Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 15 June 2017 at 2.05pm.
Chairperson |
Beth Houlbrooke |
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Members |
Brent Bailey |
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Tessa Berger |
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Cameron Brewer |
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Louise Johnston |
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Allison Roe, MBE |
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Colin Smith |
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Brenda Steele |
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ABSENT
Deputy Chairperson |
Phelan Pirrie |
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ALSO PRESENT
Deputy Mayor |
Bill Cashmore |
(until 3.30pm, item 13) |
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Councillor |
Greg Sayers |
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Rodney Local Board 15 June 2017 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
1.1 |
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The Chairperson acknowledged the presence of Deputy Mayor, Bill Cashmore, at the meeting. |
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Resolution number RD/2017/93 MOVED by Member B Steele, seconded by Chairperson B Houlbrooke: That the Rodney Local Board: a) welcome Deputy Mayor, Bill Cashmore to the meeting and grant him speaking rights at the meeting. |
2 Apologies
Resolution number RD/2017/94 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: a) accept the apology from Deputy Chairperson P Pirrie for absence.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number RD/2017/95 MOVED by Member B Bailey, seconded by Chairperson B Houlbrooke: That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2017, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 |
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Resolution number RD/2017/96 MOVED by Member B Steele, seconded by Member A Roe: That the Rodney Local Board: a) thank Margaret Horsburgh for her efforts with the Walking Access Commission upon her retirement.
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7 Petitions
A petition will be presented under Public Forum by Ben Howson regarding the Snells Beach to Warkworth walkway.
8 Deputations
8.1 |
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Gary Heaven and June Turner in attendance for this item. Mr Heaven gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2017/97 MOVED by Member B Steele, seconded by Member A Roe: That the Rodney Local Board: a) thank Gary Heaven and June Turner for their update on the Snells Beach to Warkworth walkway proposal.
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9 Public Forum
9.1 |
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Ben Howson was in attendance to present a petition to the local board with regard to the Snells Beach to Warkworth walkway and in particular the link between Muncaster Road and Grange Street, Snells Beach. The petition has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2017/98 MOVED by Member B Steele, seconded by Member T Berger: That the Rodney Local Board: a) thank Ben Howson for the presentation of a petition on the Snells Beach to Warkworth walkway and in particular the link between Muncaster Road and Grange Street, Snells Beach.
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a Petition - Snells Beach to Warkworth walkway |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Don Lawson (Parks and Places Specialist) in attendance for this item. |
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Resolution number RD/2017/99 MOVED by Member T Berger, seconded by Member A Roe: That the Rodney Local Board: a) adopt the Puhoi to Pakiri Greenways Plan dated May 2017 (Attachment A to the agenda report (under separate cover)).
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13 |
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Sonia Parra (Grants Advisor) and Maisha Bukhari (Grants Advisor) in attendance for this item. |
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Resolution number RD/2017/100 MOVED by Member B Bailey, seconded by Member A Roe: That the Rodney Local Board: a) agree to fund, part-fund or decline the following applications in local grants round two 2016/2017:
b) agree to fund, part-fund or decline the following applications in this round:
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Resolution number RD/2017/101 MOVED by Member C Brewer, seconded by Member B Steele: That the Rodney Local Board: b) accept the late grant applications for funding from Riverhead Beautification Society towards planting projects at Victoria Street Road Reserve and Wharf Road Reserve, and Riverhead Community Courts Club towards restoration and repair work on the sash windows of the courts building in Riverhead. c) allocate $8,500 to Riverhead Beautification Society towards planting projects in the Victoria Street Reserve and Wharf Road Reserve in Riverhead and $5,000 to Riverhead Community Courts Club for restoration and repair work on the sash windows of the courts building in Riverhead.
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a Riverhead Beautifying Society application b Riverhead Community Courts Club application |
Secretarial Note: Information on the late applications from Riverhead Community Courts Club and Riverhead Beautification Society was tabled at the meeting. The applications have been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
The meeting adjourned at 3.32pm for the Rodney Local Board Parks and Recreation Committee meeting. The Rodney Local Board meeting reconvened at 4.20pm.
14 |
Rodney Local Board 2017/2018 Community Facilities Work Programme |
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Karen Walby (Community Lease Advisor) and Sarah Jones (Principal Project Manager – Park Amenities) in attendance for this item. |
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Resolution number RD/2017/102 MOVED by Member B Bailey, seconded by Member C Smith: That the Rodney Local Board: a) approve the Rodney Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A to the agenda report with the following amendments: i) amend the wording for all those lines in the work programme which refer to “grant” for lease to “process” lease or similar wording. b) acknowledge that the new leases or changes to leases requested by the community will be incorporated into the work programme throughout the year. c) approve in principle the Rodney Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B to the agenda report. d) note the delegated approval to the Rodney Local Board Transport, Infrastructure and Environment Committee Chairperson and Deputy Chairperson for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme (RODTP/2017/20). e) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope. f) request that staff investigate an amendment to the scope of item 2636 in the Community Facilities work programme to include the preparation of the surface and underpinnings at the adjacent courts currently leased to Helensville Tennis Club so that these may be made ready for the club to resurface the courts with Astroturf (or similar) in the future, and report back to the local board on the relevant impact and viability of such a change in scope as soon as practicable. Note: the lease agreement to the Helensville Tennis Club is currently silent on maintenance of the tennis courts. g) note that an additional item will be inserted into the work programme for $50,000 LDI Capex for the creation of active recreation spaces, with specific wording to be approved by the Rodney Local Board Transport, Infrastructure and Environment Committee Chairperson and Deputy Chairperson and staff. h) note that the $100,000 LDI opex for the planning and design of town centre improvements is not included in the work programme and request staff to have this item inserted as soon as practicable.
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15 |
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Michelle Going (Lead Financial Advisor) in attendance for this item. Ms Going tabled a Funding Impact Statement which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2017/103 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: a) adopt local content for the Annual Budget 2017/2018 (Attachment A to the agenda report), including: i. a Local Board Agreement 2017/2018 ii. a message from the Chairperson iii. local board advocacy iv. local activity budgets v. local performance targets b) adopt local fees and charges schedules for 2017/2018 (Attachment B) c) note: i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017; ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017. d) delegate authority to the chairperson to make any final minor changes to the local content for the Local Board Agreement 2017/2018
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a Funding Impact Statement |
16 |
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Resolution number RD/2017/104 MOVED by Member B Bailey, seconded by Member C Smith: That the Rodney Local Board: a) agree the following local priorities for year one (2017/2018) of new maintenance contracts: · community and workforce priorities for the Rodney Local Board area (smart procurement) o local employment: percentage of staff living within contract area and local board area o local impact assessment o number of subcontractors and suppliers sourced by contract area and local board area o estimate of subcontractor and supplier spend by contract area and local board area o percentage of workforce under the age of 25 who were not previously in education, employment or training b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline. c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.
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17 |
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Cr Greg Sayers was in attendance for this item. Cr Sayers updates for April-May and May-June have been placed on the file copy of the agenda and can be viewed on the Auckland Council website. |
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Resolution number RD/2017/105 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) thank Cr Sayers for his update to the Rodney Local Board on the activities of the governing body.
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a Councillor Update April - May b Councillor Update May - June |
18 |
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Resolution number RD/2017/106 MOVED by Member B Steele, seconded by Member A Roe: That the Rodney Local Board: a) note the governance forward work calendar.
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19 |
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Resolution number RD/2017/107 MOVED by Member T Berger, seconded by Member C Smith: That the Rodney Local Board: a) note the Deputation/Public Forum Update for the Rodney Local Board.
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20 |
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Resolution number RD/2017/108 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) note the workshop record for Thursday, 1 June 2017.
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21 |
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Resolution number RD/2017/109 MOVED by Chairperson B Houlbrooke, seconded by Member C Brewer: That the Rodney Local Board: a) note the chairperson’s report.
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22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.05 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................