Agenda of Ōtara-Papatoetoe Local Board

I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 6 June 2017

12.30pm

Woodside Room, Level 1
Manukau Civic
31-33 Manukau Station Road
Manukau

Ōtara-Papatoetoe Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

(Quorum 4 members)

Carmen Fernandes

Democracy Advisor

31 May 2017

Contact Telephone: 09 261 8498

Email: carmen.fernandes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ōtara-Papatoetoe Local Board

06 June 2017

Parks, sport and recreation draft annual work programme financial year 2017-2018

File No.: CP2017/08298

Purpose

1. The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Ōtara-Papatoetoe Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18).

3. The work programme includes the Local Board expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the delegated local board members.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approves the Ōtara-Papatoetoe Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report;

5. delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members.

Comments

6. This report presents Parks, Sport and Recreations draft AWP for the 2017-2018 financial year. The PSR Annual work programme is sorted by Active Recreation and Parks Services.

7. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on 11 April and 23 May 2017.

8. The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9. The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.

Budget types contributing to the Parks Sport and Recreation work programme

11. Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship.

12. The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

13. Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting.

14. Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

15. The Ōtara-Papatoetoe local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop on 11 April and 23 May 2017. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

16. Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

17. Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”.

18. The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

19. PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity. Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names.

20. Ōtara-Papatoetoe local board has not allocated funding for PSR ‘Creating a Māori Identity’ in 2017-2018.

Implementation

21. Once approved the delivery of activities identified in the Ōtara-Papatoetoe Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017.

22. Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase.

23. The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a ⇩	Ōtara- Papatoetoe Local Board PSR draft AWP 2017-2018	11

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

06 June 2017

Ōtara-Papatoetoe Local Board Libraries Work Programme 2017/2018

File No.: CP2017/09383

Purpose

1. This report presents the Libraries 2017/2018 Ōtara-Papatoetoe Local Board work programme for approval.

Executive summary

2. This report provides information to support Ōtara-Papatoetoe Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3. The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4. The Libraries work programme for Ōtara-Papatoetoe Local Board aligns with the following 2014-2017 Ōtara-Papatoetoe Local Board Plan priorities:

· Age-friendly communities

· Thriving communities

5. The Ōtara-Papatoetoe Local Board is being requested to approve the Libraries work programme for FY 2017/2018.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the 2017/2018 Libraries work programme (Attachment A)

Comments

6. The libraries work programme for 2017/2018 aligns to the Ōtara-Papatoetoe Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7. The Libraries work programme aligns to the following 2014-2017 Ōtara-Papatoetoe Local Board Plan priorities:

· Age-friendly communities

· Thriving communities

8. The work programme includes library activities that align with the local board priorities and meet the needs of the Ōtara-Papatoetoe community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries.

9. A workshop was held with the local board and Libraries staff on 11^th April 2017 where the draft work programme was considered.

10. The Ōtara-Papatoetoe Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Ōtara-Papatoetoe community.

Consideration

Local board views and implications

11. The draft 2017/2018 work programme was considered by the local board at a workshop on 11April 2017.

Māori impact statement

12. Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13. Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Libraries Work Programme 2017/18	15

Signatories

Authors

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

06 June 2017

Adoption of Local Board Agreement 2017/2018

File No.: CP2017/09471

Purpose

1. This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4. In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5. Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6. Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7. On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) adopts local content for the Annual Budget 2017/2018 (Attachment A), including:

i. a Local Board Agreement 2017/2018

ii. a message from the Chair

iii. local board advocacy

iv. local activity budgets

v. local performance targets

b) adopts local fees and charges schedules for 2017/2018 (Attachment B)

c) notes:

i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d) agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018

Comments

8. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10. In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11. Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12. Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B)

Consideration

Local board views and implications

13. This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16. Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17. It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a ⇩	Local content to support the Annual Budget 2017/2018: o Local Board Agreement 2017/2018 o Message from the Chair o Local Board Advocacy o Local activity budgets o Local performance targets	23
b ⇩	Local fees and charges schedule 2017/2018	37