I hereby give notice that an ordinary meeting of the Maungakiekie-Tāmaki Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 27 June 2017 4:00pm Onehunga Community
Centre |
Maungakiekie-Tāmaki Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Josephine Bartley |
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Deputy Chairperson |
Don Allan |
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Members |
Debbie Burrows |
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Bernie Diver |
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Nerissa Henry |
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Chris Makoare |
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Alan Verrall |
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(Quorum 4 members)
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Philippa Hillman Democracy Advisor, Maungakiekie-Tāmaki Local Board
20 June 2017
Contact Telephone: (09) 570 3840/021706137 Email: philippa.hillman@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Maungakiekie-Tāmaki Local Board 27 June 2017 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Governing Body Member's Update 7
13 Chairperson's Report 9
14 Board Members' Reports 11
15 Relationship Agreement with Mana Whenua Template 13
16 Auckland Transport monthly report - June 2017 31
17 Maungakiekie-Tāmaki Local Board Local Grants: Round Two 2016/2017 grant applications 35
18 Maungakiekie-Tāmaki Local Board Libraries Work Programme 2017/2018 51
19 Maungakiekie-Tāmaki Local Board Environment work programme for 2017/2018 55
20 Maungakiekie-Tāmaki Local Board ACE work programme 2017/2018 67
21 Maungakiekie-Tāmaki Local Board Parks, Sport and Recreation work programme for 2017-2018 71
22 Maungakiekie-Tāmaki Local Board Community Facilities Work Programme 2017/2018 77
23 Project 17 : Auckland Council Maintenance Contracts 91
24 Auckland Plan refresh 2018: early feedback to inform draft plan 149
25 Change in appointment to Manukau Harbour Forum 165
26 Record of Maungakiekie-Tāmaki Local Board Workshops 167
27 Governance Forward Work Calendar 173
28 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Maungakiekie-Tāmaki Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 May 2017, including the confidential section, as a true and correct record; b) confirm the ordinary minutes of its extraordinary meeting, held on Tuesday, 6 June 2017, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
There were no notices of motion.
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Governing Body Member's Update
File No.: CP2017/11842
Executive Summary
Providing the Governing Body Member, Denise Lee, the opportunity to update the Maungakiekie-Tāmaki Local Board on projects, meetings, events and issues she has been involved with since the last meeting.
That the Maungakiekie-Tāmaki Local Board: a) receive the Governing Body Member’s report. |
There are no attachments for this report.
Signatories
Authors |
Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board |
Authorisers |
Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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File No.: CP2017/11843
Executive summary
Providing the Chairperson, Josephine Bartley, with an opportunity to update the local board on the projects and issues she has been involved with since the last meeting.
That the Maungakiekie-Tāmaki Local Board: a) receive the Chairperson’s report. |
There are no attachments for this report.
Signatories
Authors |
Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board |
Authorisers |
Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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File No.: CP2017/11844
Purpose
Providing Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.
That the Maungakiekie-Tāmaki Local Board: a) receive the board members report. |
There are no attachments for this report.
Signatories
Authors |
Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board |
Authorisers |
Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Relationship Agreement with Mana Whenua Template
File No.: CP2017/06238
Purpose
1. To obtain the Maungakiekie-Tāmaki Local Board’s approval to enter into formal governance relationship agreements with mana whenua groups in the greater Auckland area.
Executive summary
2. This report recommends that the Maungakiekie-Tāmaki Local Board approves a relationship agreement template as the basis for discussions with mana whenua.
3. It further recommends that where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, that it proceed to a formal signing without a further approval process.
4. The Governing Body is also being asked to approve the relationship template to support the expeditious completion of relationship agreements with mana whenua.
5. Auckland Council has an existing range of instruments and mechanisms to recognise and provide for its relationships with mana whenua. There is a strong desire from all parties to formalise the foundational governance relationships through the development of relationship agreements and in some cases acknowledge and build from legacy agreements held with former councils.
6. The mana whenua groups with interests in the Maungakiekie-Tāmaki Local Board area are:
Iwi / Hapū |
Mana whenua representative organisation |
Te Rūnanga o Ngāti Whātua |
Te Rūnanga o Ngāti Whātua |
Ngāti Whātua o Kaipara |
Nga Maunga Whakahii o Kaipara Development Trust |
Ngāti Whātua o Ōrākei |
Ngāti Whātua Ōrākei Whai Maia Ltd |
Ngāi Tai ki Tāmaki |
Ngāi Tai ki Tāmaki Trust |
Te Kawerau a Maki |
Te Kawerau Iwi Tribal Authority |
Ngāti Tamaoho |
Ngāti Tamaoho Trust |
Ngāti Te Ata Waiohua |
Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua |
Te Akitai Waiohua |
Te Akitai Waiohua Iwi Authority |
Te Ahiwaru Waiohua |
Makaurau Marae Māori Trust |
Ngāti Paoa |
Ngāti Paoa Trust |
Ngāti Whanaunga |
Ngāti Whanaunga Incorporated |
Ngāti Maru |
Ngāti Maru Rūnanga Incorporated |
Ngāti Tamaterā |
Ngāti Tamaterā Settlement Trust |
Te Patukirikiri |
Te Patukirikiri Iwi Inc |
Waikato-Tainui |
Waikato Tainui Te Kauhanganui Inc |
7. The final draft agreement for consideration (Attachment A) recognises the two parties, sets out the purpose, aspirations and shared principles, and in particular acknowledges the governance context of Auckland Council through the governing body and the relevant local board(s).
8. There are appendices to the agreement - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements. These appendices are intended to be added to over time without alteration to the main agreement.
9. Discussions have begun with some mana whenua groups who have indicated they are ready to enter into this process.
That the Maungakiekie-Tāmaki Local Board: a) approve the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua; b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Maungakiekie-Tāmaki Local Board, other local boards and the governing body, as relevant, for final approval; c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement. |
Comments
10. Since Auckland Council was established, relationships with mana whenua have been sustained in a variety of ways. The demands for information and engagement that the Council family places on mana whenua has led to a range of different approaches and mechanisms to make this efficient and effective for all.
11. A foundation for the interactions is the negotiation of contracts with each mana whenua group to support their capacity to engage with the Council. These contracts specify deliverables which include participation in governance activities with Auckland Council. Additionally, some of the high contact parts of the Council family have set up separate fora to provide for project level engagement.
12. In 2013, the Governing Body, Local Board Chairs and the Independent Māori Statutory Board (IMSB), considered a discussion document about Auckland Council entering into relationship agreements with the nineteen iwi and hapū recognised as mana whenua for Tāmaki Makaurau. As a result, a political working party of governing body and local board members was established that was expected to work on the development of the relationship agreements.
13. Subsequent discussions with mana whenua indicated that they preferred to advance some form of collective body prior to dealing with relationship agreements, negating the need for the working party. This collective body, the Regional Mana Whenua Kaitiaki Forum, has been recently established and is developing a forward work programme at present.
14. At a governance level, opportunities to establish relationships between mana whenua and elected members have included:
· mana whenua leading pōwhiri and the inauguration ceremonies for each new council and local board
· kanohi ki te kanohi / face to face discussions between elected members and mana whenua within major regional planning processes – notably the Auckland Plan, the 2015-2025 Long Term Plan and the Unitary Plan
· at a local level, specific engagement with mana whenua who relate to the local board areas.
15. Since the establishment of Auckland Council a strong desire from many mana whenua groups and the Māori Statutory all parties to formalise the governance relationships through the development of relationship agreements and, in some cases, acknowledge and build from legacy agreements held with former councils.
16. Relationship agreements support elements of the Auckland Plan strategic direction to “enable Māori aspirations through recognition of Te Tirit o Waitangi / The Treaty of Waitangi and customary rights” through formal acknowledgement of the mutual interests of council and mana whenua.”
17. They are a means of documenting each party’s intention to work together respectfully and positively, and the development of the agreement itself may assist in mutual understanding. Nevertheless, relationship agreements may not be considered necessary by all mana whenua groups or be a current priority for some. Should that be the case, the current arrangements with each group will continue to support the relationship.
Structure and details of Agreement
18. Te Waka Anga Mua, with the support of Legal Services has developed a governance relationship agreement template attached to this report as Attachment A.
19. This agreement has been drafted so as not to be over-prescriptive but containing the essential elements for agreements of this nature.
20. The agreement recognises the two parties to the agreement and, in particular, acknowledges the governance context of Auckland Council by including the governing body and the relevant local boards as the Auckland Council party.
21. The first part of the agreement outlines the purpose, aspirations and shared principles. Any specific commitments, projects and arrangements, engagement and meeting protocols can also be contained, or referred to, within the body of the Agreement.
22. The agreement has appendices - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements – as standard inclusions. Any other relevant departmental and operational documents will be added as schedules to the agreement with the intention that these can be amended as needed without requiring alteration of the main agreement.
Next Steps
23. All mana whenua have been approached regarding a potential relationship agreement. A number of groups have indicated they are ready to progress discussions and these discussions have commenced in some cases.
24. As the agreement is intended to record a mutual intention to form a close working relationship with mana whenua which is already committed to in a range of council’s strategic documents Maungakiekie-Tāmaki Local Board is not being asked to approve entering into these relationship agreements. Rather, it is being asked to approve a template agreement which sets out the areas expected to be covered in this relationship agreement which, in general, describes matters of relevance to each of the parties to the agreement.
25. While the details about mana whenua and the arrangements or projects underway will be particular to each agreement it is expected that, in most cases, the agreements will not include any additional detail that requires governing body or local board approval.
26. It is proposed that, where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, it proceeds to a formal signing without a further approval process.
27. Should any of the mana whenua parties seek inclusion of matters which require new commitment by the council parties, the agreement will be referred back to the governing body and/or the local board(s) for approval on these matters.
Consideration
Local board views and implications
28. Local Boards were presented with the broad approach proposed to relationship agreements in workshops in 2015 and there was general approval of the approach.
29. To expedite the process of negotiating relationship agreements, this report is also being made to each local board for approval, tailored to recognise the iwi / hapū relevant to the local board area.
30. As relationship agreements are developed and signed, arrangements will be made for initial formal meetings with mana whenua representatives to begin new or continue current relationships.
31. The mana whenua groups with interests in the Maungakiekie-Tāmaki Local Board area are:
Iwi / Hapū |
Mana whenua representative organisation |
Te Rūnanga o Ngāti Whātua |
Te Rūnanga o Ngāti Whātua |
Ngāti Whātua o Kaipara |
Nga Maunga Whakahii o Kaipara Development Trust |
Ngāti Whātua o Ōrākei |
Ngāti Whātua Ōrākei Whai Maia Ltd |
Ngāi Tai ki Tāmaki |
Ngāi Tai ki Tāmaki Trust |
Te Kawerau a Maki |
Te Kawerau Iwi Tribal Authority |
Ngāti Tamaoho |
Ngāti Tamaoho Trust |
Ngāti Te Ata Waiohua |
Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua |
Te Akitai Waiohua |
Te Akitai Waiohua Iwi Authority |
Te Ahiwaru Waiohua |
Makaurau Marae Māori Trust |
Ngāti Paoa |
Ngāti Paoa Trust |
Ngāti Whanaunga |
Ngāti Whanaunga Incorporated |
Ngāti Maru |
Ngāti Maru Rūnanga Incorporated |
Ngāti Tamaterā |
Ngāti Tamaterā Settlement Trust |
Te Patukirikiri |
Te Patukirikiri Iwi Inc |
Waikato-Tainui |
Waikato Tainui Te Kauhanganui Inc |
32. Initial discussions have begun with Ngāti Tamaoho, Ngāi Tai ki Tāmaki and Waikato-Tainui. Once the mana whenua interest in entering into discussions about relationship agreements is more certain, we will update the Board with an indicative timetable.
Māori impact statement
33. Although Auckland Council engages with mana whenua across a wide range of activities currently and has relationships with mana whenua at both governance and operational levels, the establishment of governance level relationship agreements are a further step towards cementing an enduring positive relationship with treaty partners. Entering into relationship agreements will also complete one of the recommendations made in the Independent Māori Statutory Board’s Treaty Audit.
Implementation
34. In order to finalise the relationship agreements, a formal signing ceremony including the mana whenua group, governing body and the relevant local boards will be arranged at times to suit all parties. Te Waka Anga Mua staff will administer the agreements and maintain oversight of any commitments made within the agreements.
No. |
Title |
Page |
a⇩
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Relationship Agreement with Mana Whenua Template |
19 |
Signatories
Authors |
Dean Martin - Principle Advisor Maori Relations and Governance |
Authorisers |
Graham Pryor - GM Maori Responsiveness and Relationships Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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[Relationship Agreement]
between
[Iwi name]
and
Auckland Council
[Date]
[Iwi name Logo]
[KARAKIA/MIHI]
[IMAGERY]
[IWI NAME]
1. [Insert a description of the Iwi and its rohe].
2. [Insert a description of the Iwi's representative entity].
3. [Insert a description of the current status of Treaty settlements/negotiations for the Iwi].
4. [Insert other relevant background from an Iwi perspective].
AUCKLAND COUNCIL
5. Auckland Council (“Council”) is a territorial and regional authority established under section 6 of the Local Government (Auckland Council) Act 2009.
6. Council has two complementary decision-making parts, the governing body and local boards. The governing body and the local boards are autonomous and make decisions as Council within their respective areas of responsibility.
7. The governing body consists of the mayor and 20 governing body members. The governing body focuses on the big picture and on region-wide strategic decisions. Each of the 21 local boards has between five and nine members. Local boards represent the communities in their area and make decisions on local issues, activities and facilities.
8. Council's purpose is to enable democratic local decision-making and action by, and on behalf of, communities; and to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.
9. The Council has committed to achieving better outcomes for Māori that contribute significantly to lifting Māori economic, social and cultural well-being, strengthen Council’s effectiveness for Māori, and optimise post-Treaty settlement opportunities for the benefit of Māori and the wider public of Auckland. One outcome identified through the Auckland Plan is "A Māori identity that is Auckland's point of difference in the world."
10. These commitments are reflected in, for example, the following Council documents:
(a) the 'Māori Responsiveness Framework';
(b) the Auckland Plan;
(c) the Proposed Auckland Unitary Plan;
(d) the Long Term Plan; and
(e) Local Board Plans.
11. The Council also has an important relationship with the Independent Māori Statutory Board which was established in the Local Government (Auckland Council) Act 2009.
12. Within that broader context, this Agreement focuses on the individual relationship between [Iwi name] and Auckland Council.
PURPOSE
13. The purpose of this Agreement is to provide a mechanism for the parties to:
(a) acknowledge the mana of [Iwi name] and the role of the Council in Tāmaki Makaurau;
(b) develop and enhance a positive and enduring working relationship;
(c) record shared aspirations and shared working principles; and
(d) make specific commitments in terms of how they will work together.
ASPIRATIONS
14. The parties both desire to work together in a manner that acknowledges and respects:
(a) the mana of [Iwi name] in Tāmaki Makaurau;
(b) the relationship of [Iwi name] and their culture and traditions with their ancestral lands, water, sites, wāhi tapu and other taonga in Tāmaki Makaurau;
(c) the desire of [Iwi name] to enhance the cultural, social, economic, and environmental wellbeing of their people;
(d) the principles of Te Tiriti o Waitangi / Treaty of Waitangi and the importance of the parties working together in accordance with those principles in a manner consistent with relevant legislation;
(e) the significance of the [record the status of the Treaty settlement process for the Iwi];
(f) the rights and interests of all mana whenua and Māori in Auckland;
(g) the statutory purpose, functions and structure of Auckland Council;
(h) the goals of the Auckland Council's Māori Responsiveness Framework, being to provide for effective Māori participation in democracy; to provide for an empowered Council organisation; and to provide for strong Māori communities;
(i) the drivers of the Auckland Council's Māori Responsiveness Framework, being to enable Te Tiriti o Waitangi/ Treaty of Waitangi outcomes; to enable Māori outcomes; to fulfil statutory Māori obligations; and to value Te Ao Māori;
(j) the role of Council as a steward, and the need for cultural, social, economic and environmental sustainability of Tāmaki Makaurau; and
(k) the interests of all communities, ratepayers, customers, citizens and visitors in Tāmaki Makaurau.
15. [Iwi name] wishes to work more closely with the Council so as to enable [Iwi name] to have more opportunity to contribute to and influence Council decision-making and service delivery, and also provide opportunities for [Iwi name] to improve or expand its own delivery of services to its communities.
16. The Council wishes to work more closely with [Iwi name] for those reasons and to explore and develop the opportunities that a closer relationship between the parties will bring.
17. [Insert any other shared or individual aspirations].
SHARED principles
18. The parties commit to the following shared principles and to working together in a manner that reflects:
(a) a partnership approach based on respect, good faith, integrity, transparency and open and effective communication;
(b) a co-operative, supportive, positive and proactive approach;
(c) respect for the roles and responsibilities of both parties;
(d) a focus on the parties assisting each other to achieve the shared aspirations outlined in this Agreement;
(e) early engagement and the provision of quality information; and
(f) a constructive and timely approach to communicating any issues that may arise in the relationship and an open-minded approach to addressing those issues.
[SPECIFIC COMMITMENTS]
19. [Insert any specific commitment between the parties at this point]
PROJECTS AND ARRANGEMENTS
20. The parties are working together on the current or proposed projects and arrangements:
(a) [Insert current projects and arrangements in Appendix Two].
21. The parties may agree to work together on future projects or arrangements and the parties may agree to include these projects or arrangements in Appendix Three to this Agreement.
ENGAGEMENT AND meetings
22. [example, Iwi representatives, the Mayor and Councillors will meet as mutually agreed but within a 6 month period. Iwi representatives, the Local Board Chairperson, members and Ward Councillor will meet a 6 monthly basis. There will be provision for additional meetings to be held at the request of either party.}
review AND AMENDMENT OF AGREEMENT
23 The parties will meet to discuss the state of the relationship and the implementation of this Agreement at least once each year.
24 The parties will meet to formally review this Agreement at least once every three years.
25 Either party may request an earlier review of this Agreement.
26 Any amendment to this Agreement must be agreed by the parties and recorded in writing.
ROLES AND RESPONSBILITIES PRESERVED
27 The parties acknowledge that nothing in this Agreement restricts, fetters or derogates from the rights or responsibilities of [Iwi name] under the Local Government Act 2002, Resource Management Act 1991 or any other statute or regulation. If anything in this Agreement is inconsistent with any of those rights or responsibilities, then those rights or responsibilities prevail and this Agreement shall be construed and interpreted accordingly.
28 The parties acknowledge that nothing in this Agreement restricts, fetters or derogates from the statutory functions, duties and obligations imposed on the Council by the Local Government Act 2002, Resource Management Act 1991, or any other statute or regulation. If anything in this Agreement is inconsistent with any of the Council’s functions, duties, or obligations pursuant to statute or at law generally, then the functions, duties, and obligations of the Council pursuant to statute or at law generally prevail and this Agreement shall be construed and interpreted accordingly.
ADMINISTRATIVE PROVISIONS
29 Further provisions relating to the administration of this Agreement are included in Appendix One.
EXECUTED on behalf of [Iwi name]
by ______________________________________
CHAIRPERSON
EXECUTED on behalf of AUCKLAND COUNCIL
by ______________________________________
MAYOR
EXECUTED on behalf of [to insert] Local Board
by ______________________________________
CHAIRPERSON
APPENDIX ONE
ADMINISTRATIVE PROVISIONS
KEY CONTACT PERSONS & COMMUNICATION
1. The key contact persons, and contact details for each party at the time of the signing of this Agreement are:
a. [Insert for Iwi]; and
b. [Insert for Council].
2. All formal notices must be sent to the addresses set out above.
Protection of sensitive information
4. Where a party receives, or has received, whether before or after the commencement date, confidential information from the other party the recipient must, except as required by law:
(a) keep the confidential information confidential;
(b) not use, disclose or reproduce the confidential information for any purpose other than the purpose for which it was provided by the disclosing party;
(c) not, without the disclosing party's prior written consent, disclose the confidential information to any person other than the recipient's employees, subcontractors, agents, officers and representatives who need the information for the purpose for which it was provided by the disclosing party; and
(d) establish and maintain effective security measures to safeguard the confidential information from unauthorised access, use, copying or disclosure.
Issue Resolution
5. Within one month after the commencement date of this Agreement, the parties will agree one person to act as a mediator in the case of any issues between the parties under this Agreement. That person may be replaced from time to time by agreement between the parties.
6. The parties will endeavour to act in good faith to address any issues arising in respect of rights or obligations specified in this Agreement at the immediate time such issues arise.
7. Where an issue cannot be resolved between the parties after 10 working days the issue will be escalated to:
(a) in the case of the [Iwi name] the Chairperson of [Māori entity]; and
(b) in the case of the Council, the Governance Director.
8. Where an issue is still not resolved after one month of having been escalated under clause 7, the issue shall be referred to the mediator agreed under clause 5, who will work with the parties to resolve the dispute.
9. To assist in the ongoing development of a transparent and accountable relationship, Council and [Iwi name] will inform each other of any situation or development which may jeopardise or comprise each party’s commitment to this Agreement and their overall relationship with each other.
Managing Conflicts
10. Council and [Iwi name] representatives will actively manage any conflict of interest that may arise, be they perceived or actual conflicts.
[to discuss other administrative provisions including notice provisions]
Resourcing
Capacity Funding
11. Council recognises that it has a responsibility to enable (Iwi name) to participate and contribute to council decision-making processes. Council will negotiate a capacity funding agreement with the (Entity name) to enable (Iwi name) contribution.
Master Service Agreement
12. Council will require the assistance and information from (Iwi name) through a range of policy planning and service initiatives. Council will negotiate a mater service agreement with the Iwi Trust that will enable departments to seek technical, cultural and professional advice from (Iwi name).
13. Council will encourage Council Controlled Organisations to develop similar instruments to enable more effective engagement with (Iwi name).
APPENDIX TWO
Existing projects or arrangements
[e.g. attach statutory obligations, co-management agreements, other agreements and instruments, iwi/hapu projects of interest to council, engagement protocols for iwi/hapu, local boards and governing body, local board projects of interest to mana whenua, regional projects of interest to mana whenua, resource consent protocols.]
APPENDIX THREE
FURTHER projects or arrangements
[e.g. attach joint work programme, projects or arrangements agreed in the future at the time they are agreed]
APPENDIX FOUR
SPECIFIC LOCAL BOARD ARRANGEMENTS
[Insert any specific arrangements for local boards]
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Auckland Transport monthly report - June 2017
File No.: CP2017/12021
Purpose
1. The purpose of the report is to update the Local Board on transport-related matters and to provide information about recent Auckland Transport (AT) activities in the Local Board area.
Executive summary
2. This report responds to resolutions and requests on transport-related matters, provides an update on the current status of Local Board Transport Capital Fund (LBTCF) and provides an opportunity for the board to nominate and discuss any proposed LBTCF projects, provide a summary of consultation material sent to the Board and,
3. The report provides information from the Auckland Transport organisation on matters of specific application and interest to the Maungakiekie Tāmaki Local Board and its community.
4. In particular, this report covers:
· AMETI update
· Light Rail
That the Maungakiekie-Tāmaki Local Board: a) receive the Auckland Transport monthly update report for June 2017. |
Comments
Strategic alignment
Prioritise rapid, high frequency public transport
AMETI Eastern Busway – Panmure to Pakuranga
5. This update provides the Local Board with a summary of key areas of progress.
Panmure to Pakuranga stage
6. The AMETI Eastern Busway project is approaching some important milestones over the next few months. This includes the Notice of Requirement hearing for the Panmure to Pakuranga stage of the project. Auckland Council will be communicating details for the hearing shortly and the AMETI Eastern Busway project team will relay this information to key stakeholders and local board representatives. The hearing is an opportunity for independent commissioners to review public submissions and compile a report with their recommendations for the project. It is expected that a decision will be made in late 2017.
7. Some geotechnical investigation work has also been taking place recently. The majority of this activity has been taking place in the berm along parts of Pakuranga Road but some more recent work has been within Tāmaki Estuary, near the eastern end of Panmure Bridge. Disruption has been minor and no issues have arisen as part of this work.
Pakuranga to Botany stage
8. Design work and final development of the scheme assessment report is continuing for the Pakuranga to Botany stage of the project and planning is underway to deliver a detailed consultation and engagement programme with the Pakuranga, Botany and Howick community later this year.
Light Rail
9. The Mass Transit team presented an update to the board, about the mass transit project that explained the AT and NZTA board agreement on a progression path from buses to light rail. The presentation covered the reasons for mass transit in Auckland that have been shown through a number of studies over time to be necessary within the next decade. Key points that were made in the presentation were:
10. In March 2017, the AT and NZTA boards agreed:
a) to progress over time from current bus to light rail;
b) to progress a route protection business case for the Airport to City route, via SH20 and Dominion Rd to Wynyard Quarter;
c) business case to include a transition plan from bus to light rail.
11. The business case for route protection will include:
a) further work on the proposed ‘staged transition’ from bus to light rail to assess key operational elements, required trade-offs, flow on effects, transition impacts, and network resilience issues;
b) technical work to define trigger points and understand impact of construction methodology to transition from bus to light rail;
c) AT will lead this work in partnership with NZTA and with ongoing involvement from Auckland Council;
d) In parallel, work will be undertaken to progress a business case for the eastern connection from the Airport to Manukau City Centre and Botany;
e) Short term access improvements to the Auckland Airport –Auckland Council, AT, NZTA, AIAL.
12. Local Board members agreed that they would like quarterly updates about the project.
Resolutions
Resolution number MT/2017/55
a) Request Auckland Transport investigate the concerns raised by Patricia Crosswell and report back to the board as soon as possible given the urgency of the situation
13. Auckland Transport’s road safety and network operations teams have both visited the intersection of Manukau Road in Royal Oak during May 2017.
14. Auckland Transport is currently investigating options to improve safety for all road users of the Royal Oak roundabout, including the areas near the pedestrian crossings. The investigation involves crash history analysis and proposing concept improvements to mitigate recurring patterns. Safety for all modes of transport on the road network is paramount and with your feedback we will look to further enhance the safety around the pedestrian crossings as part of the investigation.
15. As the project is still in the design stage, at this stage we are unable to advise what changes will be made and when, however please rest assured that this site is known to us and we are investigating improvements.
Transport capital fund update
16. Auckland Transport is providing the local board with approximately $2.1m for this term to deliver transport projects within the board area. This fund is available to be used at any time over the three year term. Although this fund is for the discretion of the board. Auckland Transport have criteria that projects are required to meet.
Financials update
General Comment
Edmund Hillary Rest home
17. Auckland Transport was asked to attend a follow up meeting on 2 June 2017 with Councillor Lee. This was to discuss issues raised on her previous visit with The Mayor.
18. The two concerns discussed were the access to bus stops when the new network is introduced next year, explaining changes to the timetable and how residents will access the hospitals. The second concern raised was the intersection with the Village on Abbotts Way and a request for a roundabout.
19. Auckland Transport has agreed to move the bus stop on Marua Road to be directly outside the entrance to the village. Which was met with support. Auckland Transport as agreed to consider requests for minor changes to the timetable.
20. Auckland Transport will not be installing a roundabout at the entrance to the village and Abbott’s way for a number of reasons, but the key reason being the delays this would cause with through traffic during peak times. Auckland Transport will however make some changes to the entrance, creating a right turn bay in to the village and a flush median for cars turning right out of the village.
Consideration
Local board views and implications
21. The Board’s views will be incorporated during consultation on any proposed schemes.
Māori impact statement
22. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.
Implementation
23. All proposed schemes are subject to prioritisation, funding and consultation.
There are no attachments for this report.
Signatories
Authors |
Melanie Dale - Elected Member Relationship Manager |
Authorisers |
Jonathan Anyon - Manager Elected Member Relationship Unit Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Maungakiekie-Tāmaki Local Board Local Grants: Round Two 2016/2017 grant applications
File No.: CP2017/10292
Purpose
1. The purpose of this report is to present applications received for round two of the Maungakiekie-Tāmaki Local Board Local Grants 2016/2017. The local board is requested to fund, part-fund or decline these applications.
Executive summary
2. The Maungakiekie-Tāmaki Local Board has set a total community grants budget of $80,000 for the 2016/2017 financial year.
3. In local grant round one, the local board granted a total of $18,772 (MT/2016/154), leaving a total of $61,228.00 for the remaining grant round.
4. The local board also has $85,000 available for allocation to community grants (MT/2017/85). A total of $146,228 can now be allocated for the remaining final local grant round two.
5. Fifty-six applications were received in local grant round two, requesting a total of $273,362.00, this includes nine multi-board and two late applications.
That the Maungakiekie-Tāmaki Local Board: a) consider the local grant applications listed in Table One and agree to fund, part-fund or decline each application in the table:
b) consider the multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round.
c) consider the late applications listed in Table Two and agree to fund, part-fund or decline each application in this round.
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Comments
6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The Maungakiekie-Tāmaki Local Board adopted their 2016/2017 grants programme in May 2016 (see Attachment A).
7. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· Any additional accountability requirements.
8. The Maungakiekie-Tāmaki Local Board will operate two local grant rounds for this financial year.
9. For the 2016/2017 financial year, the Maungakiekie-Tāmaki Local Board set a total community grants budget of $80,000.
10. In local grant round one, the local board granted a total of $18,772 (MT/2016/154), leaving a total of $61,228.00 for the remaining grant round.
11. The local board also has $85,000 available for allocation to community grants (MT/2017/85). A total of $146,228 can now be allocated for the remaining final local grant round two.
12. Fifty-six applications were received in local grant round two, requesting a total of $273,362.00, this includes nine multi-board and two late applications.
Consideration
Local board views and implications
13. Local boards are responsible for the decision-making and allocation of local board community grants. The Maungakiekie-Tāmaki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time
15. A summary of each application, including the applicants funding history is attached (see Attachment B).
Māori impact statement
16. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.
Implementation
17. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.
18. Following the Maungakiekie-Tāmaki Grant Committee allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board decision.
No. |
Title |
Page |
a⇩
|
Maungakiekie-Tāmaki Local Grants programme 2016/2017 |
47 |
Maungakiekie-Tāmaki Local Board Local Grant Round Two Applications (Under Separate Cover) |
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Signatories
Authors |
Catherine Bolinga - Community Grants Advisor |
Authorisers |
Marion Davies - Community Grants Operations Manager Jennifer Rose - Operations Support Manager Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Maungakiekie-Tāmaki Local Board Libraries Work Programme 2017/2018
File No.: CP2017/10568
Purpose
1. This report presents the Libraries 2017/2018 Maungakiekie-Tāmaki Local Board work programme for approval.
Executive summary
2. This report provides information to support Maungakiekie-Tāmaki Local Board to make decisions required to approve the Libraries 2017/2018 work programme.
3. The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.
4. The Libraries work programme for Maungakiekie-Tāmaki Local Board aligns with the following 2014-2017 Maungakiekie-Tāmaki Local Board Plan priorities:
· Strong and thriving communities that are enabled to participate, celebrate and contribute
5. The Maungakiekie-Tāmaki Local Board is being requested to approve the Libraries work programme for FY 2017/2018.
That the Maungakiekie-Tāmaki Local Board: a) approve the 2017/2018 Libraries work programme (Attachment A)
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Comments
6. The libraries work programme for 2017/2018 aligns to the Maungakiekie-Tāmaki Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.
7. The Libraries work programme aligns to the following 2014-2017 Maungakiekie-Tāmaki Local Board Plan priorities:
· Strong and thriving communities that are enabled to participate, celebrate and contribute
8. Workshops were held with the local board and Libraries staff on Tuesday, 11 April 2017 and Tuesday, 30 May 2017 where the draft work programme was considered. After the workshops, feedback from the local board was incorporated into the work programme.
9. The Maungakiekie-Tāmaki Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Maungakiekie-Tāmaki community.
Consideration
Local board views and implications
10. The draft 2017/2018 work programme was considered by the local board at workshops on Tuesday, 11 April 2017 and Tuesday, 30 May 2017. Feedback form the local board was considered and incorporated into the local board work programme (Attachment A).
Māori impact statement
11. Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.
Implementation
12. Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.
No. |
Title |
Page |
a⇩
|
Maungakiekie-Tāmaki Libraries Work Programme 17/18 |
53 |
Signatories
Authors |
Kim Taunga - Manager Cust. Experience - South and East Libraries |
Authorisers |
Mirla Edmundson - General Manager Libraries & Information Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Maungakiekie-Tāmaki Local Board Environment work programme for 2017/2018
File No.: CP2017/10601
Purpose
1. To approve the proposed 2017/2018 local environment work programme for the Maungakiekie-Tāmaki Local Board with a total value of $165,000.
Executive summary
2. The Maungakiekie-Tāmaki Local Board has identified an aspiration in their Local Board Plan 2014-2017 to achieve ‘a healthy natural environment enjoyed by our communities’ in their board area.
3. To give effect to this inspiration, the local board has committed $165,000 in total to local environment projects from the locally driven initiatives budget for 2017/2018. This funding includes:
· $55,500 for Maungakiekie water quality improvement
· $67,500 for the Tāmaki water quality improvement
· $42,500 for the Environmental Priorities Fund
4. To deliver on these budgets a proposed environment work programme was prepared and discussed at workshops held on 11 April 2017 and 2 May 2017 (attachment A).
5. This report recommends that the board approve this local environment work programme and associated budgets for 2017/2018.
That the Maungakiekie-Tāmaki Local Board: a) approve the allocation of $165,500 for environmental projects as summarised in the table below:
b) note that the scope of the projects delivered within the environmental priorities fund budget will be workshopped with the board early in quarter one. c) delegate approval to the Chair for any minor changes arising from the implementation for this work programme.
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Comments
6. The board has allocated $165,500 of its 2017/2018 budget to support the delivery of a local environment work programme in line with the local board plan outcome of ‘a healthy natural environment enjoyed by our communities.’ Officers have scoped out some potential projects and are recommending $165,500 worth of projects as identified in this report.
7. Options for the allocation of this budget were discussed at workshops held on 11 April 2017 and 2 May 2017. Based on those discussions, it is recommended that two water quality programmes for the Maungakiekie and Tāmaki areas consisting of four to five projects be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2017/2018 local environment work programme.
8. Following work programme discussions with the board, an additional project to the initial draft, is proposed for the Tāmaki Estuary Environment Forum. There has been no discussion with the board on this proposal as the funding request was received from the Tāmaki Estuary Environment Forum after the 27 April 2017 workshop. A memo and request for feedback was sent to board members in May 2017 and is attached to his report as attachment B.
9. In summary the projects are divided into two water quality improvement programmes for both the Maungakiekie and Tāmaki areas. There are projects that will be delivered in both areas which include an industry pollution prevention programme, a water sensitive design for schools project and a brand development project. The Manukau Harbour Forum project will be delivered in the Maungakiekie side. For the Tāmaki side, the community awareness and community led riparian restoration and Tāmaki Estuary Environmental Forum projects will be delivered.
10. A brief description of each of the proposed 2017/2018 local environmental projects has been provided below.
Industry Pollution Prevention Programme (IPPP) ($40,000) (Maungakiekie and Tāmaki)
11. Funding of $40,000 is proposed in the 2017/2018 work programme to continue the IPPP programme in both Maungakiekie and Tāmaki areas. Local businesses will be visited to review existing operational practices to prevent contaminant loads entering the stormwater system.
12. The purpose of the programme is primarily educational and aims to inform industry and business on the impacts that their activities may be having on local waterways if they are not managed well and to encourage improvements to be made where any issues are identified.
13. The approach is proactive and non-regulatory, with an expert visiting each site, conducting a site inspection, talking to the business owners about potential issues and then following up with a recommendations report to the business if changes are needed.
14. The board funded an IPPP programme in 2016/2017 in an area which included coverage of Penrose and extended into the Onehunga area. During the programme, 144 businesses were visited and 40 businesses (sites with issues) received a report with recommendations to improve their practices to prevent pollution of the waterways.
Water Sensitive Design Project for schools ($45,000) (Maungakiekie and Tāmaki)
15. The board has funded the water sensitive design projects in various schools for the past two years. In 2013/2014, the board funding a water sensitive Panmure pilot for households. Learnings were taken from this pilot and incorporated in the water sensitive Onehunga project funding by the board in 2014/2015.
16. In 2015/2016 and 2016/2017 the board continued support for the project for schools with an aim to educate students about water sensitive design through lessons and the installation of a water tank in the school. Participants in the project included Te Kura Kaupapa Māori o Puau Te Moananui a Kiwa a Māori school in Glen Innes.
17. Funding for 2017/2018 will deliver a series of sessions for schools that focuses on the importance of water conservation and stormwater pollution in an urban setting for both the Maungakiekie and Tāmaki areas. At the end of the sessions, a rain barrel will be installed at each school as part of a wider community workshop showcasing the water sensitive design approach.
18. The project will be delivered to two schools in each of the Maungakiekie and Tāmaki areas with funding of $22,500 in each area.
19. The project will be delivered in partnership with the community organisation, The Roots Creative Entrepreneurs (Roots). The school programme was developed by Roots is bilingual and can be delivered to the students in Te Reo Māori or the English language.
20. The benefits of the project includes:
· improved understanding of the impact of stormwater pollution to receiving environments
· providing a practical example of water sensitive design through the provision of water barrels to participating schools
· reduces water consumption both helping to reduce impacts on the environment
· connects with and supports community engagement for key infrastructure projects
· Roots employ members of the south Auckland community to deliver the projects
Brand Development ($10,000) (Maungakiekie and Tāmaki)
21. The board funding will create logo, name and brand identity for Maungakiekie-Tāmaki environmental projects with water quality improvement outcomes. It will be based on the two catchments of the area, Maungakiekie which flows into the Manukau Harbour and the Tāmaki side which enters the Tāmaki Estuary.
22. The 2017/2018 project will deliver:
· create two individual brands for two catchments including logo and name
· engaging schools or a college to guide direction of design and to partnership with professional brand designers
· design of materials for promoting water sensitive living with local theme
· website creation for advertising various schemes and groups
23. The project benefits will include:
· a collaborative brand for local board sponsored projects which can be utilised by all groups working to improve water quality and biodiversity of aquatic habitats in this area
· encouraging project participation with an umbrella brand for future use.
Manukau Harbour Forum ($8,000) (Maungakiekie)
24. The board agreed to reform the Manukau Harbour Forum at its 28 March 2017 meeting (resolution number MT/2017/43). Membership of the forum aligns with the board’s commitment to work to improve the health of the Manukau Harbour.
25. The 2016/2017 financial year was the final year of a three year work programme for the forum agreed by the previous forum and member boards. 2017/2018 funding will enable the development of a new three year work programme for the forum, better aligning it to local strategic objectives and the development of the National Policy Statement for Freshwater Management (NPSFM).
26. A Manukau Harbour Forum symposium has been held in the past two years. Some funding will support this opportunity for the forum and the community to share information, and learn about the pressures on the harbour and freshwater environments.
Community Awareness and Community Led Riparian Restoration ($15,000) (Tāmaki)
27. Funding towards this project will support communities to care for local waterways and catchments in the Tāmaki Estuary/Basin area. The board’s continued support for this programme will allow these communities and schools to connect with their waterways and take action to improve the water quality.
28. The project for 2017/2018 will deliver the following:
· fund the MAD Ave Community Trust (Mad Ave) to support volunteers to continue to protect, enhance and restore the ecological health of the Omaru catchment;
· riparian restoration in Eastview Reserve and Paddington Reserve including community led weeding and planting events with an aim of 50-100 people participating at each event; and
· assist with funding the River Talks event.
29. The work towards this project complements the work undertaken by the Omaru Restoration Action group, a MAD Ave intitative which revolves around restoring mana and beauty to the Omaru River.
Tāmaki Estuary Environmental Forum (TEEF) ($5,000) (Tāmaki)
30. The Tāmaki Estuary Environmental Forum was established as a joint community and political body to advocate for the environmental protection of the Tāmaki Estuary. A vision and strategy for the forum was agreed in April 2016. However, no work programme was designed to support implementation of that vision. Taking its lead from the Manukau Harbour Forum, it was suggested at the April meeting of the Tāmaki Estuary Environmental Forum that each member board contribute up to $5,000 to design and implement a work programme (attachment B).
31. Funding of $5,000 in 2017/2018 will enable the design of a strategic work programme supporting initiatives that enhance community awareness of the Tāmaki Estuary, and improvements to water quality. This work programme will also acknowledge existing initiatives funded by member boards that indirectly contribute to the Tāmaki Estuary, such as the Ōtara Waterways project and restoration work at Tahuna Torea.
32. This project is subject to the Howick, Maungakiekie-Tāmaki, Ōrākei and Māngere-Ōtāhuhu Local Boards also agreeing to allocate funding for development of a forum work programme.
Environmental Priorities Fund ($42,500) (Maungakiekie and Tāmaki)
33. The board has committed funds to support delivery of projects which supports environmental priorities in the Maungakiekie-Tāmaki area.
34. The scope and details of projects and key deliverables that will be delivered using the environmental priorities fund will be workshopped with the local board early in the first quarter with delivery planned to commence by August 2017.
Consideration
Local board views and implications
35. The 2017/2018 local environmental work programme projects align with the Maungakiekie-Tāmaki Local Board Plan outcome of ‘a healthy natural environment enjoyed by our communities’.
36. This draft environmental work programme was discussed with board members at workshops in 11 April 2017 and 2 May 2017. Feedback from these meetings has been incorporated into the recommendations in this report.
37. There has been no discussion with the board on funding for the Tāmaki Estuary Environment Forum as the funding request was received after the April workshop. A memo and request for feedback was sent to board members in May 2017.
38. The scope and details of projects and key deliverables that will be delivered using the environmental priorities fund will be workshopped with the local board early in the first quarter with delivery planned to commence by August 2017.
Māori impact statement
39. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.
40. Table Two below outlines how these projects contribute to Māori outcomes.
Project |
Māori outcomes assessment |
Industry Pollution Prevention Programme |
No consultation with mana whenua on this project. Previous council consultations have indicated strong support from mana whenua for projects that improve the water quality of freshwater streams, and the harbours. |
Water sensitive design for schools |
The project will contribute to improving the mauri of local waterways, contributing to positive cultural outcomes for mana whenua. The school programme developed by Roots Collective is bilingual and can be delivered to the students in Te Reo Māori or the English language. |
Manukau Harbour Forum |
In the previous term, the forum agreed to host up to three hui per year with mana whenua. The current forum will need to develop a new work programme. There is an opportunity to involve mana whenua in the development of that work programme. Mana whenua have consistently raised the issue of Manukau Harbour water quality through previous council consultations. |
Tāmaki Estuary Environmental Forum (TEEF) |
No consultation with mana whenua on this report. However, forum membership includes representation from mana whenua. |
Brand development |
The project will contribute to improving the mauri of local waterways and contribution to positive cultural outcomes for mana whenua. |
Table Two - Māori Outcomes Assessment
Implementation
41. Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting. Future work programmes may include a recommendation to fund this maintenance from the board’s locally driven initiatives budget.
42. Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.
43. The scope and details of projects and key deliverables that will be delivered using the environmental priorities fund will be workshopped with the local board early in the first quarter.
No. |
Title |
Page |
a⇩
|
Maungakiekie-Tāmaki 2017/2018 local environment work programme |
61 |
b⇩
|
Tāmaki Estuary Environmental Forum Memo |
65 |
Signatories
Authors |
Desiree Tukutama - Relationship Advisor |
Authorisers |
Barry Potter - Director Infrastructure and Environmental Services Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Maungakiekie-Tāmaki Local Board ACE work programme 2017/2018
File No.: CP2017/05840
Purpose
1. To approve the Arts, Community and Events 2017/2018 Maungakiekie-Tāmaki Local Board work programme.
Executive summary
2. This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.
3. The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:
· Community Empowerment
· Arts and Culture
· Events
· Community Places.
4. The ACE work programme for the Maungakiekie-Tāmaki Local Board aligns with the following 2014-2017 Maungakiekie-Tāmaki Local Board Plan priorities:
· strong and thriving communities that are enabled to participate, celebrate and contribute
· a built environment that strengthens our communities and reinforces our heritage and local character
· successful businesses and good jobs for our people.
That the Maungakiekie-Tāmaki Local Board: a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A). |
Comments
5. The ACE work programme for 2017/2018 aligns to the following 2014-2017 Maungakiekie-Tāmaki Local Board Plan priorities:
· strong and thriving communities that are enabled to participate, celebrate and contribute is supported through activities such as the community partnerships programme;
· a built environment that strengthens our communities and reinforces our heritage and local character is supported through the Art in Public Places programme;
· successful businesses and good jobs for our people is supported through the Youth Connections project.
6. The ACE work programme 2017/2018 for the Maungakiekie-Tāmaki Local Board includes the following areas of activity:
· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes applying the Empowered Communities Approach through the strategic broker, as well as local place-making activities, and capacity building work with community groups.
· Arts and Culture: This includes operations at Te Oro, providing classes, workshops and a venue for hire.
· Events: This work programme includes citizenship ceremonies, local civic events and local events under the Event Partnership Fund.
· Community Places: This includes providing community facilities, such as the Onehunga and Oranga community centres, as well as providing a venue hire service.
7. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.
8. The local board considered the draft work programme at a workshop with ACE staff on 11 April 2017. Staff incorporated the local board’s feedback into the work programme.
9. The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.
Consideration
Local board views and implications
10. The local board considered the draft 2017/2018 work programme at a workshop on 11 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).
Māori impact statement
11. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.
12. A specific initiative in the ACE work programme which responds to Māori aspirations is the ‘Ruapotaka Marae upgrade scoping project’. Expected benefits of the project include:
· recognise marae as valuable points of engagement
· improved ways of working in partnership with mana whenua and mataawaka
· improved understanding of Māori aspirations and the ability to respond more effectively to Māori.
Implementation
13. Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.
No. |
Title |
Page |
a⇩ |
Maungakiekie-Tāmaki ACE Work Programme 2017/2018 (to be tabled at the meeting) |
71 |
Signatories
Authors |
Chinwe Akomah - Advisor - ACE |
Authorisers |
Graham Bodman - General Manager Arts, Community and Events Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Placeholder for Attachment 1
20. Maungakiekie-Tāmaki Local Board ACE work programme 2017/2018.DOC
Maungakiekie-Tāmaki ACE Work Programme 2017/2018 (tabled document)
Maungakiekie-Tāmaki Local Board 27 June 2017 |
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Maungakiekie-Tāmaki Local Board Parks, Sport and Recreation work programme for 2017-2018
File No.: CP2017/08337
Purpose
1. The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Maungakiekie-Tāmaki Local Board.
Executive summary
2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18).
3. The work programme includes the Local Board expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.
4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the delegated local board members.
That the Maungakiekie-Tāmaki Local Board: a) approves the Maungakiekie-Tāmaki Parks, Sport and Recreation Annual work programme 2017-2018 financial year as detailed in Attachment A to this report; b) delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members. |
Comments
5. This report presents Parks, Sport and Recreations draft Annual Work Programme for the 2017-2018 financial year. The PSR Annual work programme is sorted by Active Recreation and Parks Services.
6. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on 11 April 2017.
7. The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.
8. The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.
9. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.
Budget types contributing to the Parks Sport and Recreation work programme
10. Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship.
11. The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.
12. Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting.
13. Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.
Consideration
Local board views and implications
14. The Maungakiekie-Tāmaki local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop on 11 April 2017. Feedback from this workshop has informed the draft programme included as Attachment A.
Māori impact statement
15. Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.
16. Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:
“(1) A local authority must—
(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and
(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”.
17. The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:
‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.
18. PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity. Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names.
19. Maungakiekie-Tāmaki local board has not allocated funding for PSR ‘Creating a Māori Identity’ in 2017-2018. The preferred approach of the local board is to consider Māori signage and identity as part of local parks activities. Staff will discuss the need for additional funding, if any, towards achieving Māori outcomes for each activity.
Implementation
20. Once approved the delivery of activities identified in the Maungakiekie-Tāmaki Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017.
21. Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase.
22. The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly.
No. |
Title |
Page |
a⇩
|
Maungakiekie-Tāmaki Parks, Sport and Recreation Annual work programme 2017-2018 |
77 |
Signatories
Authors |
Lynda Lucas - Programme Specialist |
Authorisers |
Mace Ward - General Manager Parks, Sports and Recreation Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
|
Maungakiekie-Tāmaki Local Board Community Facilities Work Programme 2017/2018
File No.: CP2017/09135
Purpose
1. To approve the 2017/2018 Community Facilities Work Programme for the Maungakiekie-Tāmaki Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.
2. To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Maungakiekie-Tāmaki Local Board.
Executive summary
3. The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.
4. The Maungakiekie-Tāmaki Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.
5. In the 2017/2018 Community Facilities Work Programme, the following budgets have been identified:
· $308,000 of locally driven initiatives capital discretionary funding
· $6,895,902 of asset-based services capital funding
6. The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.
7. The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 11 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Capital Works Programme.
8. Once approved by the Maungakiekie-Tāmaki Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.
That the Maungakiekie-Tāmaki Local Board: a) approve the Maungakiekie-Tāmaki Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A; b) approve the Maungakiekie-Tāmaki Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B; c) delegate approval to the Maungakiekie-Tāmaki Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme; d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope. |
Comments
9. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.
10. The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.
Community Facilities Department
11. The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.
Capital works programme
12. Investment in the capital programme will ensure that council facilities and parks open spaces in Maungakiekie-Tāmaki Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.
13. The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.
14. Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.
15. At a workshop on the 11 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.
16. The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 11 April 2017:
· Number of projects: 74
· Indicative cost for proposed projects: $7,203,902
17. The 2017-2020 Community Facilities Capital Works Programme contains the follow projects:
· Number of projects: 67
Leasing work programme
18. Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.
19. Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.
20. Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.
Operational maintenance work programme
21. The regular maintenance of all council-owned built and open space assets plays an important part in:
· increasing the long-term durability of Community Facilities assets
· improving the safety of Community Facilities assets
· ensuring the enjoyment of Community Facilities assets by the users
22. Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.
23. In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.
Consideration
Local board views and implications
24. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.
25. The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 11 April 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.
26. The Community Facilities work programme supports the achievement of the following 2014-2017 Maungakiekie-Tāmaki Local Board Plan priorities:
· Parks, sports and recreational facilities that promote healthy lifestyles and enhance well-being
· Strong and thriving communities that are enabled to participate, celebrate and contribute
Māori impact statement
27. The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.
28. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.
Implementation
29. This work programme will be implemented as part of Community Facilities’ usual business practice.
30. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.
No. |
Title |
Page |
a⇩
|
Maungakiekie-Tāmaki 2017/2018 Community Facilities Work Programme |
83 |
b⇩
|
Maungakiekie-Tāmaki 2017-2020 Community Facilities Capital Works Programme |
89 |
Signatories
Authors |
Chantelle Subritzky - Manager, Stakeholder Advisory Hannah Alleyne - Senior Programme Planner |
Authorisers |
Rod Sheridan - General Manager Community Facilities Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
|
Project 17 : Auckland Council Maintenance Contracts
File No.: CP2017/11845
Purpose
1. The purpose of this report is to seek agreement from the local board on:
· community and workforce priorities for this local board area (smart procurement); and
· site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications.
Executive summary
2. Auckland Council’s maintenance contracts for parks, buildings and open space expire on 30 June 2017. This has presented a unique opportunity to reconsider and reshape how council approaches the maintenance of Auckland Council’s assets and open spaces in the future.
3. At the end of March 2017, a new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence 1 July 2017.
4. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan, which includes smart procurement measures and targets.
5. This report seeks formal feedback from the local board on community and workforce measures (smart procurement) that are a priority to this local board, noting that targets may be developed over the next six to twelve months as a baseline is established.
6. This report seeks formal feedback from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.
That the Maungakiekie-Tāmaki Local Board: a) agrees the following local priorities for year one (2017/2018) of new maintenance contracts: · community and workforce priorities for this local board area (smart procurement) (Attachment A); · site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications; b) notes that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline; c) notes that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.
|
Comments
7. Auckland
Council’s maintenance contracts for parks, buildings and open space
expire on
30 June 2017. This presented a unique opportunity to
reconsider and reshape how we approach maintenance of Auckland Council’s
assets and open spaces in the future.
8. Over the last twelve months, Community Facilities has engaged with local boards and the governing body to provide direction and shape up the procurement of a new contract structure. This included receiving formal feedback from all local boards in March 2017, prior to a decision being made.
9. At the end of March 2017, the new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence on 1 July 2017.
10. The new maintenance contracts incorporate three main service types for the Auckland region:
· Full Facilities – maintenance of parks, open spaces, sports fields, buildings, public toilets, cleaning (including toilets in town centres), locking and unlocking services of park gates and public toilets, rubbish bin emptying, weed control, mowing and maintenance of streetscape gardens
· Arboriculture - street tree pruning, park tree pruning, street tree and powerline clearance, species specific pruning, tree inspections and removals and planting/aftercare maintenance
· Ecological - pest animal and pest plant monitoring and control, ecological restoration, revegetation and enrichment planting and reactive pest control/monitoring
11. A key change to maintenance contracts is that the majority of service levels will now be outcome based (e.g. ‘rubbish bins shall not exceed the bin’s capacity and items shall not overflow’), as opposed to services that were previously prescriptive or frequency based (e.g. ‘rubbish bins are emptied once a day’).
12. Refer
to Attachment B for the final version of the Full Facilities Service
Specifications which outline agreed outcome statements that will apply across
the Auckland region from
1 July 2017.
13. Arboriculture and ecological services are specialist contracts, largely based on compliance with legislation and policies. Specifications are detailed, technical and more prescriptive in nature.
Smart Procurement
14. Key performance indicators measure how well the supplier is doing to meet their contractual agreement with Auckland Council.
15. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan. This outlines community and workforce measures and targets to be agreed with each supplier.
Community and Workforce
16. These key performance indicators include setting smart procurement targets that reflect the local character of each area, of which local boards play a key role in identifying.
17. Attachment A outlines a minimum set of community and workforce measures (smart procurement), noting that specific targets will be determined over the next six to twelve months as a baseline is established.
18. This report seeks agreement from the local board on identifying key community and workforce measures (smart procurement) to focus on for year one (2017/2018).
Environmental
19. Each supplier is also required to develop an environmental management system that monitors, measures and sets goals. At a minimum the following will be measured – local boards will have the opportunity to identify (at a later date) what measures they seek regular reporting on:
· energy conservation
· water conservation
· waste management and recycling
· chemical use
· Scope 1 and Scope 2 greenhouse gas (GHG) emissions
20. Environmental key performance indicators will track progress of these goals, noting that this specifically includes targets for suppliers to annually reduce their carbon footprint and annually reduce use of agri-chemicals (as outlined in Auckland Council’s Weed Management Policy).
Local Service Level Variations
21. Feedback received from local boards indicates the following most common and typical maintenance issues experienced in their area, which is largely due to the prescriptive nature of the previous contract model:
· Toilets not being clean
· Rubbish bins overflowing
· Grass in parks getting too long
22. New maintenance contracts intend to address these common issues through an outcome based model, as outlined in the background section above.
23. In some cases, there may be some site specific issues, or a common maintenance problem, that is unique to the local board area and requires particular attention. For example a 100% spray free reserve, overflowing bins near tourist beaches, litter caused from freedom campers in a particular location.
24. This report seeks agreement from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.
Asset Data
25. Over the last six months, Auckland Council’s asset data team conducted a full system review of asset information to support the development of new maintenance contracts.
26. Attachment C outlines an updated asset list for this local board area as at 2 June 2017.
27. Note that asset data is continually updated to reflect council decisions and asset assessments, and that new maintenance contracts have flexibility to accommodate changes.
Volunteers and Community Groups
28. Auckland Council values the huge number of volunteer and community groups across the region, who undertake a significant amount of work over many years to shape and maintain the beauty of Auckland.
29. Council will continue to encourage and support volunteers, community empowerment initiatives and local community groups where they align to council’s objectives and enhance our community.
30. Under the new maintenance contract model, council does not expect volunteers to have to undertake work to address poor performance in contract delivery, such as cleaning up litter where the supplier has a responsibility to do so.
31. It is acknowledged that many volunteer and community groups achieve a sense of pride, value and enjoyment in supporting maintenance work, such as restoration, garden maintenance and pest control. Council will continue to work with these groups and with suppliers to support them as best as possible in these activities.
32. Over the next few months council staff will be in contact with key volunteer and community groups where maintenance related work is undertaken, to ensure alignment of objectives and determine how council and suppliers can best support this work.
Consideration
Local board views and implications
33. Project 17 has engaged with local boards through various channels including:
· Local Board Chairs Procurement Working Group;
· Local Board Chairs Forum presentations;
· memorandums;
· cluster workshops;
· individual local board workshops; and
· business meeting reports.
34. Community Facilities is now seeking agreement from local boards on smart procurement priorities and local service level variations (if any) for 2017/2018, prior to new contracts commencing on 1 July.
35. This information will be provided to suppliers and Community Facilities before new contracts commence.
Māori impact statement
36. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.
37. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:
· Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua;
· Significantly lift Māori social and economic well-being; and
· Building Māori capability and capacity.
38. Through these contracts, opportunities to support local community outcomes and economic development include (but are not limited to):
· Providing employment opportunities, in particular for local people and for youth;
· Increasing capability and capacity (apprenticeships, cadetships or equivalent) in particular for youth;
· Building on community and volunteer networks;
· Focusing on smart procurement initiatives that support Maori outcomes.
Implementation
39. Mobilisation is currently underway with suppliers to prepare for 1 July 2017 (day one). This includes finalising processes, implementing systems, recruiting staff, purchasing equipment, creating health and safety plans and developing work schedules.
40. Local boards are meeting new suppliers in June 2017 and will have the opportunity to present and discuss local priorities with the supplier.
41. Reporting requirements for local boards on local service levels and contractor performance is currently underway.
42. New maintenance contracts take effect on 1July 2017, noting that there may be up to twelve months to bed in changes, particularly with regards to systems and reporting.
No. |
Title |
Page |
a⇩
|
Community and workforce measures (smart procurement) |
99 |
b⇩
|
Full facilities service specifications |
101 |
c⇩
|
Asset List |
143 |
Signatories
Authors |
Kate Marsh - Principal Business Analyst |
Authorisers |
Rod Sheridan - General Manager Community Facilities Karen Lyons - General Manager Local Board Services Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
|
Auckland Plan refresh 2018: early feedback to inform draft plan
File No.: CP2017/12086
Purpose
1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.
Executive summary
2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the Long Term Plan (LTP) 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.
3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:
· Access and Connectivity
· Protect and Enhance
· Homes and Places
· Belonging
· Skills and Jobs
4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.
5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.
6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.
That the Maungakiekie-Tāmaki Local Board: a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas; b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017; c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.
|
Comments
7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.
8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:
· scale and rate of population growth
· greater environmental pressures resulting from that growth
· uneven distribution of growth benefits.
9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.
10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.
11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.
12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.
Strategic themes and focus areas
13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early. The key strategic themes include:
· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.
· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.
· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.
· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.
· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.
14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.
Table 1: Strategic framework
Strategic themes |
Focus areas |
Skills and jobs |
Enterprise and innovation |
Education pathways and life-long learning |
|
Retain and attract talent and investment |
|
Belonging |
The importance of Māori and Māori values |
Equitable opportunities for all to achieve their full potential |
|
Inclusive, resilient and thriving communities |
|
Value and celebrate Auckland’s diversity |
|
Homes and Places |
More homes (supply, choice and infrastructure) |
Affordable, safe, stable homes |
|
Urban areas that work |
|
Protect and Enhance |
Sustainability and resilience embedded in how we grow and develop |
Environment and cultural heritage are critical to broader outcomes |
|
Recognise and provide for role of Māori |
|
Access and Connectivity |
Easy to get to where you want to go |
Enabling and supporting growth |
|
Implement Auckland Transport Alignment Project |
|
Minimise harm (road accidents and deaths, environmental and cultural impacts) |
15. The following questions may be useful in structuring feedback:
· What are the key challenges and opportunities facing Auckland in the future?
· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?
· Do the strategic themes and focus areas capture your communities’ regional priorities?
· Are we focusing on the right things?
· Are there any gaps?
Relationship to local board plans
16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.
17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.
Next steps
18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.
19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.
20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.
21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.
Consideration
Local board views and implications
22. Local board feedback is being sought in this report.
23. A summary of feedback received from local board members to date is provided in Attachment B.
24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.
25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.
Māori impact statement
26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.
27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.
28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.
29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.
Implementation
30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.
No. |
Title |
Page |
a⇩
|
Auckland Plan Refresh: Theme Summary |
157 |
b⇩
|
Auckland Plan Refresh: key themes emerging from local board feedback |
165 |
Signatories
Authors |
Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation, Auckland Plan Strategy and Research Denise O'Shaughnessy - Manager Strategic Advice, Auckland Plan Strategy and Research |
Authorisers |
Jacques Victor - General Manager, Auckland Plan Strategy and Research Karen Lyons - General Manager, Local Board Services Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
|
Change in appointment to Manukau Harbour Forum
File No.: CP2017/12100
Purpose
1. To appoint new members to represent the Maungakiekie-Tāmaki Local Board on the forum.
Executive summary
2. At its 28 March 2017 business meeting the board considered a report to re-instate the Manukau Habour Forum and appoint board member representation to the forum, resolution MT/2017/43:
“MOVED by Chairperson J Bartley, seconded by Deputy Chairperson D Allan:
That the Maungakiekie-Tāmaki Local Board:
a) agree to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2016/19 electoral term;
b) appoint members B Diver as primary and D Burrows as alternate to the Manukau Harbour Forum;
……..”
3. The board wishes to reconsider this appointment due to capacity constraints of appointed members.
That the Maungakiekie-Tāmaki Local Board: a) appoint (Member) as primary and (Member/s) as alternate/s to the Manukau Harbour Forum. |
There are no attachments for this report.
Signatories
Authors |
Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board |
Authorisers |
Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
|
Record of Maungakiekie-Tāmaki Local Board Workshops
File No.: CP2017/11841
Executive summary
1. The attached workshop records provide a summary of the Maungakiekie-Tāmaki Local Board workshops for 16, 23 and 30 May 2017.
2. These sessions are held to give an information opportunity for board members and officers to discuss issues and projects, and note that no binding decisions are made or voted on at workshop sessions.
That the record of Maungakiekie-Tāmaki Local Board: a) note the local board record of workshops held for 16, 23 and 30 May 2017. |
No. |
Title |
Page |
a⇩
|
Workshop record |
171 |
Signatories
Authors |
Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board |
Authorisers |
Victoria Villaraza - Relationship Manager |
Maungakiekie-Tāmaki Local Board 27 June 2017 |
|
Workshop record of the Maungakiekie-Tāmaki Local Board held on 16 May 2017, commencing at 9.15am.
PRESENT
Members present for all or part of the workshop day:
Don Allan (Deputy Chairperson)
Debbie Burrows
Bernie Diver
Nerissa Henry
Chris Makoare
Alan Verrall
Apologies: Josephine Bartley (Chairperson)
Workshop Item |
Governance role |
Summary of Discussions |
Council Mana Whenua agreements
Dean Martin
|
Input into regional decision making
|
Discussion held regarding mana whenua and council relationship agreements.
|
Local Board Plan Leora Hirsh |
Local initiative/specific decisions
|
Discussion held regarding engagement for the Local Board Plan consultative process.
|
Infrastructure and Environmental Services Desiree Tukutama, Rhianna Drury |
Local Initiatives/specific decisions |
Discussions held to progress the departmental work programme. |
Auckland Transport Melanie Dale, Kirsty Charles, Aimee Barwick, Chris Beasley, Stuart Knarston |
Engagement |
Providing the board with a briefing on the Streetscape Framework and Mass Transit. |
Project 17 – Maintenance Contracts Kate Marsh, Rod Sheridan, Heidi Walkley, Alyson Roach |
Input into regional decision making |
Providing an update on the progress of the project. |
Community Facilities Alyson Roach, Dominic Stanley |
Local Initiatives/specific decisions |
Providing an update on department activities and work programme items. |
East West Link Matt Gouge, James Hassall, Celia Davison, Gerald Lanning, Ken Clive, Mimouk Hannan, Allan Walton, John Carter |
Keeping informed |
Discussion regarding the East West Link BOI process and position. |
The workshop concluded at 5pm.
Workshop record of the Maungakiekie-Tāmaki Local Board held on 23 May 2017, commencing at 1pm.
PRESENT
Members present for all or part of the workshop day:
Josephine Bartley (Chairperson)
Don Allan (Deputy Chairperson)
Debbie Burrows
Bernie Diver
Chris Makoare
Alan Verrall
Apologies: Nerissa Henry
· Workshop Item |
· Governance role |
· Summary of Discussions |
East West Link Matt Gouge, Mimouk Hannan, Ken Clive, Celia Davison, Greer O’Donnell, Katharine Black, John Carter, Allan Walton |
Keeping informed |
Discussion regarding the East West Link BOI process and position. |
The workshop concluded at 3.00pm.
Workshop record of the Maungakiekie-Tāmaki Local Board held on 30 May 2017, commencing at 10am.
PRESENT
Members present for all or part of the workshop day:
Josephine Bartley (Chairperson)
Don Allan (Deputy Chairperson)
Debbie Burrows
Nerissa Henry
Chris Makoare
Alan Verrall
Apologies: Bernie Diver
Workshop Item |
Governance role |
Summary of Discussions |
Glen Innes Community Hall Terrena Griffiths |
Local initiative/specific decisions
|
Discussion and update regarding the refurbishment of the community hall.
|
Local Board Plan Leora Hirsh, Tracey Freeman |
Local initiative/specific decisions |
Discussion held regarding engagement for the Local Board Plan consultative process.
|
Local Board Agreement 2017/18 Shirley Coutts, Jo Brewster, Darryl Soljan, Audrey Gan |
Local initiative/specific decisions |
Discussion regarding department work programmes as they relate to finalising the local board agreement. |
East West Link Celia Davison, Ken Clive, Mimouk Hannan, Katharine Black, Allan Walton |
Keeping informed |
Discussion regarding the East West Link BOI process and position. |
The workshop concluded at 5.20pm
Maungakiekie-Tāmaki Local Board 27 June 2017 |
|
Governance Forward Work Calendar
File No.: CP2017/11840
Purpose
1. To present the board with the governance forward work calendar.
Executive Summary
2. This report provides a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.
3. The calendar aims to support local boards’ governance role by:
· ensuring advice on agendas is driven by local board priorities
· clarifying what advice is required and when
· clarifying the rationale for reports.
4. The calendar is updated every month. Each update is reported to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.
That the Maungakiekie-Tāmaki Local Board: a) note the attached Governance Forward Work Calendar. |
Comments
5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. The forward work calendar provides elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.
6. The calendar brings together one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.
7. This initiative is intended to support the boards’ governance role. It assists staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.
8. The board in its governance role carries out decision making in accordance with its obligations under the Health and Safety at Work Act 2015.
9. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:
· Topic describes the items
· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates
· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:
Governance role |
Examples |
Setting direction/priorities/budget |
Capex projects, work programmes, annual plan |
Local initiatives/specific decisions |
Grants, road names, alcohol bans |
Input into regional decision-making |
Comments on regional bylaws, policies, plans |
Oversight and monitoring |
Local board agreement, quarterly performance reports, review projects |
Accountability to the public |
Annual report |
Engagement |
Community hui, submissions processes |
Keeping informed |
Briefings, cluster workshops |
10. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.
Consideration
Local Board views and implications
11. All local boards are being presented with governance forward work calendars for their consideration.
Māori impact statement
12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.
Implementation
13. Staff review the calendar each month and will report an updated calendar to the board.
No. |
Title |
Page |
a⇩
|
Forward calendar |
177 |
Signatories
Authors |
Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board |
Authorisers |
Victoria Villaraza - Relationship Manager |