Papakura Local Board
OPEN MINUTES
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Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 28 June 2017 at 4.30pm.
Chairperson |
Brent Catchpole |
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Deputy Chairperson |
Felicity Auva'a |
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Members |
Hon George Hawkins, QSO |
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Bill McEntee |
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Michael Turner |
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Katrina Winn |
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ABSENT
Councillor |
Sir John Walker, KNZM, CBE |
(with apology) |
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ALSO PRESENT
Councillor |
Daniel Newman |
Chairperson |
Angela Dalton, Manurewa Local Board |
Papakura Local Board 28 June 2017 |
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1 Welcome
Member Michael Turner led the meeting in prayer.
2 Apologies
Resolution number PPK/2017/119 MOVED by Chairperson B Catchpole, seconded by Member K Winn: That the Papakura Local Board: a) accept the apology from Councillor Sir John Walker, KNZM, CBE, for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PPK/2017/120 MOVED by Member MV Turner, seconded by Member K Winn: That the Papakura Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 June 2017, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no requests for leave of absence.
6 Acknowledgements
6.1 |
Acknowledgement - Passing of Dame Kahurangi Nganeko Minhinnick |
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Resolution number PPK/2017/121 MOVED by Deputy Chairperson F Auva'a, seconded by Chairperson B Catchpole: That the Papakura Local Board: a) express their sincere condolences to the Minhinnick whānau at the loss of Dame Nganeko Minhinnick. Her loss will be sorely felt by not only the Ngāti Te Ata and Waikato iwi but all those she interacted with over the years. Dame Nganeko was a fervent advocate for environmental stewardship and kaitiakitanga (guardianship) in the Auckland and Waikato region. She was able to articulate the Māori perspective in a way that resonated with elected members. The health of the Manukau harbour was paramount. She had a formidable presence and was a leader in achieving policy and legislative change that provided for Māori aspiration. Some would attribute the strength of her advocacy to the inclusions of Māori concepts and values in the Resource Management Act, such as mauri (life force) and kaitiakitanga. These have since become commonplace in modern environmental practices. Dame Nganeko fought long and hard to see the protection and care of wāhi tapu (sacred place) impacted by Glenbrook Steel Mill. In recent times she had been invited to address several indigenous forums to share her perspectives, experience and encourage other indigenous groups to take a stand for social, cultural and environmental justice. She was a mother, a grandmother, a matriarch for her whanau and the people of Ngāti Te Ata growing up for most of her life in Waiuku near the Manukau Harbour and the Waikato River. Go in peace on your final journey. |
7 Petitions
There were no petitions.
8 Deputations
8.1 |
Deputation - Robert Minhinnick - COALFACE Trust NZ - Empowering Poor Communities Challenge 2017 Pilot Scheme |
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Robert Minhinnick (representing COALFACE Trust NZ) tabled a document and spoke to the highlights.
A copy of the document is publicly available on the Auckland Council website as an attachment to the minutes.
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Resolution number PPK/2017/122 MOVED by Member W McEntee, seconded by Member K Winn: That the Papakura Local Board: a) thank Robert Minhinnick, a member of the COALFACE Trust NZ for his presentation regarding the “Empowering Poor Communities Challenge 2017 Pilot Scheme” which will work with poor communities to trade their way out of poverty. |
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a Information tabled by Robert Minhinnick regarding COALFACE Trust NZ |
8.2 |
Deputation - Denise Mahay - Riparian Planting along Papakura Stream |
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Denise Mahay representing the Porchester Park Residents’ Group and the Randwick Park Residents’ Association, tabled a letter and map and spoke to the documents.
A copy of these documents can be publicly viewed on the Auckland Council website as attachments to the minutes.
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Resolution number PPK/2017/123 MOVED by Member W McEntee, seconded by Member MV Turner: That the Papakura Local Board: a) thank Denise Mahay, representing the Porchester Park Residents’ Group and the Randwick Park Residents’ Association, for her presentation regarding riparian planting and treescaping along the Takanini Esplanade and reserve of the Papakura Stream from Porchester Road to Great South Road. b) agree to refer the initiative to staff for further consideration as a potential capital project and for possible inclusion in the 2017/2018 work programmes. c) request staff work with mana whenua when scoping the Papakura Stream esplanade walkway and riparian planting project (from Porchester Bridge to Great South Road). |
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a Letter from Denise Mahay, Porchester Park Residents' Group requesting riparian planting on Papakura Stream b Map of Papakura Stream - identifying the area between Porchester Road and Great South Road for riparian planting |
9 Public Forum
9.1 |
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Resolution number PPK/2017/124 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) thank David Clemow for his presentation regarding transport issues. |
9.2 |
Public Forum - Heather Harrison - Intersection of Great South Road and Coles Crescent, Papakura |
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Heather Harrison tabled two photographs and spoke to the board about the intersection of Great South Road and Coles Crescent, Papakura.
A copy of the photographs is publicly available on the Auckland Council website as an attachment to the minutes.
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Resolution number PPK/2017/125 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) thank Heather Harrison for her presentation regarding the lack of visibility of road markings and the positioning of the bollards associated with the stormwater works at the intersection of Great South Road and Coles Crescent, Papakura. b) request Auckland Transport look at the safety aspects of the road markings and the bollards associated with the stormwater works at the intersection of Great South Road and Coles Crescent, Papakura. |
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a Papakura Local Board Public Forum - Heather Harrison |
10 Extraordinary Business
10.1 |
Extraordinary Business - New Road Name Approval for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia |
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Resolution number PPK/2017/126 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board:
a) agree to consider an extraordinary item of business as item 26.1, regarding New Road Name Approval for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia, noting the following reasons for urgency:
i) to delay a decision to the July business meeting would create delays and financial hardship for the developer who has not been at fault for the issue. |
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number PPK/2017/127 MOVED by Member K Winn, seconded by Member G Hawkins: That the Papakura Local Board: a) receive the update from Councillor Daniel Newman regarding: i) opposed to the targeted rate for accommodation providers – expecting that there may be a judicial review. ii) the Governing Body has set aside $150,000 for sprinkler installations at Papakura Marae and the surrounding buildings. iii) acknowledged Papakura Marae for the services it delivers to the community. iv) Governing Body will provide a grant to Papakura Marae for the development of papakainga – however the council then takes back some of that money in a development contribution. Would like to see a change in the Unitary Plan to waive the development contribution requirement for papakainga developments. v) Takanini Train Station – has requested a site visit with Hon Judith Collins, Hon Mark Mitchell (the Minister for Land Information NZ) and Chief Executives of Kiwirail and Auckland Transport, and the local board. vi) Libraries Fit for the Future restructure – concerned about the impact on local libraries, the programmes being run and the resourcing required. vii) Wheelie bin roll out – by August 2017 wants certainty about the cost for the tags that will go on the bins. Need to explain the access and cost to the 240 litre bins. |
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Auckland Transport Update June 2017 to the Papakura Local Board |
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Resolution number PPK/2017/128 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) note the Auckland Transport update June 2017 report. |
14 |
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Resolution number PPK/2017/129 MOVED by Deputy Chairperson F Auva'a, seconded by Member W McEntee: That the Papakura Local Board: a) agree to an operational grant of $5,000 to the family of Leona McKenzie from the Locally Driven Initiative operational expenditure budget underspend, to be paid from the community response fund budget, as a contribution to the installation of the memorial seat acknowledging the work Leona did with the Opaheke School road crossing. b) request staff ensure the Leona McKenzie family are aware of the following conditions relating to the grant: i) the Leona McKenzie family are responsible for any repairs and maintenance to the memorial seat installed on Short Street, Papakura, going forward. ii) the memorial seat will be removed at no cost to the council or Auckland Transport should it fall in disrepair and not be maintained by the family. |
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Papakura Local Board Grants, Round Two 2016/2017 grant applications |
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Resolution number PPK/2017/130 MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn: That the Papakura Local Board: a) agree to fund, part-fund or decline the 2016/2017 round two Papakura Local Grants applications as follows:
b) agree to fund, part-fund or decline the 2016/2017 round two Papakura Local Grant multi-board applications as follows:
c) agree to fund the late application to the 2016/2017 round two Papakura Local Grants as follows:
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Resolution number PPK/2017/131 MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn: That the Papakura Local Board: a) approve the relationship agreement template (Attachment A to the report entitled “Relationship Agreement with Mana Whenua’) as the basis for discussions with mana whenua. b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Papakura Local Board, other local boards and the governing body, as relevant, for final approval. c) authorise the Deputy Chairperson, Felicity Auva’a and Member Katrina Winn as an alternate to sign the agreement on behalf of the local board at the signing ceremony with Ngāti Tamaoho on 30 June 2017. d) authorise the chairperson and the deputy chairperson as an alternate to sign the agreement on behalf of the local board at signing ceremonies with local mana whenua. |
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Papakura Local Board 2017/2018 Community Facilities Work Programme |
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Resolution number PPK/2017/132 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) approve the Papakura Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A to the report entitled “Papakura Local Board 2017/2018 Community Facilities Work Programme”. b) approve in principle the Papakura Local Board 2017-2020 Community Facilities Physical Works Programme as detailed in Attachment B to the report entitled “Papakura Local Board 2017/2018 Community Facilities Work Programme”. c) delegate approval to the Papakura Local Board Chairperson for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme. d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope. |
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Resolution number PPK/2017/133 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) support all the provisions of community and workforce measures for year one (2017/2018) of new maintenance contracts and provides the following priorities: · A high percentage of employment, sub-contracting and supplier spend be from within the Papakura area. · Encourage work supporting educational institutions and their students to consider career paths in areas covered by these contracts and to assist students develop the skills to secure employment. · Papakura demographics highlight a priority for focusing on those under 25 years of age in creating employment opportunities. · The board request a high percentage priority of the workforce be targeted towards Māori, Pasifika and women. Additionally the local board considers others who are often distant from the labour market also be prioritised. · Over the forthcoming twelve months the local board wish to see evidence of strong percentages developed for the number of staff earning above the living wage and for Māori, Pasifika, women and those often distanced from the labour market in leadership positions. b) note that community and workforce (smart procurement) targets may be developed over the next six to 12 months to establish a baseline. c) identify the following site specific issues requiring particular attention over and above standard maintenance service specifications as follows; · Town centre maintenance throughout is required · Cemeteries · Outer field of the Drury Domain · Kirks Bush – eradication of possums · Alleyways and walkways in general · Pahurehure esplanade reserve and Redhill walkways around the children’s forest d) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. e) note that the Papakura asset list (attachment C to the report entitled “Project 17: Auckland Council maintenance contracts”) is incomplete and looks forward to a comprehensive and accurate list being provided in the near future. This should include the assets condition rating to assist with identifying priorities. As and when assets are added to the list it is noted that the local board has been advised that no additional funding will be required from the Locally Driven Initiatives budget. |
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Resolution number PPK/2017/134 MOVED by Member G Hawkins, seconded by Member MV Turner: That the Papakura Local Board: a) approve a renewal of the community ground lease, under Section 54(1)(b) of the Reserves Act 1977, to Counties Manukau Softball Association Incorporated for the land encompassing the clubrooms at 1R Wharf Street, Papakura (outlined in green in Attachment A to the report entitled “Renewal of community lease at 1R Wharf Street, Papakura”) under the following terms and conditions: i) Term – 15 years commencing 1 January 2009; ii) Rent to remain at $10.00 (incl. GST) per annum. |
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Auckland Plan refresh 2018: early feedback to inform draft plan |
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Resolution number PPK/2017/135 MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn: That the Papakura Local Board: a) provide the following feedback on the Auckland Plan refresh 2018: · the retention of The Southern Initiative and a continued focus on south Auckland · enhancing the water quality, status and environmental significance of the Manukau Harbour.
b) note that resolutions from this meeting will be reported back to the Planning Committee when it meets to decide on the direction to inform the draft Auckland Plan on 1 August 2017. c) note that there will be further opportunities to provide feedback on the draft plan as the council continues through the refresh process during 2017. |
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Reprioritisation of the Papakura Local Board 2016/2017 Budget |
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This report was withdrawn as the final information received from staff was that there was no budget underspend. |
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For Information: Reports referred to the Papakura Local Board |
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Resolution number PPK/2017/136 MOVED by Member K Winn, seconded by Member W McEntee: That the Papakura Local Board a) note the information from the following local board meetings:
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Resolution number PPK/2017/137 MOVED by Member W McEntee, seconded by Member MV Turner: That the Papakura Local Board: a) note the Governance Forward Work Calendar. |
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Papakura Local Board Achievements Register 2016-2019 Electoral Term |
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Resolution number PPK/2017/138 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) note the report entitled “Papakura Local Board Achievements Register 2016-2019 Electoral Term” |
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Resolution number PPK/2017/139 MOVED by Member MV Turner, seconded by Member W McEntee: That the Papakura Local Board: a) receive the workshop notes for the workshops held on Wednesday, 3 May, 10 May, 17 May, 24 May, 31 May, 7 June and 14 June 2017. |
26 Consideration of Extraordinary Items
26.1 |
Extraordinary Item - New Road Name Approval for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia |
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Resolution number PPK/2017/140 MOVED by Member W McEntee, seconded by Member G Hawkins: That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974: a) approve the applicant’s preferred road name ‘Ngakoro Road’, for the new road created by way of a subdivision consent at 241 Park Estate Road, Hingaia from the roundabout south of Kuhanui Road. b) note that nine road names were approved by the Papakura Local Board on 22nd February 2017 (Resolution number PPK/2017/24). Approval was not requested by the developer for Road 1 as it was intended to be the extension of the existing Kuhanui Road through the roundabout. c) note that the existing street numbering on Kuhanui Road is from south to north and it is not possible to continue the numbering to an extension of this road to the south without changing all of the existing street numbers. This proposal is to provide a new road name for Road 1 south of the roundabout. |
6.18pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................