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Papakura Local
Board
07 June 2017
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1 Welcome
The Papakura
Local Board Deputy Chair Felicity Auva’a led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Approval of 2017/2018 Papakura environment work programme
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Resolution number PPK/2017/108
MOVED
by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the Papakura
Local Board:
a) approve
the allocation of $73,000 for environmental projects to be delivered by the
Infrastructure and Environmental Services directorate in 2017/2018 as
detailed in this report and summarised in the table below;
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Project
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Budget
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Manukau Harbour Forum
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$8,000
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Weed control at Dominion Reserve
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$15,000
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Wai Care
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$15,000
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Industry Pollution Prevention Programme
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$15,000
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Healthy Rentals Project
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$20,000
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Total budget
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$73,000
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CARRIED
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13
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Parks, sport and recreation draft annual work programme financial
year 2017-2018
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Resolution number PPK/2017/108
MOVED
by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the Papakura
Local Board:
a) approves the Papakura
Parks, Sport and Recreation draft Annual work
programme 2017-2018 financial year as detailed in Attachment A to the report entitled
“Parks, sports and recreation draft annual work programme financial
year 2017-2018” with the provision that the following amendments are
made;
i. include
a line item in the Papakura Parks, Sports and Recreation work programme
called “Papakura sports codes and parks needs assessment”
with the
description to undertake a review of all sports codes
and clubs to determine the needs of each code and assessment of
the use of Opaheke and all sports parks in the Papakura local board area.
ii. amend
the activity description of work programme item number 1431 to provide
for one event that covers both the volunteer recognition awards
and the Sports Awards Dinner.
b) delegate
the approval for any minor changes to the Parks, Sport and Recreation Annual
work programme 2017-2018 to the Papakura Local Board’s Parks, Sport work stream members with the Parks, Sport and
Recreation Portfolio Manager.
CARRIED
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15
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Papakura Local Board Arts, Community and Events (ACE) work
programme 2017/2018
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Resolution number PPK/2017/110
MOVED
by Deputy Chairperson F Auva'a, seconded by Member K Winn:
That the Papakura
Local Board:
a) approves the 2017/2018 Arts,
Community and Events work programme (Attachment A of the Agenda report
entitled “Papakura Local Board Arts, Community and Events Work
Programme 2017/2018”) with the provision that the following amendments
are made:
i.
a review of the events partnership fund
work programme.
ii.
inclusion of a line item in the Papakura Arts,
Community and Events work programme called Museum business plan and
implementation with the description to provide a business plan for the
Papakura Museum and proposals on implementation.
iii.
consider the Papakura Town Centre Safety Review
report and recommendations and the impact on work programme item number 353.
CARRIED
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16
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Papakura 2017/2018 Local Economic Development Programme
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Resolution number PPK/2017/111
MOVED
by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the Papakura
Local Board:
a) approve the 2017/2018
Local Economic Development work programme (Attachment A to the Agenda report
entitled “Papakura Local Economic Development 2017/2018 work programme”)
as follows:
i) Commercial
Project Group implementation ($110,000)
ii) Business Improvement
District top-up ($30,000)
CARRIED
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17
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Reprioritisation of the Papakura Local Board 2016/2017 budget
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Resolution number PPK/2017/112
MOVED
by Member MV Turner, seconded by Member K Winn:
That the Papakura Local
Board:
a) note
that $44,000 of the Locally Driven Initiatives funding is available for
reallocation.
b) allocates
from the Locally Driven Initiatives (LDI) budget:
i. $6,372
towards the design and printing of flags to be utilised in the Papakura town
centre during Matariki, the celebration of the Māori
New Year
ii. $6,000
contribution towards the Papakura Museum
iii. $6,000
towards local board branded material
CARRIED
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18
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Adoption of Papakura Local Board Agreement 2017/2018
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Resolution number PPK/2017/113
MOVED
by Member K Winn, seconded by Member MV Turner:
That the Papakura
Local Board:
a) adopts local content for the Annual Budget 2017/2018 (Attachment A – Agenda report), including:
i. a Local Board Agreement 2017/2018
ii. a message from the Chair
iii. local board advocacy
iv. local activity budgets
v. local performance targets
b) adopts local fees and charges schedules for 2017/2018 (Attachment B to the report entitled “Adoption of Papakura
Local Board Agreement 2017/2018”).
i. confirming that Papakura schools and volunteer groups are able to access the
reduced charges as set out in the Annual Agreement for the Hawkins Theatre.
c) notes:
i. that the local activity budgets have been updated to reflect final
budget decisions made by the governing body on
1 June 2017;
ii. that if there are outstanding (not
yet agreed) matters in the local board agreement, the local board should
include an explanation of these matters in the Chair’s message at the
front of the local board agreement;
iii. that the resolutions of this meeting will be reported back to the
governing body when it meets to adopt the Annual Budget
2017/2018 on 29 June 2017.
d) agrees that the Chair be delegated authority to make any final
minor changes to the local content for the Local Board Agreement 2017/2018
CARRIED
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19 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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20 Procedural
motion to exclude the public
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Resolution number PPK/2017/114
MOVED by Deputy Chairperson F Auva'a, seconded by Member MV
Turner:
That the
Papakura Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Takanini Multi-purpose
Community Hub
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
In
particular, the report contains financial information which could impact on
negotiations and reveal third party information supplied in confidence.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains financial information which could impact on
negotiations and reveal third party information supplied in confidence.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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CARRIED
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5.16 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.19 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
5.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
