Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

20 June 2017

1 Welcome

Chairperson L Fuli led the meeting in prayer.

2 Apologies

There were no apologies.

Secretarial Note: An apology from Councillor Efeso Collins for lateness was noted.

3 Declaration of Interest

Deputy Chairperson R Robertson declared an interest in Item 15: on Item: Ōtara-Papatoetoe Quick Response Round Four 2016/2017 grant applications (application number QR1713-410).

4 Confirmation of Minutes

Resolution number OP/2017/89

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meetings, held on Tuesday, 16 May 2017 and Tuesday, 6 June 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

1) Kahurangi Dame Nganeko Kaihau Minhinnick DNZM, JP – We acknowledge the passing of a superlative woman. She was a champion for her people, for the environment and for social justice. Dame Nganeko was held in very high regard by all, as a leader in Maoridom and a role-model to us all. Dame Nganeko Minhinnick, who led a landmark Waitangi Tribunal claim to clean up the Manukau Harbour, died aged 77. The Ngati Te Ata and Waiohua elder from Tahuna Marae at Waiuku went to the tribunal in 1982 over pollution of the Manukau Harbour by the Mangere sewage treatment plant, the NZ Steel mill at Glenbrook and other developments. The tribunal's report in 1985 said it was the most wide-ranging claim that it had considered up to that time, and its findings set out a new basis for the Maori role as kaitiaki, or guardians, of their ancestral lands and waterways throughout the country. The report, and Dame Nganeko's subsequent submissions to the Government, laid the groundwork for what became the 1991 Resource Management Act. She took her case to the world stage, inviting a United Nations rapporteur to Tahuna Marae and attending many UN forums on indigenous issues. She also sat on the Auckland Regional Council. She was made a Dame in the 2013 Queen's Birthday honours list.

2) Tusanilefaia'ao Ieremia Chris Salesa – Chris Salesa was a legend of the East Tamaki bowling club, he was the club's most successful bowler ever with a stunning 22 club titles, he died suddenly on June 7 and was buried at the Mangere Lawn Cemetery last week. He won one Auckland Centre title, the 2017 Auckland champion of champions triples title with Malcolm Wright and Leon Wenzlick, was a member of the East Tamaki team which won the Auckland's inter-club title in 2015 and won a gold, silver and bronze at the World Masters Games in April this year. Salesa also represented Samoa at the World Bowls Championship in Christchurch last year and was a strong advocate for Pasifika Bowls. He was as keen a contributor of the green serving on the club's executive and match committees and as tournament manager for a number of years. East Tamaki Bowling Club president Don Parker says the club will be poorer without Salesa, "Chris, it's fair to say, is the best bowler in East Tamaki Bowling Club history. No one has won more titles in our club than he has and it would be an achievement for any member to even get close to the number of titles he won.” Chris was also instrumental in setting up other sports clubs like Rugby and Cricket in Otara.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Presentation from The Roots - Shardae Khusal
	This item was withdrawn.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Manukau Ward Councillors Update

Resolution number OP/2017/90

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board receive the verbal reports from the Manukau Ward Councillors.

CARRIED

Member D Lee joined the meeting at 5:30 pm.

13	Board Members' Report
	Deputy Chairperson R Robertson and Member D Trenberth tabled their written reports. A copy of the tabled reports have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number OP/2017/91 MOVED by Member A Choudhary, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports. CARRIED
	Attachments a Deputy Chairperson R Robertson's Report b Member D Trenberth's Report

Chairperson's Announcements

Resolution number OP/2017/92

MOVED by Member A Choudhary, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update.

CARRIED

Ōtara-Papatoetoe Quick Response Round Four 2016/2017 grant applications

Resolution number OP/2017/93

MOVED by Member M Gush, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) approve the Quick response 2016/2017 round four applications listed in Table One below.

Table One: Ōtara-Papatoetoe Quick Response Round Four applications

Application No.	Organisation Name	Project	Amount Requested	Amount Approved
QR1713-428	Action Education Incorporated	Towards running ten Spoken Word Poetry workshops in Otara-Papatoetoe Local Board area schools, from 1 July to 31 December 2017.	$2,000.00	$2,000.00
QR1713-429	Tanya Lameta	Towards the creative outputs of the Polysoundz Collective, specifically the cost of recording an extended play (EP), producing and distributing 500 copies of the EP, and purchasing equipment for the live and recording night in July at Kolmar.	$1,000.00	$1,000.00
Application No.	Organisation Name	Project	Amount Requested	Amount Approved
QR1707-310	South Auckland Bible Church	Towards infrastructure for monthly soup kitchen and koha shed, specifically a meat slicer and freezer for storage of donated goods.	$2,000.00	$2,000.00
QR1713-403	Hindu Heritage Research Foundation (NZ)	Towards printing and installing a new sign post for the Papatoetoe Budgeting and Family Services.	$2,440.00	2,000.00
QR1713-404	Family First Welfare Trust	Towards venue hire and crochet instructor fee, as well as the purchase of crochet equipment and a digital camera for 'Kardaan' workshops.	$1,817.00	$1,817.00
QR1713-406	Royal New Zealand Plunket Society Incorporated	Towards purchase of new toys, arts and crafts resources for the Papatoetoe Little Troopers and Otara Tupu Explorers playgroups.	$1,310.20	$1,310.20
QR1713-407	Roopa Aur Aap Charitable Trust	Towards providing five workshops with the common aim of promoting greater awareness and intervention services to those affected by family violence; workshops will be taking place between 17 July to 18 December 2017.	$2,000.00	$2,000.00
QR1713-410	Family Lifecare Centre	Towards a 30 weeks “SPACE” programme for 15 new parents and their babies, taking place at Manukau City Baptist Church from 25 July 2017 to 10 April 2018.	$1,955.00	$1,955.00
QR1713-411	World Council of Sikh Affairs Incorporated	Towards the establishment of Indian wardens in Papatoetoe	$2,000.00	$2,000.00

Application No.	Organisation Name	Project	Amount Requested	Amount Approved
QR1713-416	Children's Autism Foundation	Towards outreach family support for those with children affected by autism and two community workshops for professionals and community to better understand autism in children for the Otara-Papatoetoe Local Board area, from 3 July 2017 to 20 April 2018.	$2,000.00	$2,000.00
QR1713-421	Auckland Cambodian Youth and Recreation Trust	Towards annual activities from 1 July 2017 to 30 June 2018; specifically the cost of petrol reimbursement for volunteers, operational costs and auditing fees.	$2,000.00	$2,000.00
QR1713-422	The Salvation Army Manukau Community Ministries	Towards the three-days adventure centre excursion to the Blue Mountain Adventure Centre as part of the Challenge to Change programme for at-risk youth in Otara-Papatoetoe Local Board area.	$2,000.00	$2,000.00
QR1713-427	Victim Support (New Zealand Council of Victim Support Groups Incorporated)	Towards volunteer recruitment and mileage expenses within Otara-Papatoetoe Local Board area, from 1 August 2017 to 30 June 2018.	$1,500.00	$1,500.00
QR1713-402	Papatoetoe Avengers Rugby Team	Towards the entry of Papatoetoe Avengers Rugby Under 11s team to enter the national tournament held from 21 to 24 September 2017 at Taupo, specifically the registration fees and side line jackets.	$2,000.00	$2,000.00

Application No.	Organisation Name	Project	Amount Requested	Amount Approved
QR1713-412	Papatoetoe Rugby Football Club Incorporated	Towards team uniforms for attending the “Global Games Junior Rugby Festival” taking place in Queenstown from 29 September to 2 October 2017.	$2,000.00	$2,000.00
QR1713-430	Willies Boxing Fitness Otara	Towards the purchase of training equipment.	$1,000.00	$1,000.00
		Total Requested	$32,682.20	28,582.20

b) decline the Quick response 2016/2017 round four application listed in Table Two below:

Table Two: Ōtara-Papatoetoe Quick Response Round Four applications

Application No.

Organisation Name

Project

Amount Requested

Reason for decline

QR1713-405

thebreaksnz Limited

Towards free weekly hip hop dance workshops for 20 weeks at Otara Music Arts Centre, from 24 July to 9 December 2017.

$2,100.00

Outstanding accountability reports for last 2 years.

QR1713-413

Papatoetoe Lions Club Incorporated

Towards the 12 months rental of Papatoetoe Town Hall, from 1 July 2017 to 30 June 2018.

$2,000.00

Application withdrawn by applicant

c) agree to fund the late multiboard application submitted through Local Grant Round Two, listed in Table three.

Table Three: Ōtara-Papatoetoe Local Grant Round Two multiboard application (additional)

Application No.		Organisation Name	Project	Amount Requested	Amount Approved
LG1710-220	Action Against Poverty		Towards the once weekly benefit advocacy presence at the Clendon Work and Income branch.	$3,500.00	$2,000.00
			Total Requested	$3,500.00	$2,000.00

CARRIED

Replace damaged Hunters Corner CCTV system

Resolution number OP/2017/94

MOVED by Member R Autagavaia, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board approve funding to replace Hunters Corner CCTV server, recording equipment and two cameras of up to $10,350 from the LDI Opex discretionary budget

CARRIED

Auckland Transport Update – June 2017

Resolution number OP/2017/95

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) note the Auckland Transport Update June 2017 report

b) support Auckland Transport’s plan to temporarily close Putney Way to traffic for the duration of the works required to safely upgrade the street.

CARRIED

Project 17: Auckland Council Maintenance Contracts

Resolution number OP/2017/96

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:

That the Ōtara-Papatoetoe Local Board:

a) agree the following local priorities for year one (2017/2018) of new maintenance contracts:

· community and workforce priorities for this local board area: smart procurement (Attachment A) with addition of a new line, “Percentage of workforce who are Asian”.

· site specific issues that are unique to the local board and may require particular attention over and above standard maintenance service specifications:

o Aorere Park toilet cleaning;

o Eric Baker Place toilets;

o Moss on Papatoetoe town centre pavements;

o Papatoetoe Rec toilets.

b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.

CARRIED

Ōtara-Papatoetoe Local Board 2017/2018 Community Facilities Work Programme

Resolution number OP/2017/97

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve the Ōtara-Papatoetoe Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A to the report

b) approve the Ōtara-Papatoetoe Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B to the report

c) delegate approval to the Chair for any minor changes arising from the implementation of the Community Facilities Work Programme, and request a report to the board on any change that is more than minor.

d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the Community Facilities Capital Works Programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

e) note that while there is no work programme for the operation of the decorative lights in the trees at Dawson Road and Wallace Road, that the Community Facilities maintenance team will maintain and turn on the lights during the year.

f) request a report on options to improve the appearance of the Papatoetoe Town Hall for its centennial in February 2018.

CARRIED

Ōtara-Papatoetoe Local Board ACE work programme 2017/2018

Member D Lee declared an interest and did not take part in the discussion and decision of this item.

Resolution number OP/2017/98

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve the 2017/2018 Arts, Community and Events work programme as detailed in Attachment A to the report, with amendments.

b) amend item 248 Event Partnership Fund, by changing the “FY17/18” column to $30k.

c) amend item 342 Community grants budget “Activity description” column by adding, “Includes Pursuit of Excellence Awards ($15k).”

d) amend item 621 BID bulk funding as follows:

i. allocate $120,000 (net payment $103,000 after deducting CCTV value) to each of Hunters Corner Town Centre Society Incorporated, Papatoetoe Main Street Society Incorporated, and Otara Business Association Incorporated, to be used only for these community safety and economic development activities:

· operation and maintenance of CCTV systems

· part funding of ambassador programme

· part funding of crime prevention officers

· community events

· street decoration

· public services and facilities

· activities benefiting the public identified in current BID strategic plan

· activities in partnership with the board that further the outcomes of the local board plan.

ii. apply $51,000 (out of these allocations) towards council maintenance and management of local public places CCTV systems, including procuring the required services, to be managed by the Community Empowerment Unit.

iii. agree these allocations are subject to the business associations entering funding agreements with council, detailing outcomes and accountability processes, including a report from each business association stating:

· how and where the board money was spent

· what local board plan outcomes were achieved

· what difference the board money made.

iv. funds will be released only after business associations provide accountability reports required under their 2016/2017 funding agreements, and the board accepts the reports as satisfactory. Note: the board will consider a report to be satisfactory if it adequately covers the points detailed in (iii) above.

v. funds will not be released to a business association that does not have a manager employed at the time.

e. delegate approval to the Chair for any minor changes arising from the implementation of this work programme, and request a report to the board on any change that is more than minor.

CARRIED

Approval of the 2017/2018 Otara-Papatoetoe local environment work programme

Resolution number OP/2017/99

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve the allocation of $127,500 for an environmental work programme as summarised in the table below:

Project	Budget
Manukau Harbour Forum	$8,000
Industry Pollution Prevention Programme (IPPP)	$20,000
Waste Minimisation business education programme	$16,000
Tamaki Estuary Environmental Forum (TEEF)	$5,000
Ōtara Lakes and Waterways Vision Projects	$78,500
Total budget	$127,500

b) delegate approval to the Chair for any minor changes arising from the implementation of this work programme, and request a report to the board on any change that is more than minor.

CARRIED

22	Relationship Agreement with Mana Whenua Template
	An updated version of the Relationship Agreement template was tabled at the meeting. A copy of the tabled Relationship Agreement template has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number OP/2017/100 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the relationship agreement template tabled at the meeting as the basis for discussions with mana whenua b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Ōtara-Papatoetoe Local Board, other local boards and the governing body, as relevant, for final approval c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement. CARRIED
	Attachments a Relation Agreement Template

Governance Forward Work Calendar

Resolution number OP/2017/101

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2017/102

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:

That the Ōtara-Papatoetoe Local Board receive the workshop notes from 2, 23 and 29 and 30 May 2017.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee	From 5:30pm, Item 13
	Dawn Trenberth