Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2017 and the extraordinary minutes of its meeting, held on Thursday, 8 June 2017, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member D Holm for consideration under item 12.

Puketāpapa Local Board

15 June 2017

Auckland Transport Update – June 2017

File No.: CP2017/10345

Purpose

1. The purpose of this report is to: respond to resolutions and requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Puketapapa Local Board and its community.

Executive summary

1. This report seeks a review of the decision on:

· Construction of the Gilletta Road traffic calming project

2. These updates are provided for the Board:

· progress on the Board’s transport capital fund projects

· an update on bus lane implementation in the Board area

· changes to the timeline for the roll-out of the New Network in the central area

· an introduction to AT’s draft Roads and Streets Framework.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport June 2017 report.

b) Request Auckland Transport proceeds with construction of the Gilletta Road Traffic Calming works, selecting Option B ($36,500) or Option C ($58,000).

Comments

Strategic Alignment

3. The following projects which are detailed in this report contribute in the following ways to the strategic outcomes sought by the Board and Auckland Transport (AT).

Project	Local Board Aspiration	AT Strategic Themes
Gilletta Road Traffic Calming	Continued partnership with AT and provision of improved services, road safety and public space upgrades.	Transform and elevate the customer experience.
Bus Lane Updates	Greater public transport options to reduce car travel and change the way people travel.	Build network optimization and resilience for predictable travel times. Transform and elevate the customer experience.
New Network	Greater public transport options to reduce car travel and change the way people travel. Connected, frequent and affordable bus service across our area.	Build network optimization and resilience for predictable travel times. Transform and elevate the customer experience.
Roads and Streets Framework	Continued partnership with AT and provision of improved services, road safety and public space upgrades.	Transform and elevate the customer experience.

Transport Capital Fund Update

4. The Puketapapa Local Board has discretionary funding available for transport related capital projects.

5. The principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

6. For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network;

· Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

· Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

Financial Summary

Gilletta Road Traffic Calming – Final Costs for Option C - Increase

7. In March, Auckland Transport provided Puketapapa Local Board with three options for the Gilletta Road speed calming project (see Attachment A).

Option A

· Install new streetlight in turning bay and place two mini speed bumps painted white. (similar to Blockhouse Bay Reserve, Endeavour Street and shown in Attachment H)

· The extra lighting and humps should assist in deterring loitering and cars doing burnouts in the turning bay

· This option has minimal effect on residents as the humps are off the main roadway.

Option B

· Includes Option A plus an additional full speed hump under the streetlight outside No 73

· This provides the benefits of Option A plus an added deterrent to speeding vehicles as they approach or leave the turning area

· This will have some impact on residents below the hump as they will need to cross it daily.

Option C

· Includes Option B plus an additional full speed hump and new streetlight outside No. 68

· This provides the benefits of Option B plus a further added deterrent to speeding vehicles over a longer stretch of road.

8. After the consideration of the public consultation the Board selected Option C as its preferred option and resolved in May to allow for $46,000 from its transport capital fund for its construction. At that time, the cost of the lighting was unknown but expected to be within that parameter.

9. The lighting costs from Vector have now been received and the final estimate of costs stands at $58,000 for Option C, which is more than was budgeted for in the May 2017 resolution.

10. The final estimate of costs for Option B is $36,500.

11. Taking into consideration that originally the Board preference was for Option B, (December 2016) and the increased final cost of Option C, the Board now has an opportunity to reconsider the March 2017 resolution which selected Option C.

12. AT’s investigation of traffic speeds in Gilletta Road, showed that the average speed on the road during the daytime (most likely residents) was less than 30km/hr. As the problems reported by the residents occur mainly at night and are aimed at curbing anti-social behaviour rather than road safety concerns, AT advises the Board that Option B is a good first step.

13. If the Board went ahead with Option B, and then later decided that the extra speed control device and streetlight were needed as well, Auckland Transport estimates that the cost would vary somewhat from the firm cost for Option C. The price difference is currently $21,500 and would perhaps go as high as $35,000 for the extra device if it was constructed at a later date, taking account of fixed overheads.

14. The Board’s current Local Board projects are summarised in the table below.

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Parks.	$190,000
Ernie Pinches to Wesley Community Centre cycleway	A shared walking and cycling path along Sandringham Road extension.	Completed and opened on 30 May 2017.	$917,000
Richardson Road carpark realignment project	Redesign of the carpark at Richardson Road to promote better safety for cyclist and walkers accessing Keith Hay Park.	Auckland Council Parks is managing a design process for Noton Road and Richardson Road carpark redesign.	$30,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Awaiting results of the Richardson Road carpark redesign and for possible financial resourcing in the new term.	$170,000 - $180,000
Gilletta Road Safety Improvements	Adding traffic calming devices to curb speeding and burnouts in the street.	As discussed above.	$58,000 (Option C) $35,000 (Option B)

Sandringham Road to Ernie Pinches Street Cycleway

15. This $1 million project has been delivered by AT and the Puketāpapa Local Board, to make walking and cycling safer and easier in Sandringham and Wesley areas and to provide further connections in the Board area.

16. The project was completed in May 2017 and an opening event was held at the Wesley Community Centre on 30 May 2017. The cycleway was opened by His Worship, the Mayor and attended by Puketapapa Board members and Kylie Clegg of Auckland Transport’s Board.

17. The opening event was held on a market day in perfect weather and it was great to see Board members and some Auckland Transport staff arriving on cycles.

Upcoming Projects and Activities of Interest to the Board

Buslane Updates

Mt Eden Road Stage 1

18. The Mt Eden Road bus lane project Stage 1 was approved by the Traffic Control Committee of Auckland Transport in May 2017. As well as the bus lane improvements and pedestrian crossing implementations south of Roskill Way, this part of the project also includes some changes to some stops north of Batger Road and some modification of the bus lane operating hours. Construction of this bus lane is expected to start in August 2017.

May Road

19. Auckland Transport received quotes from contractors for the May Road bus lane in May 2017. Construction of this bus lane is due to commence in June 2017.

Dominion Road

20. For the section of Dominion Road between SH20 and Richardson Road, the power poles must be moved before construction can start on the new bus lane. AT is in the process of organising this work and it is now programmed to start in October 2017.

21. For the section of Dominion Road between Mt Albert Rd and Denbigh Avenue, this is proceeding separately from the section further south. The contract for this work has been awarded and work is due to start in mid-June.

Mt Eden Road Stage 2

22. This project includes changes in Mt Eden village and is still in the process of detailed design. AT is working with its Parking Design team to design and co-ordinate the implementation which is expected either late in 2017 or before March 2018.

Regional and Sub Regional Projects

New Public Transport Network - Central

23. In the AT Quarterly report to the Puketapapa Local Board, appended to the May 2017 report, AT indicated that the bus contracts for the new network central have been pushed into 2018.

24. Effectively, the implementation of the Eastern New Network has been brought forward, and swapped with the implementation of the Central New Network. AT is now planning to implement East Auckland in late 2017 and Central Auckland in mid-2018. This is to allow it more time to negotiate satisfactory contracts with incumbent operators of the Central services. Central Auckland has more services and more contracts, and is generally a more complicated and larger project to implement and more time is needed to complete this work.

25. For the areas of Auckland that have been implemented or are due to be, South and West Auckland, the time between the consultation and implementation has been approximately three years. West Auckland is next off the block and will be implemented on 11 June 2017.

26. The west Auckland changes have some effects on 248 and 249 routes which pass through Puketapapa’s Board area but the changes to these routes mainly occur in the Whau part of the network.

27. AT will be coming back to Local Boards in Central Auckland in late 2017/early 2018 to update them on progress. Full details of the comprehensive communications and engagement programme will be provided then.

Roads and Streets Framework

28. AT is introducing a new roads and streets framework which will assist the outcomes of the Auckland Plan. Officers will attend workshops in June to discuss the issues and opportunities that the Roads and Streets framework is responding too, its aims and how it can be used.’

29. The Framework is based on best practice overseas and is a decision-making process that helps describe, balance and integrate the intended strategic and local place and movement function of roads and streets, as well as the levels of service for all modes.

30. The Framework is currently in draft form and Local Boards will have an opportunity to provide feedback on the framework during the workshop or make resolutions at their June meetings. The Framework is expected to be finalised by August 2017.

Traffic Control Committee (TCC) report

31. Decisions of the Traffic Control Committee affecting the Puketapapa Local Board area in May 2017 are included as Attachment B.

Consultation Items

32. No new consultations this month.

Auckland Transport News

Tamaki Drive Cycleway Consultation

33. The three-year programme of work developing the cycling network around the city is now past the half-way point and Auckland Transport is seeking community feedback on a key route along Tamaki Drive.

34. The proposed work would upgrade sections of the existing shared paths on both sides of Tamaki Drive. The upgrade starts just west of The Strand intersection running along to the Ngapipi Road intersection, creating a 2.4km safe, attractive, off-road walking and cycling route. It will be suitable for riders of varying ages and abilities.

35. The route connects with Quay Street Cycleway, which will be extended to a point just west of The Strand intersection. It continues east on the northern side of Tamaki Drive, crossing to the south side of Tamaki Drive at Solvent Street, and then continues on the southern side to the intersection with Ngapipi Road.

36. This cycleway, which will cost around $11.5 million, will improve access into the city centre by connecting with the Quay Street Cycleway, Glen Innes to Tamaki Shared Path and a proposed cycle route to Parnell along The Strand, Gladstone Road and St Stephens Avenue.

37. Feedback can be submitted online at https://at.govt.nz/projects-roadworks/tamaki-dr-cycle-route/ or by calling 09 355 3553. Consultation closes on Sunday 18 June. AT will consider all of the feedback and use it to help refine the proposal.

Attachments

No.	Title	Page
a ⇩	Gilletta Road diagram	41
b ⇩	Traffic Control Committee Decisions, May 2017	43

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

15 June 2017

Relationship Agreement with Mana Whenua Template

File No.: CP2017/10152

Purpose

To obtain the Puketāpapa Local Board’s approval to enter into formal governance relationship agreements with mana whenua groups in the greater Auckland area.

Executive summary

1. This report recommends that the Puketāpapa Local Board approves a relationship agreement template as the basis for discussions with mana whenua.

2. It further recommends that where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, that it proceed to a formal signing without a further approval process.

3. The Governing Body is also being asked to approve the relationship template to support the expeditious completion of relationship agreements with mana whenua.

4. Auckland Council has an existing range of instruments and mechanisms to recognise and provide for its relationships with mana whenua. There is a strong desire from all parties to formalise the foundational governance relationships through the development of relationship agreements and in some cases acknowledge and build from legacy agreements held with former councils.

5. The mana whenua groups with interests in the Puketāpapa Local Board area are:

Iwi / Hapū	Mana whenua representative organisation
Te Rūnanga o Ngāti Whātua	Te Rūnanga o Ngāti Whātua
Ngāti Whātua o Kaipara	Nga Maunga Whakahii o Kaipara Development Trust
Ngāti Whātua o Ōrākei	Ngāti Whātua Ōrākei Whai Maia Ltd
Te Kawerau a Maki	Te Kawerau Iwi Tribal Authority
Ngāi Tai ki Tāmaki	Ngāi Tai ki Tāmaki Trust
Ngāti Tamaoho	Ngāti Tamaoho Trust
Ngāti Te Ata Waiohua	Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua
Te Akitai Waiohua	Te Akitai Waiohua Iwi Authority
Te Ahiwaru Waiohua	Makaurau Marae Māori Trust
Ngāti Paoa	Ngāti Paoa Trust
Ngāti Maru	Ngāti Maru Rūnanga Incorporated
Ngāti Tamaterā	Ngāti Tamaterā Settlement Trust
Waikato-Tainui	Waikato-Tainui Te Kauhanganui Incorporated

6. The final draft agreement for consideration (Attachment A) recognises the two parties, sets out the purpose, aspirations and shared principles, and in particular acknowledges the governance context of Auckland Council through the governing body and the relevant local board(s).

7. There are appendices to the agreement - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements. These appendices are intended to be added to over time without alteration to the main agreement.

8. Discussions have begun with some mana whenua groups who have indicated they are ready to enter into this process

Recommendation/s

That the Puketāpapa Local BoardPuketāpapa Local Board:

a) approve the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua

b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Puketāpapa Local Board, other local boards and the governing body, as relevant, for final approval

c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement.

Comments

9. Since Auckland Council was established, relationships with mana whenua have been sustained in a variety of ways. The demands for information and engagement that the Council family places on mana whenua has led to a range of different approaches and mechanisms to make this efficient and effective for all.

10. A foundation for the interactions is the negotiation of contracts with each mana whenua group to support their capacity to engage with the Council. These contracts specify deliverables which include participation in governance activities with Auckland Council. Additionally, some of the high contact parts of the Council family have set up separate fora to provide for project level engagement.

11. In 2013, the Governing Body, Local Board Chairs and the Independent Māori Statutory Board (IMSB), considered a discussion document about Auckland Council entering into relationship agreements with the nineteen iwi and hapū recognised as mana whenua for Tāmaki Makaurau. As a result, a political working party of governing body and local board members was established that was expected to work on the development of the relationship agreements.

12. Subsequent discussions with mana whenua indicated that they preferred to advance some form of collective body prior to dealing with relationship agreements, negating the need for the working party. This collective body, the Regional Mana Whenua Kaitiaki Forum, has been recently established and is developing a forward work programme at present.

13. At a governance level, opportunities to establish relationships between mana whenua and elected members have included:

· mana whenua leading pōwhiri and the inauguration ceremonies for each new council and local board

· kanohi ki te kanohi / face to face discussions between elected members and mana whenua within major regional planning processes – notably the Auckland Plan, the 2015-2025 Long Term Plan and the Unitary Plan

· at a local level, specific engagement with mana whenua who relate to the local board areas.

14. Since the establishment of the Auckland Council, a strong desire has been expressed from many mana whenua groups and the Independent Māori Statutory Board to formalise the governance relationships through the development of relationship agreements and, in some cases, to acknowledge and build on legacy agreements held with former councils

15. Relationship agreements support elements of the Auckland Plan strategic direction to “enable Māori aspirations through recognition of Te Tirit o Waitangi / The Treaty of Waitangi and customary rights” through formal acknowledgement of the mutual interests of council and mana whenua.”

16. They are a means of documenting each party’s intention to work together respectfully and positively, and the development of the agreement itself may assist in mutual understanding. Nevertheless, relationship agreements may not be considered necessary by all mana whenua groups or be a current priority for some. Should that be the case, the current arrangements with each group will continue to support the relationship.

Structure and details of Agreement

17. Te Waka Anga Mua, with the support of Legal Services has developed a governance relationship agreement template attached to this report as Attachment A.

18. This agreement has been drafted so as not to be over-prescriptive but containing the essential elements for agreements of this nature.

19. The agreement recognises the two parties to the agreement and, in particular, acknowledges the governance context of Auckland Council by including the governing body and the relevant local boards as the Auckland Council party.

20. The first part of the agreement outlines the purpose, aspirations and shared principles. Any specific commitments, projects and arrangements, engagement and meeting protocols can also be contained, or referred to, within the body of the Agreement.

21. The agreement has appendices - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements – as standard inclusions. Any other relevant departmental and operational documents will be added as schedules to the agreement with the intention that these can be amended as needed without requiring alteration of the main agreement.

Next Steps

22. All mana whenua have been approached regarding a potential relationship agreement. A number of groups have indicated they are ready to progress discussions and these discussions have commenced in some cases.

23. As the agreement is intended to record a mutual intention to form a close working relationship with mana whenua which is already committed to in a range of council’s strategic documents, Puketāpapa Local Board is not being asked to approve entering into these relationship agreements. Rather, it is being asked to approve a template agreement which sets out the areas expected to be covered in this relationship agreement which, in general, describes matters of relevance to each of the parties to the agreement.

24. While the details about mana whenua and the arrangements or projects underway will be particular to each agreement it is expected that, in most cases, the agreements will not include any additional detail that requires governing body or local board approval.

25. It is proposed that, where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, it proceeds to a formal signing without a further approval process.

26. Should any of the mana whenua parties seek inclusion of matters which require new commitment by the council parties, the agreement will be referred back to the governing body and/or the local board(s) for approval on these matters.

Consideration

Local board views and implications

27. Local Boards were presented with the broad approach proposed to relationship agreements in workshops in 2015 and there was general approval of the approach.

28. To expedite the process of negotiating relationship agreements, this report is also being made to each local board for approval, tailored to recognise the iwi / hapū relevant to the local board area.

29. As relationship agreements are developed and signed, arrangements will be made for initial formal meetings with mana whenua representatives to begin new or continue current relationships.

30. The mana whenua groups with interests in the Puketāpapa Local Board area are:

Iwi / Hapū	Mana whenua representative organisation
Te Rūnanga o Ngāti Whātua	Te Rūnanga o Ngāti Whātua
Ngāti Whātua o Kaipara	Nga Maunga Whakahii o Kaipara Development Trust
Ngāti Whātua o Ōrākei	Ngāti Whātua Ōrākei Whai Maia Ltd
Te Kawerau a Maki	Te Kawerau Iwi Tribal Authority
Ngāi Tai ki Tāmaki	Ngāi Tai ki Tāmaki Trust
Ngāti Tamaoho	Ngāti Tamaoho Trust
Ngāti Te Ata Waiohua	Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua
Te Akitai Waiohua	Te Akitai Waiohua Iwi Authority
Te Ahiwaru Waiohua	Makaurau Marae Māori Trust
Ngāti Paoa	Ngāti Paoa Trust
Ngāti Maru	Ngāti Maru Rūnanga Incorporated
Ngāti Tamaterā	Ngāti Tamaterā Settlement Trust
Waikato-Tainui	Waikato-Tainui Te Kauhanganui Incorporated

Initial discussions have began with Ngāti Tamaoho, Ngāi Tai ki Tāmaki and Waikato-Tainui. Once the mana whenua interest in entering into discussions about relationship agreements is more certain, we will update the Board with an indicative timetable.

Māori impact statement

31. Although Auckland Council engages with mana whenua across a wide range of activities currently and has relationships with mana whenua at both governance and operational levels, the establishment of governance level relationship agreements are a further step towards cementing an enduring positive relationship with treaty partners. Entering into relationship agreements will also complete one of the recommendations made in the Independent Māori Statutory Board’s 2015 Treaty Audit.

Implementation

32. In order to finalise the relationship agreements, a formal signing ceremony including the mana whenua group, governing body and the relevant local boards will be arranged at times to suit all parties. Te Waka Anga Mua staff will administer the agreements and maintain oversight of any commitments made within the agreements.

Attachments