.00	0.00189800
Browns Bay	0.00	0.00066977
Devonport	250.00	0.00082468
Dominion Road	0.00	0.00083173
Ellerslie	0.00	0.00262458
Glen Eden	0.00	0.00141796
Glen Innes	0.00	0.00163249
Greater East Tamaki	195.00	0.00003858
Heart of the City	0.00	0.00059964
Howick	0.00	0.00121697
Hunters Corner	0.00	0.00097111
Karangahape Road	0.00	0.00074801
Kingsland	0.00	0.00061814
Mairangi Bay	250.00	0.00146280
Māngere Bridge	0.00	0.00192782
Māngere East Village	0.00	0.00039300
Māngere Town	0.00	0.00495938
Manukau Central	0.00	0.00046798
Manurewa	0.00	0.00116649
Milford	0.00	0.00085700
Mt Eden Village	0.00	0.00082353
New Lynn	0.00	0.00066566
Newmarket	0.00	0.00087685
North Harbour	150.00	0.00012638
North West District	250.00	0.00033076
Northcote	0.00	0.00344805
Old Papatoetoe	0.00	0.00172611
Onehunga	0.00	0.00170498
Orewa	0.00	0.00111686
Ōtāhuhu	0.00	0.00099439
Ōtara	0.00	0.00171257
Panmure	0.00	0.00228894
Papakura	0.00	0.00081895
Parnell	0.00	0.00075233
Ponsonby	0.00	0.00077564
Pukekohe	0.00	0.00066414
Remuera	0.00	0.00149967
Rosebank	0.00	0.00046097
South Harbour	0.00	0.00060881
St Heliers	0.00	0.00143002
Takapuna	0.00	0.00052778
Te Atatu	0.00	0.00197667
Torbay	0.00	0.00101269
Uptown	0.00	0.00020426
Waiuku	0.00	0.00128923
Wiri	0.00	0.00031415

viii)    that the Ōtara-Papatoetoe and Māngere-Ōtāhuhu swimming pool targeted rates be set for all rateable land in the urban residential or rural residential differential category, as defined for the purposes of the general rate, located in the respective Māngere–Ōtāhuhu Local Board or Ōtara-Papatoetoe Local Board area, of a fixed amount per separately used or inhabited part of a rating unit (SUIP), as set out in the table below:

Local board area	Fixed amount per SUIP ($) (including GST)
Māngere–Ōtāhuhu	31.14
Ōtara-Papatoetoe	29.15

ix)      that the Riverhaven Drive targeted rate be set on land in Riverhaven Drive, Rodney, in respect of which the council has provided financial assistance for the construction of a road that gives access to the properties, of an amount of $10,317.02 (including GST) per rating unit

x)      that the Glorit flood gate restoration targeted rate be set at an amount of $166.0784 (including GST) per hectare of land in the three properties below protected by the facility (as assessed by the council), as follows:

Valuation number	Legal description (abbreviated)	Area of benefit (Ha)	Amount of rate ($) (including GST)
00910-00102	Sec 27 SO 59120	245	40,689.21
00910-00502	Lot 5 DP 127940	2	332.15
00910-12128597	Lot 1 DP 497349	17.5	2,906.37

xi)      that the Waitakere rural sewerage targeted rate be set for all land in the district of the former Waitakere City Council which has an on-site waste management system and in respect of which the council has available the service of pumping out the system and which is scheduled to take place within the three-year period commencing 1 July 2017, of an amount of $191.29 (including GST) per service for each such on-site waste management system.

xii)     that the Retro-fit Your Home targeted rate be set on land in respect of which the council has provided financial assistance under the Retro-fit your home scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment	Rate in the dollar of value outstanding as at 1 July 2017 (including GST)
1	0.14702887
2	0.16069483
3	0.17835963
4	0.20202336
5	0.23528609
6	0.28534778

xiii)    that the Kumeu Huapai Riverhead Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to the Kumeu Huapai Riverhead pressurised wastewater scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment	Rate in the dollar of value outstanding as at 1 July 2017 (including GST)
1	0.11983333
2	0.12497975
3	0.13097333
5	0.14642887

xiv)    that the Point Wells Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a pressure wastewater collection system in Point Wells, of an amount per separately used or inhabited part of a rating unit based on the extent of the financial assistance as shown in the following table:

Total assistance provided	Amount of rate ($) per SUIP (including GST)
$ 8,000	674.60
$ 8,500	716.76
$ 9,000	758.92
$ 9,500	801.08
$10,000	843.25

xv)    that the Jackson Crescent Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a wastewater collection scheme in the Jackson Crescent, Martins Bay area, of an amount of $608.88 (including GST) per rating unit.

xvi)    that for the purposes of the above rates, the definitions of commercial accommodation provider, the city centre area, the various Business Improvement Districts, the expression "separately used or inhabited part of a rating unit" and the differential categories for the general rate and the accommodation provider targeted rate are as set out in the Funding Impact Statement in the council's Annual Budget 2017/2018.

xvii)   that for the 2017/2018 financial year, the rates be payable in four equal instalments, on the following due dates:

Instalment	Due Date
1	31 August 2017
2	28 November 2017
3	28 February 2018
4	28 May 2018

xviii)  that a penalty of ten per cent of any portion of any instalment of rates assessed in the 2017/2018 rating year that is not paid by the due date for payment of that instalment be added to the amount of unpaid rates.  The penalty will be added on the day following the due date, being 1 September 2017, 29 November 2017, 1 March 2018, and 29 May 2018 respectively.

xix)    that a further penalty of ten per cent of any rates assessed in any financial year prior to 1 July 2017 that remain unpaid on 6 July 2017, be added on 7 July 2017.

xx)    that a further penalty of ten per cent of any rates to which a penalty has been added under resolution (xix) if those rates are unpaid on 7 January 2018, be added on 8 January 2018.

xxi)    that in accordance with the council’s Early Payment Discount Policy the discount for the early payment of rates be set at 0.83 per cent of the 2017/2018 rates, if those rates, together with any outstanding prior years’ rates and penalties, are paid in full on or before the due date of the first instalment (31 August 2017).

12	Approval of City Rail Link Agreements
	Resolution number GB/2017/70 MOVED by Cr C Fletcher, seconded by Mayor P Goff: That the Governing Body: a)      note that there is a confidential report on this meeting agenda providing information and recommendations regarding agreements to implement the intent of the City Rail Link Heads of Agreement. CARRIED

13        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

14        Procedural motion to exclude the public

Resolution number GB/2017/71

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Confidential - Approval of City Rail Link Agreements

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information relating to the appointment of directors who have not been formally notified of their appointment, and the agreements have yet to be approved by Cabinet as the counterparty.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.12am          The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.09am          The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Confidential - Approval of City Rail Link Agreements
	Resolution number GB/2017/72 MOVED by Mayor P Goff, seconded by Cr R Clow: That the Governing Body: m)     agree that the report, attachments and decisions remain confidential until negotiations with the Crown on the Sponsors Agreement and Project Delivery Agreement have been concluded.

11.09am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................