Minutes of Extraordinary Meeting of the Puketāpapa Local Board

Puketāpapa Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Puketāpapa Local Board held in the Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 8 June 2017 at 10.01am.

present

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury	(from 10.10am)
	David Holm
	Shail Kaushal
	Ella Kumar, JP

ABSENT

Clr Cathy Casey

Governing Body Member (with apologies)

Puketāpapa Local Board

08 June 2017

1 Welcome

Chairperson Harry Doig delivered the welcome message.

2 Apologies

Resolution number PKTPP/2017/87

MOVED by Member S Kaushal, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) accept the apology from Member A-M Coury for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Leave of Absence

There were no leaves of absence.

5 Acknowledgements

There were no acknowledgements.

6 Petitions

There were no petitions.

7 Deputations

There were no deputations.

8 Public Forum

There was no public forum.

9 Extraordinary Business

There was no extraordinary business.

10 Notices of Motion

There were no notices of motion.

Adoption of Local Board Agreement 2017/2018

David Rose, Lead Financial Officer, spoke to this item.

Resolution number PKTPP/2017/88

MOVED by Deputy Chairperson J Fairey, seconded by Member D Holm:

That the Puketāpapa Local Board:

a) adopts local content for the Annual Budget 2017/2018 (Attachment A), including:

i) a Local Board Agreement 2017/2018

ii) a message from the Chair

iii) local board advocacy

iv) local activity budgets

v) local performance targets

b) adopts local fees and charges schedules for 2017/2018 (Attachment B)

c) notes:

i) that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii) that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d) agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018

e) thank officer David Rose for his attendance.

CARRIED

Secretarial Note: Item 12 was deferred to the next Puketāpapa Local Board scheduled to be held 15 June 2017 at 4.00pm.

Puketāpapa Local Board ACE work programme 2017/2018

George Makapatama, Manager Strategic Broker, spoke to this item.

That the Puketāpapa Local Board:

a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A)

Defer item to another meeting

Resolution number PKTPP/2017/89

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) agree that Item 12 be deferred until the next meeting of the Puketapapa Local Board scheduled to be held 15 June 2017 at 4.00pm.

b) thank officer George Makapatama for his attendance.

CARRIED

Puketāpapa Local Board 2017/2018 Community Facilities Work Programme

Resolution number PKTPP/2017/90

MOVED by Member S Kaushal, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a) approve the Puketāpapa Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A

b) approve in principle the Puketāpapa Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B

c) delegate approval to the Chairperson H Doig and Deputy Chairperson J Fairey for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme

d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

CARRIED