Agenda of Extraordinary Meeting of the Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests to present petitions had been received.

7 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

8 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10 Notices of Motion

There were no notices of motion.

Waiheke Local Board

01 June 2017

Adoption of Local Board Agreement 2017/2018

File No.: CP2017/09472

Purpose

1. This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4. In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5. Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6. Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7. On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

Recommendations

That the Waiheke Local Board:

a) adopt local content for the Annual Budget 2017/2018 (Attachment A), including:

i. a Local Board Agreement 2017/2018

ii. a message from the Chair

iii. local board advocacy

iv. local activity budgets

v. local performance targets

b) adopt local fees and charges schedules for 2017/2018 (Attachment B)

c) note:

i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d) agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018

Comments

8. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10. In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11. Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12. Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B)

Consideration

Local board views and implications

13. This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16. Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17. It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a ⇩	Local content to support the Annual Budget 2017/2018: o Local Board Agreement 2017/2018 o Message from the Chair o Local Board Advocacy o Local activity budgets o Local performance targets	11
b ⇩	Local fees and charges schedule 2017/2018	23

Signatories

Author

Mark Purdie - Lead Financial Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson - Manager Financial Advisory Services - Local Boards

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

01 June 2017

Waiheke Local Board

Message from the Chair

We are now in the third year of the Long-term Plan 2015-2025, and we continue to work hard to deliver the outcomes and vision that we all share for our environment and our community, as outlined within our Local Board Plan 2014. Over the next 12 months we plan to continue to deliver projects you’ve said are a priority for you.

We will build on the success of our community partnership programmes. The investment made in pest control and wetland restoration continues to pay off thanks to your support and enthusiasm for our volunteer and education programmes.

We will continue to support our community groups and social support volunteers who provide assistance to those in our community who need it most.

Your feedback confirms developing a swimming pool, housing and planning at Matiatia are still priorities so we will continue to progress these projects on your behalf.

You have told us that tourism needs to benefit the island without compromising local lifestyle or the environment. We will continue to advocate for the necessary budgets to protect and enhance what makes Waiheke and the Gulf Islands so special.

This includes investment in our roads and footpaths, and flooding and stormwater management.

Many thanks for your continued contribution and we look forward to working with all those groups and individuals in the community who make Waiheke special.

Paul Walden

Chairperson, Waiheke Local Board

Introduction

Auckland Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities within their decision-making allocation responsibilities. Local boards develop a three-year local board plan as the basis of their annual funding agreement with Auckland Council’s governing body (the mayor and councillors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates proposals, which are outside local board decision-making responsibilities.

This document provides information on local activities that have been agreed for delivery in 2017/2018 between the governing body and the local board.

It outlines a local board agreement for 2017/2018 including local funding priorities, budgets and performance targets. This document also outlines supporting material to the agreement including a message from the Chair and key advocacy areas.

About this area

The Waiheke local board area covers Waiheke and Rakino Islands as well as other islands within the Hauraki Gulf Marine Park area, such as Ponui, Pakatoa, Rotoroa, Rangitoto, Motutapu, Motuihe, Motokorea, Karamuramu, Pakihi and a number of smaller islands. Waiheke is the largest island in this grouping. The island has around 40 km of beaches and the eastern part of the island is predominantly forest, farmland, vineyards and a regional park.

The Waiheke Local Board area boasts a diverse community. Over the summer, the population on many of the islands swells due to visitors and tourists seeking to make use of the open space, walking and cycling trails and sandy beaches, while enjoying our local art, boutique restaurants and vineyards.

Local Board Plan outcomes

The Waiheke Local Board Plan sets out the aspirations the local board has for the area and how the board works towards creating the world’s most liveable city (the vision of the Auckland Plan) at a local level.

The Waiheke Local Board Plan outcomes are:

· Treasured islands, coastlines, wetlands and marine areas - we will work to protect, maintain and enhance our magical islands, land, coastline, wetland and marine environments for Auckland’s future generations.

· A sustainable and prosperous local economy - our Waiheke community has a strong, independent, entrepreneurial spirit and our natural assets provide many economic and lifestyle opportunities. We will support the local economy to flourish.

· Thriving, strong and engaged communities - Waiheke residents have a strong sense of identity and wellbeing which is enhanced through active community participation.

· Connected, healthy and environmentally-friendly transport options - we have environmentally-friendly, safe and integrated transport options that encourage walking, cycling and horse riding.

· Vibrant places for people that reflect the character of the island - our parks, reserves and beaches are cared for by residents and visitors who enjoy the sport, recreation and leisure opportunities they provide. People also love to use our range of community, arts and cultural facilities.

· Matiatia, gateway to Waiheke - our gateway to Waiheke is protected and enhanced.

The local board agreement outlined in this document reflects how we plan to support these outcomes through agreed activities in the 2017/2018 financial year in addition, each local board carries out responsibilities delegated by the governing body in accordance with the delegated power, and with the general priorities and preferences in the local board plan.

Māori transformational shift outcomes

Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi / the Treaty of Waitangi and its broader statutory obligations to Māori. This has been strengthened by the adoption of the Māori Responsiveness Framework.

The Waiheke Local Board values Te Ao Māori world view, the essence of which is about relationships. We respect the traditional cultural and spiritual values of mana whenua and we are committed to fostering a productive relationship. The Waiheke Local Board Plan describes some of the ways we would like to work in partnership with mana whenua. This includes kaitiaki and the guardianship of our environment and special places. It also means we would like to support Māori organisations to be part of providing for the social and cultural needs of our community. We will recognise and provide for the unique cultural heritage of wāhi tapu and iwi participation will be a priority when planning future projects to ensure we are working towards shared goals.

Waiheke Local Board

01 June 2017

Waiheke Local Board Agreement 2017/2018

Priorities by activity area

Auckland Council’s 2017/2018 funding priorities for local activities and which have contributed to key community outcomes in the Waiheke local board area are as follows under each local activity.

Local Parks, Sport and Recreation

This group of activities covers management and provision of local parks and open space and recreation activities for both passive and active recreation.

These activities include the provision and maintenance of sport fields and hard courts, walking tracks, playgrounds, and public toilets.

Our annual budget to deliver these activities includes operating costs of $2,317,000 and capital investment of $1,365,000.

The key initiatives we have planned for 2017/2018 include:

· Delivering ongoing upgrades to local parks, reserves, walkways and playgrounds;

· Completing the Pathways (Greenways) plan and development and promotion of our walkways and cycleways;

· Continuing to progress the development of a community swimming pool;

· Ecological Restoration in partnership with the community;

· Progressing initiatives identified within the Matiatia strategic plan.

Levels of Service

We measure our performance against the following measures for each local priority.

Level of service	Performance measure	Actual 2015/16	LTP Target 2016/17	AP Target 2017/18
Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches	Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves	76%	75%	75%
	Percentage of residents who visited a local park or reserve in the last 12 months	94%	90%	90%
Provide sports fields that are fit for purpose and cater for community needs.	Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields	62%	75%	80%

Local Community Services

This group of activities contributes to improved community outcomes by providing places and spaces for the community to learn and recreate and by integrating arts and culture into the everyday lives of Aucklanders. Key activities include locally delivered Libraries and Information (Libraries) and Arts, Community and Events services.

This area also includes the work of the Waiheke strategic broker, to work with and empower communities to further their projects, goals and aspirations for our local board area.

Our annual budget to deliver these activities includes operating costs of $1,513,000 and capital investment of $270,000.

The key initiatives we have planned for 2017/2018 include:

· Grants for community groups to provide activities, projects, programmes, initiatives and events that make a positive contribution to our community;

· Progressing community facility renewals;

· Completing an Artworks complex needs assessment;

· Supporting community economic development and social enterprise;

· Delivering Waiheke Christmas events.

Levels of Service

We measure our performance against the following measures for each local priority.

Level of service	Performance measure	Actual 2015/16	LTP Target 2016/17	AP Target 2017/18
Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities	Use of libraries as digital community hubs: Number of internet sessions per capita (PC & WiFi)	13.9	2.5	2.5
	Number of visits to library facilities per capita	19.3	10	10.0
	Percentage of customers satisfied with the quality of library service delivery	94%	85%	85%
	Percentage of visitors satisfied with the library environment	94%	85%	85%
Enable Aucklanders and communities to express themselves and improve their wellbeing through customer centric advice, funding, facilitation and permitting	Percentage of funding/grant applicants satisfied with information, assistance and advice provided	43%	76%	78%
Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities	Percentage of Aucklanders that feel connected to their neighbourhood and local community	68%	82%	84%
	Percentage of attendees satisfied with council delivered and funded local events	77%	85%	85%
Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities	Percentage of Aucklanders that feel their local town centre is safe	Day: 92% Night: 81%	Day: 94% Night: 82%	Day: 95% Night: 83%
	Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire	Peak: 10% Off peak: 5%	Peak: 14% Off peak: 8%	Peak: 14% Off peak: 9%
	Percentage of community facilities bookings used for health and wellbeing related activity	15%	20%	20%
	Number of visitors to community centres and venues for hire	14,279	28,002	28,277

Local Planning and Development

There is no annual budget for this activity.

Levels of Service

There are no performance measures for this activity.

Local Environmental Management

Local environmental management activities work in partnership with locally based communities and iwi to deliver enhanced environmental outcomes (with a focus in indigenous biodiversity, healthy waterways and sustainable living) that contribute to Māori, community wellbeing and economy.

These activities include community grants and ecological programmes to help the community improve our environment.

Our annual budget to deliver these activities includes operating costs of $92,000 and capital investment of $0.

The key initiatives we have planned for 2017/2018 include:

· Progressing outcomes identified in the Little Oneroa action plan, including enhancing water quality in the stream and lagoon and improving the natural character and amenity of the stream catchment;

· Continuing to progress marine protection and waterway research;

· Supporting community pest management initiatives and networks.

Levels of Service

We measure our performance against the following measures for each local priority.

Level of service

Performance measure

Actual 2015/16

LTP

Target 2016/17

Target 2017/18

Provide leadership & support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage

Proportion of local programmes that deliver intended environmental actions and/or outcomes

100%

85%

90%

Local Governance

Activities in this group support our 21 local boards to engage with and represent their communities, and make decisions on local activities. This support includes providing strategic advice, leadership of the preparation of local board plans, support in developing Local Board Agreements, community engagement including relationships with mana whenua and Māori communities, and democracy and administrative support.

The measures for this group of activities are covered under the Regional Governance group of activities in the Long-term Plan 2015-2025 where the survey measures determine participation with Auckland Council decision-making in general. This includes local decision-making. There are no significant changes to the measures or targets for 2017/2018.

Our annual budget to deliver these activities includes operating costs of $918,000 and capital investment of $0.

Local Funding

Auckland Council has a shared governance model for making decisions on local activities. Under the Local Board Funding Policy adopted in August 2014, funding is allocated to local boards to deliver local services, through the following methods:

1. Asset based services - the governing body allocates funds to deliver local activities based on decisions about region-wide service levels. This includes allocation of funds for local asset based services, such as building a new swimming pool or library.

2. Locally driven initiatives – an allocation is based on a formula applied to each local board, with the exception of Great Barrier and Waiheke Local Boards who agree funding requirements with the governing body on an annual basis.

3. Governance services – an allocation is based on the number of elected members and associated administrative costs for each local board.

As part of the Long-term Plan 2015-2025, the governing body approved a new discretionary capital expenditure fund for local boards. This incorporates a total fund of $10 million per annum across all 21 local boards, to be managed in three-year periods.

The total planned expenditure for local activities across all 21 local boards over the 2017/2018 financial year is shown in the table below. The budgets for each local board are listed within the individual local board agreements in this volume.

Funding priorities for local activities

Capital spend
By activity area	By category

Key projects


Operating spend
By activity area

Funding Impact Statement

This prospective funding impact statement has been prepared to meet the requirements of Section 21 (5) of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2017 to 30 June 2018 and outlines the council's sources of funding for local activities in this local board area and our plan to apply them.

$000	2017/2018
Financial year ending 30 June	2017/2018
Sources of operating funding:
General rates, UAGCs, rates penalties	5,554
Targeted rates	0
Subsidies and grants for operating purposes	4
Fees and charges	30
Local authorities fuel tax, fines, infringement fees and other receipts	187
Total operating funding	5,775

Applications of operating funding:
Payment to staff and suppliers	4,421
Finance costs	285
Internal charges and overheads applied	944
Other operating funding applications	0
Total applications of operating funding	5,651

Surplus (deficit) of operating funding	124

Sources of capital funding:
Subsidies and grants for capital expenditure	0
Development and financial contributions*	0
Increase (decrease) in debt	1,511
Gross proceeds from sale of assets	0
Lump sum contributions	0
Other dedicated capital funding	0
Total sources of capital funding	1,511

Application of capital funding:
Capital expenditure:
- to meet additional demand	150
- to improve the level of service	50
- to replace existing assets	1,435
Increase (decrease) in reserves	0
Increase (decrease) in investments	0
Total applications of capital funding	1,635

Surplus (deficit) of capital funding	(124)

Funding balance	0

Appendix A: Advocacy initiatives

A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for this annual plan, but recognise the value it will add to the local community. Key advocacy areas for this local board include:

Initiative	Description	Advocating to
Matiatia Strategic Plan	The board is progressing a strategic plan for council owned land at Matiatia and requests that any future development is guided by this plan and appropriate funding is allocated within the Long-term Plan 2018-2028 (LTP) for both transport and non-transport infrastructure related priorities. The board requests that as part of this plan, the governing body review the status of the Panuku Development Auckland managed land at Matiatia on the basis that a significant financial return on investment (at purchase) is clearly unrealistic and this status is delaying an outcome to the multitude of issues that exist at Matiatia.	Governing Body Auckland Transport Panuku Development Auckland
Quality roading and infrastructure that supports Waiheke’s character and water management needs	The board requests appropriate funding to deliver quality roading, footpaths and a cycling network to a standard consistent with the rest of Auckland (taking into account Waiheke character). This includes effective water management using water sensitive design techniques. Funding for the development and implementation of Watershed / Catchment managements plans is also essential. This includes flooding and stormwater management, monitoring of the drainage network and appropriate maintenance and infrastructure development.	Governing Body Auckland Transport
Visitor Impact	The board seeks funding for increased services, infrastructure maintenance and improvement projects which address the impact of tourism while also providing local benefit. This could include implementing a visitor levy or advocating to Council’s governing body for visitor growth funding.	Governing Body
Community Swimming Pool	The board requests provision for funding of a Community Swimming Pool within the Long-term Plan 2018-2028 (LTP) as this is a local priority and an identified gap within the Community Facilities Network Plan.	Governing Body
Marine protected areas	The board supports the creation of a network of marine reserves and other protected areas linking the islands in its area of jurisdiction.	Governing Body Department of Conservation

Previous advocacy areas not yet resolved are considered still active.

Appendix B: How to contact your Local Board

Local boards have been established to enable local representation and decision-making on behalf of local communities. You are encouraged to contact your elected members to have your say on matters that are important to your community.

Paul Walden - Chairperson

Phone: 021 584 282

paul.walden@aucklandcouncil.govt.nz

Cath Handley - Deputy Chairperson

Phone: 021 194 1787

cath.handley@aucklandcouncil.govt.nz

Shirin Brown

Phone: 021 242 3310

shirin.brown@aucklandcouncil.govt.nz

John Meeuwsen

Phone: 021 242 4925

john.meeuwsen@aucklandcouncil.govt.nz

Bob Upchurch

Phone: 027 630 1884

bob.upchurch@aucklandcouncil.govt.nz

The board can be contacted at the address below:

Waiheke Local Board Office
Service Centre
10 Belgium Street
Ostend
Waiheke Island

For general enquiries, assistance and information, phone 09 301 0101 any time or visit www.aucklandcouncil.govt.nz

Local board meetings, agendas and minutes are available on the Auckland Council website: www.aucklandcouncil.govt.nz > About council > Meetings and agendas

Waiheke Local Board

01 June 2017

Waiheke Local Board 2017/2018 Community Facilities Work Programme

File No.: CP2017/09155

Purpose

1. To approve the 2017/2018 Community Facilities Work Programme for the Waiheke Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2. To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Waiheke Local Board.

Executive summary

3. The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4. The Waiheke Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5. In the 2017/2018 Community Facilities Work Programme, the following budgets have been identified in the 2017/2018 Community Facilities Work Programme:

· $10,000 of locally driven initiatives capital discretionary funding, and

· $1,277,196 of asset-based services capital funding

6. The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7. The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 5 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Capital Works Programme.

8. Once approved by the Waiheke Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

Recommendations

That the Waiheke Local Board:

a) approve the Waiheke Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A

b) approve in principle the Waiheke Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B

c) delegate approval to the Waiheke Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope

Comments

9. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10. The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

11. The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Capital works programme

12. Investment in the capital programme will ensure that council facilities and parks open spaces in Waiheke Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13. The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

14. Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15. At a workshop on the 5 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16. The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 5 April 2017.

· Number of projects: 24

· Estimated cost for proposed projects: $1,287,196

17. The 2017-2020 Community Facilities Capital Works Programme contains the follow projects:

· Number of projects: 25

Leasing work programme

18. Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19. Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

20. Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

21. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

22. Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

23. In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

24. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25. The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 5 April 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.

26. The Community Facilities work programme supports the achievement of the following 2014-2017 Waiheke Local Board Plan priorities:

· Thriving, strong and engaged communities

· Vibrant places for people that reflect the character of the island

Māori impact statement

27. The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

29. This work programme will be implemented as part of Community Facilities’ usual business practice.

30. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Attachments

No.	Title	Page
a ⇩	Waiheke 2017/2018 Community Facilities Work Programme	29
b ⇩	Waiheke Local Board 2017-2020 Community Facilities Capital Works Programme	33

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

01 June 2017

Approval of Proposed 2017/2018 Local Environment Work Programme

File No.: CP2017/09254

Purpose

1. To approve the proposed 2017/2018 local environment (totalling $68,500) work programme for the Waiheke Local Board.

Executive summary

2. The Waiheke Local Board (the board) has identified an aspiration in their local board plan 2014-2017, to achieve ‘treasured islands, coastlines, wetlands and marine areas.’

3. To give effect to this aspiration, the board has committed $68,500 in total to local environmental projects in their locally driven initiatives (LDI) budget for 2017/2018. This funding includes:

· $24,000 for Little Oneroa Action Plan implementation ECAP (Empowered Communities Approach);

· $40,000 for pest management – community delivered (align with regional priorities and national initiatives); and

· $4,500 for a coastal assessment for wildlife on coastal walkway – stage two

4. To deliver on this budget, a draft work programme was discussed at a workshop with the board on 6 April 2017. An updated work programme is appended to this report at attachment A. This report recommends that the board approve this environment work programme and associated budgets for 2017/2018.

Recommendations

That the Waiheke Local Board:

a) approve the allocation of $68,500 for environmental projects as summarised in the table below:

Project	Budget
Grant to Waiheke Resources Trust for continued implementation of the Little Oneroa Action Plan	$ 24,000
Pest management and ecological restoration – community delivered	$ 40,000
Coastal assessment for wildlife on coastal walkway - stage two	$ 4,500
Total budget	$ 68,500

b) delegate approval to the Chair for any minor changes arising from the implementation for this work programme.

Comments

5. The board has allocated $68,500 of its 2017/2018 LDI budget to support the delivery of a local environment work programme in line with the local board plan outcome that Waiheke is ‘treasured islands, coastlines, wetlands and marine areas,’

6. Staff met with the board at workshops held on 6 and 11 April 2017, to discuss the options for allocation of this local environmental budget and to develop a work programme for 2017/2018. Based on these discussions, it is proposed that one project be delivered via a grant to the Waiheke Resources Trust and two projects delivered by the Infrastructure and Environmental Directorate (I&ES) as part of the board’s environmental work programme in 2017/2018. A brief description of each of these projects is provided below.

Project One: Little Oneroa Action Plan implementation ECAP (Empowered Communities Approach) ($24,000)

7. The board endorsed the draft Little Oneroa Action Plan on 10 December 2015. To implement this plan the board funded a grant from its 2015/2016 budget, of $24,000 to the Waiheke Resources Trust (WHK/2015). On 28 July 2016 the board resolved to approve a grant from the 2016/2017 budget of $24,000 (WHK/2016/1) to continue implementation of the action plan.

8. The Little Oneroa Action Plan was developed by the community in response to ongoing concerns about the water quality in the Little Oneroa lagoon. The first year of funding focused on increasing community engagement and awareness about the lagoon, and education on best practice for managing septic tanks.

9. It is recommended that the board’s 2017/2018 budget for Little Oneroa Action Plan implementation ($24,000) be allocated to the Waiheke Resources Trust to continue implementing the action plan. The work programme for 2017/2018 will focus on continued community led education and engagement activities to foster care for the stream and on encouraging improved voluntary management of on-site waste water systems, both with anticipated water quality outcomes.

10. This will be administered via a grant managed via Infrastructure and Environmental Services Directorate and reported on in the quarterly performance reports.

Project Two: Pest Management – community delivered ($40,000)

11. The pest management project will deliver a community-led pest management programme specific to Waiheke. The aim is support biodiversity and biosecurity initiatives in a more targeted manner and also to build on the community support the board is already providing through to community funding grants.

12. The board will work collaboratively with the community to define a shared vision, objectives and governance for the programme and are supportive of Waiheke’s aspirations to be pest free. The project may deliver:

· local contractor to facilitate project

· a Pest Free Strategy and Action Plan

· facilitation of a community environmental forum

13. A community forum organised in June 2017 is an opportunity for all parties (interested community groups, iwi, landowners, agencies, Forest and Bird, Hauraki Gulf Conservation Trust, Department of Conservation and Auckland Council) to begin discussions on the programme.

14. In addition to delivery of ‘on the ground’ pest management, there is an opportunity to establish an environmental network or green forum on Waiheke. A number of environmental community networks already existing in Auckland are supported by local boards such as Pest Free Kaipatiki and Upper Harbour Green Network.

15. These networks bring local groups together to work on shared goals and priorities for environmental restoration in their communities.

16. It is recommended to fund the pest management project to provide support to the environmental network of stakeholders in the community.

Project Three: Coastal assessment for wildlife on coastal walkway – stage two ($4,500)

17. As part of the Waiheke Local Dog Access Review, the board resolved on 10 September 2015, that a collaborative approach with represented interested parties be taken, along with expert scientific advice and a better understanding of the coastal wildlife and biodiversity (WHK/2015/128).

18. In support of the request for expert scientific advice, staff provided assistance to the board with advice on important bird areas and where restrictions on dog access are recommended. These restrictions (prohibited, on-leash) are necessary to protect known penguin breeding sites, shorebird feeding, breeding and roosting sites and wetland bird habitats in or adjacent to local parkland.

19. As part of the 2016/2017 local environment work programme, the board funded a coastal bird survey of penguins and other coastal birds, along three priority areas of coastline on Waiheke Island (WHK/2016/2).

20. On 27 April 2017, the Coastal Bird Survey report was presented to the board and recommended a follow up (stage two) survey be undertaken, as due to poor weather in October 2016 when the initial survey was conducted, not all of the identified priority areas of coastline were covered during the 2-week survey (see map at Attachment B) Priority Areas for Coastal Bird Survey).

21. The initial survey provided further information as to whether these rules are supported by evidence of the presence of various threatened bird species.

22. Stage two proposes a follow-up survey which would fill some of the gaps. The following coastal areas will be surveyed:

· From Piemelon Bay to the eastern end of Onetangi Beach (Belle Terrace Foreshore Reserve)

· From Palm Beach to Enclosure Bay (Great Barrier Foreshore Reserve)

· Western end of Oneroa Beach, the coastal area traversed by Te Ara Hura

· The western end of Blackpool Beach southwards to coastline below Te Huruhi Bay Reserve

· Parts of Kennedy Point Reserve and Kennedy Point itself

· Anzac Bay Reserve

· Te Whau Point from O’brien Road causeway to Kuakarau Bay

23. It is recommended to fund the follow up coastal bird survey to complete the scientific data to better inform the board on the dog bylaw review.

Assessment of options considered

24. As part of the development of the board’s draft work programme, four options totaling $95,464 were developed for consideration by the board. The three recommended projects align most strongly to the board’s objectives. An explanation of projects developed but not recommended for funding this year are noted in table one below.

Project	Reason
Home Energy Advice	This is not a priority for the board as it does not align with the key initiatives in the local board plan.
Giant Kokopu at Awaawaroa Wetland Reserves	This project will be taken into consideration within the wider project ‘Pest management – community delivered’ as it aligns with the same outcomes, to ensure biodiversity values are protected and enhanced.

Table One: Assessment of options considered

Consideration

Local board views and implications

25. The projects noted above align with the local board outcome of ‘treasured islands, coastlines, wetlands and marine areas,’ as noted in the Waiheke Local Board Plan.

26. This draft work programme was discussed at a board workshop in April 2017. Feedback from that workshop has been incorporated into this report.

Māori impact statement

27. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

28. Table Two below outlines how projects contribute to Māori outcomes.

Project	Māori Outcome Assessment
Little Oneroa action plan implementation ECAP (Empowered Communities Approach)	Waiheke Resources Trust have consulted with Ngati Paoa’s environment spokesperson, who provided the mandate for the Waiheke Piritahi Marae Committee to represent tangata whenua values and perspectives regarding the Little Oneroa project. Feedback from Piritahi Marae was supportive of the direction of the action plan, and they will continue to be involved as their capacity allows.
Pest management – community delivered (align with regional priorities and national initiatives)	The wider community, including Ngati Paoa representatives, will be consulted as part of the direction setting for this project. Opportunities for collaborative delivery of individual projects by community, council and iwi, will be further investigated.
Coastal assessment for wildlife on coastal walkway	No particular impact on Māori.

Table Two: Maori impact assessment

Implementation

29. Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting. Future work programmes may include a recommendation to fund this maintenance from the board’s LDI.

30. Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report. Any significant changes to the work programme will be brought back to the board for approval.

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board I&ES work programme	41
b ⇩	Waiheke Island - Priority Areas for Coastal Bird Survey - stage two	43

Signatories

Author

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

01 June 2017

Waiheke Local Board Libraries Work Programme 2017/2018

File No.: CP2017/09289

Purpose

1. This report presents the Libraries 2017/2018 Waiheke Local Board work programme for approval.

Executive summary

2. This report provides information to support Waiheke Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3. The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4. The Libraries work programme for Waiheke Local Board aligns with the following 2014-2017 Waiheke Local Board Plan priorities:

· Thriving, strong and engaged communities

· Vibrant places for people that reflect the character of the island

5. The Waiheke Local Board is being requested to approve the Libraries work programme for FY 2017/2018.

Recommendation

That the Waiheke Local Board:

a) approve the 2017/2018 Libraries work programme (Attachment A)

Comments

6. The libraries work programme for 2017/2018 aligns to the Waiheke Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7. The Libraries work programme aligns to the following 2014-2017 Waiheke Local Board Plan priorities:

· Thriving, strong and engaged communities

· Vibrant places for people that reflect the character of the island

8. The work programme includes library activities that align with the local board priorities and meet the needs of the Waiheke community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries.

9. A workshop was held on Wednesday, 5 April 2017 where the draft work programme was considered.

10. The Waiheke Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Waiheke community.

Consideration

Local board views and implications

11. The draft 2017/2018 work programme was considered by the local board at a workshop on Wednesday, 5 April 2017.

Māori impact statement

12. Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13. Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a ⇩	Waiheke Libraries Work Programme 17/18	47

Signatories

Author

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

John Nash - Relationship Manager Great Barrier & Waiheke

			Hourly rate
			as of 1 July 2017
Facility Category	Facility Name	Room	Peak Standard	Off-Peak Standard
Venues for hire	Old Blackpool School Hall	Main Hall	$31.00	$24.80
	Old Surfdale Post Office	Main Hall	$24.00	$19.20
	Ostend War Memorial Hall	Main Hall	$49.00	$39.20
	Surfdale Hall	Main Hall	$44.00	$35.20

Chairperson	Paul Walden
Deputy Chairperson	Cath Handley
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch