Puketāpapa Local Board
OPEN MINUTES
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Minutes of a meeting of the Puketāpapa Local Board held in the Kotare / Tauhou Meeting Room, Wesley Community Centre, 740 Sandringham Road extension, Mt Roskill on Thursday, 15 June 2017 at 4.00pm.
Chairperson |
Harry Doig |
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Deputy Chairperson |
Julie Fairey |
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Members |
Anne-Marie Coury |
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David Holm (from 4.02pm) |
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Shail Kaushal |
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Ella Kumar, JP |
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ABSENT
Governing Body Member |
Clr Christine Fletcher (with apology) |
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ALSO PRESENT
Governing Body Member |
Clr Cathy Casey |
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Puketāpapa Local Board 15 June 2017 |
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1 Welcome
Member Ella Kumar delivered the welcome message.
2 Apologies
Resolution number PKTPP/2017/93 MOVED by Chairperson H Doig, seconded by Member S Kaushal: That the Puketāpapa Local Board: a) accept the apology from Member D Holm for lateness. |
3 Declaration of Interest
Member A-M Coury declared an interest in Item 12: Notice of Motion - Auckland Peace City.
Member S Kaushal declared an interest in Item 22: Puketāpapa Local Board ACE work programme 2017/2018.
Member D Holm declared an interest in Item 22: Puketāpapa Local Board ACE work programme 2017/2018.
Member E Kumar declared an interest in Item 22: Puketāpapa Local Board ACE work programme 2017/2018.
4 Confirmation of Minutes
Resolution number PKTPP/2017/94 MOVED by Chairperson H Doig, seconded by Member E Kumar: That the Puketāpapa Local Board confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2017 and the extraordinary minutes of its meeting, held on Thursday, 8 June 2017, as a true and correct. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
The Board acknowledges the passing of Dame Nganeko Minhinnick and sends its condolences to the family.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member D Holm for consideration under item 12.
12 |
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Member A-M Coury declared an interest in this item and took no part in the discussion or voting on the matter. |
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Resolution number PKTPP/2017/95 MOVED by Member D Holm, seconded by Deputy Chairperson J Fairey: That the Puketāpapa Local Board: a) support Auckland as a peace city asks and requests Governing Body to: i. express disapproval of weapons manufacture and investment in events which promote war ii. decline to do business with companies who produce nuclear weapons, land mines or cluster bombs and other weapons of mass destruction iii. refuse permission for the use of Auckland Council venues and public spaces for events which promote weapons, warfare and violence and iv. promote these measures through Auckland Council media including "Our Auckland". |
Secretarial Note: Item 13 was taken after Item 23 (6.19pm)
13 |
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Resolution number PKTPP/2017/96 MOVED by Chairperson H Doig, seconded by Member A-M Coury: That the Puketapapa Local Board thank Governing Body Member Casey for her update. |
Secretarial Note: Item19: Governance Forward Work Calendar was taken after Item 13
Member S Kaushal left the meeting at 6.19 pm.
Member S Kaushal returned to the meeting at 6.21 pm.
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Resolution number PKTPP/2017/97 MOVED by Chairperson H Doig, seconded by Member D Holm: That the Puketāpapa Local Board receive the Chair’s Report for June 2017. |
15 |
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15.1 |
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Resolution number PKTPP/2017/98 MOVED by Member E Kumar, seconded by Chairperson H Doig: That the Puketāpapa Local Board receive the report for June 2017. |
15.2 |
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Resolution number PKTPP/2017/99 MOVED by Member D Holm, seconded by Chairperson H Doig: That the Puketāpapa Local Board receive the report for June 2017. |
15.3 |
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Resolution number PKTPP/2017/100 MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig: That the Puketāpapa Local Board receive the report for June 2017. |
15.4 |
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Resolution number PKTPP/2017/101 MOVED by Member S Kaushal, seconded by Chairperson H Doig: That the Puketāpapa Local Board receive the report for June 2017. |
16 |
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Lorna Stewart, Auckland Transport Elected Member Relationship Manager, spoke to this item. |
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Resolution number PKTPP/2017/102 MOVED by Member D Holm, seconded by Member A-M Coury: That the Puketāpapa Local Board: a) receive the Auckland Transport June 2017 report. b) request Auckland Transport to proceed with construction of the Gilletta Road Traffic Calming works, selecting Option B ($36,500) consisting of new lighting and two mini speed bumps in the turning area plus an additional speedbump outside number 73. c) endorse the draft Road and Streets Framework. c) thank Lorna Stewart for her attendance. |
17 |
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Dean Martin, Principal Advisor Maori Relations & Governance, spoke to this item. |
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A copy of the Updated Relationship Agreement with Mana Whenua Template tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number PKTPP/2017/103 MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey: That the Puketāpapa Local: a) approve the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Puketāpapa Local Board, other local boards and the governing body, as relevant, for final approval c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement e) thank officer Dean Martin for his attendance. |
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a 15 June 2017 Puketāpapa Local Board, Item 17: Relationship Agreement with Mana Whenua Template - Updated Relationship Agreement with Mana Whenua Template |
Resolution number PKTPP/2017/104 MOVED by Chairperson H Doig, seconded by Member E Kumar: That the Puketāpapa Local Board agree that Item 23: Puketāpapa Local Grants Round Two and Quick Response Round Four 2016/2017 grant applications be accorded precedence at this time. |
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Resolution number PKTPP/2017/105 MOVED by Member E Kumar, seconded by Member A-M Coury: That the Puketāpapa Local Board receive the workshop notes for 4, 11 and 25 May 2017. |
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Resolution number PKTPP/2017/106 MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal: That the Puketāpapa Local Board note the Governance Forward Work Calendar for June 2017. |
20 |
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Resolution number PKTPP/2017/107 MOVED by Member D Holm, seconded by Member A-M Coury: That the Puketāpapa Local Board receive the Resolutions Pending Action schedule for June 2017. |
21 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
22 |
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Juanita de Senna, Strategic Broker, spoke to this item. |
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Member S Kuashal declared an interest in this item, more particularly item # 697 of the work programme and took no part in the discussion or voting on the matter. |
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Member D Holm declared an interest in this item, more particularly item # 687 and # 689 of the work programme and took no part in the discussion or voting on the matter. |
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Member E Kumar declared an interest in this item, more particularly item # 687 and # 689 and took no part in the discussion or voting on the matter. |
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Member A-M Coury declared an interest in this item, more particularly item # 703 of the work programme, and took no part in the discussion or voting on the matter. |
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A copy of the Updated ACE work programme 2017/2018 tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number PKTPP/2017/108 MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey: That the Puketāpapa Local Board: a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A) b) request an urgent workshop in July 2017 with supporting memo on the Youth Voice Group (which forms part of the 2017/18 work programme activity ID 710 “Build Capacity: Youth Development”) which may include features such as: · has the name Puketāpapa Youth Panel (PYP) · enables youth from ages 11 to 24 to participate · the PYP comprises between 10-12 members · members are appointed through youth organisations and institutions, and provides for membership for youth not belonging to youth organisations and institutions. · advise us on the youth organisations the Board should be drawing appointments from. · contain the draft Terms of Reference for the PYP that provides for a timely review. c) considers support for young people, seniors and migrants to obtain drivers licenses which meets the Board’s goals of community empowerment and provision of good jobs. d) request the Empowerment Community Unit to workshop with the Board in September 2017 on the effectiveness of the current board funded programme for drivers’ licensing, other existing providers and identifies gaps in current provision in the Puketāpapa area and opportunities for the board to assist. e) thank officer Juanita de Senna for her attendance. |
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a 15 June 2017 Puketāpapa Local Board, Item 22: ACE work programme 2017/2018 - Updated ACE Work Programme 2017/2018 |
Secretarial Note: Item 24: Project 17: Auckland Council Maintenance Contracts was taken after Item 22 (7.17pm)
Secretarial Note: Item 23 was taken after Item 17 (4.58pm)
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Puketāpapa Local Grants Round Two and Quick Response Round Four 2016/2017 grant applications |
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Sara Chin, Senior Community Grants Advisor, spoke to this item. |
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A copy of the Te Karanga Charitable Trust Application Summary tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number PKTPP/2017/109 MOVED by Member A-M Coury, seconded by Member E Kumar: That the Puketāpapa Local Board: a) agree to fund, part-fund or decline each application in Local Grant Round Two, listed in Table One.
b) agree to fund, part-fund or decline each application in Quick Response Round Four, listed in Table Two.
c) thank officer Sara Chin for her attendance. |
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a 15 June 2017 Puketāpapa Local Board, Item 23: Puketāpapa Local Grants Round Two and Quick Response Round Four 2016/2017 grant applications - Te Karanga Charitable Trust Application Summary |
The order of business resumed at Item 13: Albert-Eden-Roskill Governing Body Members Update (6.19pm)
Secretarial Note: Item 24 was taken after Item 22 (7.17pm)
24 |
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Resolution number PKTPP/2017/110 MOVED by Member S Kaushal, seconded by Member D Holm: That the Puketāpapa Local Board: a) agree the following local priorities for year one (2017/2018) of new maintenance contracts: · community and workforce priorities for this local board area (smart procurement) (Attachment A) b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline. c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. |
7.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................