Waiheke Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 1 June 2017 at 5.15pm.

present

Chairperson	Paul Walden
Deputy Chairperson	Cath Handley
Members	Shirin Brown
	John Meeuwsen

ABSENT

Member

Bob Upchurch

Waiheke Local Board 1 June 2017

1 Welcome

Chairperson Paul Walden opened the meeting and welcomed everyone present. Member S Brown led the meeting with a karakia.

2          Apologies

Resolution number WHK/2017/74

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) accept the apology from Member B Upchurch for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Leave of Absence

There were no leaves of absence.

5 Acknowledgements

There were no acknowledgements.

6 Petitions

There were no petitions.

7 Deputations

There were no deputations.

8 Public Forum

There was no public forum.

9 Extraordinary Business

There was no extraordinary business.

10 Notices of Motion

There were no notices of motion.

11

Adoption of Local Board Agreement 2017/2018

Resolution number WHK/2017/75 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      adopt local content for the Annual Budget 2017/2018 (Attachment A), including: i.          a Local Board Agreement 2017/2018 ii.         a message from the Chair iii.        local board advocacy iv.        local activity budgets v.         local performance targets b)      adopt local fees and charges schedules for 2017/2018 (Attachment B) c)      note: i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017; ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017. d)      agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018 CARRIED

12

Waiheke Local Board 2017/2018 Community Facilities Work Programme

Resolution number WHK/2017/76 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)         approve the Waiheke Local Board 2017/2018 Community Facilities Work          Programme as detailed in Attachment A. b)         approve in principle the Waiheke Local Board 2017-2020 Community Facilities    Capital Works Programme as detailed in Attachment B. c)         delegate approval to the Waiheke Local Board Chair for any variances in the    scope of the projects identified within the 2017/2018 Community Facilities    Work Programme. d)         note that the 2017/2018 asset-based services capital works funding envelope,    identified for the work programme, is indicative to deliver the work and any    budget variances will be managed within the total region-wide asset-based    services funding envelope. CARRIED

13

Approval of Proposed 2017/2018 Local Environment Work Programme

Resolution number WHK/2017/77

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) approve the allocation of $68,500 for environmental projects as summarised in             the table below:

Project	Budget
Grant to Waiheke Resources Trust for continued implementation of the Little Oneroa Action Plan	$ 24,000
Pest management and ecological restoration – community delivered	$ 40,000
Coastal assessment for wildlife on coastal walkway - stage two	$  4,500
Total budget	$ 68,500

b)    delegate approval to the Chair for any minor changes arising from the    implementation for this work programme.

c)         note that the Little Oneroa plan approval is subject to the board’s agreement             on final outcomes and the sequential quantitative measures to confirm those.

d)         note that budget for the coastal assessment for wildlife coastal walkway stage             two of $4,500 will be allocated from the FY18 LDI Community Response             Budget.

CARRIED

14	Waiheke Local Board Libraries Work Programme 2017/2018
	Resolution number WHK/2017/78 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      approve the 2017/2018 Libraries work programme (Attachment A) CARRIED

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member S Brown closed the meeting with a karakia.

5.19 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................