I hereby give notice that an extraordinary meeting of the Kaipātiki Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 7 June 2017 11.00am Kaipātiki
Local Board Office |
Kaipātiki Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Danielle Grant |
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Deputy Chairperson |
John Gillon |
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Members |
Paula Gillon |
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Ann Hartley, JP |
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Kay McIntyre, QSM |
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Anne-Elise Smithson |
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Adrian Tyler |
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Lindsay Waugh |
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(Quorum 4 members)
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Blair Doherty Kaipatiki Local Board Democracy Advisor
1 June 2017
Contact Telephone: (09) 484 8856 Email: Blair.Doherty@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Kaipātiki Local Board 07 June 2017 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Public Forum 5
5 Extraordinary Business 5
6 Adoption of Local Board Agreement 2017/2018 7
7 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
5 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Kaipātiki Local Board 07 June 2017 |
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Adoption of Local Board Agreement 2017/2018
File No.: CP2017/10390
Purpose
1. This report seeks adoption of local content for the Annual Budget 2017/2018, including:
· a local board agreement 2017/2018;
· a message from the chair;
· local board advocacy;
· local activity budgets; and
· local performance targets.
2. The board is also required to adopt a local schedule of fees and charges.
Executive Summary
3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
4. Every three years, a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.
5. In February and March this year, Auckland Council consulted on proposed changes for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback, and key initiatives that local boards are advocating for.
6. Local boards are now considering local content for the Annual Budget 2017/2018, which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets, and local performance targets, together with a local fees and charges schedule for 2017/2018.
7. Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.
8. On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018, including 21 local board agreements and associated performance targets and budgets.
That the Kaipātiki Local Board: a) adopt local content for the Annual Budget 2017/2018 (Attachment A), including: i. a Local Board Agreement 2017/2018; ii. a message from the Chair; iii. local board advocacy; iv. local activity budgets; and v. local performance targets. b) adopt local fees and charges schedules for 2017/2018 (Attachment B). c) note that: i. the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017; ii. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; and iii. the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017. d) delegate authority to the Chairerson to make any final minor changes to the local content for the Local Board Agreement 2017/2018.
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Comments
9. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
10. Every three years, a local board plan is developed to inform the long-term plan (and associated local board agreements), which outlines priorities, budgets and intended levels of service over a 10 year period.
11. In February and March this year, council consulted on proposed content for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback, and key initiatives that local boards are advocating for.
12. Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).This includes:
· a local board agreement;
· a message from the chair;
· local board advocacy;
· local activity budgets; and
· local performance targets.
13. Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B).
Consideration
Local Board views and implications
14. This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings, have been held by the local board and with the governing body to finalise their local board agreement.
Māori impact statement
15. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board agreement is based on the local board plan and the Annual Budget 2017/2018, which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi and, where relevant, the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn, can influence and encourage Māori participation in council’s decision-making processes.
Implementation
16. The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018, including 21 local board agreements and associated performance targets and budgets.
17. Decisions on the local board agreement, a message from the Chair, local board advocacy, local activity budgets, and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.
18. It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.
No. |
Title |
Page |
a⇩ |
Kaipatiki Local Board information and proposed agreement 2017/2018 |
11 |
b⇩ |
Kaipatiki Local Board proposed fees and charges schedule 2017/2018 |
23 |
Signatories
Authors |
Pramod Nair - Lead Financial Advisor |
Authorisers |
Christine Watson - Manager Financial Advisory Services - Local Boards Karen Lyons - General Manager Local Board Services Eric Perry - Relationship Manager |