I hereby give notice that an ordinary meeting of the Rodney Local Board Parks and Recreation
Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 15
June 2017
3:30pm
Council
Chamber
Orewa Service Centre
50 Centreway Road
Orewa
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Rodney Local Board Parks and Recreation
Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Brent Bailey
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Deputy Chairperson
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Allison Roe, MBE
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Members
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Tessa Berger
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Cameron Brewer
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Beth Houlbrooke
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Louise Johnston
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Phelan Pirrie
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Colin Smith
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Brenda Steele
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(Quorum 5 members)
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Raewyn Morrison
Local Board Democracy Advisor
9 June 2017
Contact Telephone: 021 534 083
Email: raewyn.morrison@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Board Member
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Organisation
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Position
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Brent Bailey
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Royal NZ Yacht Squadron
Kaipara College Board of Trustees
Gumboots Early Learning Centre
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Member
Parent Representative
Director
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Tessa Berger
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Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust
The Merchandise Collective
Friends of Regional Parks
Matakana Coast Trail Trust
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President
Chairperson
Founder/Director
Committee Member
Member Forum representative
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Cameron Brewer
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Riverhead Residents & Ratepayers Association
Passchendaele Society Inc.
New Zealand National Party
Cameron Brewer Communications Limited
Spire Investments Limited
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Member
Member
Member
Director
Shareholder
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Beth Houlbrooke
(Chairperson)
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Sweet Adelines New Zealand (Charitable Trust)
Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.
Kawau Island Boat Club
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Member
Member
Member
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Louise Johnston
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Blackbridge Environmental Protection Society
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Treasurer
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Phelan Pirrie
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Muriwai Volunteer Fire Brigade
Best Berries (NZ) Ltd
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Officer in Charge
Director/Shareholder
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Allison Roe
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Waitemata District Health Board
Matakana Coast Trail Trust
New Zealander of the Year Awards
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Elected Member
Chairperson
Chief Category Judge/Community
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Colin Smith
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-
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Brenda Steele
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Te Uri o Hau
Ngati Whatua o Kaipara
Kaipara Cruising Club
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Beneficiary
Beneficiary
Member
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Art Centre Helensville 5
9 Public
Forum 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 Rodney Local Board
Libraries Work Programme 2017/2018 7
13 Rodney Local Board ACE
work programme 2017/2018 13
14 Parks, sport and
recreation draft annual work programme financial year 2017-2018 21
15 Delegations to the
Chairperson and Deputy Chairperson of the Rodney Local Board Parks and
Recreation Committee 27
16 Deputation/Public Forum
Update 31
17 Consideration
of Extraordinary Items
2 Apologies
An apology from Member P Pirrie has been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Rodney Local Board Parks and Recreation Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 20 April 2017, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Rodney Local Board Parks and Recreation
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Art
Centre Helensville
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Purpose
1. Pauline
Denton of the Art Centre Helensville will be in attendance to give an update
on the activities of the art centre.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) thank
Pauline Denton from the Art Centre Helensville for her presentation on the
activities of the centre.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local
Board Libraries Work Programme 2017/2018
File No.: CP2017/09646
Purpose
1. This report presents the Libraries 2017/2018 Rodney Local Board work
programme for approval.
Executive
summary
2. This
report provides information to support Rodney Local Board to make decisions
required to approve the Libraries 2017/2018 work programme.
3. The
proposed Libraries work programme aims to provide a defined work programme for
the 2017/2018 financial year.
4. The
Libraries work programme for Rodney Local Board aligns with the following
2014-2017 Rodney Local Board Plan priorities:
· Local halls and
libraries are familiar, valued and well used community spaces
5. The Rodney Local Board is being requested to approve the Libraries
work programme for FY 2017/2018.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) approve the 2017/2018 Libraries work programme (Attachment A to
the agenda report).
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Comments
6. The
libraries work programme for 2017/2018 aligns to the local board plan 2014
– 2017 and Te Kauroa – Auckland Libraries Future Directions
2013-2023.
7. The
Libraries work programme aligns to the following 2014-2017 local board plan
priorities:
· Local halls and libraries are familiar, valued and well used
community spaces
8. The
work programme includes library activities that align with the local board
priorities and meet the needs of the Rodney community. The cost of running the
local libraries largely appears in one activity line – “Library
hours of service”. Activities that respond to local community priorities
have been included in the work programme but they do not have specific Asset
Based Services (ABS) opex budget attached as the cost is included in running
the local libraries. The work programme also includes an activity funded from
Locally Driven Initiatives (LDI) opex; being additional support for the Pt
Wells volunteer library.
9. A
workshop was held with the local board and Libraries staff on Thursday, 6 April
2017 where the draft work programme was considered.
10. The local board is requested to approve the Libraries work programme
for 2017/2018. Libraries’ staff will continue to work with the local
board to ensure activities align with the local board priorities and meet the
needs of the Rodney community.
Consideration
Local
board views and implications
11. The draft 2017/2018 work programme was considered by the local board
at a workshop on Thursday, 6 April 2017.
Māori
impact statement
12. Improving Maori outcomes is core to library services and is defined
in Te kauhanganui. The libraries work programme supports Maori initiatives in
both programme and service delivery at local libraries.
Implementation
13. Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be
implemented
within the
annual plan
2017/2018 budget and
reported on through the quarterly
reporting process.
Attachments
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No.
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Title
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Page
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a⇩ 
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Rodney Libraries Work Programme 17/18
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9
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Signatories
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Authors
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Darryl Soljan - Manager Customer Experience - North
& West Libraries
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Authorisers
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Mirla Edmundson - General Manager Libraries &
Information
Lesley Jenkins - Relationship Manager
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local Board ACE work programme 2017/2018
File No.: CP2017/05845
Purpose
1. To
approve the Arts, Community and Events 2017/2018 Rodney Local Board work
programme.
Executive
summary
2. This
report provides information to support the Rodney Local Board to make decisions
required to approve the Arts, Community and Events 2017/2018 work programme.
3. The
proposed Arts, Community and Events work programme provides a defined work
programme for the 2017/2018 financial year. The work programme covers the
following areas:
· Community
Empowerment
· Arts and Culture
· Events
· Community Places.
4. The
Arts, Community and Events work programme for the Rodney Local Board aligns
with the following 2014-2017 Rodney Local Board Plan priorities:
· arts, culture and
events enhance our communities and express who we are
· communities are
empowered and plan for their own futures
· local halls and libraries
are familiar, valued and well used community spaces.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) approve the 2017/2018 Arts, Community and Events work programme
(Attachment A to the agenda report).
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Comments
5. The
Arts, Community and Events (ACE) work programme for 2017/2018 aligns to the
following 2014-2017 local board plan priorities
· arts, culture and events enhance our communities and express who we
are: the ACE work programme includes a programme of activities that target the
Rodney community
· communities are empowered and plan for their own futures: this will
be supported in a number of ways including funding for local community groups
and community-led placemaking projects
· local halls and libraries are familiar, valued and well used
community spaces: the ACE work programme contains a number of projects that
support local halls and libraries and build capacity in the community to take a
role in managing theses spaces
6. The
ACE work programme 2017/2018 for the local board includes the following areas
of activity:
· Community Empowerment: these projects and programmes aim to deliver
a range of social outcomes for local residents. This includes building the
capacity of local residents to operate and manage the Old Wellsford Library.
· Arts and Culture: This includes funding agreements with Art Kaipara
Trust Inc. and Kumeu Arts Centre for operational support.
· Events: This work programme includes a range of community events
such as Kowhai Festival and Santa parades.
· Community Places: The work programme includes the providing ongoing
development, support and advice for rural halls in Rodney.
7. The
work programme includes scoped initiatives that align with local board
priorities, as well as budget allocation and established timelines.
8. The
local board considered the draft work programme at a workshop with ACE staff on
Thursday 6 April. Staff incorporated the local board’s feedback into the
work programme.
9. ACE
staff will continue to work with the local board to ensure these projects are
delivered throughout the year.
Consideration
Local
board views and implications
10. The
local board considered the draft 2017/2018 work programme at a workshop on
Thursday 6 April 2017. Staff considered the local board’s feedback and
incorporated it into the local board work programme (Attachment A).
Māori
impact statement
11. Improving
Māori outcomes is a priority for the region. One of the Auckland Plan
targets is to increase targeted support to Māori community development
projects. A key objective of ACE is to deepen and integrate relationships with
mana whenua, mataawaka and marae, in our everyday work.
12. The
2017/2018 ACE work programme strives to achieve stronger relationships by
working with mana whenua and matawaaka to develop and implement an iwi
relationship and engagement plan, to increase democratic participation, which
includes opportunities to work together a plan for building relationships and
sharing information.
Implementation
13. Once the work programme is approved, ACE staff will monitor progress
throughout 2017/2018. The ACE work programme will be implemented within the
annual plan 2017/2018 budget and updates on progress will be available at the
end of each quarter.
Attachments
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No.
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Title
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Page
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a⇩
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Rodney ACE Work Programme 2017/2018
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17
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Signatories
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Authors
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Chinwe Akomah - Advisor - ACE
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Lesley Jenkins - Relationship Manager
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|
Rodney Local
Board Parks and Recreation Committee
15 June 2017
|
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Rodney Local
Board Parks and Recreation Committee
15 June 2017
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Parks, sport and recreation draft annual work
programme financial year 2017-2018
File No.: CP2017/07753
Purpose
1. To
present the draft 2017-2018 Parks, Sport and Recreation Annual work programme
for the consideration and approval of the Rodney Local
Board.
Executive
summary
2. This
report presents the Parks, Sport and Recreation draft Annual work programme for
the 2017-2018 financial year .
3. The
work programme includes the local board expenditure and Locally Driven
Initiatives programme of works but excludes any works associated with external
agency projects.
4. Should
unforeseen works arise or work priorities change from those attached and
approved, the Parks Sport and Recreation, Portfolio manager, will discuss this
with the delegated local board members.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) approve the Rodney Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this
report;
5. delegate the approval for any changes to the Parks, Sport and
Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members.
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Comments
6. This
report presents Parks, Sport and Recreations (PSR)
draft Annual work programme (AWP) for the 2017-2018 financial year (FY18). The PSR Annual
work programme is sorted by Active Recreation and Parks
Services.
7. Staff
discussed the scope of the Parks, Sport and Recreation
draft Annual work programme 2017-2018 at a workshop
with the local board on the 6 and 27 April 2017.
8. The Parks, Sport and Recreation draft Annual
work programme 2017-2018 has been developed with a
strategic focus, in that many projects will be delivered over two or more
financial years.
9. The Parks, Sport and Recreation draft Annual
work programme 2017-2018 presented as Attachment A,
needs to include some flexibility to account for any unforeseen factors beyond
Parks, Sport and Recreations control that may arise.
10. Staff may need to adjust priorities as unforeseen complexities in
delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s
for the activity, for agreement on the proposed changes or refer the matter for
a decision by the local board.
Budget types contributing to the Parks
Sport and Recreation work programme
11. Activities
may be funded from one or multiple budget sources which include: Asset Based
Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX;
Growth funding; targeted rates; external funding or sponsorship.
12. The
Locally Driven Initiatives programme is part of this draft annual work
programme. PSR activity resulting from external agency partnerships is not
included unless they have an element of local board funding attached to
them.
13. PSR
renewals and capital development programmes will be reported separately and led
by Community Facilities.
14. Some
Active Recreation or Park Services activity programmes do not show a budget amount
but have been included in the work programme for the local board’s
information and future quarterly reporting.
Consideration
Local
board views and implications
15. The
local board provided feedback on the proposed Parks, Sport and Recreation draft
Annual work programme 2017-2018 at a workshop on the 6 and 27 April
2017. Feedback from this workshop has informed
the draft programme included as Attachment A.
Māori
impact statement
16. Section
81 of the Local Government Act 2002 set out Contributions to
decision-making processes by Māori:
“(1)
A local authority must—
(a)
establish and maintain processes to provide opportunities for Māori to
contribute to the decision-making processes of the local authority; and
(b) consider ways in which it may foster the
development of Māori capacity to contribute to the decision-making
processes of the local authority”.
17. The
Auckland Council Māori Language Policy, 2016, provides a practical means
for Council to fulfil its commitments and legal obligations to
Māori. It notes that Auckland Council aims to:
‘Ensure that everyone
who receives or uses Auckland Council’s services or contributes to the
democratic process has the choice to do so in Māori or English’.
18. PSR
presented an opportunity for local boards to support ‘Creating a
Māori Identity’. This is intended to be a three year programme of
activity. Year one is intended to: discuss the approach with mana
whenua; review the current state of park and facility naming; identify
opportunities for Māori naming (new names, renaming or dual naming) of
parks and facilities; and engage with Mana Whenua to adopt new Māori place
and recreation facility names.
19. The
local board has not supported ‘Creating a Māori Identity’ in
the 2017-2018 PSR Annual work programme.
Implementation
20. Once approved
the delivery of activities identified in the Rodney Parks,
Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017.
21. Capital and asset based activities will be delivered and reported on
by Community Facilities as they move into investigation and design, or project
delivery phase.
22. The progress
of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board
quarterly.
Attachments
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No.
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Title
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Page
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a⇩
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Rodney PSR draft AWP 2017-18
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25
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Signatories
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Authors
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Lynda Lucas - Programme Specialist
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Authorisers
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Mace Ward - General Manager Parks, Sports and
Recreation
Lesley Jenkins - Relationship Manager
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|
Rodney Local
Board Parks and Recreation Committee
15 June 2017
|
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|
Rodney Local Board
Parks and Recreation Committee
15 June 2017
|
|
|
Rodney Local
Board Parks and Recreation Committee
15 June 2017
|
|
Delegations to the Chairperson and Deputy Chairperson
of the Rodney Local Board Parks and Recreation Committee
File No.: CP2017/08450
Purpose
1. The
purpose of this report is for the Parks and Recreation
Committee to delegate responsibilities to the Chairperson and Deputy
Chairperson of this committee.
Executive
summary
2. On
15 December 2016 the Rodney Local Board resolved to establish a Transport,
Infrastructure and Environment Committee and a Parks and Recreation Committee
(Resolution RD/2016/176).
3. At
the 16 February 2017 meeting, the Rodney Local Board adopted the Terms
of Reference of the two committees and acknowledged that the committees would on delegate responsibilities to the
Chairperson and the Deputy Chairperson of those committees at the first
business meeting of each committee (Resolution RD/2017/23).
4. This
report seeks approval from the Parks and Recreation Committee
to delegate responsibilities to the Chairperson and Deputy Chairperson of this
committee.
|
Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) delegate
the following responsibilities to the Chairperson and the Deputy Chairperson
of the Parks and Recreation Committee:
i. to
grant all approvals related to memorial plaques, memorial furniture and
memorial trees.
ii. to
grant all approvals for final designs of new parks assets where the capital
project has been approved through the Parks work programme, and any
subsequent minor changes required due to unforeseen circumstances.
iii. to
grant all approvals for final scopes of work for projects in the Parks works
programme, including annual volunteer activities (including planting) up to a
value of $30,000 or less.
iv. to
approve all changes to the work programme up to a value of $35,000 for
existing projects that have already been approved through the annual work
programme.
v. to
grant all approvals for final designs for art works on and within Parks
assets.
vi. to make
decisions on the waiver or adjustment of fees charged to groups using
council-managed community halls in Rodney.
vii. to grant
final approval of informal feedback on matters delegated to this committee.
viii. to approve
feedback on the acquisition of land for parks/recreation purposes, following
a discussion at a committee workshop.
ix. to grant
minor landowner approval for the use of any council owned land managed by a
department relevant to this committee, provided that any requests that the
chairperson and deputy chairperson consider are more than minor shall be
referred to the committee for approval.
|
Comments
5. On
15 December 2016 the Rodney Local Board resolved to establish a Transport,
Infrastructure and Environment Committee and a Parks and Recreation Committee
(Resolution RD/2016/176).
6. At
the local board’s 16 February 2017 meeting, it
was resolved that the Parks and Recreation Committee would have authority to
deal with the following departments, work programmes and
areas: Parks, Sports and Recreation (excluding greenways), Arts, Community and
Events and Libraries and Information, including feedback on relevant bylaws,
approval of work programmes and budget allocations in accordance with the
adopted Local Board Agreement and feedback and direction on policy matters
(Resolution RD/2017/23).
7. It
was also resolved that the committee would provide feedback on the acquisition
of land for parks/recreation purposes, approve matters relating to existing
reserve management plans and develop new reserve management plans and recommend
their adoption to the full local board, noting that the decision to adopt a
reserve management plan sits with the full local board (Resolution RD/2017/23).
8. The
local board adopted the Terms of Reference of the two committees and
acknowledged that the Parks and Recreation Committee
would on delegate the following responsibilities to the Chairperson and the
Deputy Chairperson of this committee at its first business meeting (Resolution
RD/2017/23):
i. to
grant all approvals related to memorial plaques, memorial furniture and
memorial trees.
ii. to
grant all approvals for final designs of new parks assets where the capital
project has been approved through the Parks work programme, and any subsequent
minor changes required due to unforeseen circumstances.
iii. to
grant all approvals for final scopes of work for projects in the Parks works
programme, including annual volunteer activities (including planting) up to a
value of $30,000 or less.
iv. to approve
all changes to the work programme up to a value of $35,000 for existing
projects that have already been approved through the annual work programme.
v. to
grant all approvals for final designs for art works on and within Parks assets.
vi. to make
decisions on the waiver or adjustment of fees charged to groups using
council-managed community halls in Rodney.
vii. to grant
final approval of informal feedback on matters delegated to this committee.
viii. to approve
feedback on the acquisition of land for parks/recreation purposes, following a
discussion at a committee workshop.
ix. to grant
minor landowner approval for the use of any council owned land managed by a
department relevant to this committee, provided that any requests that the
chairperson and deputy chairperson consider are more than minor shall be
referred to the committee for approval
Consideration
Local
board views and implications
9. This
report seeks the views of the Rodney Local Board Parks and
Recreation Committee on the proposed delegations
Māori
impact statement
10. The Rodney
Local Board Parks and Recreation Committee will continue to engage with iwi to
ensure that effective decision-making takes into account the views of Maori
Implementation
11. The
Chairperson and the Deputy Chairperson of the Rodney Local Board Parks and Recreation Committee will operate under the
delegations of the committee once they have been approved and adopted
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Rebecca Rowsell - Local Board
Advisor - Rodney
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Rodney Local
Board Parks and Recreation Committee
15 June 2017
|
|
Deputation/Public Forum Update
File No.:
CP2017/10938
Purpose
1. As
part of its business meetings Rodney Local Board has a period of time set aside
for Deputations/Presentations and Public Forum during which time members of the
public can address the local board on matters within its delegated authority.
Executive Summary
2. Under
Standing Orders there is provision for Deputations/Presentations to the local
board. Applications for Deputations/Presentations must be in writing setting
forth the subject and be received by the Relationship Manager at least seven
working days before the meeting concerned, and subsequently have been approved
by the Chairperson. Unless the meeting determines otherwise in any
particular case, a limit of ten minutes is placed on the speaker making the
presentation.
3. Standing
Orders allows three minutes for speakers in Public Forum.
4. Requests,
matters arising and actions from the Deputations/Presentations and Public Forum
are recorded and updated accordingly. The Rodney Local Board
Deputations/Presentations and Public Forum Update for the Parks and Recreation
Committee is attached as Attachment A.
|
Recommendation/s
That the Rodney Local Board Parks and Recreation Committee:
a) note
the Deputation/Public Forum Update for the Rodney Local Board’s Parks
and Recreation Committee.
|
Attachments
|
No.
|
Title
|
Page
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a⇩
|
Deputation/Publc Forum Update
|
33
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Signatories
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Authors
|
Raewyn Morrison - Local Board
Democracy Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Rodney Local
Board Parks and Recreation Committee
15 June 2017
|
|
