Howick Local Board
OPEN MINUTES
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Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 19 June 2017 at 6.00pm.
Chairperson |
David Collings |
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Deputy Chairperson |
Katrina Bungard |
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Members |
Garry Boles |
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Jim Donald, JP |
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John Spiller |
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Mike Turinsky |
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Adele White |
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Bob Wichman |
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Peter Young, JP |
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ABSENT
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ALSO PRESENT
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Councillor Dick Quax (to 7.36pm) |
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Councillor Sharon Stewart (to 7.36pm) |
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IN ATTENDANCE
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Howick Local Board 19 June 2017 |
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1 Welcome
The Chair opened the meeting and welcomed everyone.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number HW/2017/87 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a. confirm the ordinary minutes of its meeting, held on Monday, 15 May 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
The Chair acknowledged Veisinia Maka who has been appointed to the Youth Advisory Panel.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
Deputation - Cockle Bay Residents and Ratepayers Association Inc. |
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Laurie Slee was in attendance to address the meeting on behalf of the Cockle Bay Residents and Ratepayers Association.
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Resolution number HW/2017/88 MOVED by Member A White, seconded by Member J Donald: That the Howick Local Board thank Laurie Slee from the Cockle Bay Residents and Ratepayers Association for his attendance and presentation. |
9 Public Forum
9.1 |
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Robert McCallum was in attendance to address the meeting on the Liston stream catchment.
A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
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Resolution number HW/2017/89 MOVED by Member J Spiller, seconded by Member J Donald: That the Howick Local Board thank Robert McCallum for his attendance.
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a Powerpoint presentation |
9.2 |
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Paul Boswell was in attendance to address the meeting on the Farm Cove Maritime Trust.
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Resolution number HW/2017/90 MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard: That the Howick Local Board thank Paul Boswell, from the Farm Cove Maritime Trust for his attendance.
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9.3 |
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Ron Larsen was in attendance to address the meeting.
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Resolution number HW/2017/91 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board thank Ron Larsen for his attendance.
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9.4 |
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Gary Carr from Crossnet was in attendance to address the meeting on 34 Moore Street, Howick.
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Resolution number HW/2017/92 MOVED by Member A White, seconded by Deputy Chairperson K Bungard: That the Howick Local Board thank Gary Carr for his attendance.
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9.5 |
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Allan Riley was in attendance to address the meeting on behalf of the Friends of Mangemangeroa.
A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
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Resolution number HW/2017/93 MOVED by Member J Spiller, seconded by Member M Turinsky: That the Howick Local Board thank Allan Riley for his attendance.
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a Mangemangeroa Reserve Update |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order 3.11.1 a Notice of Motion has been received from Chairperson David Collings for consideration under item 12.
12 |
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Resolution number HW/2017/94 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board: b) advise Panuku Development Auckland that since the New World supermarket has been developed, with limited onsite parking for staff, there has been a huge increase in parking demand within this area and loosing this would have a huge effect on the surrounding streets. c) request Panuku Development Auckland ask Auckland Transport for the rationale that the site is it was no longer required for AT’s infrastructure purposes. d) reaffirm resolution HW/2017/34 that the board does not support the disposal of 80 Vincent Street, Howick.
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14 |
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A copy of the Councillors report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
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Resolution number HW/2017/95 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) note the verbal report from Councillor Dick Quax and Councillor Sharon Stewart. |
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a Councillors Report |
15 |
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Resolution number HW/2017/96 MOVED by Member B Wichman, seconded by Member A White: That the Howick Local Board: a) approve $30,000 for the execution of the Flatbush community engagement project from the 2016/2017 community response fund. b) approve $25,000 from the 2016/2017 local arts grants and $5,000 from the 2016/2017 community arts programmes for an Uxbridge operational review. c) approve $8,619 from the 2016/2017 community arts programmes and $26,381 from the 2016/2017 community response fund to cover Uxbridge’s utility costs for FY2017/2018. d) note that staff have initiated an investigation to ascertain the cost of building upgrades at Uxbridge and will report back to the local board as and when information is confirmed. |
16 |
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MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) approve the final Howick Village Centre Plan as set out in Attachment A. b) delegate to officers to make any minor amendments to the Howick Village Centre Plan before it is published.
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MOVED by Member J Spiller, seconded Member G Boles: Moved an amendment to the original recommendation as follows: That the Howick Local Board: c) amend ‘A Community Village’ paragraph 3 by adding the words “The Howick War Memorial Building currently used as” at the beginning of sentence 2.
The amendment was put and CARRIED.
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MOVED by Member J Donald, seconded by Member M Turinsky: Moved a second amendment to the original recommendation as follows: d) add to ‘An Accessible Village’ after paragraph 5 “To encourage the Howick village to continue to develop into a visitor destination by maintaining carparks and support public transport.” A division was called for, voting on which was as follows:
The amendment was declared carried by 5 votes to 4.
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The Chairperson put the substantive motion: Resolution number HW/2017/97 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) approve the final Howick Village Centre Plan as set out in Attachment A. b) delegate to officers to make any minor amendments to the Howick Village Centre Plan before it is published. c) amend ‘A Community Village’ paragraph 3 by adding the words “The Howick War Memorial Building currently used as” at the beginning of sentence 2. d) add to ‘An Accessible Village’ after paragraph 5 “To encourage the Howick village to continue to develop into a visitor destination by maintaining carparks and support public transport.”
The substantive motion was declared. CARRIED |
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17 |
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Resolution number HW/2017/98 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board: a) approve expenditure of up to $30,000 to complete design and provide a Final Cost Estimate for the Cascades Road walkway (Option B shown in orange on the attached plan) building a path on the south side of Cascades Road from in front of the Source Café, over the bridge and down to the walkway. b) request that the Firm Cost Estimate is supported by a detailed report of all costs both internal and external related to the development of the estimate. |
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a Cascades Road Walkway |
18 |
Howick Quick Response Round Four 2016/2017 grant applications |
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Resolution number HW/2017/99 MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: a) agree to fund or part-fund the Quick Response Round Four 2016 / 2017 grant applications listed in Table One below. Table One Quick Response Round Four 2016 / 2017. |
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MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: b) Decline the Quick Response Round Four 2016 / 2017 grant applications listed in Table Two below. Table Two Quick Response Round Four 2016 / 2017
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MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: c) Decline the late applications submitted through Local Grant Round Two, listed in Table Three. Table Three Local Grant Round Two 2016 / 2017.
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19 |
Road Name Approval for Four New Roads within the Ormiston Town Centre Development at 191R – 211 Ormiston Road, Flat Bush |
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Resolution number HW/2017/100 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) approve the road name ‘Curtis Road’ proposed by the applicant, for the new road created by way of an integrated land use and subdivision resource consent for the Ormiston Town Centre development at 191R – 211 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974. b) approve the road name ‘Horo Road’ proposed by the applicant, for the new road created by way of an integrated land use and subdivision resource consent for the Ormiston Town Centre development at 191R – 211 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974. c) approve the road name ‘Tomtit Lane’ proposed by the applicant, for the new road (a jointly owned access lot) created by way of an integrated land use and subdivision resource consent for the Ormiston Town Centre development at 191R – 211 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974. d) approve the road name ‘Gallipoli Place’ proposed by the applicant, for the new road (a jointly owned access lot) created by way of an integrated land use and subdivision resource consent for the Ormiston Town Centre development at 191R – 211 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974. |
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New Road Name Approval for the residential subdivision by Panuku Development Auckland at 187 Flat Bush School Road, Flat Bush |
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Resolution number HW/2017/101 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve: a) the road names ‘Golden Avenue,’ ‘Ako Road’ and ‘Te Kura Road’ for the new roads created by way of subdivision at 187 Flat Bush School Road. |
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New Road Name Approval for the residential subdivision by Jim Rolfe at 38 Colmar Road, Mellons Bay |
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The Howick Local Board revoked Resolution HW/2017/102 at its meeting held on 19 February 2018. |
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Replacement resolution |
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MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) agree pursuant to standing order 1.10.4, to revoke the following resolution of the Howick Local board, adopted at its meeting held on 19 June 2017, HW/2017/102, from: pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name “Arawhetu Drive” proposed by the applicant for the new road created by way of subdivision at 38 Colmar Road, Mellons Bay. to pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name “Te Aratui Drive” for the new road created by way of subdivision at 38 Colmar Road, Mellons Bay. |
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New Road Name Approval for the residential subdivision by Finesse Residential Ltd at 6 - 10 Clovelly Road, Bucklands Beach. |
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Resolution number HW/2017/104 MOVED by Member B Wichman, seconded by Member A White: That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974 approve: a) the road name ‘Tomonga Way’ for the new road created by way of subdivision at 6 - 10 Clovelly Road, Bucklands Beach. |
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Approval of 2017/2018 local environment and local development work programme |
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Resolution number HW/2017/105 MOVED by Member G Boles, seconded by Member M Turinsky: That the Howick Local Board: a) approve the allocation of $103,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as summarised in the table below;
b) note the allocation of $3,759,783 the construction of the stormwater ponds at Flat Bush. |
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Parks, sport and recreation draft annual work programme financial year 2017-2018 |
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Resolution number HW/2017/106 MOVED by Member G Boles, seconded by Member M Turinsky: That the Howick Local Board: a) approve the Howick Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report; b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members. |
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Howick Local Board 2017/2018 Community Facilities Work Programme |
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Resolution number HW/2017/107 MOVED by Member B Wichman, seconded by Member A White: That the Howick Local Board: a) approve the Howick Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A. b) approve in principal the Howick Local Board 2017-2020 Community Facilities Physical Works Programme as detailed in Attachment B. c) delegate approval to the Howick Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme. d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope. |
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Resolution number HW/2017/108 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) approve the 2017/2018 Libraries work programme (Attachment A). |
27 |
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Resolution number HW/2017/109 MOVED by Member M Turinsky, seconded by Member J Spiller: That the Howick Local Board: a) approve the 2017/18 local economic development programme as follows; i) Young Enterprise Scheme ($3,500). ii) Howick Tourism Plan Implementation ($10,000). |
28 |
Application for a weekly Pakuranga farmers’ market to operate from a car park area at the Lloyd Elsmore Park, Pakuranga |
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Resolution number HW/2017/110 MOVED by Member A White, seconded by Member G Boles: That the Howick Local Board: a) decline the landowner application for the operation of a farmers’ market at the Lloyd Elsmore Park. |
29 |
Locally Driven Initiative Discretionary Capital Programme update for Howick Local Board |
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Resolution number HW/2017/111 MOVED by Member G Boles, seconded by Member J Spiller: That the Howick Local BoardHowick Local Board: a) approve an additional $5,000 to the Bramley Reserve barbeque project. b) request that as part of the 310 Te Irirangi Drive dog park development project; Pakuranga Rotary is approached to collaborate in building of the dog park fencing and track to enable a cost effective and community engaged approach. c) approve a scope change for 310 Te Irirangi Drive dog park development plan project, with a reduction in the number of pathways to be delivered. d) approve, as part of MacLeans Park stage 2, the installation of signage specifying the age appropriateness for use, to be located by the new equipment and to be achieved within the current approved budget. e) allocate an additional $13,000 to the Burswood Park bollards project. |
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Extension and repurpose of grants for Pakuranga Athletics Charitable Trust and Lloyd Elsmore Park Badminton Club |
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Resolution number HW/2017/112 MOVED by Member G Boles, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: a) approve an extension to the deadlines for the $100,000 2013/2014 facility partnership grant and the $130,000 2014/2015 discretionary operational budget grant to Pakuranga Athletics Charitable Trust to a final expiry date of 30 June 2018; and b) approve an amendment to the purpose of the $24,718 grant to Lloyd Elsmore Park Badminton Club Inc. to upgrade the lighting at the badminton courts on Lloyd Elsmore Park. |
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This item was deferred to the 17 July 2017 meeting. |
32 |
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Resolution number HW/2017/113 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board: a) agree the following local priorities for year one (2017/2018) of new maintenance contracts: · community and workforce priorities for this local board area: smart procurement as follows - i. Percentage of staff employed by group in traineeships, apprenticeships, cadetships or graduates. Reporting will be required by category. ii. Percentage off staff retained for at least 12 months following completion of entry-level programmes (e.g. traineeships, apprenticeships, cadetships or graduates). Reporting will be required by category. iii. Number of subcontractors and suppliers sourced by contract area and local board area iv. Estimate of subcontractor and supplier spend by contract area and local board area v. Local employment: percentage of staff living within contract area and local board area · site specific issues, if any, that are unique to the local board and may require particular attention over and above standard maintenance service specifications b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline. c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. |
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A copy of the funding impact statement tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
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Resolution number HW/2017/114 MOVED by Member J Donald, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: a) adopt local content for the Annual Budget 2017/2018 (Attachment A), including: i) a Local Board Agreement 2017/2018 ii) a message from the Chair iii) local board advocacy iv) local activity budgets v) local performance targets b) adopt local fees and charges schedules for 2017/2018 (Attachment B) c) note: i) that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017; ii) that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iii) that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017. d) agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018. |
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a Funding Impact Statement |
34 |
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Resolution number HW/2017/115 MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: a) recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so. |
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Local Board Appointments and Delegations - Howick Local Board |
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Resolution number HW/2017/116 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) reconfirm David Collings as Lead and appoint Adele White as Alternate to the Howick Village Business Association. A division was called for, voting on which was as follows:
The motion was declared carried by 8 votes to 1. |
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Resolution number HW/2017/117 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) note the Howick Local Board Governance Forward Work Calendar. |
37 |
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Resolution number HW/2017/118 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) note the workshop records for workshops held on 3, 4, 10, 11, 16, 18, 24, 25 and 31 May 2017. |
38 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
39 |
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Resolution number HW/2017/119 MOVED by Chairperson D Collings, seconded by Member M Turinsky: That the Howick Local Board: a) grant landowner approval for the Marist Eastern Junior Rugby Club for a temporary lighting structure in Barry Curtis Park until 1 September 2017, subject to approval of the site by Council officers. |
40 |
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Resolution number HW/2017/120 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) approve a grant to Howick Tourism Incorporated from the Local Development Initiatives budget line for the delivery of two critical deliverables below:
i. $20,000 toward the appointment of a contracted part time PA/Coordinator
ii. $30,000 toward research, marketing and establishment costs b) any expenditure of the above grant be presented to a full board workshop with final approval delegated to the Chief Executive. |
8.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................