Henderson-Massey Local Board
OPEN MINUTES
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Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 20 June 2017 at 4.00pm.
Chairperson |
Shane Henderson |
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Deputy Chairperson |
Peter Chan, JP |
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Members |
Paula Bold-Wilson |
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Brenda Brady, JP |
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Warren Flaunty, QSM |
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Will Flavell |
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Matt Grey |
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Vanessa Neeson, JP |
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ALSO PRESENT
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Cr Penny Hulse |
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Cr Linda Cooper |
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Henderson-Massey Local Board 20 June 2017 |
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1 Welcome/Prayer
The Chairperson opened the meeting and Member Will Flavell led the meeting in prayer.
2 Apologies
Resolution number HM/2017/86 MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) accept the apology from Member Paula Bold-Wilson for early departure. |
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The following are declared conflicts of elected members of the Henderson-Massey local board:
BOARD MEMBER |
ORGANISATION |
POSITION |
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Shane Henderson (Chairman) |
Waitakere Licensing Trust Waitakere Badminton |
Elected Member Patron |
13 December 2016 |
Peter Chan, JP (Deputy Chairman) |
Cantonese
Opera Society of NZ Whau Coastal Walkway Trust Auckland Asian Association |
Member
Trustee President |
15 Nov 2016
21 Feb 2017 |
Brenda Brady, JP |
Safer West
Community Trust |
Trustee |
15 Nov 2016 |
Matt Grey |
Zeal |
CEO |
15 Nov 2016 21 March 2017 |
Paula Bold-Wilson |
Community Waitakere Henderson Budgeting Services Unitec Institute of Technology |
Board member Board member Employee |
15 Nov 2016
21 March 2017 |
Vanessa Neeson, JP |
Village Green Quilters Ranui Advisory Group |
Member Chairperson |
15 Nov 2016 17 February 2017 |
Warren Flaunty, QSM |
Westgate
Pharmacy Life North West Pharmacy Waitemata
District Health Board |
Contractor Elected Member |
15 Nov 2016 |
Will Flavell |
Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board |
Member Member Employee Board Member |
15 Nov 2016 |
4 Confirmation of Minutes
Resolution number HM/2017/87 MOVED by Member W Flavell, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 6 June 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 |
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Resolution number HM/2017/88 MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) acknowledge Rochana Sheward for her outstanding contribution to the Henderson-Massey local board area while serving as CEO of MPHS. |
7 Ward Councillors’ Update
Ward Councillors provided verbal updates on the recent regional developments impacting the local board.
8 Deputations
8.1 |
Deputation: Creating Youth or Innovation Grid for the West Auckland Community |
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Resolution number HM/2017/89 MOVED by Member B Brady, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) Receives deputation from Dr. Sangeeta Karmokar (CEO of Women Entrepreneurship Center, Senior Lecturer at Auckland University of Technology, Executive Board Member of Waitakere Ethnic Board). |
8.2 |
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Resolution number HM/2017/90 MOVED by Deputy Chairperson P Chan, seconded by Member B Brady: That the Henderson-Massey Local Board: a) receive the deputation from Shirley Freeman, Chair of the Waitakere Ethnic Board. |
8.3
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Resolution number HM/2017/91 MOVED by Member W Flaunty, seconded by Member M Grey: That the Henderson-Massey Local Board: a) receive the deputation from representatives of Gecko Trust and what could be done in the local area to work towards the aims of the North West Wildlink. |
9 Public Forum
9.1 |
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Ms Norman spoke to the board on options for instalment payments for annual dog registration fees. |
9.2 |
Luke & Clementine Ludlow |
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Luke & Clementine Ludlow spoke to the local board on their idea for a skate park for the Kelston community centre. |
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Secretarial note: Request for train fare review. Logged with AT |
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Resolution number HM/2017/92 MOVED by Member V Neeson, seconded by Member P Bold-Wilson: That the Henderson-Massey Local Board: a) Receive public forum submissions. |
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a Kelston Skate Park - Concept |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number HM/2017/93 MOVED by Chairperson S Henderson, seconded by Member W Flavell: That the Henderson-Massey Local Board: a) receive the Chairperson’s report. |
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Secretarial note: Chairperson’s is available on the Auckland Council website and has been placed on file. |
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Auckland Transport Update – June 2017 to the Henderson/Massey Local Board |
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Resolution number HM/2017/94 MOVED by Member W Flaunty, seconded by Member V Neeson: That the Henderson-Massey Local Board: a) receive the Auckland Transport update June 2017. b) Requests Auckland Transport to erect parking signs in the Ranui Station Road Cul de Sac adjacent to Ranui School indicating No Parking from 8.30 am – 9.30 am and 2.30 pm – 3.30 pm. |
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Secretarial note: Tabled amended report is has been placed on file and can be viewed on the Auckland Council website. |
14 |
Henderson-Massey Local Grants, Round Two and Quick Response, Round Three 2016/2017 grant applications |
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Member Bold-Wilson and Member Grey left the room 5.55 pm |
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Resolution number HM/2017/95 MOVED by Chairperson S Henderson, seconded by Member W Flaunty: That the Henderson-Massey Local Board: a) Agree to fund, part-fund or decline each application in this round in the table below. Table One: Local Grants, Round Two applications:
b) approves the applications listed in Table Two below for Henderson-Massey Local Grants, Round Two 2016/2017 multiboard applications and agree to fund, part-fund or decline each application in this round. Table Two: Local Grants, Round Two multiboard applications:
c) agree to accept the late applications listed in Table Three below for Local Grant Round Two multiboard applications and agree to fund, part-fund or decline each application. Table Three: Local Grant Round Two late multiboard applications:
d) approves the applications listed in Table Four below for Henderson-Massey Quick Response, Round Three 2016/2017 and agree to fund, part-fund or decline each application in this round.
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15 |
New Road Name Approval for the residential subdivision by Boundary Consultants at 27 Colwill Road, Massey. |
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Resolution number HM/2017/96 MOVED by Chairperson S Henderson, seconded by Member P Bold-Wilson: That the Henderson-Massey Local Board: a) pursuant to section 319(1)(j) of the Local Government Act 1974, approves the proposed road names for the private way constructed within the subdivision being undertaken by Boundary Consultants at 27 Colwill Road, Massey. · Mahinga Place |
Member Bold-Wilson left the meeting – 6.04 pm
16 |
New community lease to The Order of St John Northern Region Trust Board, Lloyd Morgan Lions Club Park, 243 Edmonton Road, Te Atatu South |
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Resolution number HM/2017/97 MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) grant a new community lease to The Order of St John Northern Region Trust Board, located on part of Lloyd Morgan Lions Club Park, 243 Edmonton Road, Te Atatu South (Attachment A) subject to the following terms and conditions:- i) term – 10 years commencing 20 June 2017 with one 10 year right of renewal; ii) rent - $1.00 plus GST per annum if requested; iii) The Order of St John Northern Region Trust Board Community Outcomes Plan (Attachment B) as approved is attached to the community lease document. b) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012. |
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New community lease to Te Akoranga Playcentre Association Incorporated, Glen Norman Reserve, 93 Rathgar Road, Henderson |
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Resolution number HM/2017/98 MOVED by Member V Neeson, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) grant a new community lease to Te Akoranga Playcentre Association Incorporated, located on part of Glen Norman Reserve, 93 Rathgar Road, Henderson (Attachment A) subject to the following terms and conditions:- i) term – 10 years commencing 20 June 2017 with one 10 year right of renewal; ii) rent - $1.00 plus GST per annum if requested; iii) Te Akoranga Playcentre Association Incorporated Community Outcomes Plan (Attachment B) as approved is attached to the community lease document. b) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012. |
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Funding agreement for EcoMatters Environment Trust – Henderson-Massey |
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Resolution number HM/2017/99 MOVED by Member B Brady, seconded by Member W Flaunty: That the Henderson-Massey Local Board: a) approve moving to a three-year funding agreement with EcoMatters Environment Trust for the years 2017-2020, terminating on 30 June 2020, for environmental initiatives to be agreed as part of annual local environment programmes, subject to standard performance and exit clauses, and completion of Results Based Accountability training. b) note that funding approval for EcoMatters Environment Trust of $107,000 for 2017/2018 is considered as part of the approval of the 2017/2018 Henderson-Massey local environment work programme c) approve funding for EcoMatters Environment Trust of $107,000 per annum for the 2018/2019 and 2019/2020 financial years, to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed. |
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Henderson-Massey Local Board Libraries Work Programme 2017/2018 |
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Resolution number HM/2017/100 MOVED by Member V Neeson, seconded by Member M Grey: That the Henderson-Massey Local Board: a) approve the 2017/2018 Libraries work programme (Attachment A) b) note that Te Atatu Peninsula Library currently closes at 5:30pm Monday to Friday and 2:30pm on Saturdays. Many customers have requested the reintroduction of a late night and longer weekend hours for the library, in line with other Henderson–Massey libraries. By adjusting the existing 48 hours envelope to close at 5pm on four weeknights enables the introduction of one late night (until 7pm) and a half hour later closing on Saturdays. The impact of closing the library at 5 pm instead of 5.30 pm would effect approximately 5 – 10 people which our door counter indicates are using the library in that half hour period. The average library use an hour is approximately 50 people by comparison. c) endorse a change in Te Atatu Peninsula Library opening hours effective August 1st 2017 to:
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Parks, sport and recreation draft annual work programme financial year 2017-2018 |
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Resolution number HM/2017/101 MOVED by Member V Neeson, seconded by Member M Grey: That the Henderson-Massey Local Board: a) approves the Henderson-Massey Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report; b) delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager, portfolio lead and the Chairperson. |
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Henderson-Massey 2017/2018 Community Facilities Work Programme |
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Resolution number HM/2017/102 MOVED by Member V Neeson, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) approve the Henderson-Massey Local Board Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A b) approve in principle the Henderson-Massey Local Board 2017-2020 Community Facilities Physical Works Programme as detailed in Attachment B c) delegate approval to the Henderson-Massey Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme. d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope. |
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Attach work programme to minutes This minutes and can be viewed on the Auckland Council website. |
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a Facilities 20172018 Work Programme b Facilities 2017-2020 Physical Works Programme c Annual budget work programme |
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Henderson-Massey 2017/18 Local Economic Development Programme |
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Resolution number HM/2017/103 MOVED by Chairperson S Henderson, seconded by Member V Neeson: That the Henderson-Massey Local Board: a) approves 2017/18 local economic development programme as follows; i) Implementation of a Henderson Value Proposition ($40,000) ii) Māori Youth Enterprise ($5,000) iii) Young enterprise Scheme ($2,000) |
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Henderson-Massey Local Board 2017/2018 Local environment and development work programme |
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Resolution number HM/2017/104 MOVED by Member B Brady, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) approve the allocation of $152,000 for environment projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in Attachment A , in this report, and as summarised in the table below;
b) note that with the funding of $107,000, EcoMatters Environment Trust will deliver the following projects: i) EcoMatters Environment Centre and Sustainability Hub ($35,000) ii) Love Your Streams ($24,000) iii) Love Your Neighbourhood ($11,000) iv) Industry pollution prevention programme ($10,000) v) Project Homewise – Whau ($10,000) vi) EcoWest Festival ($9,000) vii) War on Weeds ($8,000) c) note the allocation of $3,861,717 of asset based services capex for acquisition of land and construction of infrastructure for stormwater ponds as part of plan change 15. d) note the allocation of $46,781 of asset based services opex for the septic tank pump-out programme.
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Resolution number HM/2017/105 MOVED by Member V Neeson, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) Agrees local measures covering the following priorities for year one (2017/2018) of new maintenance contracts: · Local procurement · Youth employment opportunities · Percentage of workforce who are Maori and Pasifika · Equal opportunities for women · Employment opportunities for disadvantaged or under-represented groups e.g. migrants and refugees and disability b) Notes the following sites that require attention over and above standard maintenance service specifications · West Wave Aquatic and recreation centre · Tui Glen playground · Catherine Plaza · Henderson Central Japanese Gardens c) notes that community and workforce (smart procurement) targets may be developed over the next 6 to twelve months to establish a baseline. d) Notes that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. |
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Resolution number HM/2017/106 MOVED by Member V Neeson, seconded by Chairperson S Henderson: That the Henderson-Massey Local Board: a) Strongly support the option of retaining the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so. b) Considers that it should be a Central Government rather than a Local Government responsibility to regulate Easter Sunday trading. |
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Auckland Plan refresh 2018: early feedback to inform draft plan |
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Resolution number HM/2017/107 MOVED by Member B Brady, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) Delegate the coordination of feedback to the Chairperson and Deputy Chairperson. |
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Resolution number HM/2017/108 MOVED by Chairperson S Henderson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) receive the workshop records held on 16 May, 23 May and 30 May 2017. |
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Secretarial note: Amended records are attached to this minutes and can be viewed on the Auckland Council website. |
28 |
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Resolution number HM/2017/109 MOVED by Member W Flavell, seconded by Member W Flaunty: That the Henderson-Massey Local Board: a) notes the updated Governance Forward Work Calendar for June 2017 (attachment A). |
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.40 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................