Agenda of Manukau Harbour Forum

I hereby give notice that an ordinary meeting of the Manukau Harbour Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Friday, 16 June 2017

12:00

Māngere-Otāhuhu Local Board Office
Shop 17
93 Bader Drive
Māngere Town Centre

Manukau Harbour Forum

OPEN AGENDA

MEMBERSHIP

Chairperson
Deputy Chairperson
Members	Alan Cole	Franklin Local Board
	Carrol Elliott, JP	Mangere-Otahuhu Local Board
	Joseph Allan	Manurewa Local Board
	Bernie Diver	Maungakiekie-Tamaki Local Board
	Dawn Trenberth	Otara-Papatoetoe Local Board
	Bill McEntee	Papakura Local Board
	David Holm	Puketapapa Local Board
	Tracy Mulholland	Whau Local Board
	Saffron Toms	Waitakere Ranges Local Board

Alternate Members	Sharlene Druyven	Franklin Local Board
	Togiatolu Walter Togiamua	Mangere-Otahuhu Local Board
	Angela Cunningham-Marino	Manurewa Local Board
	Debbie Burrows	Maungakiekie-Tamaki Local Board
	Apulu Reece Autagavaia	Otara-Papatoetoe Local Board
	Michael Turner	Papakura Local Board
	Julie Fairey	Puketapapa Local Board
	David Whitley	Whau Local Board
	Neil Henderson	Waitakere Ranges Local Board
	Denise Yates, JP	Waitakere Ranges Local Board
	Steve Tollestrup	Waitakere Ranges Local Board

(Quorum 5 members)

Riya Seth

Democracy Advisor

9 June 2017

Contact Telephone: (09) 826 5193

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Manukau Harbour Forum

16 June 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Election of Chairperson 7

4 Election of Deputy Chairperson 9

5 Declaration of Interest 11

6 Confirmation of Minutes 11

7 Leave of Absence 11

8 Acknowledgements 11

9 Petitions 11

10 Deputations 11

10.1 Deputation: Morphum Environmental - Damian Young and Cat Davis 11

11 Public Forum 12

12 Extraordinary Business 12

13 Notices of Motion 12

14 Adoption of business meeting schedule 13

15 Consideration of Extraordinary Items

Manukau Harbour Forum

16 June 2017

Election of Chairperson

File No.: CP2017/10998

Purpose

1. In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, the Relationship Manager, Local Board Services on behalf of the Chief Executive, will call for nominations for the Chairperson of the Manukau Harbour Forum.

2. The Manukau Harbour Forum must elect a member to the Chairperson position in accordance with Schedule 7, clause 25 of the Act, noting that no member has a casting vote.

3. The Manukau Harbour Forum will need to determine (by resolution) what method they will apply to elect the chairperson – System A or System B.

Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:

25 Voting systems for certain appointments

(1) This clause applies to -

(a) the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b) the election or appointment of the deputy mayor; and

(d) the election or appointment of a representative of a local authority.

(2) If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:

(a) the voting system in subclause (3) (system A):

(b) the voting system in subclause (4) (system B).

(3) System A -

(a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b) has the following characteristics:

(i) there is a first round of voting for all candidates; and

(ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii) if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv) in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

(4) System B -

(a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b) has the following characteristics:

(i) there is only 1 round of voting; and

(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.

Recommendation

That the Manukau Harbour Forum:

a) elect a chairperson for the 2016-2019 political term, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

Attachments

There are no attachments for this report.

Signatories

Author	Riya Seth - Democracy Advisor
Authoriser	Victoria Villaraza - Relationship Manager

Manukau Harbour Forum

16 June 2017

Election of Deputy Chairperson

File No.: CP2017/11003

Purpose

1. In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, the Chairperson will call for nominations for the Deputy Chairperson of the Manukau Harbour Forum.

Executive summary

2. The Manukau Harbour Forum must elect a member to the Deputy Chairperson position in accordance with Schedule 7, clause 25 of the Act.

3. The Manukau Harbour Forum will also need to determine (by resolution) what method they will apply to elect the Deputy Chairperson.

Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:

25 Voting systems for certain appointments

(1) This clause applies to -

(a) the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b) the election or appointment of the deputy mayor; and

(d) the election or appointment of a representative of a local authority.

(a) the voting system in subclause (3) (system A):

(b) the voting system in subclause (4) (system B).

(3) System A -

(a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b) has the following characteristics:

(i) there is a first round of voting for all candidates; and

(ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iv) in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

(4) System B -

(a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b) has the following characteristics:

(i) there is only 1 round of voting; and

(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.

Recommendation

That the Manukau Harbour Forum:

a) elect a Deputy Chairperson for the 2016-2019 political term, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

Attachments

There are no attachments for this report.

Signatories

Author	Riya Seth - Democracy Advisor
Authoriser	Victoria Villaraza - Relationship Manager

Manukau Harbour Forum

16 June 2017

5 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

6 Confirmation of Minutes

There were no minutes for confirmation.

7 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

8 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

9 Petitions

At the close of the agenda no requests to present petitions had been received.

10 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manukau Harbour Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

10.1 Deputation: Morphum Environmental - Damian Young and Cat Davis

Purpose

1. Damian Young and Cat Davis from Morphum Environmental will be in attendance to present the findings from the Big Blue Waitakere report, commissioned by the Waitakere Ranges Local Board, to the forum.

Executive summary

2. This report identified eight management objectives and 41 management actions to improve and protect the coastal and marine environment in the Waitakere Ranges Local Board area.

3. The focus of this report was to:

· Identify and consolidate existing data and information.

· Identify gaps in the current understanding of the area.

· Present this information in a visually engaging report format in a communication style that was designed for a wide audience.

Recommendation

That the Manukau Harbour Forum:

a) receive the deputation from Damian Young and Cat Davis from Morphum Environmental and thank them for the presentation.

Attachments

a Presentation - Morphum Environmental................................................ 17

b Big Blue Waitākere - Executive Summary............................................ 27

11 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

12 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

13 Notices of Motion

There were no notices of motion.

Manukau Harbour Forum

16 June 2017

Adoption of business meeting schedule

File No.: CP2017/11358

Purpose

1. To seek the adoption of the Manukau Harbour Forum meeting schedule for the 2016/2019 electoral term.

Executive summary

2. A draft meeting schedule for the 2016/2019 electoral term has been developed and is included below for adoption by the forum.

Recommendation/s

That the Manukau Harbour Forum:

a) agree to the meeting schedule outlined below for the 2016/2019 electoral term.

Year	Date	Location
2017	15 September	Mangere-Otahuhu Local board office, Shop 17, 93 Bader Drive, Mangere Town Centre
	15 December
2018	16 March	Mangere-Otahuhu Local board office, Shop 17, 93 Bader Drive, Mangere Town Centre
	15 June
	21 September
	14 December
2019	15 March	Mangere-Otahuhu Local board office, Shop 17, 93 Bader Drive, Mangere Town Centre
	21 June
	20 September

b) agree to commence business meetings at 12.00pm. Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

Attachments

There are no attachments for this report.

Signatories

Author	Riya Seth - Democracy Advisor
Authoriser	Victoria Villaraza - Relationship Manager