Ōtara-Papatoetoe Local Board
OPEN MINUTES
|
Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 20 June 2017 at 5.00pm.
Chairperson |
Lotu Fuli |
|
|
|
Deputy Chairperson |
Ross Robertson, QSO, JP |
|
|
|
Members |
Apulu Reece Autagavaia |
|
|
|
|
Dr Ashraf Choudhary, QSO, JP |
|
|
|
|
Mary Gush |
|
|
|
|
Donna Lee |
From 5:30pm, Item 13 |
||
|
Dawn Trenberth |
|
|
|
ALSO PRESENT
Councillor |
Alf Filipaina |
|
|
Councillor |
Efeso Collins |
|
|
|
|
|
|
Ōtara-Papatoetoe Local Board 20 June 2017 |
|
1 Welcome
Chairperson L Fuli led the meeting in prayer.
2 Apologies
Secretarial Note: An apology from Councillor Efeso Collins for lateness was noted. |
3 Declaration of Interest
Deputy Chairperson R Robertson declared an interest in Item 15: on Item: Ōtara-Papatoetoe Quick Response Round Four 2016/2017 grant applications (application number QR1713-410).
4 Confirmation of Minutes
Resolution number OP/2017/89 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) confirm the ordinary minutes of its meetings, held on Tuesday, 16 May 2017 and Tuesday, 6 June 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
1) Kahurangi Dame Nganeko Kaihau Minhinnick DNZM, JP – We acknowledge the passing of a superlative woman. She was a champion for her people, for the environment and for social justice. Dame Nganeko was held in very high regard by all, as a leader in Maoridom and a role-model to us all. Dame Nganeko Minhinnick, who led a landmark Waitangi Tribunal claim to clean up the Manukau Harbour, died aged 77. The Ngati Te Ata and Waiohua elder from Tahuna Marae at Waiuku went to the tribunal in 1982 over pollution of the Manukau Harbour by the Mangere sewage treatment plant, the NZ Steel mill at Glenbrook and other developments. The tribunal's report in 1985 said it was the most wide-ranging claim that it had considered up to that time, and its findings set out a new basis for the Maori role as kaitiaki, or guardians, of their ancestral lands and waterways throughout the country. The report, and Dame Nganeko's subsequent submissions to the Government, laid the groundwork for what became the 1991 Resource Management Act. She took her case to the world stage, inviting a United Nations rapporteur to Tahuna Marae and attending many UN forums on indigenous issues. She also sat on the Auckland Regional Council. She was made a Dame in the 2013 Queen's Birthday honours list.
2) Tusanilefaia'ao Ieremia Chris Salesa – Chris Salesa was a legend of the East Tamaki bowling club, he was the club's most successful bowler ever with a stunning 22 club titles, he died suddenly on June 7 and was buried at the Mangere Lawn Cemetery last week. He won one Auckland Centre title, the 2017 Auckland champion of champions triples title with Malcolm Wright and Leon Wenzlick, was a member of the East Tamaki team which won the Auckland's inter-club title in 2015 and won a gold, silver and bronze at the World Masters Games in April this year. Salesa also represented Samoa at the World Bowls Championship in Christchurch last year and was a strong advocate for Pasifika Bowls. He was as keen a contributor of the green serving on the club's executive and match committees and as tournament manager for a number of years. East Tamaki Bowling Club president Don Parker says the club will be poorer without Salesa, "Chris, it's fair to say, is the best bowler in East Tamaki Bowling Club history. No one has won more titles in our club than he has and it would be an achievement for any member to even get close to the number of titles he won.” Chris was also instrumental in setting up other sports clubs like Rugby and Cricket in Otara.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
|
|
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
|
|
Resolution number OP/2017/90 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the verbal reports from the Manukau Ward Councillors. |
Member D Lee joined the meeting at 5:30 pm.
13 |
|
|
Deputy Chairperson R Robertson and Member D Trenberth tabled their written reports. A copy of the tabled reports have been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
|
Resolution number OP/2017/91 MOVED by Member A Choudhary, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports. |
|
a Deputy Chairperson R Robertson's Report b Member D Trenberth's Report |
14 |
|
|
Resolution number OP/2017/92 MOVED by Member A Choudhary, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update. |
15 |
Ōtara-Papatoetoe Quick Response Round Four 2016/2017 grant applications |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2017/93 MOVED by Member M Gush, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) approve the Quick response 2016/2017 round four applications listed in Table One below. Table One: Ōtara-Papatoetoe Quick Response Round Four applications
b) decline the Quick response 2016/2017 round four application listed in Table Two below: Table Two: Ōtara-Papatoetoe Quick Response Round Four applications
c) agree to fund the late multiboard application submitted through Local Grant Round Two, listed in Table three. Table Three: Ōtara-Papatoetoe Local Grant Round Two multiboard application (additional)
|
16 |
|
|
Resolution number OP/2017/94 MOVED by Member R Autagavaia, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board approve funding to replace Hunters Corner CCTV server, recording equipment and two cameras of up to $10,350 from the LDI Opex discretionary budget |
17 |
|
|
Resolution number OP/2017/95 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) note the Auckland Transport Update June 2017 report b) support Auckland Transport’s plan to temporarily close Putney Way to traffic for the duration of the works required to safely upgrade the street. |
18 |
|
|
Resolution number OP/2017/96 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) agree the following local priorities for year one (2017/2018) of new maintenance contracts: · community and workforce priorities for this local board area: smart procurement (Attachment A) with addition of a new line, “Percentage of workforce who are Asian”. · site specific issues that are unique to the local board and may require particular attention over and above standard maintenance service specifications: o Aorere Park toilet cleaning; o Eric Baker Place toilets; o Moss on Papatoetoe town centre pavements; o Papatoetoe Rec toilets. b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline. c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. |
19 |
Ōtara-Papatoetoe Local Board 2017/2018 Community Facilities Work Programme |
|
Resolution number OP/2017/97 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the Ōtara-Papatoetoe Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A to the report b) approve the Ōtara-Papatoetoe Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B to the report c) delegate approval to the Chair for any minor changes arising from the implementation of the Community Facilities Work Programme, and request a report to the board on any change that is more than minor. d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the Community Facilities Capital Works Programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope. e) note that while there is no work programme for the operation of the decorative lights in the trees at Dawson Road and Wallace Road, that the Community Facilities maintenance team will maintain and turn on the lights during the year. f) request a report on options to improve the appearance of the Papatoetoe Town Hall for its centennial in February 2018. |
20 |
|
|
Member D Lee declared an interest and did not take part in the discussion and decision of this item. |
|
Resolution number OP/2017/98 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the 2017/2018 Arts, Community and Events work programme as detailed in Attachment A to the report, with amendments. b) amend item 248 Event Partnership Fund, by changing the “FY17/18” column to $30k. c) amend item 342 Community grants budget “Activity description” column by adding, “Includes Pursuit of Excellence Awards ($15k).” d) amend item 621 BID bulk funding as follows: i. allocate $120,000 (net payment $103,000 after deducting CCTV value) to each of Hunters Corner Town Centre Society Incorporated, Papatoetoe Main Street Society Incorporated, and Otara Business Association Incorporated, to be used only for these community safety and economic development activities: · operation and maintenance of CCTV systems · part funding of ambassador programme · part funding of crime prevention officers · community events · street decoration · public services and facilities · activities benefiting the public identified in current BID strategic plan · activities in partnership with the board that further the outcomes of the local board plan. ii. apply $51,000 (out of these allocations) towards council maintenance and management of local public places CCTV systems, including procuring the required services, to be managed by the Community Empowerment Unit. iii. agree these allocations are subject to the business associations entering funding agreements with council, detailing outcomes and accountability processes, including a report from each business association stating: · how and where the board money was spent · what local board plan outcomes were achieved · what difference the board money made. iv. funds will be released only after business associations provide accountability reports required under their 2016/2017 funding agreements, and the board accepts the reports as satisfactory. Note: the board will consider a report to be satisfactory if it adequately covers the points detailed in (iii) above. v. funds will not be released to a business association that does not have a manager employed at the time. e. delegate approval to the Chair for any minor changes arising from the implementation of this work programme, and request a report to the board on any change that is more than minor. |
21 |
Approval of the 2017/2018 Otara-Papatoetoe local environment work programme |
||||||||||||||
|
Resolution number OP/2017/99 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the allocation of $127,500 for an environmental work programme as summarised in the table below:
b) delegate approval to the Chair for any minor changes arising from the implementation of this work programme, and request a report to the board on any change that is more than minor. |
22 |
|
|
An updated version of the Relationship Agreement template was tabled at the meeting. A copy of the tabled Relationship Agreement template has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
|
Resolution number OP/2017/100 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the relationship agreement template tabled at the meeting as the basis for discussions with mana whenua b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Ōtara-Papatoetoe Local Board, other local boards and the governing body, as relevant, for final approval c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement. |
|
a Relation Agreement Template |
23 |
|
|
Resolution number OP/2017/101 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar. |
24 |
|
|
Resolution number OP/2017/102 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board receive the workshop notes from 2, 23 and 29 and 30 May 2017. |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................