Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

21 June 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum - Save Our Unique Landscape 5

9.2 Public Forum - Respect Our Community Campaign 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Local Board Leads and Appointments Report 11

14 Chairpersons Report and Announcements 13

15 Auckland Transport Update - June 2017 15

16 Funding allocation Crime Prevention Officer Māngere and Māngere East Town Centres 25

17 Public notification of Auckland Council’s intention to grant a licence to occupy and manage to the Ōtāhuhu Business Association Incorporated for the former Ōtāhuhu Library building, 12-16 High Street, Ōtāhuhu 29

18 Kīngi Tāwhiao Cottage progress report 37

19 Classification of Swanson Park, 7R Church Road and 2R McIntyre Road, Māngere Bridge 41

20 Encroachment on Kiwi Ngaio Park, 9R Ngaio Avenue, Mangere Bridge 51

21 Approval of the concept plan for Norana Esplanade Walkway 87

22 Panuku Development Auckland Local Board Six-Monthly Update 1 November 2016 to 30 April 2017 97

23 Parks, sport and recreation draft annual work programme financial year 2017-2018 105

24 Māngere-Ōtāhuhu 2017/2018 Local Economic Development Work Programme 111

25 Māngere-Ōtāhuhu Local Board 2017/2018 Community Facilities Work Programme 117

26 Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018 129

27 Māngere-Ōtāhuhu Local Board ACE work programme 2017/2018 135

28 Relationship Agreement with Mana Whenua Template 147

29 New Road Name Approval for a New Road to be created within the Housing New Zealand Development at 32-44 Luke Street, Otahuhu 165

30 Project 17: Auckland Council Maintenance Contracts 179

31 Adoption of the local fees and charges schedules for the Local Board Agreement 2017/2018 235

32 Governance Forward Work Calendar 241

33 Mangere-Otahuhu Local Board Workshop Notes 245

34 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 May 2017 and Wednesday, 7 June 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Save Our Unique Landscape

Purpose

1. Brendan Corbett from Save Our Unique Landscape (SOUL) would like to address the board on the progress with the campaign to Protect Ihumatao from the housing project.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Brendan Corbett for his attendance and presentation.

9.2 Public Forum - Respect Our Community Campaign

Purpose

1. Emily Worman and Jasmine Kovack from Respect Our Community Campaign (ROCC) would like to give an update and inform the local board about the alcohol licence hearings that they have attended.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Emily Worman and Jasmine Kovack for their attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Māngere-Ōtāhuhu Local Board

21 June 2017

Local Board Leads and Appointments Report

File No.: CP2017/10653

Purpose

1. This item allows the local board members an opportunity to present verbal and written updates on their leads and appointments meetings.

Resolution number MO/2016/182

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua

Recommendation/s

That the verbal and written updates from local board members be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Māngere-Ōtāhuhu Local Board

21 June 2017

Auckland Transport Update - June 2017

File No.: CP2017/11623

Purpose

1. The purpose of this report is to; respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the local board and, provide transport related information on matters of specific application and interest to the Māngere-Ōtāhuhu Local Board (MOLB) and its community.

Executive summary

2. This month a decision is required about progressing two projects funded by the MOLB and information is also provided about the following matters:

· Auckland Transport’s strategic alignment

· The Local Board Transport Capital Fund including an update on existing projects

· Auckland Transport projects.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the Auckland Transport Update – April 2017 report.

b) note the rough order of cost of $ 700,000 to $ 1,000,000 provided by Auckland Transport for building a two lane roundabout at the intersection of Bader Drive and Idlewild Road and requests that Auckland Transport start design work and provide a firm estimate of cost.

c) note Auckland Transport’s suggestion that the design process for building a new two lane roundabout at the intersection of Bader Drive and Idlewild Road is complex and the Māngere-Ōtāhuhu Local Board requests a report back after the investigation and concept design is complete.

d) note the rough order of cost of $ 200,000 provided by Auckland Transport for widening Bader Drive just north of the Orly Ave Intersection and requests that Auckland Transport start design work and provide a firm estimate of cost.

Comments

Strategic Alignment

3. Last month this reported highlighted Auckland Council’s direction to Auckland Transport provided by its annual Statement of Intent (SOI). The SOI contains strategic themes that focus Auckland Transport’s priority of effort on the following areas:

· Prioritise rapid, high frequency public transport

· Continually transform and elevate customer experience

· Build network optimisation and resilience for travel times

· Enable quality urban growth to meet demand

· Fast-track creative, innovative and efficient transport services.

4. Auckland Transport’s work is also driven by its budget. Auckland Council and New Zealand Transport Agency both fund Auckland Transport and work together to set a detailed three year budget and a general ten year budget.

5. Later this year Auckland Council will start its budget discussion by developing its Long Term Plan (LTP). The LTP states how much Auckland Council will collect in rates, and other income, and what it intends to fund with that money. The LTP allocates funding for transport that is used in partnership with NZTA to produce the Regional Land Transport Programme. This is Auckland Transport’s budget.

6. The LTP is developed after considerable consultation and discussion. Local boards input through their Local Board Plans (LBP) which state their key local priorities. LBPs are currently being discussed with communities. It is a very important that local boards and communities engage with both the LBP and LTP processes because between them they provide community guidance about the amount council budgets for transport and the levels of service expected.

7. Auckland Transport is an organisation that puts people first and we are keen to make sure that all of Auckland’s communities are aware of and able to engage in the debate about Auckland Transport’s future priorities.

8. Public transport is a priority for the MOLB, Auckland Council and Auckland Transport. At this stage the Southern New Network has been in operation for about nine months and is being adjusted based on operational experience. This strategic project was well supported by the MOLB and has had a considerable impact on people in south Auckland.

9. Strategically the New Zealand Transport Agency and Auckland Transport boards have agreed that the preferred approach for a public transport link to the airport will be a staged, integrated transition from bus to light rail transit between the airport and city centre.

10. This means that the plan is to protect a route as soon as possible. Increased bus services are the next step and some are already being planned as a response to the Mayor’s Taskforce on public transport to the airport. After this, separate busways will be built followed eventually by light rail. Briefings are being organised between the project team and the MOLB.

AT’s actions against advocacy plans

11. This section provides a regular report about how Auckland Transport is supporting the MOLB ‘Advocacy Initiatives’ recorded in the MOLB Plan. In this report the MOLB’s ‘Advocacy Initiatives’ from the 2013-16 term are recorded in the table below providing a summary of their status. When the new Local Board Plan is developed the ‘Advocacy Initiatives’ will be replaced with new ones for the 2016-19 term.

Table 1: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
A great public transport network that is easy to get to, frequent and reliable	Ōtāhuhu bus and rail interchange project	Completed
	Mangere bus interchange project	Completed
Attractive, accessible and safe cycle ways and walkways	Linking of Windrush Close and Waddon Place in Māngere Town Centre	Completed
Attractive, accessible and safe cycle ways and walkways	Completion of the Peninsula Park walkway in Māngere	This project will not be delivered by Auckland Transport
Safe, attractive and well maintained roads	Delivery of the Future Streets pilot	Completed.

Local board transport capital fund (LBTCF) update

Updates

12. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe

· Not impede network efficiency

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

Projects

13. The MOLB identified a number of possible projects and the table below summarises the projects that are currently progressing.

Table 2: Local Board Transport Capital Fund Projects

Projects	Current Status	Problem or Opportunity Being Addressed	Current Status
Upgrading the footpaths in and around the Mangere East Town Centre.		Providing better pedestrian facilities in and around Mangere East.	This project is still being reviewed and has taken longer than expected. The AT Relationship Manager has provided more information and clarification of the idea to the review team and will follow up again this month aiming to get a rough order of cost (ROC) by next month’s meeting.
Building a two lane roundabout at the intersection of Bader Drive and Idyllwild Road		Easing congestion at the intersection of Bader Drive and Idle wild Roads.	ROC: 21 June 2017 $700,000 - $1 million. .
Widening Bader Drive in front of the Cosmopolitan Club		Remove the road 'narrowings' near the Mangere Town Centre that create congestion on Bader Drive.	ROC: 21 June 2017 $200,000
Building cycling facilities such as ‘pump tracks’ or ‘cycling training tracks’ in Centre Park and or Boggust Park		Building better facilities for learning to ride.	This project has been investigated but cannot currently be delivered.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and with budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved Black – The project has been investigated and the HLB has decided not to pursue it at this time.

Bader-Idlewild Roundabout

14. The project team has conducted an initial investigation and has provided a rough order of cost of $700,000 - $1 million. The reason for the wide range is that the project may or may not involve a small property purchase and services re-location. Auckland Transport cannot in good faith make an accurate estimate without further work, so has provided an estimated range rather than an upper limit.

15. The complexity of the problem means that Auckland Transport suggests that if the MOLB wishes to continue with the project, it should be broken into two stages:

· An investigation and concept design to allow a more accurate estimate of costs to be prepared. This is likely to cost about $40,000, but will answer the questions about property purchase and survey. The issue is that very accurate survey and modelling is required to answer this question.

· Followed by completion of normal detailed design and delivery of a firm cost estimate for construction.

16. This is different to the normal procedure. Normally the next step is to request a firm cost estimate. Auckland Transport then reports back at the completion of the whole process. In the suggested course of action Auckland Transport will report back twice allowing the MOLB an opportunity to stop the project before design is complete if the investigation and concept design indicates that land purchase is required and would became too expensive or if issues were identified with moving services.

17. Due to the complexity Auckland Transport did consider the possibility of funding the investigation and concept design but was not able to identify a budget.

18. Draft recommendations have been prepared for the MOLB to consider.

Widening Bader Drive

19. This project involves the widening of Bader Drive on the northern approach to the Orly Avenue roundabout to two lanes alleviating congestion. The red line in Fig.1 shows roughly where the kerb would be cut back and the road widened. The project will provide dedicated straight through and right turn lanes improving traffic flows.

Figure 1: Bader Drive Road Widening

20. The rough order of cost is $200,000. This does not include allowance for relocation of underground services. Although initial investigation has not highlighted this requirement, it is a potential cost that may arise with more detailed planning.

21. Should the MOLB wish to proceed, the next stage is to request a firm cost estimate and a recommendation has been prepared for the local board to consider.

New Projects

22. On 7 December 2016 and 1 February 2017 when Auckland Transport workshopped options for LBTCF projects with the MOLB and a commitment was made to work with the Future Streets team and greenways staff to investigate other initiatives that could add value to these projects. A potential project has been identified and is reported to the MOLB for consideration.

23. Ashgrove Reserve (See Fig. 2) is a location where a wider shared path with better lighting, landscaping and signs could improve people’s perception of the area and their likelihood of using the route.

Figure 2: Ashgrove Reserve

24. Ashgrove Reserve is bordered by several organisations who have an interest in it and Future Streets, including Nga Iwi School.

25. Fig. 3 shows how the new crossing on Mascot Road contrasts with the old and narrow pathway that exists on Ashgrove Reserve. Upgrading the pathways in Ashgrove Reserve would link with the Future Streets project. This project has not yet been formally reviewed by the MOLB and will be discussed at a workshop before the MOLB’s support is confirmed.

Figure 3: Crossing at Front of Nga Iwi School that Leads into Ashgrove Reserve.

Upcoming projects and activities

Consultations

26. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this local board area.

27. In this reporting period, one project was put forward for comment by the MOLB. Attachment A is a summary of these projects.

28. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In May there were two TCC decisions in the MOLB area.

Table 1: TCC Monthly Summary May 2017

Street

Area

Work

Decision

Coronation Road / Taylor Road

Mangere Bridge

No Stopping At All Times, Bus Stop, Pedestrian Crossing, School Crossing Point, Give-Way Control, Edge Lines, No Passing Restriction

Carried

Mason Avenue / Great South Road

Otahuhu

No Stopping At All Times, Lane Restrictions, Bus Stop, Bus Shelter, Parking Place, Parking Direction Restrictions, Mobility Parking, Motorcycle Parking, Loading Zone, Traffic Island, Pedestrian Crossing, Flush Median

Carried

Regional and sub-regional projects

Auckland Transport South Auckland HOP Card trial promotion

29. Studies show that use of AT HOP cards in south Auckland is lower than the regional average. This is particularly low in Mangere-Otahuhu and Otara-Papatoetoe Local Board areas. Further research showed that barriers to HOP card use included:

· The cost of buying a HOP card

· Customers have the poor understanding of the savings

· Customers have a poor understanding of how to ‘top up’ an AT HOP Card.

30. Auckland Transport has trialled a number of ideas and approaches to address this issue and last month presented a trial programme targeted at educating and signing cash customers up to the AT HOP card to Otara-Papatoetoe and Mangere-Otahuhu local boards.

31. Both locals board supported the project and the trial will start soon. It will include social media, popular radio networks, local board members and Auckland Transport volunteer ambassadors all aiming to provide cash customers with an opportunity to receive an AT HOP card, so long as they top-up the card with their cash fare, at the time they receive the card. The aim is to educate customers immediately, on-site about the process of ‘topping-up’, and about their on-going savings if they use AT HOP instead of cash.

Roads and Streets Framework (RASF)

32. Auckland Transport is updating the Auckland Transport Code of Practice (ATCOP) and our current system for classifying roads and streets. RSAF and the Technical Design Manual will replace the ATCOP.

33. The RASF will have the most effect on people, changing Auckland Transport’s policy position to provide a better balance between people and place. Instead of putting road network efficiency first, the RASF will require planners and engineers to put people first.

34. Local boards have told us that this is how we should be planning and the RASF has been developed jointly with Auckland Council to make sure that the development of Auckland’s road network takes the needs of our people into account. The aim is to make guidelines for road corridor infrastructure more flexible and responsive to local needs, but still maintaining high technical standards.

35. The draft document has been circulated to MOLB members and a first workshop opportunity was organised on 7 June 2017. This will provide the MOLB with an opportunity to comment on the plan.

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Local Board Consultations in May 2017	23

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Funding allocation Crime Prevention Officer Māngere and Māngere East Town Centres

File No.: CP2017/10122

Purpose

1. To request the Māngere-Ōtāhuhu Local Board allocates the remaining CCTV and community safety initiatives 2016/2017 budget to a pilot Crime Prevention Officer (CPO) project in the Māngere and Māngere East town centres.

Executive summary

2. CCTV has identified a noticeable increase in street begging, intimidation of customers and retailers by some beggars and youth, petty theft and , youth gang activity. This is impacting town centre safety and perceptions of town centre safety.

3. In 2016/2017, the Māngere-Ōtāhuhu Local Board allocated $302,000 to CCTV and community safety initiatives (MO/2016/104). A total of $40,000 of this LDI community safety budget is still available for allocation.

4. This report recommends the local board allocates $40,000 of the community safety budget to engage a Crime Prevention Officer (CPO) in Māngere and Māngere East town centres. The CPO would work with the town centre manager and key stakeholders to establish initiatives and partnerships to improve public safety.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) allocates $40,000 from the 2016/2017 community safety and youth safety initiatives budgets, to engage a pilot Crime Prevention Officer for a period of one year for Māngere Town Centre and Māngere East Village.

Comments

Safety and security issues in Māngere and Māngere East town centres

5. The Māngere-Ōtāhuhu Local Board, staff and the Māngere Town Centre Business Association (MTCBA) have been concerned about an observed increase in the levels of antisocial behaviour in Māngere and Māngere East town centres over the past two to three years. Issues identified include antisocial behaviour by youth, begging, petty theft, car theft, vandalism, intimidation and fighting.

6. In July 2015, the Māngere Town Centre Business Association (MTCBA) took over the management of the Māngere East Village and noted similar incidents of crime and antisocial behaviour occurring across both town centres.

7. CCTV has identified that while incidents are not increasing in number, the seriousness and community impact of antisocial behaviour is growing more severe in the town centres. This is impacting town centre safety and perceptions of town centre safety.

8. Māngere-Ōtāhuhu Local Board allocated $40,000 in the current financial year to community and town centre safety initiatives. A total of $20,000 is allocated to youth safety initiatives and $20,000 is available for town centre safety initiatives.

9. The youth safety initiatives budget had been earmarked for a project that focussed on youth anti-social activities but staff found that the suggested projects were too limited in focus, and lacked a co-ordinated and holistic view of town centre safety issues

10. Staff recommend combining the two budgets to engage a Crime Prevention Officer (CPO) for the Māngere and Māngere East town centre areas to identify and deliver a coordinated and holistic approach to town centre safety issues.

Engaging a Crime Prevention Officer

11. The Māngere Town Centre Business Association have identified that running a pilot project to employ a CPO for Māngere Town Centre and the Māngere East Village would assist in addressing their growing safety needs and in improving citizen perceptions of safety around the town centres. The CPO’s role would include:

· working with the town centre manager to initiate public safety projects

· encourage community to identify public safety projects

· engaging with the local community to identify and prioritise local town centre safety concerns

· liaising with local police, retailers, non-government organisations, government agencies and the community to strengthen or establish relationships to support safety initiatives and interventions

· identifying resources to support town centre safety initiatives

· encouraging community stakeholders to actively participate in and coordinate crime prevention activity

· advising and educating local businesses about crime prevention

· encouraging the business and town centre community to report crime to police.

Challenges the ambassadors programme faced

12. The MTCBA’s ambassador programme has been running since 2008. The ambassador project provides employment opportunities for the long term unemployed. The role of the ambassador was primarily to provide town centre observation and customer service.

13. Ambassadors support the CCTV monitoring and town centre management roles, by providing an ‘on the street’ observation role.

14. Ambassadors are not trained to provide primary intervention when conflict or crime occurs.

15. The MTCBA found that ambassadors regularly face conflict and challenges in addressing violent incidents in their role.

16. The association reviewed the scheme in 2015/2016, and decided to change the focus of the ambassadors’ activities within the town centre to cleaning projects that enhance perceptions of safety and cleanliness. They also maintain a safety observation role.

17. Currently two ambassadors patrol the Māngere East Village during the daytime and undertake cleaning duties. The ambassadors also patrol the Massey Homestead grounds and will be adding Walter Massey Park to their patrol route in 2017/2018. Ambassadors will continue to provide an on the ground observation role around the town centres.

Options for allocating the remaining community safety budget

18. Staff have outlined below three options for the allocation of remaining community safety budget.

19. Table 1: Options for the $40,000 community safety budget

	Option 1: allocating $40,000 to contribute to MTCBA engaging a full-time Crime Prevention Officer (CPO)	Option 2: allocate $20,000 to engaging a part-time MTCBA Crime Prevention Officer	Option 3: pursue other community safety initiatives in the community
Addresses social homelessness and antisocial behaviour including begging, petty theft, car theft, vandalism and youth gang activities in Māngere and Māngere East Town Centres	Yes, the CPO will engage with the local community, police, town centre security, the manager, organisations and other agencies to identify and develop actions and programmes	Yes, the CPO will collaborate with the same stakeholders as in option but to a lesser extent as the CPO will be working part-time	No, antisocial behaviour continues to rise and other suggested initiatives have been limited in focus
Improves town centre safety and the perception of safety for community, shoppers and retailers	Yes, engagement, networking and coordination of local resources role will result in improved perceptions of safety	Yes but to a lesser extent than option 1	No, despite past community initiatives town centre stakeholders do not perceive the town centres as safe
Improves response to antisocial behaviour within the town centre precincts	Yes – supports town centre manager, CCTV monitoring and ambassador roles to deliver safety outcomes	Yes but to a lesser extent than option 1	No
Achieves local board outcomes of increasing the sense of safety in neighbourhoods	Yes	Yes	Unlikely because past community initiatives have not increased the sense of safety
Sustainability	Unknown – hence pilot project requested. In the longer term, the business association could engage the CPO through contributions from the local board	Unknown – hence pilot project requested. In the longer term, the business association could engage the CPO through contributions from the local board	Unlikely as the community organisation would need ongoing funding

Consideration

Local board views and implications

20. Māngere-Ōtāhuhu Local Board discussed the proposed CPO role for the town centres of Māngere and Māngere East at a workshop held on 10 May 2017. Board members recognised that community safety issues need to be addressed in these town centres and that a co-ordination role would be helpful in formulating community safety initiatives.

21. Engaging a CPO will also meet the following Māngere-Ōtāhuhu Local Board Plan outcome:

Creating places where communities thrive and belong: Our communities live in safe and healthy neighbourhoods. We come together to celebrate our cultures. We are active and involved in local matters.

Māori impact statement

22. Research (http://www.teara.govt.nz/en/victims-of-crime/page-1) suggests that over 50% of crime is experienced by 6% of the population, and Māori are more likely to be victims than other New Zealanders.

23. Around 16% of the population of Māngere Ōtāhuhu are Māori. Māori make up 10.7% of the Auckland population. Recent staff engagement work with the homeless, those living on the street and engaged in begging has indicated that Māori are overly represented within these groups.

24. Implementing a pilot CPO initiative within the Māngere Town centres could identify community led social and service initiatives that positively impact on Māori social and community wellbeing.

25. A CPO will assist in providing local insights into issues such as begging and living on the street. The role will help to identify any resource or social service opportunities that may support those who are active around the town centres. Based on the above statistics and anecdotal information, such activity has potential to positively impact on a percentage of local Māori.

Implementation

26. Should the local board support funding the MTCBA for a CPO, staff will assist the Manager of the MTCBA with developing a job description and project outline.

27. Staff will administer a funding agreement with the MTCBA for the term 1 July 2017 to 30 June 2018.

28. As part of the funding agreement, the MCTBA will provide the local board with an accountability report after six months of activity and on completion of 12 months of activity.

Attachments

There are no attachments for this report.

Signatories

Authors

Ayr Jones - Team Leader – Community Advisors South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Public notification of Auckland Council’s intention to grant a licence to occupy and manage to the Ōtāhuhu Business Association Incorporated for the former Ōtāhuhu Library building, 12-16 High Street, Ōtāhuhu

File No.: CP2017/11114

Purpose

1. To seek approval to publicly notify Auckland Council’s intention to grant a licence to occupy and manage to the Ōtāhuhu Business Association Incorporated for approximately 653 square meters on the ground floor of the former Ōtāhuhu Library building at 12-16 High Street, Ōtāhuhu.

Executive summary

2. The land comprising 12-16 High Street, Ōtāhuhu is held subject to the requirements of the Local Government Act 2002. Under the Act, council must publicly notify and engage with iwi on its intention to grant a licence to occupy and manage, where the term of the proposed licence will exceed six months.

3. Staff recommend that the Ōtāhuhu-Māngere Youth Group through its “umbrella organisation”, the Ōtāhuhu Business Association Incorporated, is most suitable for the proposed licence to occupy and manage. The Association was able to evidence its established local community networks, experience in management and coordination of community events. Further, its existing operations are in close proximity to the former Ōtāhuhu Library building, thus it is well situated to manage other community groups’ use of the library space.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the public notification of Auckland Council’s intention to grant a licence to occupy to Ōtāhuhu Business Association Incorporated for 653m² (more or less), of the ground floor area within the former Ōtāhuhu Library building, 12-16 High Street, Ōtāhuhu comprising of Lot 1 DP 83294 and Part Allotment 9 Section 3 Ōtāhuhu Village (Attachment A)

b) nominate a hearings panel to consider and decide on any submissions or objections received following the public notification process

c) grant, in the absence of any submissions or objections to the proposal received by the closing date, a licence to occupy and manage to Ōtāhuhu Business Association Incorporated for 653m² (more or less), of the ground floor area within the former Ōtāhuhu Library building, 12-16 High Street, Ōtāhuhu comprising of Lot 1 DP 83294 and Part Allotment 9 Section 3 Ōtāhuhu Village (Attachment A) on the following terms and conditions:

i) term – one year commencing from the date of execution

ii) rent - $1.00 per annum if requested

iii) maintenance fee - $500.00 plus GST per annum

iv) the required use of the premises will be managed by the Ōtāhuhu-Māngere Youth Group to provide scheduling of the space for activities and programmes of community groups.

v) the licence to occupy and manage will contain an early termination clause to provide for the prospect of any future development of the site.

d) approve all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

Land and building

4. The former Ōtāhuhu Library building at 12-16 High Street, Ōtāhuhu sits on separate land parcels legally described as Lot 1 DP83294 and Part Allotment 9 Section 3, Village of Ōtāhuhu. The land is held in fee simple by Auckland Council under the Local Government Act 2002.

5. The Local Government Act requires council to engage with iwi and notify the public when a lease or licence is proposed for a term of more than six months.

Auckland Council Community Occupancy Guidelines July 2012

6. Community licences are one of the ways in which Auckland Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local board priorities.

7. Community licences to occupy and manage aim to maximise utilisation of community space by creating a shared environment for community groups to use the space and conduct their activities. The coordination of the space is managed by the group that holds the licence.

8. Community licences are granted in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Expression of Interest process for space in the former library

9. Council staff held two open days on 7 and 11 March 2017 inviting local community groups to register their interest in using the 653m² ground floor area of the former Ōtāhuhu Library building. A total of five community groups registered an interest in using the space. However, only three out of the five community groups were eligible for a community occupancy agreement under the eligibility requirements set out in the Occupancy Guidelines.

10. Of the three remaining eligible community groups, one group subsequently indicated that it had no intention of holding the licence and managing the space. The reasons provided by the group were that it would only be using the space on an infrequent, short term basis.

11. The two remaining community groups eligible to hold the licence to occupy and manage are the Ōtāhuhu-Māngere Youth Group and Tufuga Arts Trust.

12. Council staff assessed both Ōtāhuhu-Māngere Youth Group and Tufuga Arts Trust in relation to their suitability to hold the licence and, coordinate and manage the space with other community groups.

Option 1: Ōtāhuhu Business Association Incorporated / Ōtāhuhu-Māngere Youth Group

13. Ōtāhuhu Business Association Incorporated (the Association) was registered as an incorporated society on 30 June 1937. The Association is part of the 46 Business Improvement District programmes which partners with local businesses to improve economic prosperity and community development.

14. One such initiative that is supported by the Association is the Ōtāhuhu-Māngere Youth Group. In 2016 the Association formally agreed to act as the legal “umbrella” organisation and principal funder for Ōtāhuhu-Māngere Youth Group. This partnership is reflected in the Association’s support for the group’s activities and funding requirements.

15. The Ōtāhuhu-Māngere Youth Group is a network of youth groups in the Māngere-Ōtāhuhu local board area whose focus is to provide an inclusive and accessible environment where young people can come together to connect, learn, interact and contribute to community wellbeing. The group holds monthly meetings and hosts events aimed at supporting and enriching the lives of young people through education, creative and performing arts. There are a number of programmes offered by the group which include homework groups, arts and crafts, dance and music.

16. The Ōtāhuhu-Māngere Youth Group through its “umbrella organisation”, the Ōtāhuhu Business Association Incorporated, currently occupy the ground floor space of the former Ōtāhuhu Library building subject to a short term lease.

17. The Association has the necessary experience to hold the licence, on behalf of the Ōtāhuhu-Māngere Youth Group. The Association has managed and promoted Ōtāhuhu as a business hub and regularly coordinates with local businesses to organise local events. In addition, the Association has established networks within the local community, business, police and local board. The Association’s office is located in close proximity to the former Ōtāhuhu Library building thereby reducing the logistics involved to coordinate the movement of groups and access to the building. Through its current occupation, the Association is also familiar with the space.

18. In addition, the Ōtāhuhu-Māngere Youth Group has indicated that it will continue to utilise the building on a frequent basis. The group’s activities align with the Māngere-Ōtāhuhu Local Board strategic outcomes by providing programmes that encourage participation and create a place where communities, particularly young people, thrive and belong.

19. It is for the reasons outlined above that council staff recommends the local board approve the public notification of Auckland Council’s intention to grant a licence to occupy to Ōtāhuhu Business Association Incorporated as the “umbrella organisation” for the Ōtāhuhu-Māngere Youth Group whom will manage the 653m² area within the former library.

Option 2: Tufuga Arts Trust

20. Tufuga: Creative Hands, Mind and Spirit Charitable Trust was incorporated on 2 July 2004 and operates as the Tufuga Arts Trust (the Trust). The Trust runs a weekly art group as a form of therapy to help people with mental health disabilities living in South Auckland.

21. Tufuga Arts Trust has experience in managing programmes and events having regularly hosted art exhibitions, notably the exhibition at the Mangere Arts Centre in October 2016. The Trust also has the support of a “sister organisation”, Toi Ora Live Art Trust which promotes a similar service of using art to improve and enable mental health recovery. Toi Ora Live Art Trust meets monthly with Tufuga Arts Trust and provides mentoring.

22. Tufuga Arts Trust was not considered suitable to hold the licence to occupy and manage because it indicated that it would only utilise the space on Mondays and Thursdays. However, it expressed its flexibility around its proposed utilisation.

23. The ideal group to hold the licence to occupy and manage would utilise the area on a continual basis thereby ensuring that the level of coordination between users is maximised. The Trust’s reduced presence at the site would also limit the existing access of the building by the public. Furthermore the Trust does not hold the requisite public liability insurance, however has committed to obtaining this if required.

Consideration

Local board views and implications

24. Council staff sought input from local board at its workshop of 24 May 2017 and no objections were raised.

25. The Māngere-Ōtāhuhu Local Board is the allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

27. Engagement with iwi identified as having an interest in land in the local board geographical area is required regarding the proposal to grant a licence to occupy and manage at 12-16 High Street, Ōtāhuhu.

28. The following iwi have an interest in the Māngere-Ōtāhuhu Local Board area:

Te Rūnanga o Ngāti Whātua; Ngāti Whātua o Ōrākei; Ngāi Tai Ki Tāmaki; Te Kawerau a Maki; Ngāti Tamaoho; Te Akitai Waiohua; Te Ahiwaru Waiohua; Ngāti Te Ata Waiohua; Ngāti Paoa; Ngāti Maru; Ngāti Whanaunga; Ngāti Tamaterā

29. Engagement will involve email contact containing detailed information and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

30. If there are any objections or issues, council staff will work with mana whenua representatives and if appropriate, the proposed licensee to resolve them. If the issue cannot be resolved, mana whenua representatives will be encouraged to submit a formal objection by way of the public notification process. This process will provide iwi with the opportunity to have its objection heard and a decision made by the hearings panel.

Implementation

31. The costs associated with the public notification and consultation with iwi about council’s intention to grant a licence to occupy and manage is approximately $1,250.00 comprising; $850.00 for the public notification advertisement and $500.00 for iwi engagement.

32. This cost will be borne by the Community Facilities Department. Should there be any submissions and or objections received during the public notification process, this may lead to a hearing process which in turn, may incur additional cost.

Attachments

No.	Title	Page
a ⇩	Aerial view showing the building hatched in red and the lease area in yellow at 12-16 High Street, Ōtāhuhu being Lot 1 DP83294 Part Allotment 9 Section 3, Village of Ōtāhuhu	35

Signatories

Authors

Yusuf Khan - Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Kīngi Tāwhiao Cottage progress report

File No.: CP2017/11012

Purpose

1. To provide the board with a progress update on the refurbishment of Kīngi Tāwhiao Cottage and community lease to Māngere Mountain Education Trust.

Executive summary

2. Legacy Manukau City Council established a project to relocate, restore and operate Kīngi Tāwhiao Cottage (the cottage) as an educational and interpretative asset alongside the Māngere Mountain Education Centre (MMEC).

3. This project commenced in 2012 with the relocation of the cottage to Māngere Mountain Domain and is now in its final phases, with physical works to be completed in early June 2017 and operation of the cottage to commence following an opening ceremony in June/July 2017.

4. The project has experienced delays due to funding constraints and the quality of the original restoration. The board allocated $183,895.59 of its discretionary funding to the project between 2012 and 2013 to progress the works. The Community Facilities Department has implemented more robust construction processes as a result of the original restoration failing to meet building standards.

5. In 2015 the board granted Māngere Mountain Education Trust (MMET) a community lease for the land area containing the cottage. The deed of lease is now being drafted for MMET to formalise their occupation of the cottage.

6. MMET receive annual funding from council to promote the mountain and provide education for visitors. In 2017/2018 MMET will receive $94,000 of ABS OPEX funding. Once the cottage is occupied by MMET, it will become part of this funding agreement.

7. The Parks, Sport and Recreation Department (PSR) will facilitate MMET reporting to the board on a six monthly basis on the achievement of outcomes which are outlined in MMET’s Statement of Intent 2017-2020. PSR will work with the board to identify outcomes to be achieved by MMET once the cottage is handed over and will incorporate these into the reporting.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Kīngi Tāwhiao Cottage progress report.

Comments

Background

8. The cottage was located at the rear of privately owned residential land at 31 Wallace Road, Māngere and had sat unused since 1947. The Cottage holds high significance to the Waikato-Tainui Iwi as it belonged to the second Māori King.

9. The Kīngi Tāwhiao Cottage restoration project was established under legacy Manukau City Council as part of the Māngere Gateway project and involves three phases:

· Phase one - the transfer of the cottage to Māngere Mountain Domain

· Phase two – the internal works and fit-out for its future use

· Phase three – the ongoing operation and management of the cottage for educational and interpretative purposes within the MMEC.

10. The MMEC was established by the Māngere Mountain Accord partners: legacy Manukau City Council; the Department of Conservation; Te Wai-o-Hua Trust and the legacy Auckland Regional Council. MMEC opened in November 2003 and is managed by its trust. Māngere Mountain is an important archaeological site and educational resource for local schools, the community and visitors.

11. On 16 April 2012, the cottage was relocated from 31 Wallace Road to its current site at Māngere Mountain Domain adjacent to the MMEC, Coronation Road, Māngere. Legacy Manukau City Council allocated $213,000 for the relocation and a further $37,815.59 was allocated by the board for archaeological services required for the consent. Landscaping the grounds for the relocated cottage was also funded from the board’s discretionary budget at a cost of $105,000.

12. The completion of the cottage restoration project has two final phases.

Phase two – the internal works and fit-out for its future use

13. The internal restoration was completed in 2014 and included:

· Works to complete walls, timber ceiling, flooring boards, doors and chimney

· Security and fire alarm installation

· Installation of services such as cabling and power fittings

14. The board allocated $40,000 of its discretionary budget to complete the internal restoration and a further $1080 for green work. An anonymous donation of $50,000 USD (approximately $60,000) was made to MMET to complete the interior restoration after a media article on the funding constraints.

15. The importance of the internal interpretation of the cottage was highlighted in a report to the Auckland Development Committee on 16 October 2014. It was proposed at the time that the interpretation could be funded through the Māngere Gateway project which has since ended. PSR is currently investigating the scope and costs for the internal interpretation and will report back to the board at a future workshop.

16. The exterior restoration was completed in 2014, however the work carried out did not meet building standards. In early 2017 an architect was engaged to specify the repairs necessary to bring the cottage up to building standards and remedial works commenced in April 2017. The cottage will be completed by mid-June 2017 in time for an opening ceremony in June/July 2017.

17. Community Facilities addresses issues such as work which is not up to building standards through a contractual defects and liability obligation on the contractor. As part of a standard contract, a defects and liability period of at least three months or up to one year is included. Any defects at practical completion and failures over that period are assessed for quality and completion. Once any defects are addressed, the final percentage of the contract cost held as retentions is released.

18. In the case of Kīngi Tāwhiao Cottage, the contractor liquidated before the remediation was addressed. Community Facilities have used this example to ensure that our construction processes are now more robust. Such work is now carried out through a preapproved panel or by using the Facility Maintenance contractor. During the work and following its completion, this work will be audited for health and safety and quality by Community Facilities staff.

Phase three – the ongoing operation and management of the cottage for educational and interpretative purposes within the MMEC

19. On 18 November 2015, the board granted MMET a community lease for the land area containing the residence and cottage for a period of eight years commencing on 22 September 2015 (MO/2015/197). This term has the effect of synchronising the new community lease with the dates of the existing lease held by MMET. Upon expiry in 2023 decisions on both leases can be made together.

20. To formalise MMET’s occupation of the cottage, the deed of lease needs to be drafted by staff and then reviewed and executed by council and MMET. Staff contacted MMET following the site visit on 25 May to progress this. As part of the lease, it was envisaged the cottage would be managed by MMET and used as a significant cultural, historic and art centre and hub, and to further the educational work of MMET.

21. PSR provides annual funding to MMET to promote the mountain and provide education for visitors. In the draft PSR Work Programme 2017/2018, which was presented to the board in April, $94,000 of ABS OPEX budget had been allocated to MMET. It is noted that once the cottage has been transferred to MMET, it will also become part of this funding agreement.

22. MMET’s Statement of Intent 2017-2020 outlines the outcomes to be achieved through the funding agreement, and links closely to MMET’s strategic plan. PSR will facilitate MMET reporting to the board on a six monthly basis on the achievement of these outcomes. PSR staff will hold a workshop with the board to discuss the specific outcomes relating to the cottage that are to be achieved by MMET once the cottage is transferred.

Consideration

Local board views and implications

23. The local board has expressed a strong interest in the progress of the cottage and has sought a number of updates from staff. A memo was sent to the board on 19 May 2017 responding to the board’s request for further information on the restoration, budget, lease and opening event.

24. An onsite discussion was held on Thursday 25 May at 10am – 12pm. To respect cultural protocol, the discussion took place outside the fenced boundary of the cottage. The purpose of the site visit was to enable the board to see first-hand the exterior restoration works that had been completed, receive an update on the project, discuss an opening event, and consider future use including the lease to MMET.

Māori impact statement

25. Māngere Mountain, (Te Pane o Mataoho/Te Ara Pueru) is a significant cultural site and a key part of the cultural landscape for the Waikato-Tainui and Waiohua people. It is also an important archaeological and geological educational resource for Auckland. The Waiohua tribes including Ngāti Te Akitai, Ngāti Te Ata, Ngāti Tamaoho and Ngāti Te Ahiwaru and including hapū of Ngāti Whatua o Orakei are direct descendants of the original occupants.

26. The mountain, including the area, now known as Māngere Bridge, became an important settlement of Waikato-Tainui in the 1840s, for Ngāti Mahuta and Ngāti Apakura, who under Te Wherowhero’s (First Māori King’s) leadership provided protection for Auckland from 1847, through an agreement held with Governor Grey. The Crown gifted land to Te Wherowhero for this purpose, of which in succeeding generations Kīngi Tāwhiao Cottage was subsequently built.

27. A kaitiaki advisory group has provided guidance and advice to council and MMET on the project to relocate the cottage on Māngere Mountain from its inception.

28. Council staff have worked alongside Mana Whenua representatives involved in the project to ensure that council meets its obligations to Māori across all dimensions of its responsibilities.

Implementation

29. Once physical works are complete, staff will apply for a Certificate of Public Use to enable the cottage to be formally opened and MMET to commence occupation. A Code Compliance Certificate will need to be granted within the term of the Certificate of Public Use in order to maintain public use of the cottage.

30. The deed of lease required to formalise MMET’s occupation of the cottage is currently being drafted and will then be reviewed and executed by council and MMET. Once the opening ceremony has taken place, the keys will be handed over to MMET to occupy the cottage.

31. PSR will hold a workshop with the board to discuss the outcomes to be achieved by MMET once the cottage is handed over. These will become part of the six monthly reporting to the local board as part of the PSR work programme updates.

Attachments

There are no attachments for this report.

Signatories

Authors

Jessica Morris - Stakeholder Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Classification of Swanson Park, 7R Church Road and 2R McIntyre Road, Māngere Bridge

File No.: CP2017/11020

Purpose

1. To seek the board's endorsement of recommendations to the Environment and Community Committee for the classification of Swanson Park under the Reserves Act 1977 and the vesting by the Department of Conservation of the final portion of the park in Auckland Council.

Executive summary

2. The Reserves Act 1977 requires all reserves to be classified for one of the seven primary purposes set down in Sections 17 to 23 of that Act. Swanson Park is made up of three separately defined land parcels (Lot 13, Lot 14, Lot 31) which are unclassified recreation reserve. The council administers two of the three land parcels, with the third land parcel administered by the Department of Conservation (DOC).

3. In order to meet the requirements of the Reserves Act 1977, staff recommended that the three land parcels are classified for their primary purposes. As the park is occupied by the Jerry Preston Pavilion, the Mangere Bridge Library, a children’s playground, playing fields and car park, there will be four separate classifications. These include two areas of recreation reserve, one of local purpose (community building) reserve and one of local purpose (carpark) reserve.

4. Redefining the original land parcels for classification will be achieved through a survey office plan and the intended local purpose classification will need to be advertised. DOC have agreed in principle to the classification and vesting of the remaining land parcel in council, in trust, for local reserve purposes. This will have the effect of council administering all of Swanson Park.

5. The cost of achieving this is estimated at $6,000 and is made up of $3000 for the survey plan, $1000 for advertising costs and $2000 for DOC’s fees. The advertisement fee will be funded from the board’s Locally Driven Initiatives budget, and the costs for the survey plan and DOC’s fees will be met by the budget held by the Community Facilities Department.

6. Staff recommend that the board endorses the recommendations to the Environment and Community Committee as they will enable the council to provide for the preservation of Swanson Park for its current purposes, and the future control and management of the park by council.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) endorse the following recommendations to the Environment and Community Committee:

i) approve the classification of Lot 14 DP 39509 as recreation reserve pursuant to Section 16 (2A) (d) of the Reserves Act 1977.

ii) approve the classification of portions of Lot 13 DP 39509 as a recreation reserve and a local purpose (community buildings) reserve subject to a survey office plan redefining the northern portion of Lot 13 DP 39509.

iii) endorse DOC pursuant to Section 16 (1) of the Reserves Act 1977 to classify Lot 31 DP 39509 as a local purpose (carpark) reserve.

iv) endorse DOC pursuant to Section 26 (1) of the Reserves Act 1977 to vest Lot 31 DP 39509 in the Auckland Council, in trust, for local reserve purposes.

b) approve the allocation of $1000 from the Locally Driven Initiatives budget to advertise the intended local purpose classification for Lot 13 and Lot 31 as required under the Reserves Act 1977.

Comments

7. The Reserves Act 1977 requires all reserves to be classified for one of the seven primary purposes set down in Sections 17 to 23 of that Act. This is to ensure the control, management, development, use, maintenance and preservation of reserves for their appropriate purposes. Once classified, each reserve shall be held and administered for the purpose or purposes for which it is classified and for no other purpose.

8. Swanson Park, located at 7R Church Road and 2R McIntyre Road in Māngere Bridge, is made up of three separately defined land parcels (Lot 13, Lot 14 and Lot 31) which are currently unclassified recreation reserve (see Attachment A). Staff will recommend to the Environment and Community Committee that these land parcels are classified to align with their purpose and that council administer all of Swanson Park as set out in Table 1 below and shown in Attachment C.

Table 1: comparison between current and recommended classification and administration of Swanson Park

Lot	Current ownership and administration	Current classification	Land use	Recommended classification	Recommended ownership and administration
Lot 13	Vested by DOC in council, in trust, for recreation purposes	Unclassified recreation Reserve	Playing fields	Recreation reserve	No change
Lot 13	Vested by DOC in council, in trust, for recreation purposes	Unclassified recreation Reserve	Community buildings and a children’s playground	Local purpose (community building) reserve	No change
Lot 14	Held in fee simple by council	Unclassified recreation reserve	Playing field	Recreation reserve	No change
Lot 31	Held and administered by DOC	Unclassified recreation Reserve	Carpark	Local purpose (carpark) reserve	Vested by DOC in council, in trust, for local reserve purposes

9. Lot 13 DP 39509 comprises 1.2206 hectares and is arranged into Section 1 and Section 2 (see Attachment B). The northern portion is occupied by the Jerry Preston Pavilion, the Mangere Bridge Library and a children’s playground and the southern portion is occupied by playing fields. Lot 13 is vested in Auckland Council, in trust, for recreation purposes. The two buildings and children’s playground provide facilities of a local purpose nature and so that portion of Lot 13 should be classified as a local purpose (community buildings) reserve and the balance containing the playing fields classified as a recreation reserve.

10. Lot 14 DP 39509 comprises 3235 square metres and is occupied by a playing field. Lot 14 is held in fee simple by Auckland Council as an unclassified recreation reserve. The playing field provides facilities of a recreational nature and Lot 14 should be classified for recreation reserve purposes. Lot 14 is owned by the council and so classification of Lot 14 can be completed by the Environment and Community Committee passing a resolution pursuant to Section 16 (2A) (d) of the Reserves Act.

11. Lot 31 DP 39509 comprises 809 square metres and is occupied by a carpark and the main access way into Swanson Park from Church Road. Lot 31 remains held and administered directly by DOC. A further survey office plan is needed to amalgamate a strip of Section 1 of Lot 13 containing part of the car park, together with all of Lot 31 containing the balance of the carpark (see Attachment B). This combined area will need to be classified by DOC as a local purpose (carpark) reserve. DOC has agreed in principle to the classification and vesting of Lot 31 in Auckland Council, in trust, for local reserve purposes.

12. Advertising of the intended local purpose classification for Lot 13 and Lot 31 is required under the Reserves Act 1977 and will cost approximately $1000. This cost will need to be met by the board’s Locally Driven Initiatives budget. The survey office plan required to redefine Lot 31 has an estimated cost of $3000 and DOC has confirmed its fees for classification and vesting of Lot 31 are approximately $2000. These costs will be funded from the budget held by the Community Facilities Department.

13. These recommendations support the Mangere-Ōtāhuhu Local Board Plan 2014 Outcome: A range of Facilities to Meet Diverse Needs, and the Auckland Plan directive to promote individual and community wellbeing through participation and excellence in recreation and sport.

14. Staff recommend that the board endorses the recommendations to the Environment and Community Committee as they will enable the council to provide for the preservation of Swanson Park for its current purposes, and the future control and management of the park by council. The board’s endorsement will demonstrate local support for the proposal and provide a strong case for the committee to approve the recommendations.

15. If the board decides not to endorse the recommendations, the committee may not agree to the recommendations and Swanson Park will remain as unclassified recreation reserve. This does not align with the requirements of the Reserves Act 1977 for all reserves to be classified for their appropriate purpose. It also prevents council from achieving full control and management of the entire park. Staff do not recommend this option.

Consideration

Local board views and implications

16. On 7 March 2017, staff held a workshop with the board to advise the overall proposal and the requirement for council to consult with local iwi and explain the council’s intentions for Swanson Park. A further workshop was held on 7 June 2017 for staff to discuss council’s final recommendations.

17. The proposed recommendations support the Mangere-Ōtāhuhu Local Board Plan 2014 Outcome: A range of Facilities to Meet Diverse Needs. The plan states that “We enjoy our parks, reserves and open spaces in many different ways. As our population grows and our area becomes more built-up, these areas will become even more precious, so they must be protected and maintained.”

Māori impact statement

18. The council is required under Section 4 of the Conservation Act 1987 to consult with local iwi about its intention to classify all of Swanson Park and to request DOC to vest the Crown owned portion being Lot 31 DP 39509, in trust, in the council for local reserve purposes.

19. In view that the major portion of Swanson Park is held by DOC, the council approached DOCs Auckland office to supply a list of all iwi that DOC understood to have an interest in the Swanson Park / Mangere area.

20. On 13 March 2017 the council wrote to all the iwi listed by DOC setting out the proposal in detail and requesting iwi to advise council of their views by 18 April 2017. By 1 May 2017, only Ngāti Whātua Ōrākei had responded advising that the proposal was outside their area of primary interest and were content to defer to other iwi groups in this instance.

Implementation

21. Once the board has made a decision on the recommendations to the Environment and Community Committee, the council will publicly notify its intention to classify the portions of Lot 13 to be a recreation reserve, and a local purpose (community buildings) reserve and the strip of Lot 13 and the adjoining Lot 31 to be a local purpose (carpark) reserve.

22. A report containing the recommendations and public feedback from the notification period will be presented to the Environment and Community Committee by the end of the calendar year to consider. If the committee approves the recommendations, a survey office plan will be undertaken to redefine Lot 13.

23. DOC will be requested by the council under Sections 16 (1) and 26 (1) of the Reserves Act to classify Lot 31 as a local purpose (carpark) reserve and to vest Lot 31 in the council, in trust, for that purpose.

24. The council’s Minister of Conservation delegate will sign a gazette notice declaring under the Reserves Act the classification of the three portions of Lot 13 to be a recreation reserve, a local purpose (community buildings) reserve and a local purpose (carpark) reserve.

25. With completion of these steps, all of Swanson Park will come under the management of the council and all existing activities within the park will become compliant with the Reserves Act.

Attachments

No.	Title	Page
a ⇩	Map of Swanson Park showing Lots 13, 14 and 31	45
b ⇩	Map of Swanson Park showing Section 1 and Section 2 of Lot 13	47
c ⇩	Map of Swanson Park showing proposed classification	49

Signatories

Authors

Dave Bayley - Specialist Technical Statutory Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Encroachment on Kiwi Ngaio Park, 9R Ngaio Avenue, Mangere Bridge

File No.: CP2017/11147

Purpose

1. To seek endorsement from the Mangere-Ōtāhuhu Local Board to decline a request to lease or buy reserve land at Kiwi Esplanade Reserve as a way to resolve an encroachment, and approval for the encroachment to be removed.

Executive summary

2. The applicant seeks to buy or lease part of Kiwi Ngaio Park at 9R Ngaio Avenue, Mangere Bridge, as a way to resolve an existing encroachment from their site at 1/ 37 Kiwi Esplanade, Mangere Bridge.

3. Staff assessed the options of leasing and selling the land and what is required under the Reserves Act. Staff concluded that any further temporary occupation would only postpone the issue for future staff and home owners to resolve. The long and costly process of reclassifying and selling reserve land was also not supported given the importance of public open space in a developing city. Staff also determined that the selling off public land to resolve private encroachments would set a negative precedent. Overall, whilst sympathetic to the current owners, the only outcome supported by staff is the removal of the encroachment.

4. Staff seek local board support to issue a letter advising the applicant that the request to buy or lease part of Kiwi Ngaio Park is declined and that the encroachment must be removed within 2 years from the date the letter is issued.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) decline the applicant’s request to buy or lease part of Kiwi Ngaio Park at 9R Ngaio Avenue, Mangere Bridge, as a way to resolve an existing encroachment from 1/ 37 Kiwi Esplanade, Mangere Bridge.

b) approve staff issuing a letter to the applicant requesting the encroachment is removed within two years from the date the letter issued.

Background

5. The Kiwi Ngaio Park Reserve was created in 1968 for off street parking pursuant to the Reserves and Domains Act 1953.

6. The fence line of 1/37 Kiwi Esplanade currently extends into the adjacent council reserve –Kiwi Ngaio Park. The encroachment is an approximately 135 square metre area located three metres off the eastern boundary and four metres off the southern boundary. The area is used by the applicant as their outdoor area with a shed and planting (Attachment A).

7. The applicant’s site was cross leased in 1987. At this point it was surveyed and it was found that the house was partly on reserve land. This resulted in an easement being created allowing the house to encroach into the reserve by a width of 0.5 metres and a length of nine metres (Attachment B).

8. In 1996 the owners at the time approached council requesting to erect a fence and use part of the reserve land. A licence agreement was signed between the owners and Manukau City Council in 1996 with a yearly rental of $10 to be paid every January. This allowed the current encroachment over Kiwi Ngaio Park as shown on the aerial plan in Attachment A.

9. Council’s legal team has confirmed that the 1996 license agreement was with the then owners and does not attach to the land. Clause 10 states that the licensee shall not assign, sublet or part with the land. Clause 15 also states that either party can terminate the agreement within 3 months’ notice (Attachment C).

10. The owners at the time of the licence agreement have since sold the property and the new owner advises he was not aware that the pre-existing arrangement might not continue. Nothing was in the property file, Certificate of Title or in the LIM report and the owners at the time had lost the copy of the agreement made in 1996 (Attachment C).

11. The current owner has continued occupying this land as, when they purchased the land, they believed the reserve land to be part of their property.

12. The owners have outlined a preference to buy the land, as articulated in the letter from their lawyer in Attachment D.

Options

Option one: Remove the encroachment from the reserve

13. Issue a letter to the applicant with a timeframe to remove all structures from the reserve. The applicant would be required to reinstate the fence on the property and easement boundary as outlined in the easement documents.

14. Positives:

· Solves the issue permanently.

· Returns reserve land back to the public and does not set any bad precedent for resolving existing and future encroachments.

· Council maintains consistent position that public land is for the use and benefit of all Aucklanders and no private structures or property are permitted to impede the public’s use and benefit.

15. Negatives/risks to council:

· Potential negative media reports about council from the decision.

Option two A and B: Encroachment continues on a temporary basis

16. Given the reserve status, there are mechanisms to allow a temporary occupation to continue though leasing the land. Two options are outlined below.

17. Option two A: Grant lease over the encroachments under Section 61(2) of the Reserves Act for no more than five years.

18. Positives:

· Returns reserve land back to the public after five years.

· Potentially less negative media coverage.

19. Negatives/risks to council:

· Delays resolving the problem to future staff, local boards and possible future owners.

· Another lease or extension may be applied for in the future, further delaying resolution.

· The applicant obtains the benefit of using / occupying public land at no cost and with no benefit to council.

· No public notification or mana whenua involvement.

· Negative precedent of allowing encroachments to be resolved by leasing public land.

· Inconsistent enforcement of private encroachments on public land.

20. Option two B: Grant lease over the encroachments under Section 73(3) of the Reserves Act.

21. Positives:

· Iwi consultation would be part of the process.

22. Negatives/risks:

· Delays resolving the issue to future staff, local boards and possible future owners, whenever the lease expires.

· Reclassification of reserves is a slow process and would take a lot of staff time and resources. There is already a significant backlog of reserves needing reclassification.

· No public notification or public involvement.

· Negative precedent of allowing encroachments to be resolved by leasing public land.

· Inconsistent enforcement of private encroachments on public land.

Option three: Encroachment is made permanent

23. Revoke the reserve status over the two encroached portions of the reserve under Section 24 of the Reserves Act and dispose of property to the Paapu Family Trust.

24. Positives:

· Solves the issue permanently.

· Public notification and local iwi consultation would be undertaken.

25. Negatives/ Risks to council:

· Negative media reports about loss of public reserve land by council selling it.

· Lengthy and resource intensive process to see through to completion.

· Negative precedent set of selling public land as a way to solve encroachments.

· Inconsistent enforcement of private encroachments on public land.

26. There would likely be Mana Whenua / media /community interest in any of the above options for resolving this encroachment except for removing it. Any resolution to involving leasing or selling the land would need to go through a public process.

Recommendation

27. Staff recommend option one – that the encroachment is resolved permanently through removing the encroachment and reinstating the fence along the boundary of the property and the edge of the easement, as specified in point three of the schedule in the easement documents (Attachment B). This can include giving the applicant a two year time frame to complete.

28. Selling or leasing public land to resolve encroachments sets a bad precedent for resolving future encroachments. It is important that reserve land is available for the public and as Auckland becomes more developed these areas of open space and public land become even more important. One of the Māngere-Ōtāhuhu Local Board Plan outcomes includes “A place where environment and heritage are protected, enhanced and preserved... and they are protected and enhanced for everyone to enjoy now and in the future.” Removing encroachments off public open space reserve is in keeping with this outcome.

29. Any temporary agreements (via lease) to occupy will only postpone the decision for future staff, local boards and possibly home owners to resolve. The current owners have no right to occupy the land.

30. Whilst we have sympathy for the applicant, the agreement in 1996 was clear in stating that it was to apply to the current owners only and did not run with the land. It was also clearly stated in clause 15 that the agreement could be revoked by either party with three months’ notice.

Consideration

Local board views and implications

31. The local board held a workshop on 10 May where the proposal was discussed and no support was shown to sell or lease the reserve land to resolve the encroachment.

Māori impact statement

32. No iwi consultation has been undertaken as the proposal is not supported by staff.

Implementation

33. Should the local board support staff’s recommendation, a letter will be sent to the applicant advising of the final decision.

Attachments

No.	Title	Page
a ⇩	Site plan showing encroachment	55
b ⇩	Certificate of title and instruments	57
c ⇩	License agreement between Manukau City Council and previous owners	65
d ⇩	Letter from applicants lawyer	85

Signatories

Authors

Simon Roche - Parks and Open Space Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Approval of the concept plan for Norana Esplanade Walkway

File No.: CP2017/11178

Purpose

1. To approve the concept plan for Norana Esplanade Walkway and acknowledge consultation feedback.

Executive summary

2. The proposed Norana Esplanade Walkway is a 4 kilometre long, 2.5 metre wide, accessible walking and cycling pathway that will be constructed from concrete. It will link Mahunga Drive to Beach Road via esplanade reserve and boardwalk connection (Attachment A and B).

3. There is $200k approved growth funding in the current financial year with a further $1.875m growth funding available in FY18 and $1.875m in FY19 to complete the project.

4. The appropriateness of the project has been assessed by parks staff against criteria including; Local Board Plan (2014) objectives, council-wide objectives and local community aspirations. The project measured positively against the criteria as it will increase access to recreation, deliver a priority project in the adopted Greenways/Local Paths Plan and will meet community aspirations based on consultation feedback.

5. A workshop was held with the local board in February 2017 to discuss consultation and engagement findings. The board indicated a supportive direction for the project and requested a Crime Prevention Through Environmental Design (CPTED) overlay on the detailed design to increase safety of pathway users. The board also requested the installation of signage and pathway realignment away from neighbouring properties where possible.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the concept plan for the Norana Esplanade Walkway.

b) approves the principle of cost-sharing fence installation where required, to increase security to commercial properties along the relevant open space boundaries.

c) acknowledges consultation feedback.

Comments

6. The proposed Norana Esplanade Walkway is a 4 kilometre long, 2.5 metre wide, accessible, concrete walking and cycling pathway linking Mahunga Drive to Beach Road via esplanade reserve and boardwalk connection (Attachment A and B).

7. There is $200k approved growth funding in the current financial year with a further $1.875m growth funding available in FY18 and $1.875m in FY19 to complete the project.

8. The walkway will provide a high-value coastal recreational walking and cycling link with views over the Manukau Harbour and will connect people with the water and recreational facilities.

9. The appropriateness of the project has been assessed by community parks staff against the following criteria:

· Meeting local board planning aspirations and objectives

· Meeting current community need and in anticipation of future demand

· Delivering on the council wide aspiration of getting residents ‘more active more often’

· Complementing existing park uses, layouts and landscapes

· Improving the quality and range of facilities in community parks.

10. The Norana Esplanade Walkway project came out positively when measured against the above criteria. Not only will it provide increased access to recreation and sports facilities but it will also increase safety at our parks through higher levels of passive surveillance.

11. Additionally, development of the pathway presents opportunities to provide increased access to the water for waka and kayaks, and provide ecological and biodiversity enhancement opportunities through the planting of native flora and fauna along the proposed route.

12. The walkway forms an integral part of the wider Māngere-Ōtāhuhu Local Board Greenways/Local Paths Plan that identifies walking and cycling connections throughout the board area and beyond.

13. There are two boardwalk connections within the design that will connect across the water providing good commuter and recreational linkages. Tarata Creek boardwalk connects Hastie Avenue Reserve to Favona Road Esplanade and spans approximately 200m. The boardwalk connection from Lolim Place Reserve to Beach Road Reserve spans approximately 400m.

14. The boardwalk connections were evaluated against the alternative option of developing a continuous esplanade walkway around the coastal edge. This option would require significant reclamation to achieve and an additional $1m to deliver. The boardwalk option provides greater recreational, ecological and financial outcomes and is therefore, the recommended option.

15. Advice received from coastal engineers indicated that the boardwalks should be a single pile design and include bridges spanning the main channel. This will ensure tidal flow remains uninhibited and there will be no increase in sedimentation.

Greenways/Local Paths Plan

16. The Greenways/Local Paths plan provides a strategic vision for delivering walking and cycling connections that link people with amenity hubs, including; sportsfields, beaches, playgrounds, town centres and rail and bus connections.

17. The Norana Esplanade Walkway will provide a high value recreation corridor catering for pedestrians and cyclists along an accessible pathway. As a Greenway/Local Path connection it will seek to deliver:

a) safe, high amenity walking connections

b) safe, high amenity cycling connections

c) improved ecological and stormwater outcomes

d) increase recreational opportunities by improving links between neighbourhoods and open space facilities

18. The Norana Esplanade Walkway is identified as a ‘priority link’ within the adopted Greenways/Local Paths plan as it provides a 4 kilometre contiguous off-road walking and cycling corridor.

Consultation

19. Consultation with the local community was carried in October 2016 on the proposed route. This resulted in a total of 18 submissions, with 10 respondents in support of the walkway and 5 opposed. The following themes were identified from the feedback:

· security of commercial and private property

· safety of walkway users

· the need for crime prevention overlay on the design of the walkway

· proximity of pathway to neighbouring property

· hazardous chemicals in neighbouring commercial property

· fear of increased crime and anti-social behaviour

· CCTV installation at entrances/exits and along the route

· lighting installation along the route

· installation of gates at entrance points secured at night

· application of liquor ban along the route

Market Cove Residential Development

20. The proposed Market Cove sub-division is located adjacent to the coast and the Norana Esplanade Walkway. The walkway will provide access to a network of recreational opportunities for hundreds of new residents on completion of the sub-division in 2018.

21. Staff have liaised with developers to ensure sub-division footpaths are aligned with the walkway to provide welcoming access points. The new residents recreating on the walkway will increase levels of passive surveillance resulting in increased security and safety of the area.

Consideration

Local board views and implications

22. Community feedback from consultation on the Māngere-Ōtāhuhu Local Board Plan 2014 identified a requirement for increased walking and cycling connections throughout the local board area. The Norana Esplanade Walkway is a step towards delivering on this Local Board Plan aspiration.

23. A workshop was held with the local board in February 2017 to discuss the feedback from the consultation. In response to this feedback the board requested the following design / project outcomes:

· where practical, align path away from neighbouring residential and commercial properties

· provide additional set back of pathway from sportfields at Norana Park

· provide sufficient set back of pathway from coastal edge in order to reduce impacts of future coastal erosion

· cost-sharing of fence installation to increase security to commercial properties

· undertake a CPTED analysis of the walkway design to include securing access points.

24. The detailed design has been amended to reflect these requirements.

25. The board indicated that it wasn’t in support of illuminating the pathway during the night due to the potential risk of drawing people into isolated areas during hours of darkness. The board were also not in support of CCTV camera installation along the route due to the reactive nature of camera security.

26. However, Community Services received further information following the workshop concerning CCTV installation. The South Harbour Business Association (SHBA) provided information relating to real time police monitored surveillance systems that track vehicle and pedestrian movement.

27. It is recommended that if the board wish to pursue the installation of monitored CCTV on the Norana Esplanade Walkway, further discussions are held with the SHBA, local police unit and Community Facilities.

Māori impact statement

28. Parks and heritage is of fundamental importance to Tangata Whenua, their culture and traditions. The activities identified in the report will benefit Maori and the wider community through increased access to recreation opportunities.

29. The following iwi have an interest in the area and were engaged on the project: Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Ngāti Tamaoho, Te Akitai Waiohua, Te Ahiwaru Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga Ngāti, Tamaterā, Waikato-Tainui.

30. All Mana Whenua were supportive of the project with the exception of Te Ahiwaru who preferred to see the development of a continuous esplanade walkway rather than boardwalk installation. Te Ahiwaru were concerned that boardwalk development will decrease tidal movement and increase sedimentation and mangrove growth.

31. Te Ahiwaru was advised that the boardwalk will be constructed from single pile and include a bridge over the main channel to reduce sedimentation. Te Ahiwaru maintains their objection to the proposed option.

32. Iwi also provided other comments related to opportunities for cultural enhancements in the delivery of the project, protection of archaeology, ecological and biodiversity enhancements and water quality improvement where possible. Parks will include the feedback from iwi in the detailed design where practicable.

Implementation

33. There is $200k approved growth funding in the current financial year with a further $1.875m growth funding available in FY18 and $1.875m in FY19 to complete the project.

34. Delivery of the walkway will commence in FY18 following local board approval of detailed designs and it will take two years to complete.

Attachments

No.	Title	Page
a ⇩	Norana Esplanade Walkway Overall Plan	93
b ⇩	Boardwalk Connection	95

Signatories

Authors

Steve Owens – Parks and Places Specialist, Parks Services

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Panuku Development Auckland Local Board Six-Monthly Update 1 November 2016 to 30 April 2017

File No.: CP2016/25272

Purpose

1. To give the Māngere-Ōtāhuhu Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the local board area for the six months 1 November 2016 to 30 April 2017.

Executive summary

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited.

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of six Directorates, Panuku manages around $1.5 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Panuku Development Auckland Local Board Update 1 November 2016 to 30 April 2017.

Local Activities

Portfolio Management

6. Panuku manages “non-service” property owned by the council and Auckland Transport (AT) that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres.

7. The property portfolio comprises 1437 properties containing 1119 leases as at 30 April 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

8. The return on the property portfolio for the period ending 31 December 2016 was above budget with a net surplus to the Auckland Council (AC) and AT shareholders of $3.9m ahead of budget.

9. The average monthly tenantable occupancy rate for the 6 month period is more than 98% which is above the SOI target of 95%.

Properties Managed in the Māngere-Ōtāhuhu Local Board Area

10. Panuku Development Auckland currently manages 29 commercial and residential properties within the Māngere-Ōtāhuhu Local Board area.

Commercial Properties	1. 16
Residential Properties	2. 13
Total Properties Managed	29

Business Interests

11. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

12. There are currently no managed business interests in the Māngere-Ōtāhuhu Local Board area.

Portfolio Strategy

Optimisation

13. The 2015-2025 Long-Term Plan reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, Auckland Council Property Limited (ACPL) developed a new method of dealing with service property, called optimisation.

14. Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio Review and Rationalisation

Overview

15. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

16. July 2016 to June 2017 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$75m disposal recommendations	$47.74 million as at 30 April 2017	These recommendations include $13.25 million of sites that are identified for development projects.

17. Panuku works closely with the council and AT to identify potentially surplus properties to help achieve disposal targets.

18. July 2017 to June 2018 Target

UNIT	TARGET	COMMENTS
Portfolio Review	To be determined as part of the statement of intent with Council.	The target will include disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

19. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, Council Controlled Organisations (CCOs), local board and Mana Whenua. This is followed by Panuku Board approval, engagement with local ward councillors and the Independent Māori Statutory Board and finally a governing body decision.

Under review

20. There are currently no properties under review in the Māngere-Ōtāhuhu Local Board area.

Acquisitions and Disposals

21. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

22. 15 properties have been purchased this financial year for open space purposes around the region at a value of $27.8m, and 4 properties have been purchased for storm water purposes at a value of $16.9m.

23. No properties were purchased in the Māngere-Ōtāhuhu Local Board area.

Disposals

24. For the ten months to April 2017 the Panuku disposals team has achieved $21.5m of unconditional net sales proceeds from the sale of 13 properties against the 2016/17 disposals target of $20.0m for the year. The disposals target is agreed with council and is reviewed on an annual basis.

25. No properties were sold in the Māngere-Ōtāhuhu Local Board area.

Housing for Older People

26. Council owns and operates 1412 units located in 62 villages across Auckland to provide rental housing to older people in Auckland. The Housing for Older People (HfOP) Project is a council initiative that involves procuring a third party provider to partner with council in delivering the rental housing service.

27. Following the approval by the Panuku Board on 8 December 2015, the Auckland Development Committee noted that HfOP would be an Unlock project for Panuku and that Panuku would prepare a High Level Project Plan (HLPP) that provided the foundation for Panuku to develop and reposition the portfolio to better the needs of older people in Auckland.

28. The HLPP was approved by the Panuku Board in August 2016.

29. On 21 December 2015, council announced that The Selwyn Foundation will be its preferred joint venture partner to manage the HfOP portfolio. Panuku has been negotiating a joint venture agreement with Selwyn. The Joint Venture Company (JVCo) will deliver the service and improve the housing portfolio.

30. Community Housing Provider (CHP) Application was submitted to Ministry Business Innovation Employment (MBIE) by the JVCo on 20 December 2016.

31. Auckland Council has delegated Panuku to lead the development programme. A HLPP is being prepared by Panuku to cover the multi-year redevelopment of the network of village sites.

32. The following HfOP villages are located within the Māngere-Ōtāhuhu Local Board area:

3. Village	4. Address	5. Number of units
6. Bridge Court	7. 7 Coronation Road, Mangere Bridge	8. 68
9. Court Town Village	10. 23 Court Town Close, Mangere	11. 12
12. Lambie Court Village	13. 11 Yates Road, Mangere East	14. 22
15. Topping Court	16. 13a Ashley Avenue, Mangere East	17. 49

Regional Activities

Highlights

33. Significant progress has been made planning in Transform and Unlock locations around Auckland:

a) Transform Wynyard Quarter: a refresh of the Waterfront Plan is being done in conjunction with the City Centre masterplan update. This will set down the development pathway moving forward, including residential and commercial development, public space development, and public transport integration. In March, the Pakenham Street section of the Madden and Pakenham Streets upgrade was completed.

b) Transform Onehunga: The Onehunga HLPP was presented to Council’s Planning Committee in March.

c) Transform Tamaki: AT will transfer surplus sites for Panuku / Tamaki Regeneration Company to develop after undertaking a town centre plan.

d) Unlock Henderson: the HLPP was approved by the Planning Committee in May, outlining a regeneration plan that will make Henderson an eco-precinct.

e) Unlock Northcote: a Framework Plan for Northcote has been developed, which outlines significant regeneration of the town centre and supports the redevelopment of Housing New Zealand properties alongside Council-owned properties.

f) Unlock Old Papatoetoe: Supporting the redevelopment of the Papatoetoe Mall, a HLPP has been developed that will regenerate the town centre to provide mixed use development and a more vibrant retail environment. Stage one of the refurbishment of Old Papatoetoe Mall is due for completion in September 2017.

g) Unlock Takapuna: Panuku has been working closely with AT and the Devonport Takapuna Local Board on community engagement regarding plans for the centre and particularly AT’s plans to upgrade Hurstmere Road. An iterative stakeholder engagement process was started late 2016 to seek balanced views to help shape initial planning and design thinking.

34. Support projects, where Panuku supports intensification by enabling development of council-owned land, have contributed over $20 million to the asset disposal target in the year to date. A number of sites in Support areas have been targeted for acquisition using the Strategic Development Fund with particular success in Avondale which has recently been nominated as an Unlock location. The following are some of the key projects within Support areas:

a) The recent sale of 28 residential units at 150 Mt Wellington Highway, Mount Wellington that the purchaser intends to refurbish either to sell or lease.

b) Earlier this year a 5000 sqm vacant site at 96 St Georges Road, Avondale was sold to Housing New Zealand which they combined with their own properties to enable the development of 103 residential dwellings. Construction will start before the end of this year.

c) 24-26 Racecourse Parade, Avondale is a site sold to Ockham Development last year and they are well into the construction of three apartment blocks delivering 72 units with a targeted completion at the end of this year.

d) The New Zealand Housing Corporation is well into the construction of 33 dwellings at a site at 1 Trent Street, Avondale.

e) Lot 1, 187 Flat Bush School Road, Flat Bush is a 2 hectare site that was sold in December to Neil Construction to deliver a 30 lot residential sub-division and associated housing.

35. A development agreement has been signed with Avanda Group to develop a 9.9ha site at the Hobsonville Airfields, which will see 500 homes of mixed typology constructed.

36. The joint venture business between Council and the Selwyn Foundation to manage the Housing for Older People (HfOP) portfolio has been established and named Haumaru Housing. Haumaru Housing was successful in becoming a Class 1 Registered Landlord with the Community Housing Regulatory Authority. Panuku has submitted a resource consent application to begin the first development of the HfOP portfolio at Wilsher Village in Henderson.

37. Marketing and pre-sales of apartments for the CAB residential building by Tawera Group is going well, following the signing of the development agreement with Panuku in December 2016.

38. The Muriwai Campground was reopened in February 2017 following a complete redevelopment of the office, communal kitchen, shower and toilet blocks and laundry.

39. The waterfront summer programme was a hit, with over 115,000 people attending Auckland Anniversary events organised by the Council family.

40. A nine year lease for Panuku’s new offices at 82 Wyndham Street was signed, and Panuku will move into the offices later this year. The decision to move was assessed against Panuku remaining in its current offices. Moving is cost effective, allows for more fit-for-purpose accommodation, and will be more centrally located.

Consideration

Local board views and implications

41. This report is for the Māngere-Ōtāhuhu Local Board’s information.

42. Panuku requests that all feedback and/or queries you have relating to a property in your Local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

43. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

44. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

45. There are 19 Mana Whenua in the region, with 13 having indicated an interest in Panuku lead activities within the Māngere-Ōtāhuhu Local Board area.

46. Māori make up 16 percent of the Māngere-Ōtāhuhu Local Board population, and there are eight marae located within the local board area.

47. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

48. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

49. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Parks, sport and recreation draft annual work programme financial year 2017-2018

File No.: CP2017/08296

Purpose

1. The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Māngere-Ōtāhuhu Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18).

3. The work programme includes the Local Board expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the delegated local board members.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the Māngere-Ōtāhuhu Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report.

b) delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members.

Comments

5. This report presents Parks, Sport and Recreations draft AWP for the 2017-2018 financial year. The PSR Annual work programme is sorted by Active Recreation and Parks Services.

6. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on 5 April and 18 May 2017.

7. The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

8. The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

9. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.

Budget types contributing to the Parks Sport and Recreation work programme

10. Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship.

11. The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

12. Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting.

13. Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

14. The Māngere-Ōtāhuhu local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at workshops on 5 April and 18 May 2017. Feedback from these workshops has informed the draft programme included as Attachment A.

Māori impact statement

15. Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16. Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”.

17. The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

18. PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity. Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names.

19. Māngere-Ōtāhuhu local board has allocated funding for PSR ‘Creating a Māori Identity’ in 2017-2018.

Implementation

20. Once approved the delivery of activities identified in the Māngere-Ōtāhuhu Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017.

21. Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase.

22. The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Local Board PSR draft AWP 2017-2018	109

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Māngere-Ōtāhuhu 2017/2018 Local Economic Development Work Programme

File No.: CP2017/11618

Purpose

1. To approve the Māngere-Ōtāhuhu Local Economic Development Work Programme for the 2017/2018 financial year.

Executive summary

2. This report introduces the proposed 2017/2018 financial year Local Economic Development Work Programme for the Māngere-Ōtāhuhu Local Board.

3. The proposed work programme (Attachment A) comprises the following: 24 hours South Visitor Promotion, Māngere Town Centre Collective Promotion, Young Enterprise Scheme and Māngere-Ōtāhuhu Local Economic Development (LED) Action Plan refresh.

4. The total value of the Local Economic Development programme is $53,500. The board is being asked to approve the 2017/2018 local economic development programme.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the 2017/2018 local economic development programme as follows;

i) 24 hours south visitor promotion ($20,000).

ii) Collective Business Improvement District promotion ($20,000).

iii) Māngere-Ōtāhuhu Local Economic Development (LED) Action Plan implementation and refresh ($10,000).

iv) Young Enterprise Scheme ($3,500).

Comments

Background

1. The 2017/2018 local economic development programme has been developed having regard to the local board’s priorities for local economic development set out in the Local Board Plan (2014), the draft Local Board Plan 2017 and the Māngere-Ōtāhuhu Local Economic Development Action Plan.

2. The proposed LED programme comprises the following activities:

24 hours south visitor promotion ($20,000)

3. The 24 hours south campaign involves an online video promoted via Facebook /Youtube and a prize draw to win a series of free entry tickets to attractions in south Auckland.

4. This will be the third year that the local board has undertaken the campaign which includes a fast-paced and lively video targeted at adults aged between 20 and 60 years of age. This is a broad demographic consisting of family groups, independent travellers and young couples.

5. The campaign will be targeted at the domestic visitor market and Auckland residents but is not exclusive of international guests to showcase attractions sites in south Auckland.

Collective Business Improvement District promotion ($20,000)

6. Māngere Town Centre, Māngere Bridge Village Town Centre and Māngere East Village Town Centre are keen to create a marketing campaign to improve the perception of the markets in south Auckland.

7. The proposed campaign will primarily be through their respective markets to increase economic viability and thus retain and attract other businesses to locate in the Māngere area.

8. The budget for this project has been deferred from 2016/17 financial year to 2017/18 financial year. Details on the marketing and promotional activities are to be confirmed, and will be presented back to the local board prior to finalising the scope and commissioning the project.

Māngere-Ōtāhuhu Local Economic Development Action Plan implementation and refresh ($10,000)

9. The local board would like to undertake a refresh of the currently adopted Māngere-Ōtāhuhu Local Economic Development Action Plan. To provide an overview of what actions have been completed and to set out the local board’s role in facilitating and advocating the implementation of those actions that have yet to be undertaken.

Support for the Young Enterprise Scheme ($ 3,500)

10. ATEED, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

11. The funding from the local board will support the delivery of the Young Enterprise Scheme (YES) enterprise-days (e-days) in February 2018. The e-days are held in sub-regions (north, south, east, central/west) and are the first day students get to meet the Young Enterprise team, and find out about their 2018 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Local board views and implications

12. The proposed LED programme was presented to the local board at the 12 April 2017 workshop with consideration of the above proposed projects.

Māori impact statement

13. There are no direct impacts as a result of this report on Maori.

Implementation

14. Following approval by the local board, the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need for further scoping of activities, this will be undertaken and presented back to the local board as required.

Attachments

No.	Title	Page
a ⇩	Local Economic Development 2017/2018 Work Programme	115

Signatories

Authors

Luo Lei - Local Economic Development Advisor - ATEED

Authorisers

John Norman –Strategic Planner - ATEED

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Māngere-Ōtāhuhu Local Board 2017/2018 Community Facilities Work Programme

File No.: CP2017/09127

Purpose

1. To approve the 2017/2018 Community Facilities Work Programme for the Māngere-Ōtāhuhu Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2. To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Māngere-Ōtāhuhu Local Board.

Executive summary

3. The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4. The Māngere-Ōtāhuhu Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5. In the 2017/2018 Community Facilities Work Programme, the following budget has been identified in the 2017/2018 Community Facilities Work Programme:

· $4,823,320 of asset-based services capital funding

6. The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7. The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 5 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Capital Works Programme.

8. Once approved by the Māngere-Ōtāhuhu Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the Māngere-Ōtāhuhu Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A

b) approve in principle the Māngere-Ōtāhuhu Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B

c) delegate approval to the Māngere-Ōtāhuhu Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

Comments

9. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10. The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

11. The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Capital Works Programme

12. Investment in the capital programme will ensure that council facilities and parks open spaces in Māngere-Ōtāhuhu Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13. The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

14. Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15. At a workshop on the 5 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16. The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 5 April 2017:

· Number of projects: 56

· Indicative cost for proposed projects: $4,823,320

17. The 2017-2020 Community Facilities Capital Works Programme contains the follow projects:

· Number of projects: 46

Leasing work programme

18. Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19. Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

20. Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

21. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

22. Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

23. In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

24. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25. The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 5 April 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.

26. The Community Facilities work programme supports the achievement of the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

· A place where communities thrive and belong

· A well-connected area

· A range of facilities to meet diverse needs

Māori impact statement

27. The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

29. This work programme will be implemented as part of Community Facilities’ usual business practice.

30. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Community Facilities 2017/2018 Work Programme	121
b ⇩	Mangere-Otahuhu 2017-2020 Capital Works Programme	127

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018

File No.: CP2017/10374

Purpose

1. The purpose of the report is to present the revised Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018 for adoption.

Executive Summary

2. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. The Māngere-Ōtāhuhu Local Board adopted their grants programme for 2017/2018 on 19 April 2017. However, the dates for the local grant and quick response dates have now been amended to present an even spread of grant rounds throughout the financial year.

5. This report presents a revised Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018 for adoption (see attachment A).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the updated Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018.

Comments

6. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

7. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

8. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

9. Once the local board community grants programme for the 2017/2018 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

10. The Māngere-Ōtāhuhu Local Board adopted their grants programme for 2017/2018 on 19 April 2017. However, the dates for the local grant and quick response dates have now been amended to present an even spread of grant rounds throughout the financial year.

Consideration

Local Board views and implications

11. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

12. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

13. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Local Board Grants Programme 2017/2018	131

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Māngere-Ōtāhuhu Local Board ACE work programme 2017/2018

File No.: CP2017/05838

Purpose

1. To approve the Arts, Community and Events 2017/2018 Māngere-Ōtāhuhu Local Board work programme.

Executive summary

2. This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3. The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Māngere-Ōtāhuhu Local Board aligns with the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

· Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture

· a range of facilities to meet diverse needs

· a strong local economy

· a place where communities thrive and belong.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

Comments

5. The ACE work programme for 2017/2018 aligns to the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

· Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture is supported through activities such as the POP temporary arts activation series and funding for the Māngere Arts Centre

· a range of facilities to meet diverse needs is supported through the provision of facilities such as the Metro Theatre as well as a venue hire service.

· a strong local economy is supported through capacity building activities with a social enterprise focus, as well as local Youth Connections work

· a place where communities thrive and belong is supported through an ongoing focus on Māori responsiveness, and the Ōtāhuhu Town Hall Community Centre.

6. The ACE work programme 2017/2018 for the Māngere-Ōtāhuhu Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes community-led placemaking activity in Yates, Miami and Boggust Parks, implementing the Empowered Communities Approach through the strategic broker, and capacity building activities with local community groups.

· Arts and Culture: This includes funding for an arts broker in the local area, and for the Māngere Arts Centre.

· Events: This work programme includes a range of community events such as citizenship ceremonies and civic events, as well as Movies in Parks and events under the Events Partnership Fund.

· Community Places: This includes funding for community facilities such as the Ōtāhuhu Town Hall Community Centre, and providing venues for hire.

7. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8. The local board considered the draft work programme at a workshop with ACE staff on 2 May 2017. Staff incorporated the local board’s feedback into the work programme.

9. The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10. The local board considered the draft 2017/2018 work programme at a workshop on 2 May 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

12. The 2017/2018 work programme includes a line entitled ‘Respond to Māori aspirations – Māori responsiveness’. The benefits of this activity are expected to include:

· collaborating with Māori and forming stronger relationships, decision-making and partnerships

· moving from high level commitments to outcomes

· eliminating the transactional approach to working with Māori

· setting up monitoring through quarterly reporting.

Implementation

13. Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a ⇩	ACE Work Programme 2017_2018 for Mangere-Otahuhu	139

Signatories

Authors

Chinwe Akomah - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Relationship Agreement with Mana Whenua Template

File No.: CP2017/10027

Purpose

To obtain the Māngere-Ōtāhuhu Local Board’s approval to enter into formal governance relationship agreements with mana whenua groups in the greater Auckland area.

Executive summary

1. This report recommends that the Māngere-Ōtāhuhu Local Board approves a relationship agreement template as the basis for discussions with mana whenua.

2. It further recommends that where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, that it proceed to a formal signing without a further approval process.

3. The Governing Body is also being asked to approve the relationship template to support the expeditious completion of relationship agreements with mana whenua.

4. Auckland Council has an existing range of instruments and mechanisms to recognise and provide for its relationships with mana whenua. There is a strong desire from all parties to formalise the foundational governance relationships through the development of relationship agreements and in some cases acknowledge and build from legacy agreements held with former councils.

5. The mana whenua groups with interests in the Māngere-Ōtāhuhu Local Board area are:

Iwi / Hapū	Mana whenua representative organisation
Te Rūnanga o Ngāti Whātua	Te Rūnanga o Ngāti Whātua
Ngāti Whātua o Ōrākei	Ngāti Whātua Ōrākei Whai Maia Ltd
Te Kawerau a Maki	Te Kawerau Iwi Tribal Authority
Ngāi Tai ki Tāmaki	Ngāi Tai ki Tāmaki Trust
Ngāti Tamaoho	Ngāti Tamaoho Trust
Ngāti Te Ata Waiohua	Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua
Te Akitai Waiohua	Te Akitai Waiohua Iwi Authority
Te Ahiwaru Waiohua	Makaurau Marae Māori Trust
Ngāti Paoa	Ngāti Paoa Trust
Ngāti Whanaunga	Ngāti Whanaunga Incorporated
Ngāti Maru	Ngāti Maru Rūnanga Incorporated
Ngāti Tamaterā	Ngāti Tamaterā Settlement Trust
Waikato-Tainui	Waikato-Tainui Te Kauhanganui Incorporated

6. The final draft agreement for consideration (Attachment A) recognises the two parties, sets out the purpose, aspirations and shared principles, and in particular acknowledges the governance context of Auckland Council through the governing body and the relevant local board(s).

7. There are appendices to the agreement - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements. These appendices are intended to be added to over time without alteration to the main agreement.

8. Discussions have begun with some mana whenua groups who have indicated they are ready to enter into this process.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the relationship agreement (Attachment A) as the basis for discussions with mana whenua

b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Māngere-Ōtāhuhu Local Board, other local boards and the governing body, as relevant, for final approval

c) authorise the Local Board Chair to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement.

Comments

9. Since Auckland Council was established, relationships with mana whenua have been sustained in a variety of ways. The demands for information and engagement that the Council family places on mana whenua has led to a range of different approaches and mechanisms to make this efficient and effective for all.

10. A foundation for the interactions is the negotiation of contracts with each mana whenua group to support their capacity to engage with the Council. These contracts specify deliverables which include participation in governance activities with Auckland Council. Additionally, some of the high contact parts of the Council family have set up separate fora to provide for project level engagement.

11. In 2013, the Governing Body, Local Board Chairs and the Independent Māori Statutory Board (IMSB), considered a discussion document about Auckland Council entering into relationship agreements with the nineteen iwi and hapū recognised as mana whenua for Tāmaki Makaurau. As a result, a political working party of governing body and local board members was established that was expected to work on the development of the relationship agreements.

12. Subsequent discussions with mana whenua indicated that they preferred to advance some form of collective body prior to dealing with relationship agreements, negating the need for the working party. This collective body, the Regional Mana Whenua Kaitiaki Forum, has been recently established and is developing a forward work programme at present.

13. At a governance level, opportunities to establish relationships between mana whenua and elected members have included:

· mana whenua leading pōwhiri and the inauguration ceremonies for each new council and local board

· kanohi ki te kanohi / face to face discussions between elected members and mana whenua within major regional planning processes – notably the Auckland Plan, the 2015-2025 Long Term Plan and the Unitary Plan

· at a local level, specific engagement with mana whenua who relate to the local board areas.

14. Since the establishment of the Auckland Council, a strong desire has been expressed from many mana whenua groups and the Independent Māori Statutory Board to formalise the governance relationships through the development of relationship agreements and, in some cases, to acknowledge and build on legacy agreements held with former councils.

15. Relationship agreements support elements of the Auckland Plan strategic direction to “enable Māori aspirations through recognition of Te Tirit o Waitangi / The Treaty of Waitangi and customary rights” through formal acknowledgement of the mutual interests of council and mana whenua.”

16. They are a means of documenting each party’s intention to work together respectfully and positively, and the development of the agreement itself may assist in mutual understanding. Nevertheless, relationship agreements may not be considered necessary by all mana whenua groups or be a current priority for some. Should that be the case, the current arrangements with each group will continue to support the relationship.

Structure and details of Agreement

17. Te Waka Anga Mua, with the support of Legal Services has developed a governance relationship agreement template attached to this report as Attachment A.

18. This agreement has been drafted so as not to be over-prescriptive but containing the essential elements for agreements of this nature.

19. The agreement recognises the two parties to the agreement and, in particular, acknowledges the governance context of Auckland Council by including the governing body and the relevant local boards as the Auckland Council party.

20. The first part of the agreement outlines the purpose, aspirations and shared principles. Any specific commitments, projects and arrangements, engagement and meeting protocols can also be contained, or referred to, within the body of the Agreement.

21. The agreement has appendices - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements – as standard inclusions. Any other relevant departmental and operational documents will be added as schedules to the agreement with the intention that these can be amended as needed without requiring alteration of the main agreement.

Next Steps

22. All mana whenua have been approached regarding a potential relationship agreement. A number of groups have indicated they are ready to progress discussions and these discussions have commenced in some cases.

23. As the agreement is intended to record a mutual intention to form a close working relationship with mana whenua which is already committed to in a range of council’s strategic documents, Māngere-Ōtāhuhu Local Board is not being asked to approve entering into these relationship agreements. Rather, it is being asked to approve a template agreement which sets out the areas expected to be covered in this relationship agreement which, in general, describes matters of relevance to each of the parties to the agreement.

24. While the details about mana whenua and the arrangements or projects underway will be particular to each agreement it is expected that, in most cases, the agreements will not include any additional detail that requires governing body or local board approval.

25. It is proposed that, where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, it proceeds to a formal signing without a further approval process.

26. Should any of the mana whenua parties seek inclusion of matters which require new commitment by the council parties, the agreement will be referred back to the governing body and/or the local board(s) for approval on these matters.

Consideration

Local board views and implications

27. Local Boards were presented with the broad approach proposed to relationship agreements in workshops in 2015 and there was general approval of the approach.

28. The Māngere-Ōtāhuhu Local Board also had a recent workshop session on these relationship agreements on 24 May 2017.

29. To expedite the process of negotiating relationship agreements, this report is also being made to each local board for approval, tailored to recognise the iwi / hapū relevant to the local board area.

30. As relationship agreements are developed and signed, arrangements will be made for initial formal meetings with mana whenua representatives to begin new or continue current relationships.

31. The mana whenua groups with interests in the Māngere-Ōtāhuhu Local Board area are:

Iwi / Hapū	Mana whenua representative organisation
Te Rūnanga o Ngāti Whātua	Te Rūnanga o Ngāti Whātua
Ngāti Whātua o Ōrākei	Ngāti Whātua Ōrākei Whai Maia Ltd
Te Kawerau a Maki	Te Kawerau Iwi Tribal Authority
Ngāi Tai ki Tāmaki	Ngāi Tai ki Tāmaki Trust
Ngāti Tamaoho	Ngāti Tamaoho Trust
Ngāti Te Ata Waiohua	Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua
Te Akitai Waiohua	Te Akitai Waiohua Iwi Authority
Te Ahiwaru Waiohua	Makaurau Marae Māori Trust
Ngāti Paoa	Ngāti Paoa Trust
Ngāti Whanaunga	Ngāti Whanaunga Incorporated
Ngāti Maru	Ngāti Maru Rūnanga Incorporated
Ngāti Tamaterā	Ngāti Tamaterā Settlement Trust
Waikato-Tainui	Waikato-Tainui Te Kauhanganui Incorporated

Initial discussions have begun with Ngāti Tamaoho, Ngāi Tai ki Tāmaki and Waikato-Tainui. Once the mana whenua interest in entering into discussions about relationship agreements is more certain, we will update the Board with an indicative timetable.

Māori impact statement

32. Although Auckland Council engages with mana whenua across a wide range of activities currently and has relationships with mana whenua at both governance and operational levels, the establishment of governance level relationship agreements are a further step towards cementing an enduring positive relationship with treaty partners. Entering into relationship agreements will also complete one of the recommendations made in the Independent Māori Statutory Board’s 2015 Treaty Audit.

Implementation

33. In order to finalise the relationship agreements, a formal signing ceremony including the mana whenua group, governing body and the relevant local boards will be arranged at times to suit all parties. Te Waka Anga Mua staff will administer the agreements and maintain oversight of any commitments made within the agreements.

Attachments

No.	Title	Page
a ⇩	Relationship Agreement with Mana Whenua Template	153

Signatories

Authors

Dean Martin - Principle Advisor Maori Relations & Governance

Authorisers

Graham Pryor - GM Maori Responsiveness & Relationships

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

New Road Name Approval for a New Road to be created within the Housing New Zealand Development at 32-44 Luke Street, Otahuhu

File No.: CP2017/11510

Purpose

1. The purpose of this report is to seek approval from the Māngere-Ōtāhuhu Local Board to name a new road within a development for temporary social housing at 32-44 Luke Street, Otahuhu. This is the fourth new road to be named within this Housing New Zealand project.

Executive summary

2. This report outlines the background for the naming of a new road within the Housing New Zealand development at 32-44 Luke Street, Otahuhu. The Māngere-Ōtāhuhu Local Board has already recently approved three other new road names within this same development. This is a fourth new road, omitted from the previous road naming application, created as part of the same land-use resource consent for 43 residential dwellings and associated infrastructure, to be used for temporary emergency social housing. The resource consent was approved on 4 November 2016, Council reference R/LUC/2016/4409.

3. Auckland Council has a road naming policy and guidelines that set out the requirements and criteria of the Council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland.

4. Following assessment against the road naming guideline criteria, the applicant’s proposed road name ‘Awatiu Road’ was determined to satisfactorily meet the criteria. Only one name has been proposed due to an error on the existing Certificate of Title, wherein the subject road appeared to have already been named but in fact had not been named. As a result, an urgent decision is sought in order to name this fourth road within the development.

5. Housing New Zealand has consulted relevant parties, including Land Information New Zealand (LINZ) and New Zealand Post, and received no objections for the use of the proposed name in this location.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the new road name ‘Awatiu Road’ proposed by the applicant, for the new road within the Housing New Zealand development at 32-44 Luke Street, Otahuhu, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

6. The Auckland Council Road Naming Policy and Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

7. The new road to be named is located in the centre of the Housing New Zealand development site for temporary emergency social housing at 32-44 Luke Street, Otahuhu, which has also been the subject of a recently approved road naming application for three other new roads. This fourth new road was created under the same resource consent R/LUC/2016/4409, approved in November 2016, for 43 residential dwellings and associated infrastructure. The location of the road can be seen on the attached map of the site, labelled in white as ‘Awatiu Road’. The proposed new name is to replace the road name previously shown in error on this map as ‘Lippiatt Avenue’ (as per the annotation in red).

8. The applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council Road Naming Policy and Guidelines and satisfactorily meets the criteria. Only one name has been proposed due to an error on the existing Certificate of Title, wherein the subject road appeared to have already been named but in fact had not been named. As a result, an urgent decision is sought in order to name this fourth road within the development, so that the housing providers can complete the project to house vulnerable families as soon as possible.

9. The name ‘Awatiu Road’ has been chosen because ‘Awatiu’ is also the name of the creek that runs alongside the development site (as per the attached map), and is therefore a familiar name that already has local context, tying in with the local landscape and the area’s sense of place and identity. This choice of name can be seen as an acknowledgement of the unique environmental characteristics of the area. Together, these justifications meet the principle requirements of the Road Naming Guidelines, specifically Principle 2: Road names to reflect the heritage of an area (Principle 2.1 and 2.2, as per the attached guidelines).

10. New Zealand Post and Land Information New Zealand (LINZ) have commented that the applicant’s proposed name meets their criteria and standards, as per the New Zealand and Australian ‘Standard for rural and urban addressing policy AS/NZS 4819:2011’. This means that there is no relevant duplication of the name and no similar names already in use in the area that would lead to confusion for emergency and/or postal services.

11. The suffix ‘Road’ is considered appropriate for the road to be named as ‘Appendix 1’ of the Auckland Council Road Naming Guidelines references ‘Road’ as being an ‘open road, primarily for vehicles’. Considering the location of the road within the centre of the development as the main entry and exit point, and with other roads already named ‘Lane’ being accessed off of it, ‘Road’ would be the most appropriate suffix of those listed in the guidelines. However, the local board is free to choose an appropriate suffix from ‘Appendix 1’ of the Road Naming Guidelines as it sees fit (attached).

12. Given that the name is for a private right of way and the urgency in which the emergency housing providers seek to house vulnerable families in temporary social housing, Housing New Zealand requests that the decision to name the new road be made by the Māngere-Ōtāhuhu Local Board with urgency, since the majority of road naming criteria have been met, apart from the purely ‘process’ requirement to have three name options per road.

Consideration

Local board views and implications

13. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

14. The decision sought from the Māngere-Ōtāhuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

15. The decision sought from the Māngere-Ōtāhuhu Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

16. Housing New Zealand consulted Tainui Elder Jim Rauwhero for his thoughts on the name ‘Awatiu Road’, as he has been involved with the project since the beginning and suggested name options for the three other roads already approved within the same development site. Mr Rauwhero endorsed the use of ‘Awatiu’ as a road name. As the name already exists on maps in close proximity to the development site, Housing New Zealand considered that that this level of consultation was sufficient and did not approach any further iwi for discussion.

17. The decision sought from the Māngere-Ōtāhuhu Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

No.	Title	Page
a ⇩	Attachment 1 - Luke Street Site Map	169
b ⇩	Attachment 2 - Road Naming Guidelines	171

Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Project 17: Auckland Council Maintenance Contracts

File No.: CP2017/11573

Purpose

1. The purpose of this report is to seek agreement from the local board on:

· community and workforce priorities for this local board area (smart procurement); and

· site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications.

Executive summary

2. Auckland Council’s maintenance contracts for parks, buildings and open space expire on 30 June 2017. This has presented a unique opportunity to reconsider and reshape how council approaches the maintenance of Auckland Council’s assets and open spaces in the future.

3. At the end of March 2017, a new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence 1 July 2017.

4. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan, which includes smart procurement measures and targets.

5. This report seeks formal feedback from the local board on community and workforce measures (smart procurement) that are a priority to this local board, noting that targets may be developed over the next six to twelve months as a baseline is established.

6. This report seeks formal feedback from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agrees the following local priorities for year one (2017/2018) of new maintenance contracts:

· community and workforce priorities for this local board area: smart procurement (Attachment A).

· site specific issues, if any, that are unique to the local board and may require particular attention over and above standard maintenance service specifications.

b) notes that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

c) notes that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.

Comments

Background

7. Auckland Council’s maintenance contracts for parks, buildings and open space expire on
30 June 2017. This presented a unique opportunity to reconsider and reshape how we approach maintenance of Auckland Council’s assets and open spaces in the future.

8. Over the last twelve months, Community Facilities has engaged with local boards and the governing body to provide direction and shape up the procurement of a new contract structure. This included receiving formal feedback from all local boards in March 2017, prior to a decision being made.

9. At the end of March 2017, the new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence on 1 July 2017.

10. The new maintenance contracts incorporate three main service types for the Auckland region:

· Full Facilities – maintenance of parks, open spaces, sports fields, buildings, public toilets, cleaning (including toilets in town centres), locking and unlocking services of park gates and public toilets, rubbish bin emptying, weed control, mowing and maintenance of streetscape gardens

· Arboriculture - street tree pruning, park tree pruning, street tree and powerline clearance, species specific pruning, tree inspections and removals and planting/aftercare maintenance

· Ecological - pest animal and pest plant monitoring and control, ecological restoration, revegetation and enrichment planting and reactive pest control/monitoring

11. A key change to maintenance contracts is that the majority of service levels will now be outcome based (e.g. ‘rubbish bins shall not exceed the bin’s capacity and items shall not overflow’), as opposed to services that were previously prescriptive or frequency based (e.g. ‘rubbish bins are emptied once a day’).

12. Refer to Attachment B for the final version of the Full Facilities Service Specifications which outline agreed outcome statements that will apply across the Auckland region from
1 July 2017.

13. Arboriculture and ecological services are specialist contracts, largely based on compliance with legislation and policies. Specifications are detailed, technical and more prescriptive in nature.

Smart Procurement

14. Key performance indicators measure how well the supplier is doing to meet their contractual agreement with Auckland Council.

15. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan. This outlines community and workforce measures and targets to be agreed with each supplier.

Community and Workforce

16. These key performance indicators include setting smart procurement targets that reflect the local character of each area, of which local boards play a key role in identifying.

17. Attachment A outlines a minimum set of community and workforce measures (smart procurement), noting that specific targets will be determined over the next six to twelve months as a baseline is established.

18. This report seeks agreement from the local board on identifying key community and workforce measures (smart procurement) to focus on for year one (2017/2018).

Environmental

19. Each supplier is also required to develop an environmental management system that monitors, measures and sets goals. At a minimum the following will be measured – local boards will have the opportunity to identify (at a later date) what measures they seek regular reporting on:

· energy conservation

· water conservation

· waste management and recycling

· chemical use

· Scope 1 and Scope 2 greenhouse gas (GHG) emissions

20. Environmental key performance indicators will track progress of these goals, noting that this specifically includes targets for suppliers to annually reduce their carbon footprint and annually reduce use of agri-chemicals (as outlined in Auckland Council’s Weed Management Policy).

Local Service Level Variations

21. Feedback received from local boards indicates the following most common and typical maintenance issues experienced in their area, which is largely due to the prescriptive nature of the previous contract model:

· Toilets not being clean

· Rubbish bins overflowing

· Grass in parks getting too long

22. New maintenance contracts intend to address these common issues through an outcome based model, as outlined in the background section above.

23. In some cases, there may be some site specific issues, or a common maintenance problem, that is unique to the local board area and requires particular attention. For example a 100% spray free reserve, overflowing bins near tourist beaches, litter caused from freedom campers in a particular location.

24. This report seeks agreement from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

Asset Data

25. Over the last six months, Auckland Council’s asset data team conducted a full system review of asset information to support the development of new maintenance contracts.

26. Attachment C outlines an updated asset list for this local board area as at 2 June 2017.

27. Note that asset data is continually updated to reflect council decisions and asset assessments, and that new maintenance contracts have flexibility to accommodate changes.

Volunteers and Community Groups

28. Auckland Council values the huge number of volunteer and community groups across the region, who undertake a significant amount of work over many years to shape and maintain the beauty of Auckland.

29. Council will continue to encourage and support volunteers, community empowerment initiatives and local community groups where they align to council’s objectives and enhance our community.

30. Under the new maintenance contract model, council does not expect volunteers to have to undertake work to address poor performance in contract delivery, such as cleaning up litter where the supplier has a responsibility to do so.

31. It is acknowledged that many volunteer and community groups achieve a sense of pride, value and enjoyment in supporting maintenance work, such as restoration, garden maintenance and pest control. Council will continue to work with these groups and with suppliers to support them as best as possible in these activities.

32. Over the next few months council staff will be in contact with key volunteer and community groups where maintenance related work is undertaken, to ensure alignment of objectives and determine how council and suppliers can best support this work.

Consideration

Local board views and implications

33. Project 17 has engaged with local boards through various channels including:

o Local Board Chairs Procurement Working Group;

o Local Board Chairs Forum presentations;

o memorandums;

o cluster workshops;

o individual local board workshops; and

o business meeting reports.

34. Community Facilities is now seeking agreement from local boards on smart procurement priorities and local service level variations (if any) for 2017/2018, prior to new contracts commencing on 1 July.

35. This information will be provided to suppliers and Community Facilities before new contracts commence.

Māori impact statement

36. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

37. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

o Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua;

o Significantly lift Māori social and economic well-being; and

o Building Māori capability and capacity.

38. Through these contracts, opportunities to support local community outcomes and economic development include (but are not limited to):

o Providing employment opportunities, in particular for local people and for youth;

o Increasing capability and capacity (apprenticeships, cadetships or equivalent) in particular for youth;

o Building on community and volunteer networks;

o Focusing on smart procurement initiatives that support Maori outcomes.

Implementation

39. Mobilisation is currently underway with suppliers to prepare for 1 July 2017 (day one). This includes finalising processes, implementing systems, recruiting staff, purchasing equipment, creating health and safety plans and developing work schedules.

40. Local boards are meeting new suppliers in June 2017 and will have the opportunity to present and discuss local priorities with the supplier.

41. Reporting requirements for local boards on local service levels and contractor performance is currently underway.

42. New maintenance contracts take effect on 1July 2017, noting that there may be up to twelve months to bed in changes, particularly with regards to systems and reporting.

Attachments

No.	Title	Page
a ⇩	Community and workforce measures (smart procurement)	185
b ⇩	Full facilities service specifications	187
c ⇩	Asset List	229

Signatories

Authors

Kate Marsh – Principal Business Analyst

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons – General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Adoption of the local fees and charges schedules for the Local Board Agreement 2017/2018

File No.: CP2017/11597

Purpose

1. This report seeks adoption of the local fees and charges schedules (Attachment A) as part of local content for the Annual Budget and Local Board Agreement 2017/2018.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3. Māngere-Ōtāhuhu Local Board considered the local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets, local performance targets and a local fees and charges schedule on 7 June 2017.

4. The Māngere-Ōtāhuhu Local Board adopted the local content for the Annual Budget 2017/2018, except that the local board deferred their decision on the local fees and charges schedule for 2017/2018 to its business meeting on 21 June 2017.

5. On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

(a) adopts the local fees and charges schedules (Attachment A) for the Annual Budget and local board agreement 2017/2018.

(b) delegates authority to the Local Board Chair to make any final, minor changes if necessary.

Comments

6. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

7. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

8. In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

Local board views and implications

9. This report seeks local board adoption of the local fees and charges schedules for 2017/2018. The Māngere-Ōtāhuhu Local Board adopted the local content for the Annual Budget 2017/2018, except that the local board deferred their decision on the local fees and charges schedule for 2017/2018 to its business meeting on 21 June 2017.

10. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

11. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. The local board wants to increase its commitment to iwi and partnership with them. The board will continue to work with other southern local boards to engage with mana whenua to establish genuine partnerships with iwi and gain Māori input into local board decision-making.

Implementation

12. The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

13. Decisions on the local board agreement including local fees and charges are required in order for staff to finalise local content for the Annual Budget 2017/2018.

14. It is possible that minor changes may need to be made to the attachment before the annual budget is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a ⇩	Local fees and charges schedule 2017/2018	237

Signatories

Authors

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Karen Lyons, General Manager Local Board Services

Christine Watson, Manager Financial Advisory Services Local Boards

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 June 2017

Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 3 May 2017, commencing at Time 1.00pm

PRESENT

Chairperson: Lemauga Lydia Sosene

Deputy Chairperson: Togiatolu Walter Togiamua

Members: Nick Bakulich

Tafafuna’i Tasi Lauese (left meeting at 2.53pm and returned at 4.35pm)

Christine O’Brien

Apologies: Makalita Kolo, Carrol Elliott and Carol McKenzie-Rex for absence and Nick Bakulich for leaving early.

Also present: Janette McKain, Daniel Poe, Shirley Samuels, Audrey Gan

Member Togiamua opened meeting in prayer.

Topic		Presenter		Governance Role		Purpose
	Chair Update		Lemauga Lydia Sosene		Keeping Informed		The Chair discussed upcoming issues.
	Arts, Community & Events (ACE) (Community Services) - Community Empowerment Unit - Panuku		Shirley Samuels, Yusuf Khan, Tai Stirling, Mary Dawson, Justine Haves, Sophie Bell, Christine Olsen, Marian Webb, Rachel Hume, Nicola Mochrie		Setting direction/priorities		The board had a presentation on 12-16 High Street: • Optimisation programme • Needs assessment & service requirements • Short and medium-term use arrangements. The board favour Licence to occupy long term. ACTION: Officers to undertake a feasibility assessment and options analysis on service requirements and will be presented to a board workshop and business meeting in July/August 2017.
	I&ES/Development Programme Office Otahuhu-Middlemore SPA programme		Nichola Mochrie		Setting direction/priorities		The board had a presentation on the SPA Programme and the upcoming time frame.
	Arts, Community & Events (ACE) (Community Services) - Community Empowerment Unit		Shirley Samuels		Setting direction/priorities/budget		The board discussed the proposed funding allocation for a crime prevention officer covering Mangere and Mangere East Town Centres. ACTION: A report on funding for a crime prevention officer will come to the 17 May business meeting.
	Infrastructure & Environmental Services (I&ES) - Healthy Waters - Waste Solutions - Development Programme office		Emma Joyce, Libby Caldwell, David Rameka and Sarah Sunich		Setting direction/priorities		The board had a discussion on the construct of a wetland in the Oruarangi Catchment and future management approach for this area. Officers to meet with NZTA regarding their schedule for Montgomery Road. ACTION: The board would like a site visit on the proposed wetland in Ourarangi Catchment at a future date.
	Auckland Transport Update - Mangere Town Centre Bus Stop - Roads and Streets Framework		Ben Stallworthy		Keeping Informed		The board were updated on the upcoming changes to the Mangere Town Centre Bus Stops and the roads and streets framework. ACTION: The proposal to increase the AT HOP card ownership (approx. $9,500) in the Mangere-Otahuhu Local Board area will be included in the Auckland Transport Report for 17 May 2017.

Member Elliott closed the meeting with prayer.

Māngere-Ōtāhuhu Local Board

21 June 2017

Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 10 May 2017, commencing at Time 1.00pm

PRESENT

Deputy Chairperson: Togiatolu Walter Togiamua

Members: Nick Bakulich (from 2.05pm)

Carrol Elliott

Tafafuna’i Tasi Lauese

Apologies: Lemauga Lydia Sosene, Makalita Kolo and Christine O’Brien for absence, Nick Bakulich for lateness.

Also present: Carol McKenzie-Rex, Janette McKain, Daniel Poe, Shirley Samuels, Audrey Gan

Member Togiamua opened meeting in prayer.

Topic		Presenter		Governance Role		Purpose
	Relationship Manager Update		Carol McKenzie-Rex		Keeping Informed		The board were informed of upcoming issues and meetings.
	Encroachment onto 37A Kiwi Esplanade, Mangere Bridge		Simon Roche		Setting direction		The board discussed the encroachment on 37A Kiwi Esplanade, Mangere Bridge and gave feedback. Action: Officers to report to the June business meeting with the board’s recommendation regarding the encroachment on 37A Kiwi Esplanade, Mangere Bridge.
	Community Facilities - Operational management and maintenance; - Project Delivery - Community Leases		Jessica Morris, Gwyn De-Arth, Shirley Samuels		Setting directions/priorities, Keeping Informed		The board discussed the Snapshot before the Q3. The board gave direction on the design of the new toilet facilities at Yates Rd and suggested that the same design and toilet block of the Norana toilets be used. Action: Officers to look into parks that do not have Alcohol Bans signs installed.
	Parks, Sport & Recreation (Community Services) - Community Parks and Places		Steve Owens, Debra Langton, Tim Peats, Sanjeev Karan		Setting direction/priorities		The board discussed the Facilities Partnership Fund and the Norana Walkway reports that were deferred from the April business meeting. Action: Facility Partnership Fund 2016/17 report that was deferred from the April meeting will be on the 17 May meeting. Officers will do a summary of the projects that are not recommended for funding support from the FPF on where the funds can be applied for.
	Quick Response Round Three		Catherine Bolinga, Marion Davies		Setting direction/priorities/budget		The board discussed the Quick Response Round Three prior to this being reported to a business meeting in June.
	Local Grant Round Two		Catherine Bolinga, Marion Davies		Setting direction/priorities/budget		The board discussed the applications for the Local Grant Round Two prior to this being reported to a business meeting in June.

Member Elliott closed the meeting in prayer.

Māngere-Ōtāhuhu Local Board

21 June 2017

Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 24 May 2017, commencing at Time 12.30pm

PRESENT

Chairperson: Lemauga Lydia Sosene

Members: Nick Bakulich

Carrol Elliott

Makalita Kolo

Tafafuna’i Tasi Lauese

Christine O’Brien (from 1.14pm)

Apologies: Togiatolu Walter Togiamua for absence and Christine O’Brien and Carol McKenzie-Rex for lateness.

Also present: Carol McKenzie-Rex, Rina Tagore, Janette McKain, Daniel Poe, Shirley Samuels, Audrey Gan

Member Lauese opened meeting in prayer.

Topic		Presenter		Governance Role		Purpose
Local Board Advocacy		Christine Watson, Audrey Gan, Jestine Joseph		Setting direction/priorities		The board discussed the following: · the approach the project team are taking including the timeline and milestones; · to whom the initiative has been allocated · profile the business case documentation that will be presented to the Governing Body · be available to take questions on the initiative and to seek additional guidance if required Time frame May-Aug - Quality advice provision Sep - Budget provisioning Oct – Political prioritisation Nov-Jan – Planning and integration
	Relationship Manager Update		Carol McKenzie-Rex		Keeping Informed		The board were updated on upcoming issues.
	Mana whenua relationship agreements		Dean Martin, Joy Hames		Keeping Informed		The board discussed the approach to mana whenua relationship agreements with the local board, as well as a template agreement. Action: A report will be presented at the 21 June 2017 business meeting.
	Parks, Sport & Recreation (Community Services) - Community Parks and Places		Debra Langton, Peter Caccioppoli, Clair Beuvink		Setting direction/priorities		The board discussed the 17/18 work programmes: Out and about/education programme Volunteers Tree planting programme Mangrove and seedling removal – update and confirmation of next steps Teaching gardens update Action: The work programme will be adopted at the 7 June 2017 business meeting.
	Local Planning and Heritage		Cara Francesco, Jane Matthews		Setting direction/priorities		The board had a presentation on stage 1 and 2 of the built heritage project in Mangere Bridge. Action: A report will be brought back to the board to formalise the project.
	Signature Event - Mangere-Otahuhu		Sarah Edwards		Keeping Informed		The board were updated on Mo Arts project and provided feedback. The event will be held on 18 November 2017.
	Otahuhu High Street Optimisation Project		Justine Haves, Marion Webb, Tai Sterling		Setting Direction		The board discussed the findings of the Otahuhu community needs assessment and options analysis work undertaken by Mobius and discuss the assessment and recommendations. Action: Feasibility assessment report will come to a business meeting for consideration.
	Summary of information memos: · Scoping for public art – Norana greenways development · Kingi Tāwhiao’s Cottage · Auckland Plan Refresh Theme summary		Janette McKain		Keeping Informed		Summary of information memos that have been sent to the board members.

Member Elliott closed the meeting in prayer.

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien