I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 21 June 2017

4.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Janet Fitzgerald, JP

 

Members

Chris Bettany

 

 

David Cooper

 

 

Gary Holmes

 

 

Caitlin Watson

 

 

Vicki Watson

 

 

Mike Williamson

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

15 June 2017

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Hibiscus and Bays Local Board

21 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Hibiscus Air Pistol Club                                                                                      5

8.2     Hibiscus Coast - Plastic Bag Free                                                                      6

8.3     Weiti Views Reserve Pond                                                                                  6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Notice of Motion -  Local Board Member David Cooper - Open Workshops         9

13        Project 17:Auckland Council Maintenance Contracts                                            13

14        Hibiscus and Bays Local Grants: Round Two 2016/2017                                       73

15        Advertising seeking expressions of interest to occupy the building formerly leased to New Zealand Red Cross Incorporated at Silverdale Reserve                                83

16        Long Bay Ridgeline Park Toilet Block Artworks                                                     87

17        Auckland Transport Update to the Hibiscus and Bays Local Board for June 2017    103

18        Road Name Approval Report for a new road name in the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti                                                           135

19        Ward Councillors Update                                                                                         141

20        Governance Forward Work Calendar                                                                     143

21        Record of Workshop Meetings                                                                                147  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 1 June 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Hibiscus Air Pistol Club

Mr Paul Newson, Secretary of the Hibiscus Air Pistol Club has requested a deputation to make a presentation on behalf of the club.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Thank Mr Newson for his presentation.

 

 

 

8.2       Hibiscus Coast - Plastic Bag Free

Nat Sharp and Raedon Kane, students from Kingsway School, have requested a deputation to present to the local board on making Hibiscus Coast plastic bag free.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Thank Nat Sharp and Raedon Kane for their presentation.

 

 

 

8.3       Weiti Views Reserve Pond

Mr Stan Bolton has requested a deputation to discuss the Weiti Views Reserve Pond and the continuing maintenance of the pond and surrounding are.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mr Bolton for his deputation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member David Cooper for consideration under item 12.

 


Hibiscus and Bays Local Board

21 June 2017

 

 

Notice of Motion -  Local Board Member David Cooper - Open Workshops

 

File No.: CP2017/11226

 

  

 

In accordance with Standing Order 3.11.1local board member David Cooper has given a notice of motion requesting that future Hibiscus and Bays Local Board workshops be open to the public except for any items verified as “Confidential”, to be included on the agenda for the Hibiscus and Bays Local Board meeting being held on Wednesday, 21 June 2017:

Executive summary

 

1.       This report is proposed in the best interests of Auckland Council’s commitment to; engagement; to remove perceived public access barriers; and to minimise perception of lack of transparency.

2.       Representatives from Council’s Legal Department attended a local board workshop meeting on 25 May 2017 to discuss a member’s concerns on the board’s current (2016/17) process of decision making delegations via relevant items being work shopped in ‘public excluded’ workshops.

3.       While their report could not provide a definitive legal answer on the appropriateness of the current process, there was concern that the practice adopted by the local board may create a perception of a lack of transparency, even if this was not the ultimate intention.

4.       On the subject of workshops it was clarified that boards may hold open workshops (allowing public access) or closed workshops (public excluded), but in either case workshops should not be used for determining or making decisions.

5.       It is proposed that advertising and holding “open door” workshops as a general rule would remove many perceptions of lack of transparency and provide an opportunity for any interested party to hear relevant information.

 

Recommendations

That the Hibiscus and Bays Local Board:

a)      approve the advertising of its scheduled workshops and allow any interested members of the public to attend any Hibiscus and Bays Local Board workshop meeting items that are not verified as “Confidential.”

b)      rescind any previous local board resolution restricting public access to Hibiscus and Bays Local Board workshops.

 

 

 

Comments:

6.       Unless there is a real need to hold public excluded workshops, all workshops should be open and transparent. General information (unless verified as confidential) which could influence or lead to decisions made by the Hibiscus and Bays Local Board should be open to public view. In the past it has been explained that officers may be reluctant to offer candid information and comment at workshops unless they are “public excluded”. Regardless of these preferences the Hibiscus and Bays local board should be seen as open, and not deny access to workshops unnecessarily.


 

 

7.     Although workshop meetings are not intended to be decision making forums, it is suggested that in reality discussions and information imparted in workshops do influence or determine decisions and resolutions put in board’s meetings. Holding “open door” workshops would remove perception of lack of transparency in how decisions are arrived at as well as providing an opportunity for any interested party to hear relevant information.

 

 

Signed:

 

 

 

 

David Cooper

 

 

Attachments

No.

Title

Page

a

Notice of Motion - Local Board Member David Cooper

11

      

Signatories

Authors

David Cooper -  Local Board Member Hibiscus and Bays

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

21 June 2017

 

 


 


Hibiscus and Bays Local Board

21 June 2017

 

 

Project 17:Auckland Council Maintenance Contracts

 

File No.: CP2017/11523

 

  

Purpose

1.       To seek agreement from the Hibiscus and Bays Local Board on:

·         community and workforce priorities for this local board area (smart procurement); and

·         site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications. 

Executive summary

2.       Auckland Council’s maintenance contracts for parks, buildings and open space expire on 30 June 2017.  This has presented a unique opportunity to reconsider and reshape how council approaches the maintenance of Auckland Council’s assets and open spaces in the future.

3.       At the end of March 2017, a new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence 1 July 2017.

4.       One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan, which includes smart procurement measures and targets.

5.       This report seeks formal feedback from the local board on community and workforce measures (smart procurement) that are a priority to this local board, noting that targets may be developed over the next six to twelve months as a baseline is established.

6.       This report seeks formal feedback from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and are over and above standard service specifications.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      agree the following local priorities for year one (2017/2018) of new maintenance contracts:

·      community and workforce priorities for this local board area (smart procurement) (Attachment A)

·      site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications

b)      note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

c)      note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. 

 

 

Comments

7.       Auckland Council’s maintenance contracts for parks, buildings and open space expire on
30 June 2017.  This presented a unique opportunity to reconsider and reshape how we approach maintenance of Auckland Council’s assets and open spaces in the future.

8.       Over the last twelve months, Community Facilities has engaged with local boards and the governing body to provide direction and shape up the procurement of a new contract structure.  This included receiving formal feedback from all local boards in March 2017, prior to a decision being made.

9.       At the end of March 2017, the new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence on 1 July 2017.

10.     The new maintenance contracts incorporate three main service types for the Auckland region:

·     Full Facilities – maintenance of parks, open spaces, sports fields, buildings, public toilets, cleaning (including toilets in town centres), locking and unlocking services of park gates and public toilets, rubbish bin emptying, weed control, mowing and maintenance of streetscape gardens

·     Arboriculture - street tree pruning, park tree pruning, street tree and powerline clearance, species specific pruning, tree inspections and removals and planting/aftercare maintenance

·     Ecological - pest animal and pest plant monitoring and control, ecological restoration, revegetation and enrichment planting and reactive pest control/monitoring

11.     A key change to maintenance contracts is that the majority of service levels will now be outcome based (e.g. ‘rubbish bins shall not exceed the bin’s capacity and items shall not overflow’), as opposed to services that were previously prescriptive or frequency based (e.g. ‘rubbish bins are emptied once a day’).

12.     Refer to Attachment B for the final version of the Full Facilities Service Specifications which outline agreed outcome statements that will apply across the Auckland region from
1 July 2017.

13.     Arboriculture and ecological services are specialist contracts, largely based on compliance with legislation and policies.  Specifications are detailed, technical and more prescriptive in nature.

 

Smart Procurement

14.     Key performance indicators measure how well the supplier is doing to meet their contractual agreement with Auckland Council.

15.     One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan.  This outlines community and workforce measures and targets to be agreed with each supplier.

Community and Workforce

16.     These key performance indicators include setting smart procurement targets that reflect the local character of each area, of which local boards play a key role in identifying.

17.     Attachment A outlines a minimum set of community and workforce measures (smart procurement), noting that specific targets will be determined over the next six to twelve months as a baseline is established.

18.     This report seeks agreement from the local board on identifying key community and workforce measures (smart procurement) to focus on for year one (2017/2018).

Environmental

19.     Each supplier is also required to develop an environmental management system that monitors, measures and sets goals.  At a minimum the following will be measured – local boards will have the opportunity to identify (at a later date) what measures they seek regular reporting on:

·     energy conservation

·     water conservation

·     waste management and recycling

·     chemical use

·     Scope 1 and Scope 2 greenhouse gas (GHG) emissions

20.     Environmental key performance indicators will track progress of these goals, noting that this specifically includes targets for suppliers to annually reduce their carbon footprint and annually reduce use of agri-chemicals (as outlined in Auckland Council’s Weed Management Policy).

 

Local Service Level Variations

21.     Feedback received from local boards indicates the following most common and typical maintenance issues experienced in their area, which is largely due to the prescriptive nature of the previous contract model:

·     Toilets not being clean

·     Rubbish bins overflowing

·     Grass in parks getting too long

22.     New maintenance contracts intend to address these common issues through an outcome based model, as outlined in the background section above.

23.     In some cases, there may be some site specific issues, or a common maintenance problem, that is unique to the local board area and requires particular attention.  For example a 100% spray free reserve, overflowing bins near popular beaches, litter caused from freedom campers in a particular location.

24.     This report seeks agreement from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and are over and above standard service specifications.

 

Asset Data

25.     Over the last six months, Auckland Council’s asset data team conducted a full system review of asset information to support the development of new maintenance contracts. 

26.     Attachment C outlines an updated asset list for this local board area as at 2 June 2017.

27.     Note that asset data is continually updated to reflect council decisions and asset assessments, and that new maintenance contracts have flexibility to accommodate changes.

 

Volunteers and Community Groups

28.     Auckland Council values the huge number of volunteer and community groups across the region, who undertake a significant amount of work over many years to shape and maintain the beauty of Auckland. 

29.     Council will continue to encourage and support volunteers, community empowerment initiatives and local community groups where they align to council’s objectives and enhance our community.

30.     Under the new maintenance contract model, council does not expect volunteers to have to undertake work to address poor performance in contract delivery, such as cleaning up litter where the supplier has a responsibility to do so. 

31.     It is acknowledged that many volunteer and community groups achieve a sense of pride, value and enjoyment in supporting maintenance work, such as restoration, garden maintenance and pest control.  Council will continue to work with these groups and with suppliers to support them as best as possible in these activities.

32.     Over the next few months council staff will be in contact with key volunteer and community groups where maintenance related work is undertaken, to ensure alignment of objectives and determine how council and suppliers can best support this work.

Consideration

Local board views and implications

33.     The Community Facilities team has engaged with local boards through various channels including:

o   Local Board Chairs Procurement Working Group;

o   Local Board Chairs Forum presentations;

o   memorandums;

o   cluster workshops;

o   individual local board workshops; and

o   business meeting reports.

34.     Community Facilities is now seeking agreement from local boards on smart procurement priorities and local service level variations (if any) for 2017/2018, prior to new contracts commencing on 1 July.

35.     This information will be provided to suppliers and Community Facilities before new contracts commence.

 

Māori impact statement

36.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

37.     Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

o   Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua;

o   Significantly lift Māori social and economic well-being; and

o   Building Māori capability and capacity.

38.     Through these contracts, opportunities to support local community outcomes and economic development include (but are not limited to):

o   Providing employment opportunities, in particular for local people and for youth;

o   Increasing capability and capacity (apprenticeships, cadetships or equivalent) in particular for youth;

o    Building on community and volunteer networks;

o   Focusing on smart procurement initiatives that support Maori outcomes.

 

Implementation

39.     Mobilisation is currently underway with suppliers to prepare for 1 July 2017 (day one). This includes finalising processes, implementing systems, recruiting staff, purchasing equipment, creating health and safety plans and developing work schedules. 

40.     Local boards are meeting new suppliers in June 2017 and will have the opportunity to present and discuss local priorities with the supplier.

41.     Reporting requirements for local boards on local service levels and contractor performance is currently underway.

42.     New maintenance contracts take effect on 1July 2017, noting that there may be up to twelve months to bed in changes, particularly with regards to systems and reporting.

 

 

Attachments

No.

Title

Page

a

Community and workforce measures (smart procurement)

19

b

Full facilities service specifications

21

c

Asset list

63

     

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons - General Manager Local Board Services

 


Hibiscus and Bays Local Board

21 June 2017

 

 


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21 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

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Hibiscus and Bays Local Board

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Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 



Hibiscus and Bays Local Board

21 June 2017

 

 

Hibiscus and Bays Local Grants: Round Two 2016/2017

 

File No.: CP2017/09110

 

  

Purpose

1.       To present applications received for round two of the Hibiscus and Bays Local Grants 2016/2017.The local board is required to fund, part-fund or decline these applications.

Executive summary

2.       The Hibiscus and Bays Local Board has approved a total community grants budget of $365,000 for the 2016/2017 financial year. A total of $53,400 was allocated to the Event Partnership Fund, leaving a total of $311,600 to be allocated to quick and local grants.

3.       A total of $190,502.76 has been allocated in one local grant round and three quick response rounds leaving a total of $121,097.24 to be allocated.

4.       It is recommended that a further $3,706.40 is reallocated from the Movies in Parks budget line to the Community Grants budget line, to enable a total of $124.803.64 to be allocated to the remaining local grant round.

4.       Thirty-nine applications and seventeen multi-board applications were received for Local Grants Round Two 2016/2017 with a total requested of $367,748.00. This includes one late application from Orewa Surf Lifesaving Club.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Approve the reallocation of the remaining Movies in Parks budget of $3,706.40, to the Community Grants budget line.

b)      Consider the Local Grant round two 2016/17 applications listed in Table One and agree to fund, part-fund or decline each application in this round.

App ID#

Name of  Applicant

What the applicant requesting funding for

Total Amount Requested

Eligibility

LG1706-201

Whangaparaoa Library

Towards costs of;

flights, rental car, replacing 13 of the photo prints and advertising , replacing 28 text panels for a photography exhibition

 $994.00

Ineligible – the library is a council asset.

LG1706-206

Hibiscus Coast Concert Band Incorporated.

Towards the costs of purchasing of musical instruments

 $9,860.00

Eligible

LG1706-218

Hibiscus Coast Music Society Incorporated

Towards costs of the professional performers for the mid-year June concert.

 $2,000.00

Eligible

LG1706-225

Centre Stage Theatre Company

Towards costs of advertising, technical expenses and ticketing expenses for “Blood Brothers”.

 $10,275.00

Eligible

LG1706-241

Mairangi Arts Centre

Towards tuition fees to be able to provide two tutors to deliver the art classes, the fees for the art talk, transport between Aria Bay and Mairangi Arts Centre and from Aria Bay to the Auckland Art Gallery.

 $4,960.00

Eligible

LG1706-242

Hibiscus Coast Branch Royal Forest and Bird Protection Society

Towards the costs of four months hire of the gallery, advertising, tutor fees, workshops and materials, exhibition display and TV hire, flock materials of ply, wooden stakes, paint, brushes and screws for “Waders and Wonders of Orewa Estuary.

 $2,803.00

Eligible

LG1706-246

Hibiscus Coast Community Arts Council Inc.

Towards costs of venue hire, publicity, catalogues, youth award, judges koha for the “Art Awards 2017”.

 $10,000.00

Eligible

LG1706-207

Mairangi Bay Business Association

Towards costs of mainly advertising for the mid-winter swim event.

 $3,800.00

Eligible

LG1706-211

Hibiscus Coast Youth Council Inc.

Towards costs of wages, room costs, costs for resources tagged for a consistent delivery of the program every week.

 $15,000.00

Eligible

LG1706-212

Rodney Neighborhood Support Incorporated

Towards costs of administrative items for the Rodney coordinator to carry out programmes including identifying new groups across Hibiscus and Bays areas.

 $1,097.00

Eligible

LG1706-214

Mairangi Bay Business Association

Towards the cost of decorative lights throughout the village centre.

 $6,570.00

Eligible

LG1706-215

Mairangi Bay Business Association

Towards costs of advertising and stationary costs for the “Buy Local” campaign.

 $5,000.00

Eligible

LG1706-216

Mairangi Bay Business Association

Towards the cost of purchasing CCTV cameras.

 $18,400.00

Eligible

LG1706-217

Mairangi Bay Business Association

Towards the cost of lights along the main street.

 $25,777.00

Eligible

LG1706-220

Age Concern Rodney Incorporated Charitable Trust

Towards the cost of postage paid envelopes for sending information out to members.

 $2,834.00

Eligible

LG1706-222

Torbay Business  Association

Towards the costs of advertising expenses for the “Buy Local “ campaign

 $1,800.00

Eligible

LG1706-227

Hibiscus Coast Community Patrol Charitable Trust

Towards costs of first aid training for volunteers

 $1,425.00

Eligible

LG1706-228

Hibiscus Men's Shed Trust

Towards costs of a professional feasibility study for construction of a men’s shed.

 $9,200.00

Eligible

LG1706-230

Royal New Zealand Plunket Society Inc.

Towards the cost of conference registration for three staff and two nights’ accommodation 

 $1,143.00

Eligible

LG1706-233

Torbay Business Association

Towards costs of advertising for monthly craft market and a monthly art on the street day.

 $1,000.00

Eligible

LG1706-235

Bays Youth Community Trust

Towards costs of advertising for services available.

 $4,200.00

Eligible

LG1706-238

Children's Autism Foundation

Towards venue hire, contracting professional autism family consultant services to facilitate programmes and printed materials

 $8,890.00

Eligible

LG1706-243

Victim Support (New Zealand Council of Victim Support Groups Incorporated)

Towards costs of supporting the volunteer programme and retaining of two local staff.

 $3,500.00

Eligible

LG1716-207

Whangaparaoa Toy Library

Towards the costs of purchasing of a computer for the toy library cataloguing

 $2,500.00

Eligible

LG1706-224

Whangaparaoa College

Towards costs of maintenance and enhancement of the area, removing invasive weeds and preparing the site for replacement planting for the Rata Stream Ecological Restoration Project.

 $8,614.00

Eligible

LG1706-245

Friends of Long Bay

Towards the costs of the weed control contractors.

 $10,000.00

Eligible

LG1706-248

Friends of Gerontius Glade

Towards the cost of a specialist weed control contractor for an area of thick jasmine and Japanese honeysuckle.

 $4,600.00

Eligible

LG1706-202

Harbour Sport Trust

Towards costs of portaloos, metal fencing, a “running events” kit, barriers, gantry, vests, sound system, stage and change rooms.

 $5,000.00

Eligible

LG1706-213

Browns Bay Business Association

Towards costs of traffic management and road closures and entertainment for the Christmas Parade

 $8,000.00

Eligible

LG1706-236

Hibiscus Hospice Charitable Trust

Towards artists and entertainment costs, sound and production costs, as well as venue hire and liquor license for “Legends  - Best of British Show and Dinner”

 $7,000.00

Eligible

LG1706-219

Mairangi Bay Business Association

Towards costs of purchasing exercise equipment on the beach for the fitness program.

 $2,750.00

Eligible

LG1706-221

Mairangi Bay Business Association

Towards costs of fitness equipment including an airwalker, dip and crunch.

 $8,750.00

Eligible

LG1706-223

Hibiscus Petanque Incorporated

Towards excavation and building works for the petanque court

 $10,000.00

Eligible

LG1706-231

North Harbour Basketball Association

Towards coaching costs and travel expenses.

 $3,000.00

Eligible

LG1706-234

Harbour Hockey

Towards costs of the “In school” programme delivery, and “Summer Small Sticks” competition.

 $6,155.00

Eligible

LG1706-244

Browns Bay Racquets Club

Towards costs of professional tennis coaching and facility.

 $1,217.00

Eligible

LG1706-247

Red Beach Surf Life Saving Club (Incorporated.).

Towards costs of purchasing five surf ski's.

 $6,000.00

Eligible

LG1706-249

Rebecca Hini

Towards tracksuits for “under seven open” and “under seven restricted” rugby league teams plus the purchase of three tackle tyres.

 $2,430.00

Eligible

 

 

Total requested

$235,327.00

 

 

c)      Consider the multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

 

LG1701-231

Dance Therapy New Zealand

Towards costs of assistant’s fees, programme delivery, administration and co-ordination costs for the North Stars programme.

 $3,574.00

Eligible

LG1702-203

Age Concern North Shore Inc.

Towards costs for overheads including rent, power, phone, webpage, computer and information technology costs, postage, stationery, printing, property expenses, facilitator’s and volunteer costs for the Chinese and Korean group expenses and costs for van maintenance.

 $17,957.00

Eligible

LG1702-209

Aotearoa Football Media Limited

Towards the cost of equipment necessary for recording and editing: camcorder, battery and dual charger, tripod, memory card, dual slot card reader, shotgun microphone, shoulder bag black, laptop, mouse, printer and software

 $4,721.00

Eligible

LG1702-213

Yes Disability Resource Centre

Towards costs of driving lessons in a mobility vehicle for five young people with disabilities.

 $2,880.00

Eligible

LG1702-214

North Shore Women's Centre

Towards costs of wages for the community resource worker and community based social worker.

 $2,695.00

Eligible

LG1702-237

Raeburn House (North Shore Community Health Network Incorporated)

Towards costs of information updating, data entry, printing, infrastructure and management, information services, graphic design, promotion and distribution.

 $2,000.00

Eligible

LG1702-220

NZ Blue Light Ventures

Towards the cost of the course for five young people aged 14-17 years old to attend the life skills camps

 $2,500.00

Eligible

LG1708-201

North Shore “CMA”

Towards operational costs (excluding salaries) for two centers on the Hibiscus Coast

 $6,300.00

Eligible

LG1708-208

Neighborhood Support North Shore Incorporated

Towards the costs of the salary for one part-time employee.

 $5,000.00

Eligible

LG1708-223

The North Shore Events Centre Trust

Towards costs of upgrading three bathroom and changing areas.

 $ 7,500.00

Eligible

LG1708-236

Harbour Sport Trust

Towards costs for  participation subsidy, contractors, deliverers, facility hire, trailer hire, transport costs, bike maintenance and spare parts, bike hire, helmets, programme equipment, programme resource printing.

 $10,821.00

Eligible

LG1708-237

Badminton North Harbour

Towards costs of replacing old equipment and providing new features and fees for technical expertise in the installation of hardware.

 $15,000.00

Eligible

LG1708-229

Gymnastics Community Trust

Towards the cost of recreational gymnastics coaches' wages

 $23,000.00

Eligible

LG1708-226

Raeburn House (North Shore Community Health Network Incorporated)

Towards operational costs including: administration, coordination and reception services, electricity, security, cleaning, telecommunications and information technology support.

 $5,000.00

Eligible

LG1713-227

Discovery Foundation

Towards costs of scholarships to support families to be able to participate in the “Discovery Foundation programmes”.

 $2,000.00

Eligible

LG1716-212

Auckland Youth Performing Arts Centre

Towards costs of hall hire and music lessons fees.

 $1,473.00

Eligible

 

 

 Total requested

 $112,421.00

 

 

d)      Receive one late application and agree to fund, part-fund or decline this application.

LG1716-232

Orewa Surf Lifesaving Club Inc.

Towards costs for a feasibility study to demonstrate the financial viability of the redevelopment of the surf lifesaving building.

 $20,000.00

Eligible

 

 

Total Requested :

 $20,000.00

 

                                                                   

 

Comments

5.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

6.       The local board grants programme sets out:

·          local board priorities

·          lower priorities for funding

·          exclusions

·          grant types, the number of grant rounds and when these will open and close

·          any additional accountability requirements

7.       The Hibiscus and Bays Local Board will operate two local grant rounds for this financial year. The second local grant round closed on 14 April 2017.

8.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, Facebook pages, council publications, radio, and community networks.

9.       For the 2016/2017 financial year, the Hibiscus and Bays Local Board set a total community grants budget of $365,000. A total of $53,400 was allocated to the Event Partnership Fund, leaving a total of $311,600 to be allocated to quick and local grants.

10.     A total of $190,502.76 has been allocated in one local grant round and three quick response rounds leaving a total of $121,097.24 to be allocated.

11.     This year the Movies in Parks event was delivered for less than anticipated.  It is therefore recommended that a further $3,706.40 is reallocated from the remaining Movies in Parks budget line to the Community Grants budget line to enable a total of $124.803.64 to be allocated to the remaining local grant round.

12.     Thirty-nine applications and seventeen multi-board applications were received for Local Grants Round Two 2016/2017 with a total requested of 367,748.00. This includes one late application received from Orewa Surf Lifesaving Club.

Consideration

Local board views and implications

13.     Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15.     A summary of each application for the local grant round two is attached (see Attachment B).

Māori impact statement

16.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori.

Implementation

17.     The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

18.     Following the Hibiscus and Bays Local Board allocating funding for round two of local grants, commercial and finance staff will notify the applicants of the local board’s decision.

 

 

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Grants Programme 2016/2017 (Under Separate Cover)

 

b

 Hibiscus and Bays Local Grant Round Two 2016/2017 Application Summaries (Under Separate Cover)

 

     

Signatories

Authors

Catherine Bolinga - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

21 June 2017

 

 

Advertising seeking expressions of interest to occupy the building formerly leased to New Zealand Red Cross Incorporated at Silverdale Reserve

 

File No.: CP2017/11204

 

  

 

Purpose

1.       To seek approval to advertise for expressions of interest from eligible community groups interested in occupying the old library building, formerly leased to New Zealand Red Cross Incorporated (Silverdale branch), at Silverdale Reserve, 31 – 33 Silverdale Street.  

Executive summary

2.       The property located at Silverdale Reserve, 31 – 33 Silverdale Street is held by Auckland Council in trust, subject to the Reserves Act 1977. The property is classified as local purpose reserve and used for community buildings.

3.       The former library building on the western part of the Silverdale Reserve was previously occupied by New Zealand Red Cross Incorporated - Silverdale branch, pursuant to a community lease that expired on 31 May 2017. The Red Cross confirmed that it will not be requesting a new lease and has since vacated the building.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve advertising for expressions of interest from eligible community groups interested in occupying the former library building at Silverdale Reserve, 31 – 33 Silverdale Street (Attachment A).  

 

 

Comments

Property Description

4.       The land parcel on which the old library building is located at Silverdale Reserve, 31 – 33 Silverdale Street is legally described as Allotment 556, Parish of Waiwera and is held by the Crown through the Department of Conservation, classified as a local purpose (community buildings) reserve and vested in trust, in Auckland Council for that purpose and subject to the provisions of the Reserves Act 1977.  An aerial view showing the site plan is provided as Attachment A. 

5.       The Silverdale Reserve Management Plan, adopted 6 September 2001 by the former Rodney District Council states that one of the policy objectives is:

Objective 3:

To maintain and enhance the facilities of Silverdale Reserve in a manner which encourages greater local use.

6.       The building on the western part of the reserve was previously used as a library and subsequently, a community building. The building was most recently occupied by New Zealand Red Cross Incorporated subject to a community lease that expired on 31 May 2017. The Red Cross confirmed that it will not be requesting a new lease and has since vacated the building.

 

Other community lessees on Silverdale Reserve

7.       The Silverdale and Districts Historical Society Incorporated, formerly the Wainui Historical Society (Silverdale) Incorporated, occupies the bulk of the reserve and operates the Silverdale Pioneer Village. The village contains a collection of historic buildings which are used for educational purposes as well as a museum and art gallery.

8.       The North Shore Playcentre Association Incorporated operates a playcentre in the old Silverdale School building located in the northern corner of the reserve.

Consideration

Local board views and implications

9.       The Hibiscus and Bays Local Board has delegated authority to approve advertising the vacancy and seeking expressions of interest from eligible community groups.

10.     At its workshop of 22 May 2017, the Hibiscus and Bays Local Board received information on the impending vacancy and provided informal support for public advertising of the vacancy.

Māori impact statement

11.     Auckland Council is committed to supporting Māori initiatives and outcomes. These are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

12.     An aim of community leasing is to support a wide range of activities and groups, and are awarded based on an understanding of local needs, interests and priorities. This includes increase support for Māori community projects and improved access to facilities for Māori living in the Hibiscus and Bays Local Board area.

Implementation

13.     The cost associated with advertising seeking expressions of interest from community groups is approximately $1,250.00. This cost will be borne by the Community Facilities department.

14.     Upon expiration of the public notification period, council staff will assess all community occupancy applications received in regard to the vacancy and report back to the local board for approval to grant a community lease.

 

Attachments

No.

Title

Page

a

Aerial view showing the site plan of the Silverdale Reserve, 31-33 Silverdale Street, Silverdale

85

     

Signatories

Authors

Yusuf  Khan - Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 

Long Bay Ridgeline Park Toilet Block Artworks

 

File No.: CP2017/10191

 

  

Purpose

1.       To seek the approval of the Hibiscus and Bays Local Board for the designs for the Long Bay Reserve 3 toilet block images.

 

Executive summary

2.       Long Bay Communities Limited is developing Long Bay Reserve 3 on behalf of council. Part of this development of the park will be public toilets.

3.       Long Bay Communities Limited has provided two design options to the local board for the two elevations that are able to accommodate images.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve Option 1 with the image of the Pukeko on the north elevation and the wetland image on the west elevation for the toilet block at Long Bay Reserve 3 on the Long Bay Ridgeline Park, as this option provides better contrast.

 

 

Comments

4.       Council has entered into an Infrastructure Funding Agreement (IFA) for Long Bay Reserve 3 with Long Bay Communities Ltd to develop it on behalf of Council.  The Long Bay Reserve 3 development includes a large playground catering for a wide range of ages, paths, planting, a viewing platform over the Heritage Protection Zone (now part of Long Bay Regional Park) and the sea, and public toilets. 

5.       A business case for Long Bay Reserve 3 development was approved as part of the growth programme funding allocation for FY2016/2017 and 2017/2018.  This allocated funding of $1,410,903 plus 10% contingency (total $1,567,670) for Long Bay Reserve 3 development.  The funding has been approved by the Parks, Recreation and Sport Committee as part of the parks growth development fund through the normal process.

6.       Under the terms of the agreement the council allows Todd Property to enter into contractual agreements to carry out the design and construction of the reserves at its own risk and liability. The council must however, provide approval for each of the design and construction stages of the agreement. Long Bay Communities Ltd has gone to tender as per the terms of the original IFA and the development can be accommodated in the current budget allocated in the growth programme.   Parks has also received and approved the detailed design drawings for Long Bay Reserve 3.

7.       The design for the toilet block at Ridgeline Park is complete, and is based on an approved council design currently being used around the city. The budget for its construction has been included in the IFA.


 

 

8.       The design can accommodate an image on two sides of the toilet block, created on perforated aluminium screens. The local board has been asked for their preference with regards to the images for the Long Bay Reserve 3 toilet block. Plans attached show two options with regards to the imagery for the local board to choose from. The images are from photos taken at Long Bay.

9.       Option 1 (Attachments A, C and D) shows a Pukeko on the north elevation and a wetland image on the west elevation. Option 1 is preferred due to the contrast in the image which is believed by the architects for the project to look better once applied to the perforated aluminium panels.

10.     Option 2 (Attachment B) shows the same Pukeko image as Option 1 on the north elevation, and a different wetland image on the west elevation. This image would also work but has less contrast in the main image so may not look as good as Option 1. The architects for the project believe the pukeko image works on the smaller wall for both options.

11.     The final product for both will be more abstract and pixelated than a full size lifelike image due to clarity lost when up-scaling and the perforations in the aluminium panels. The panels will be constructed by holes being drilled into the aluminium and will be monotone shades of grey, so a more contrasting image will look better. It should be stressed that the images on the toilet block will not be in colour as shown in the attachments, but will appear black and white or monotone (See examples of other walls using this method at Attachments E and F)

 

Consideration

Local board views and implications

12.     A decision is sought from the local board in order to advance the appropriate art work for the toilets at Long Bay Ridgeline Park Toilet Block.

Māori impact statement

13.     Ngati Manuhiri, Ngati Whatua o Kaipara and Ngati Whatua o Orakei have been consulted with at a workshop held on 17 November 2015 on the reserve development for Reserve 3. There was general support for the design of the reserve, the use of vibrant colour, the ‘coastal’ theme of dunes/waves, low impact stormwater treatment e.g. rain gardens, and support for native coastal planting and signage with plant names and uses.

14.     The images for the panels are from photos taken at Long Bay so reflect the area and demonstrate a connection to the place. They reflect native coastal planting and provide images of low impact stormwater treatment.

Implementation

15.     Long Bay Communities Ltd will engage their contractors to prepare and install the images chosen on the toilet block.


 

 

Attachments

No.

Title

Page

a

Ridgeline Park Toilet block images - Option 1

91

b

Ridgeline Park Toilet block images - Option 2

93

c

Toilet Block images - north elevation option 1

95

d

Toilet Block images - west elevation option 1

97

e

Example 1

99

f

Example 2

101

     

Signatories

Authors

Maylene Barrett – Senior Parks Planner

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

 



Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 



Hibiscus and Bays Local Board

21 June 2017

 

 

 

 



Hibiscus and Bays Local Board

21 June 2017

 

 

 

 



Hibiscus and Bays Local Board

21 June 2017

 

 

Auckland Transport Update to the Hibiscus and Bays Local Board for June 2017

 

File No.: CP2017/11098

 

  

 

Purpose

1.       To respond to resolutions and requests on transport-related matters, provide an update on the current status of the Local Board’s Transport Capital Fund projects, a summary of consultation material sent to the local board and information on transport-related matters of specific application and interest to the Hibiscus and Bays Local Board and its community.

Executive summary

2.       This particular report provides information on:

·        Update on Hibiscus and Bays Local Board’s Transport Capital Fund Projects

·        Consultations on regulatory processes

·        Traffic Control Committee results

·        Issues Raised by Elected Members

·        Quarterly Report Materials

·        Glenvar Ridge Road

·        Draft Roads and Streets Framework

·        ‘March Madness’ in Auckland.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the Auckland Transport Update to the Hibiscus and Bays Local Board for June 2017.

 

 

Comments

Update on the Hibiscus and Bays Local Board’s Transport Capital Fund Projects

3.       As at 8 May 2017 the balance of the Hibiscus and Bays Local  Board’s Transport Capital Fund (LBTCF) available to the Hibiscus and Bays Local Board for allocation prior to 30 June 2019 was $1,770,960 comprising:

·        $452,518 from the 2016/2017 financial year;

·        $649,799 from the 2017/2018 financial year; and

·        $668,643 from the 2018/2019 financial year.

4.       An additional amount of $688,702 is available to the local board from the 2019/2020 financial year commencing on 1 July 2019.

5.       A range of projects will be considered shortly by the local board’s Transport Interest Group (TIG) and brought to the local board for confirmation before being assessed against the criteria for the LBTCF by Auckland Transport (AT) staff. Should these projects meet the criteria, a rough order of cost for each will be provided for further consideration by members.

6.       Construction of Stage II of Project 411, Torbay Revitalisation, began on 13 February 2017 and practical completion was achieved on 1 June 2017. A 12-month ‘defects liability’ period, during which problems identified will be remedied by the contractor began on practical completion.

 

Consultations on Regulatory Processes

7.       The following table lists consultations on regulatory processes considered recently by the local board:

Street/Suburb

Date Circulated

Restriction

Local Board Comment

Glamorgan Drive, Torbay

12 Apr 17

No Stopping At All Times (NSAAT) restrictions

No objections to the proposal were received.

Karepiro and Rishworth Drives, Stanmore Bay

27 Apr 17

NSAAT restrictions

No objections were received from the local board.

Walton and Laurie Streets, Red Beach

27 Apr 17

NSAAT restrictions

No objections to the proposal were received.

Beach, Anzac and Glencoe Roads, Browns Bay

9 May 17

Safety improvements for pedestrians

No objections to the proposals were received.

Millwater Parkway, The Settlement, Stables Lane and Galbraith Greens in Silverdale

16 May 17 (responses by 30 May)

Changes proposed as part of the Broadway Group subdivision

No objections to the proposals were received.

 

Traffic Control Committee Results

8.       Decisions made by AT’s Traffic Control Committee during April and May 2017 in relation to regulatory processes are listed below:

Street Name, Suburb

Report Type

Nature of Restriction

Decision

Waiake Street / Beach Road, Waiake

Permanent Traffic and Parking changes

No Stopping At All Times, Bus Stop, Stop Control

Carried

Beach Road / Carlisle Road / Valley Road / Woodlands Crescent, Browns Bay

Permanent Traffic and Parking changes

No Stopping At All Times, Flush Median, No Passing Restriction, Traffic Signal Control, Traffic Island

Carried


 

Brightside Road, Stanmore Bay

Temporary Traffic and Parking changes (Whangaparaoa Soapbox Derby, 6am - 7pm, 8+9 April 2017.)

No Stopping At Prohibited Times

Carried

Beach Road / Deep Creek Road / Ellangowan Road  / Hebron Road / Weatherly Road, Torbay

Temporary Traffic and Parking changes (WMG-Sailing, 6am -8pm, 16 to 30 April 2017).

No Stopping At Prohibited Times

Carried

East Coast Road, Browns Bay

Amended Permanent Traffic and Parking changes

No Stopping At Prohibited Times

Carried

River Road / Hibiscus Coast Highway / Pohutakawa Avenue, Red Beach

Permanent Traffic and Parking changes

No Stopping At All Times, Angle Parking, Parking Place, One Way, Keep Clear Zone, Traffic Island, Stop Control, Give-Way Control

Carried

Beach Road / Carlisle Road, Campbells Bay

Permanent Traffic and Parking changes

No Stopping At All Times, No Passing Restriction

Carried

Hibiscus Coast Highway / Hillcrest Road / Old North Road, Hatfields Beach

Permanent Traffic and Parking changes

No Stopping At All Times, Lane Restrictions, Flush Medians, Traffic Island, Edge Line, Stop Control

Carried

Beach Road / Browns Bay Road, Rothesay Bay

Permanent Traffic and Parking changes

Lane Restrictions, SVL - Cycle Lane, No Stopping At All Times, Bus Stop, Traffic Island, Road Hump, Give-Way Control, Stop Control, Flush Median, Edge Line

Carried

Penzance Road, Mairangi Bay

Permanent Traffic and Parking changes

No Stopping At All Times

Carried

 

Issues Raised by Elected Members

9.       The following table lists issues raised by elected members and local board services staff to 2 June 2017:

 

Location

Issue

Status

1

Glenvar Glade, Torbay

Request for signage restricting HCVs on Glenvar Glade, Torbay.

Member Cooper requested a second sign prior to the intersection of Glenvar Road/Ian Sage Avenue in Torbay advising that Glenvar Glade is restricted to HCVs on 16 March 2017, also requesting that an existing sign at the intersection of Glenvar Road/Relko Crescent be removed, so that drivers of HCVs would be encouraged to seek an alternate route. Under consideration by Traffic Engineering.


 

2

Moenui Avenue, Orewa

Request for second footpath on Moenui Road, Orewa.

A request for a second footpath on Moenui Road, Orewa, was received on 21 March 2017, when it was advised that that there was no ramp access for wheel chairs or mobility scooters to the existing footpath, necessitating use of the grass verge or the road to access a ramp onto the footpath. Referred to AT's Walking and Cycling Team for response, response expected in July.

3

Mairangi Bay Car Park

Queries regarding the Mairangi Bay Car Park.

Member Cooper advised on 16 March 2017 that the landlord who owns the private car parks at the rear of the shops located on the corner of Beach Road and Montrose Terrace in Mairangi Bay had installed a sign at the Sidmouth Street entrance/service lane which accesses the Council/AT P120 free car park and playground.  He asked that AT staff advise if the large sign installed by the landlord had been consented; that AT install signage indicating that P120 free parking is also available in the car park (the private sign signifies paid parking only); and confirm that five or six of the private paid car parks encroach onto the Council/AT access road. On 9 May 2017 members of the TIG were advised that, in relation to the sign located on public land, AT would check the relevant authorisation and have the sign removed if none existed, and that the five parking spaces are on privately owned land. In relation to the request for additional parking signage, they were advised that a standard sign similar to others installed in and around most AT car parks had been installed at the Sidmouth Street entrance of the car park.

4

Beach Road, Torbay

Request for bus stop on Beach Road, Torbay, to be moved.

During a presentation at the local board meeting on 15 March 2017 a resident asked that the bus stop on the Western side of Beach Road, Torbay, be moved closer to County Road, to improve visibility when entering and exiting the nearby car park, to allow spaces for two more car parks, and make it easier for residents of the aged care facility on County Road to access the bus stop. On 10 April 2017 members were advised that the stop is placed to serve the town centre shopping area in conjunction with its opposite stop, 3066, at 963 Beach Road. With regards to concerns for the aged care residents, there are currently four stops located closer to resident homes on County Road, two opposite one another at 1062 and 989 Beach Road (stops 3004 and 3005) and then another two located at 13 and 20 County Road (stops 3007 and 3006). Bus stop 3068 at 1042 Beach Road is an important connection in the bus network to serve the town centre and surrounding homes. AT attempts to space bus stops between the key connection points along routes to provide appropriate accessibility to customers while keeping the buses moving along.  At present the spacing through Torbay is considered appropriate. A bus stops only when a passenger boards or alights, and when doing so is likely to be stationary for between ten and twenty seconds.  Whilst during those short periods a stationary bus might be in the sightlines of drivers of vehicles exiting from a property, this situation happens at many locations across Auckland, due to the close spacing of driveways and the presence of power poles and cabinets, lighting columns and street trees, all of which limit the places that a bus stop can be situated safely. The stop needs to remain close to the shops that it serves and to the zebra crossing that gives easy access to and from the residential area to the east so the request cannot be agreed to.

5

Whangaparaoa Road, Whangaparaoa

Request for Express Bus Service along Whangaparaoa Road, Whangaparaoa.

AT a TIG meeting on 15 March 2017 Member Fitzgerald requested provision of an express bus service along Whangaparaoa Road. On 7 April 2017 members of the TIG were advised that because of the implementation of the New Network over the next couple of years, AT needs to limit the number of changes it makes to its services. However, the suggestion will be retained by the Network and Planning team for future consideration.

6

Wade River Road, Whangaparaoa

Phasing of Lights at Wade River Road/Whangaparaoa Intersection, Whangaparaoa.

AT a TIG meeting on 15 March 2017 Member Fitzgerald requested that the phasing of the signals at the Wade River Road /Whangaparaoa Road intersection be adjusted to provide priority to Whangaparaoa Road traffic. On 9 May 2017 members of the TIG were advised that the delays experienced on Whangaparaoa Road during March were the result of road surfacing works which had damaged the vehicle sensors on Whangaparaoa Road, affecting traffic flow through the intersection in the vicinity of Pacific Plaza. These sensors register traffic movements and automatically adjust the amount of time each set has the green light, based on the number of vehicles passing over them and the average wait times for each vehicle. Members were advised that the sensors had been repaired.


 

7

Gulf Harbour Reserve, Whangaparaoa 

Request for update on bike racks requests for the Gulf Harbour Reserve, Whangaparaoa. 

At a TIG meeting on 15 March 2017 members requested an update on the timing of the installation of bike racks at Gulf Harbour Reserve for use by ferry patrons. At the following TIG meeting on 25 May 2017 members were advised that the request had been added to the 2017/2018 cycle parking programme currently under development. The focus of the programme is to install cycle parking racks at town centres, public transport facilities and community facilities within the AT road reserve, and the intention was to implement this programme during 2017. AT prioritises all such requests against one another, including those at other ferry facilities, with the highest scoring candidate projects being advanced in order based on funding availability. All locations are investigated for feasibility, with factors such as space constraints, conflicts with underground utility services, user demand, pedestrian clearway and clearances from other street furniture and fixed objects being taken into consideration. Any candidate bike rack locations that do not secure a place on a funded programme will automatically be retained and reprioritised annually for installation based on available funding.

8

AT's Footpath List

Request for list of Hibiscus and Bays footpaths on AT's Footpath Priority List.

At a TIG meeting on 15 March 2017 a list of those footpaths on AT's footpath list that were in the Hibiscus and Bays Local Board area and their relevant priority on AT's list was requested. The list was provided to TIG members on 19 May 2017.

9

Hammond Avenue, Hatfields Beach

Request for work in Hammond Avenue, Hatfields Beach.

Member Parfitt asked on behalf of a Hammond Road, Hatfields Beach resident on 4 April 2017 that the bend into Hammond Avenue from Hibiscus Coast Highway be realigned so as to slow traffic and reduce the number of close encounters the residents have whilst entering/leaving their driveway, due to vehicles swooping around the bend into Hammond Avenue. On 19 April 2017 Member Parfitt was advised that AT's engineers had visited the site and undertaken an initial review of the request for realignment of the bend, but that further detailed investigation was required. This investigation has been prioritised and members will be advised of the outcome by the end of July 2017.

10

Beach Road, Mairangi Bay

Request that the zebra crossing on Beach Road, Mairangi Bay, be raised.

Member Cooper asked on 8 May 2017 that the crossing on Beach Road, Mairangi Bay, be raised to allow easier and safer crossing for pedestrians. Under consideration by Traffic Engineering.

11

Inverness Road, Browns Bay

Request for improved safety on Inverness Road, Browns Bay.

The Office of the Hon Murray McCully MP, and Member Parfitt have asked that safety in the area of Inverness Road, Browns Bay, where traffic from the New World and Countdown entrances/exits meet, be investigated for possible safety improvements, noting that there is often confusion as to who has the right of way. On 2 June 2017 members of the TIG were advised that road markings would be installed by mid-June.

12

142 Whangaparaoa Road, Red Beach

Request for speed reduction in the vicinity of 142 Whangaparaoa Road, Red Beach.

The electorate agent for Mark Mitchell MP forwarded a letter of concern from a resident of North Haven Retirement Village on Whangaparaoa Peninsula on 23 May 2017. The resident asked for a reduction in the speed limit in the vicinity of the village at 142 Whangaparaoa Road, Red Beach, where there are also other aged care and medical facilities. He also noted that a Bayes bus parks on Whangaparaoa Road for lengthy periods in this area, making visibility for traffic exiting the village hazardous, and that a small mid-point refuge which people crossing Whangaparaoa Road had used frequently, has been removed, making crossing the road dangerous. Under investigation by Traffic Engineering.

13

Carlisle Road, Browns Bay

Request for future plans for Carlisle Road, Browns Bay.

Member Cooper asked on 25 May 2017 what AT's plans were for Carlisle Road, Browns Bay, from 56 Carlisle Road to 830 Beach Road, in terms of enhancing the entranceway to Browns Bay and making it safer for vehicles and pedestrians. Under investigation by Traffic Engineering.

14

Waiwera Beach, Waiwera

Parking at Waiwera Beach, Waiwera.

Following an infringement notice being given a beach user, on 26 May 2017 Member Parfitt referred a request from a Waiwera resident that whoever makes the decisions about parking restrictions allow the general public to enjoy unrestricted parking whilst enjoying Waiwera Beach. The resident noted that the area is packed to capacity with families on most weekends who park and use the beach for outdoor recreation and that placing signage, designated parking spaces or time limits on their visits would severely disadvantage the general beach going public. Referred to Parking Services.

15

Knights Road, Rothesay Bay

Request for improved safety on Knights Road, Rothesay Bay.

Member Parfitt asked on behalf of a constituent on 2 June 2017 for an investigation into improved safety on Knights Road, Rothesay Bay in light of continuing high vehicle speeds and accidents. Referred to Network Operations and Safety.

 

 

 

Quarterly Report Materials

10.     AT’s Quarterly Report Materials for the period January – March 2017 were circulated to members under separate cover on 10 May 2017. The following attachments are made available with this report for the public record:

·        Attachment A – Report from AT departments on activities in the Hibiscus and Bays Local Board area over the past quarter

·        Attachment B – Report on TravelWise Schools activities.

 

Penlink

11.     At the Hibiscus and Bays Local Board meeting on 17 May it was resolved:

That the Hibiscus and Bays Local Board:

a)   Thank Mr Davies for his presentation on Penlink and request a report from Auckland Transport on the option of Penlink being delivered by the New Zealand Transport Agency (HB/2017/76).

12.     Auckland Transport understands the pressures that population growth has contributed to in the areas around the planned Penlink project and across greater Auckland. Penlink is currently sitting within the plans for the second decade under the Auckland Transport Alignment Project. Any final decision on re-classifying this proposed road as a state highway would rest with New Zealand Transport Agency (NZTA) and the government.

 

Glenvar Ridge Road

13.     Glenvar Ridge Road is a new road that will connect the existing transport network with the urban development in Long Bay. The road will extend from opposite the Long Bay Baptist Church in Glenvar Road to the western boundary of the lower Long Bay development and draw traffic generated by the area away from existing routes, providing good links to the main arterial routes of East Coast Road and Oteha Valley Road, a direct route to Long Bay Regional Park and a shared path for cyclists and pedestrians.

14.     The need to build the new road was originally identified by the former North Shore City Council in the early 2000s. The council investigated two possible routes - one via the valley and another via the ridgeline. Following extensive public consultation, the ridgeline was selected as the preferred route. The proposed Glenvar Ridge Road was then endorsed by the Environment Court and included in the Auckland District Plan in 2011.

15.     Since its inception the road has been referred to as ‘Glenvar Ridge Road’, the name confirmed by the Hibiscus and Bays Local Board at its meeting on 7 September 2016 (HB2016/171).

16.     Its benefits will include:

·       Provision of a quick and reliable route into and out of the Long Bay area.

·       Through-traffic being directed away from primary and secondary schools, resulting in a safer environment for all users.

·       Congestion along Beach Road and at Torbay Village being reduced during summer peak periods when regional park visitor numbers are highest.

·       Increased flexibility in the event of a temporary closure of any of the other Long Bay access routes.

·       Provision of direct road access for existing land-locked properties, instead of residents having to access their land via a neighbouring property.

17.     AT and Long Bay Communities Ltd agreed to build the new road as a joint venture, making completion possible in 2018, seven years earlier than ratepayer funding alone would have allowed. Sharing the cost will save ratepayers an estimated $7.5 million over the next two decades. The collaboration is also an opportunity for surplus road construction material to be deposited at Todd Property Group’s adjacent development site instead of trucking it to a commercial tip, removing an estimated 15,000 or more truck movements from Auckland roads. 

18.     Construction of the road is continuing with work over the winter months focussed on the 300m from the Long Bay end of the site and construction of a new roundabout. The roundabout will connect Glenvar Ridge Road at its upper end to Glenvar Road opposite Long Bay Baptist Church.

19.     All works are programmed for completion by the end of 2018.

 

Draft Roads and Streets Framework

20.     Roads and streets exert an immense influence on Auckland’s lifestyle and travel behaviour. Research has shown that how we use and design our roads and streets directly influences accessibility, public health, social equity, inclusivity and local and regional economies, among others.

21.     The scale and pace of growth in Auckland, combined with the development of new urban areas, is placing increased pressure on an already constrained strategic transport network and limited road space that must achieve place and transport objectives.

22.     If Auckland is to meet the vision of being a world class city, its roads and streets should provide for a wider range of benefits, including liveability, sustainability and economic growth, while providing for efficient and safe movement.

23.     AT’s Roads and Street Framework (the Framework) is aimed at everyone who plays a part in managing, designing, improving, delivering or determining the quality of roads and streets in Auckland. The document, which is currently in draft form and has been circulated to members under separate cover, is based on best practice approaches overseas. It is a decision-making process that helps describe, balance and integrate the intended strategic and local place and movement functions of roads and streets, as well as the levels of service for all modes. 

24.     Workshops have been scheduled with all local boards during June/July 2017 to introduce the Framework and seek members’ views on its methodology. The Hibiscus and Bays Local Board workshop is scheduled for 6 July 2017 and AT will be seeking the official view of the local board at that workshop.

25.     Following the local board workshops, the document will be circulated to other key stakeholders such as professional institutes, consultants and action groups, with the intention that it will be finalised in August 2017 and adopted by the AT Board in September 2017.

 

 ‘March Madness’ in Auckland

26.     March 2017 resulted in a record month in terms of the number of people using public transport, not least because of the phenomena of ‘March Madness’, when transport and many other aspects of city life experience the annual peak for travel demand as schools are in class, students return to study and fewer people are away on leave following the Christmas break. 

27.     AT was well prepared this year across its Metro services, with significant capacity added to buses (+5% of 5,000 weekday peak AM spaces), trains (over 1,000 spaces added to the AM peak) and ferries. 

28.     For the year to end-March 2017, a total of 87.0 million boardings were recorded, which is an increase of +6.8% on the previous year.  Rail achieved 19.0 million annual boardings for the first time. This is the highest since the last tram line was decommissioned in 1956.  March 2017 itself was also a record a month with 9.4 million boardings, an increase of +15.5% on March 2016. 

29.     The three Adele concerts in March 2017 also had the potential to create a perfect storm of excess demand for public transport.  However, the Special Events team in Transport Operations managed these events exceptionally well, considering that 80% of the crowd on the Thursday evening at Mt Smart Stadium took public transport. The 27,000 who chose to travel by train resulted in a record daily patronage for trains on 23 March 2017 at a little over 113,000 passengers.

30.     A lot of this success is building on a strategy of customer centric design and a focus on customer requirements and enablers to use public transport.  Over recent years this has included a focus on the key drivers of customer growth, in particular improved stations, bus stops and facilities, contributing to improved safety and amenity for customers. AT has also improved frequency and reliability of services to make services more intuitive, improved value for money through HOP fare price reductions and the rollout of Simpler Fares in August 2016, providing zonal fares across bus/train and the ability to take a number of trips (with up to 30-minute connection time) to complete a journey. 

31.     In AT’s quarterly customer satisfaction results for March 2017 AT Metro overall achieved 87.8% customer satisfaction, another record, with train taking top spot from ferry at 92.1%.  Much of this increase was due to a +2.5% rating for Value for Money following Simpler Fares.  

32.     The improvement of safety and security with the potential provision of warranted Transport Officers on the Metro system, starting with rail towards the end of the year, will increase the ability to enforce fare evasion, with the expected passing of improved powers through legislation later this year, a joint project between Transport Operations Enforcement and AT Metro.  

33.     Stage 2 of the bus new network rollout in West Auckland took place on 11 June 2017 following the successful implementation of South Auckland in October 2016, where bus and train patronage growth has exceeded the rest of the network month-on-month since its launch, turning around a two-year consecutive downturn in bus use in the area.  The rest of the new network will follow across Auckland between late 2017 and mid-2018.

Consideration

Local board views and implications

34.     The local board’s views will be considered during consultation on any proposed schemes.

 

Māori impact statement

35.     No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

 

Implementation

36.     All proposed schemes are subject to prioritisation, funding and consultation.

 

 

 

 

 

 

Attachments

No.

Title

Page

a

Auckland Transport Activities Report

115

b

Travelwise School Activities

131

   

 

Signatories

Authors

Ellen Barrett, Elected Member Relationship Manager North, Auckland Transport

Authorisers

 Jonathan  Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

 


Hibiscus and Bays Local Board

21 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hibiscus and Bays Local Board

21 June 2017

 

 


 


 


Hibiscus and Bays Local Board

21 June 2017

 

 

Road Name Approval Report for a new road name in the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti

 

File No.: CP2017/11354

 

  

 

Purpose

1.       To approve a new road name in the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti.

Executive summary

2.       A condition of the subdivision consent required the applicant to suggest to council names for the new roads within the subdivision.

3.       Weitibay Road was submitted with other names for approval in March but not approved as the joining of a Maori and English word was not supported. See CP2017/02523 and resolution HB/2017/36.

That the Hibiscus and Bays Local Board:

a)      approve the new road names ‘Te Rata Road’, ‘Ahumoana Road’, , ‘Taha Puke Road, Taemai Place’, ‘Konei Place’, Rongoa Road,, ‘Hurihuri Road’ and ‘Takahuri Place’ for the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti, Council reference R52447, in accordance with section 319(1)(j) of the Local Government Act 1974

b)      request officers seek further clarification from Weiti Development Limited on the name Weitibay Road as the joining of one Māori and one English work is not supported.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the new road name Ara Weiti Road, for the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti in accordance with Section 319(1)(j) of the Local Government Act 1974.

 

 

Comments

4.       The applicant is Weiti Development Limited, the site address is 1696 East Coast Road, Weiti, and the council reference is R52447.

5.       This is the first stage of a development creating one hundred and fifty residential lots.

6.       The main access road from East Coast Road is important to be instantly recognizable with the Weiti Bay development. Weiti Road is already in use (in Orewa) so Weitibay Road was proposed. This was not approved as the joining of a Maori and English word was not supported.

7.       Ngati Manuhiri  was supplied a list of names and asked for comment. Fiona McKenzie confirmed Ara Weiti Road was supported by Ngati Manuhiri.

8.       Alternative road names were also supplied. They are, Kuwaha Weiti Road and Te Waha Weiti Road.

9.       The proposed road name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

10.     Local boards have decision-making over local road names.  A decision is sought from the local board to approve the new road name.

Māori impact statement

11.     The applicant has requested comments from iwi who have supplied most of the names.

Implementation

12.     Land Information New Zealand confirms that the names are appropriate and acceptable.

13.     If and when the names are approved the developer will be advised and they are responsible for erecting the new road name signs.

 

Attachments

No.

Title

Page

a

Ara Weiti Road Locality Map

137

b

Ara Weiti Road Scheme Plan

139

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 


Hibiscus and Bays Local Board

21 June 2017

 

 

Ward Councillors Update

 

File No.: CP2017/10980

 

  

 

Purpose

1.       The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Cr Wayne Walker and Cr John Watson, to update them on the activities of the governing body.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

21 June 2017

 

 

Governance Forward Work Calendar

 

File No.: CP2017/10985

 

  

 

Purpose

1.       To present the local board with a governance forward work calendar.

Executive summary

2.       This report contains the governance forward work calendar: a schedule of items that will come before the local board at business meetings and workshops over the next 12 months.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings.  It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Attachments

No.

Title

Page

a

Governance Forward Work Calendar

145

     

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 



Hibiscus and Bays Local Board

21 June 2017

 

 



Hibiscus and Bays Local Board

21 June 2017

 

 

Record of Workshop Meetings

 

File No.: CP2017/10986

 

  

 

Executive Summary

1.       The Hibiscus and Bays Local Board held workshop meetings on 25 May 2017.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Endorse the record of the workshop meeting held on 25 May 2017.

 

Attachments

No.

Title

Page

a

Workshop Record 25 May 2017

149

    

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

21 June 2017