Minutes of Rodney Local Board Parks and Recreation Committee

Rodney Local Board Parks and Recreation Committee

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board Parks and Recreation Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 15 June 2017 at 3:40pm.

present

Chairperson	Brent Bailey
Deputy Chairperson	Allison Roe, MBE
Members	Tessa Berger
	Cameron Brewer
	Beth Houlbrooke
	Louise Johnston
	Colin Smith
	Brenda Steele

ABSENT

Member

Phelan Pirrie

ALSO PRESENT

Councillor	Greg Sayers

Rodney Local Board Parks and Recreation Committee

15 June 2017

1 Welcome

The Chairperson opened the meeting and welcomed all those in attendance.

2 Apologies

Resolution number RODPC/2017/8

MOVED by Member B Houlbrooke, seconded by Member B Steele:

That the Rodney Local Board Parks and Recreation Committee:

a) accept the apology from Member P Pirrie for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RODPC/2017/9

MOVED by Member B Houlbrooke, seconded by Member T Berger:

That the Rodney Local Board Parks and Recreation Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 20 April 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Art Centre Helensville
	Ms Denton of Helensville Art Centre gave a PowerPoint presentation and tabled a summary document. A copy of the PowerPoint presentation and the summary have been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RODPC/2017/10 MOVED by Member B Steele, seconded by Member B Houlbrooke: That the Rodney Local Board Parks and Recreation Committee: a) thank Pauline Denton from Art Centre Helensville for her presentation on the activities of the centre. CARRIED
	Attachments a Helensville Art Centre PowerPoint b Helensville Art Centre summary

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Rodney Local Board Libraries Work Programme 2017/2018

Resolution number RODPC/2017/11

MOVED by Member B Houlbrooke, seconded by Member C Smith:

That the Rodney Local Board Parks and Recreation Committee:

a) approve the 2017/2018 Libraries work programme (Attachment A to the agenda report).

CARRIED

Rodney Local Board ACE work programme 2017/2018

Sue Dodds (Strategic Advisor), Barbara Cade (Team Leader Event Facilitation North/West) and Jo Heaven (Rural Halls Advisor) in attendance for this item.

Resolution number RODPC/2017/12

MOVED by Member B Houlbrooke, seconded by Member B Steele:

That the Rodney Local Board Parks and Recreation Committee:

a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A to the agenda report).

CARRIED

Parks, sport and recreation draft annual work programme financial year 2017-2018

Linda Smith (Parks, Sports and Recreation Portfolio Manager) and Mat Walsh (Sport and Recreation Lead) in attendance for this item.

Resolution number RODPC/2017/13

MOVED by Member B Steele, seconded by Member T Berger:

That the Rodney Local Board Parks and Recreation Committee:

a) approve the Rodney Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report with the following amendment;

i) item 884 – the amount in the “FY17/18” column is amended to $70,000.

b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the Parks, Sports and Recreation Portfolio Manager and the chairperson and deputy chairperson of the Rodney Local Board Parks and Recreation Committee.

CARRIED

Delegations to the Chairperson and Deputy Chairperson of the Rodney Local Board Parks and Recreation Committee

Resolution number RODPC/2017/14

MOVED by Member B Houlbrooke, seconded by Member C Brewer:

That the Rodney Local Board Parks and Recreation Committee:

a) delegate the following responsibilities to the Chairperson and the Deputy Chairperson of the Parks and Recreation Committee:

i. to grant all approvals related to memorial plaques, memorial furniture and memorial trees.

ii. to grant all approvals for final designs of new parks assets where the capital project has been approved through the Parks work programme, and any subsequent minor changes required due to unforeseen circumstances.

iii. to grant all approvals for final scopes of work for projects in the Parks works programme, including annual volunteer activities (including planting) up to a value of $30,000 or less.

iv. to approve all changes to the work programme up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

v. to grant all approvals for final designs for art works on and within Parks assets.

vi. to make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney.

vii. to grant final approval of informal feedback on matters delegated to this committee.

viii.to approve feedback on the acquisition of land for parks/recreation purposes, following a discussion at a committee workshop.

ix. to grant minor landowner approval for the use of any council owned land managed by a department relevant to this committee, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval.

CARRIED

Deputation/Public Forum Update

Resolution number RODPC/2017/15

MOVED by Member B Houlbrooke, seconded by Member C Smith:

That the Rodney Local Board Parks and Recreation Committee:

a) note the Deputation/Public Forum Update for the Rodney Local Board.

CARRIED

17 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.08 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks and Recreation Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................