I hereby give notice that an ordinary meeting of the Manukau Harbour Forum will be held on:
Date: Time: Meeting Room: Venue:
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Friday, 16 June 2017 12:00 Māngere-Otāhuhu
Local Board Office |
Manukau Harbour Forum
OPEN AGENDA
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MEMBERSHIP
Chairperson |
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Deputy Chairperson |
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Members |
Alan Cole |
Franklin Local Board |
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Carrol Elliott, JP |
Mangere-Otahuhu Local Board |
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Joseph Allan |
Manurewa Local Board |
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Bernie Diver |
Maungakiekie-Tamaki Local Board |
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Dawn Trenberth |
Otara-Papatoetoe Local Board |
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Bill McEntee |
Papakura Local Board |
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David Holm |
Puketapapa Local Board |
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Tracy Mulholland |
Whau Local Board |
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Saffron Toms |
Waitakere Ranges Local Board |
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Alternate Members |
Sharlene Druyven |
Franklin Local Board |
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Togiatolu Walter Togiamua |
Mangere-Otahuhu Local Board |
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Angela Cunningham-Marino |
Manurewa Local Board |
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Debbie Burrows |
Maungakiekie-Tamaki Local Board |
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Apulu Reece Autagavaia |
Otara-Papatoetoe Local Board |
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Michael Turner |
Papakura Local Board |
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Julie Fairey |
Puketapapa Local Board |
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David Whitley |
Whau Local Board |
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Neil Henderson |
Waitakere Ranges Local Board |
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Denise Yates, JP |
Waitakere Ranges Local Board |
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Steve Tollestrup |
Waitakere Ranges Local Board |
(Quorum 5 members)
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Riya Seth Democracy Advisor 9 June 2017 Contact Telephone: (09) 826 5193 Email: riya.seth@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Manukau Harbour Forum 16 June 2017 |
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1 Welcome 5
2 Apologies 5
3 Election of Chairperson 7
4 Election of Deputy Chairperson 9
5 Declaration of Interest 11
6 Confirmation of Minutes 11
7 Leave of Absence 11
8 Acknowledgements 11
9 Petitions 11
10 Deputations 11
10.1 Deputation: Morphum Environmental - Damian Young and Cat Davis 11
11 Public Forum 12
12 Extraordinary Business 12
13 Notices of Motion 12
14 Adoption of business meeting schedule 13
15 Consideration of Extraordinary Items
The meeting will be chaired by Victoria Villaraza, Relationship Manager Maungakieke-Tamaki and Puketapapa Local Boards, on behalf of the Chief Executive, for items 1, 2 and 3. From item 4 onwards, the newly elected Chairperson will chair the meeting.
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
Manukau Harbour Forum 16 June 2017 |
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File No.: CP2017/10998
Purpose
1. In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, the Relationship Manager, Local Board Services on behalf of the Chief Executive, will call for nominations for the Chairperson of the Manukau Harbour Forum.
2. The Manukau Harbour Forum must elect a member to the Chairperson position in accordance with Schedule 7, clause 25 of the Act, noting that no member has a casting vote.
3. The Manukau Harbour Forum will need to determine (by resolution) what method they will apply to elect the chairperson – System A or System B.
Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:
25 Voting systems for certain appointments
(1) This clause applies to -
(a) the election or appointment of the chairperson and deputy chairperson of a regional council; and
(b) the election or appointment of the deputy mayor; and
(c) the election or appointment of the chairperson and deputy chairperson of a committee; and
(d) the election or appointment of a representative of a local authority.
(2) If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:
(a) the voting system in subclause (3) (system A):
(b) the voting system in subclause (4) (system B).
(3) System A -
(a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and
(b) has the following characteristics:
(i) there is a first round of voting for all candidates; and
(ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and
(iii) if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and
(iv) in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.
(4) System B -
(a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and
(b) has the following characteristics:
(i) there is only 1 round of voting; and
(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.
That the Manukau Harbour Forum: a) elect a chairperson for the 2016-2019 political term, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002. |
There are no attachments for this report.
Signatories
Author |
Riya Seth - Democracy Advisor |
Authoriser |
Victoria Villaraza - Relationship Manager |
Manukau Harbour Forum 16 June 2017 |
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Election of Deputy Chairperson
File No.: CP2017/11003
Purpose
1. In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, the Chairperson will call for nominations for the Deputy Chairperson of the Manukau Harbour Forum.
Executive summary
2. The Manukau Harbour Forum must elect a member to the Deputy Chairperson position in accordance with Schedule 7, clause 25 of the Act.
3. The Manukau Harbour Forum will also need to determine (by resolution) what method they will apply to elect the Deputy Chairperson.
Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:
25 Voting systems for certain appointments
(1) This clause applies to -
(a) the election or appointment of the chairperson and deputy chairperson of a regional council; and
(b) the election or appointment of the deputy mayor; and
(c) the election or appointment of the chairperson and deputy chairperson of a committee; and
(d) the election or appointment of a representative of a local authority.
(2) If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:
(a) the voting system in subclause (3) (system A):
(b) the voting system in subclause (4) (system B).
(3) System A -
(a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and
(b) has the following characteristics:
(i) there is a first round of voting for all candidates; and
(ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and
(iii) if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and
(iv) in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.
(4) System B -
(a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and
(b) has the following characteristics:
(i) there is only 1 round of voting; and
(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.
That the Manukau Harbour Forum: a) elect a Deputy Chairperson for the 2016-2019 political term, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002. |
There are no attachments for this report.
Signatories
Author |
Riya Seth - Democracy Advisor |
Authoriser |
Victoria Villaraza - Relationship Manager |
Manukau Harbour Forum 16 June 2017 |
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5 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
6 Confirmation of Minutes
There were no minutes for confirmation. |
7 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
8 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
9 Petitions
At the close of the agenda no requests to present petitions had been received.
10 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manukau Harbour Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
11 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
12 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
13 Notices of Motion
There were no notices of motion.
Manukau Harbour Forum 16 June 2017 |
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Adoption of business meeting schedule
File No.: CP2017/11358
Purpose
1. To seek the adoption of the Manukau Harbour Forum meeting schedule for the 2016/2019 electoral term.
Executive summary
2. A draft meeting schedule for the 2016/2019 electoral term has been developed and is included below for adoption by the forum.
That the Manukau Harbour Forum: a) agree to the meeting schedule outlined below for the 2016/2019 electoral term.
b) agree to commence business meetings at 12.00pm. Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process. |
There are no attachments for this report.
Signatories
Author |
Riya Seth - Democracy Advisor |
Authoriser |
Victoria Villaraza - Relationship Manager |
Manukau Harbour Forum 16 June 2017 |
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Item 10.1 Attachment a Presentation - Morphum Environmental Page 17
Item 10.1 Attachment b Big Blue Waitākere Executive Summary Page 27