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Waiheke Local Board
OPEN MINUTES
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Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 22 June 2017 at 5.15pm.
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Chairperson |
Paul Walden |
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Deputy Chairperson |
Cath Handley |
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Members |
Shirin Brown |
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John Meeuwsen |
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Bob Upchurch |
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Waiheke Local Board 22 June 2017 |
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1 Welcome
Chairperson Paul Walden opened the meeting and welcomed everyone present. Deputy
Chairperson Cath Handley led the meeting with a karakia.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
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Resolution number WHK/2017/79 MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 25 May 2017 and the extraordinary minutes of its meeting, held on Thursday, 1 June 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
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6.1 |
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Resolution number WHK/2017/80 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: a) acknowledge the passing of highly regarded local resident, Ray Ericson, whose contributions to our community will serve as his legacy for generations to follow. Ray served on the Waiheke Community Board from 2001 to 2010, and was Board Chair for nearly five years. As a prominent member of the Waiheke community his achievements also included serving on the Waiheke Health Trust Board, being the founding Chair of Waiheke Primary School, being a Rotarian, a Justice of the Peace, a friend of Mackenzie Reserve, and a patron of the Waiheke Art Gallery. Our thoughts are with his wife Penny and his family and close friends at this time. CARRIED |
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1 |
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Resolution number WHK/2017/81 MOVED by Member B Upchurch, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) thank Chris Walker for his attendance and presentation. |
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9.2 |
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Rachel Falconer from Waiheke Hauora was in attendance to ask the board for a letter of support to go with their application to Auckland District Health Board for funding for after-hours medical attention on the Island.
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Resolution number WHK/2017/82 MOVED by Member B Upchurch, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) thank Rachel Falconer for her attendance and presentation. b) agree to draft a letter of support for Waiheke Hauroa. |
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9.3 |
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Gillian Wess and Raul Sarrot from the Artworks Theatre Board, were in attendance to talk to the Artworks Theatre funding application.
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Resolution number WHK/2017/83 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) thank Gillian Wess and Raul Sarrot for their attendance and presentation. b) note the tabled document and attach it to the minutes. |
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a 9.2 Artworks Theatre Board Strategy June 2017 |
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9.4 |
Meeting with Fullers' CEO, Doug Hudson - Susi Newborn and Stephanie Honeychurch |
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Susi Newborn and Stephanie Honeychurch were in attendance to give feedback from their meeting with Doug Hudson.
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Resolution number WHK/2017/84 MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) thank Susi Newborn and Stephanie Honeychurch for their attendance and presentation. |
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9.5 |
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Marcus Blosch from Living Without Violence was in attendance to talk to the Living Without Violence funding application.
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Resolution number WHK/2017/85 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) thank Marcus Blosch for his attendance and presentation. |
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9.6 |
Waiheke Venturers funding application - Warwick Lewis and Kelly Coxhead |
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Warwick Lewis and Kelly Coxhead were in attendance to talk to the Waiheke Venturers funding application.
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Resolution number WHK/2017/86 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) thank Warwick Lewis and Kelly Coxhead for their attendance and presentation. |
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9.7 |
Matiatia Gateway, Pendragon Mall stopped clock, Wharetana Bay, encroachment corner of Seaview and View Road and the toilet at ferry terminal - Ross Gillespie |
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Ross Gillespie was in attendance to present to the board on the following issues Matiatia Gateway, Pendragon Mall stopped clock, Wharetana Bay, encroachment on the corner of Seaview and View Road and the toilet at the ferry terminal.
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Resolution number WHK/2017/87 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) thank Ross Gillespie for his attendance and presentation. b) note the tabled document and attach it to the minutes. |
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a 9.7 Matiatia Gateway Ross Gillespie |
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9.8 |
Project 17: Auckland Council maintenance contracts - Hana Blackmore |
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Hana Blackmore was in attendance to speak to the board about Project 17: Auckland Council maintenance contracts.
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Resolution number WHK/2017/88 MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) thank Hana Blackmore for her attendance and presentation. b) note the tabled document and attach it to the minutes |
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a 9.8 Project 17 Auckland Council maintenance contracts - Hana Blackmore |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order LBS 3.11.1 Notices of Motion have been received from Chairperson Paul Walden for consideration under items 12 and 13 respectively.
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12 |
Notice of Motion - Paul Walden, Esslin Road, Picnic Bay, Esplanade Reserve Sea Wall |
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Resolution number WHK/2017/89 MOVED by Deputy Chairperson C Handley, seconded by Member B Upchurch: Motion That the Waiheke Local Board: a) approve up to $9,000 from the board’s Community Response (Locally Driven Initiatives) budget to review and update the expired coastal permit and land use consent for a sea wall at Picnic Bay. |
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Notice of Motion - Paul Walden, Latin American and Spanish Film Festival |
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Resolution number WHK/2017/90 MOVED by Member S Brown, seconded by Deputy Chairperson C Handley: Motion That the Waiheke Local Board: a) grant $3,210 from the board’s Community Response (Locally Driven Initiatives) budget to the Artworks Theatre to coordinate the Latin American and Spanish Film Festival opening event. b) grant $1000 to the Artworks Cinema from the board’s Community Response (Locally Driven Initiatives) budget for projection and staff costs for the Latin American and Spain Film Festival. |
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14 |
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15 |
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Resolution number WHK/2017/91 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the Auckland Transport Waiheke Local Board Update - June 2017 b) provide the following feedback in regards to amendments to the proposed AT Election Signs Bylaw: 2. Clause 7 Controls for election signs (aa) election signs may only be displayed during the period commencing on the Saturday that is four weeks before the election day and ending at midnight on the day before the election day. c) request that the proposed changes for the Matiatia keyhole outlined in Attachment A be put on hold for consideration alongside the Matiatia Strategic Plan and the associated Auckland Transport funding assessment project, with the exception of the proposed raised pedestrian crossing and associated kerb changes which are needed for safety reasons. d) request that the draft Belgium St / Putiki Road plan is included in the July business meeting agenda. |
Secretarial Note: The Chair with the consent of the meeting accorded Item 18: Waiheke Backpackers Hostel Continued Operations and Locally Driven Initiatives Funding Support precedence at this time.
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18 |
Waiheke Backpackers Hostel Continued Operations and Locally Driven Initiatives Funding Support |
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Resolution number WHK/2017/92 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) thank Thomas Patterson for his attendance and presentation. b) approve the decision for the council to continue to run the Waiheke Backpackers Hostel so that it is a full year round facility. c) provide funding support to Community Facilities of $53,987 from the Community Response (Locally Driven Initiatives) budget to cover operational costs until 30 June 2017 for the Waiheke Backpackers Hostel. |
Secretarial Note: the order of business resumed at Item 16: Report on the feasibility of the Waiheke Island becoming a UNESCO Biosphere Reserve and the associated establishment process.
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16 |
Report on the feasibility of the Waiheke Island becoming a UNESCO Biosphere Reserve and the associated establishment process. |
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Resolution number WHK/2017/93 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the proposal from Colin Beardon and Pam Oliver to establish a Biosphere Steering Group. b) support the establishment of a Steering Group to assess the feasibility of establishing a UN Biosphere Reserve on Waiheke Island. |
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17 |
Waiheke Local Grants: Round Two 2016/2017 grant applications |
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Secretarial Note: Item 18: Waiheke Backpackers Hostel Continued Operations and Locally Driven Initiatives Funding Support was taken after Item 15: Auckland Transport Waiheke Local Board Update - June 2017
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19 |
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Resolution number WHK/2017/95 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) defer consideration of this item to the July business meeting noting the following site specific issues site specific issues that are unique to Waiheke: 1. Working in collaboration with the board: The board requests that contracts are delivered in collaboration with the board’s Locally Driven Initiative (LDI) programmes and Local Board Plan priorities. 2. Employing locally: The board wishes to continue to support and give priority to working with local contractors in order to promote local knowledge, capabilities and employment and to support the local economy. This includes contractors and community groups involved in the delivery of facility maintenance and renewals programmes. 3. Volunteering and community empowerment: Our islands have a strong history and philosophy of community led action and the board wishes to ensure that where appropriate or sought, contracts have the ability to involve community groups and individuals where this makes sense. 4. Use of Agri-chemicals: Use of agri-chemicals (such as glysophate) on council land (including the road corridor) on Waiheke is restricted unless dispensation is approved by the board. This is as a result of reallocated services levels to enable mechanical / non agri-chemical weed management to continue with no budget top up required. This is the baseline service and must be built into any Waiheke contract relating to weed management as the standard maintenance service specification. 5. Ecological restoration: The board is trialling a methodology for ecological restoration for native bush and wetland areas which minimises agri-chemical herbicide use by planting and the use of manual weed control where necessary. Encouragement and management of volunteers is also a key outcome of the programme. 6. Vegetation management in the road corridor: The board supports the intention that contracts to manage vegetation in the road corridor will be transferred from Auckland Transport to Community Facilities. The board wishes to have assurances that the circumstances that enabled recent tree pruning in the road corridor will be addressed prior to new contracts being established. 7. Service levels around toilets and rubbish bins: The board requests that contracts have sufficient flexibility to enable enhanced levels of service to be accommodated, in particular during the visitor season. 8. Waste: The board requests particular emphasis is placed on “minimise and manage all aspects of waste” which is a specific matter of importance to our community. We would like to see the supplier acknowledging the board’s aspiration of maximising recycling and reuse and minimising waste taken off island, and working towards a target which supports this. We would like to have specific discussions with officers in regards to this. We would also like to discuss how current community initiatives to reduce waste can be incorporated. 9. Kauri Dieback Prevention Kauri Dieback prevention protocols for machinery and personnel are strictly followed. 10. Living Wage: All contractors and sub-contractors are living wage employers. b) request further discussion with Community Facilities in regards to the above prior to the next business meeting. |
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20 |
Panuku Development Auckland Local Board Six-Monthly Update 1 November 2016 to 30 April 2017 |
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Resolution number WHK/2017/96 MOVED by Member B Upchurch, seconded by Member S Brown: That the Waiheke Local Board: a) note the Panuku Development Auckland Local Board Update 1 November 2016 to 30 April 2017. b) note the Matiatia Strategic Plan is a priority initiative within the 2014 Waiheke Local Board Plan and the 2017 draft Waiheke Local Board Plan, and a key advocacy area for the council’s 2018-28 Long Term Plan. c) request that there be no renewal of leases at 10 Ocean View Road, Waiheke, and ask that the boards of Panuku and Auckland Transport confirm that formally for their properties. d) note in response to the report’s statement that Auckland Council has no policy on provision of Council land for social housing purposes, it is requesting that a local policy for Waiheke be investigated as part of the Waiheke Pilot under the governance framework review. |
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21 |
Endorsement of Waiheke and Rakino Subsection of the Hauraki Gulf Islands Waste Plan |
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Resolution number WHK/2017/97 MOVED by Chairperson P Walden, seconded by Member S Brown: That the Waiheke Local Board: a) endorse the Waiheke and Rakino Sections of HGI Waste Plan with the addition of objectives and actions on the reduction and reuse of clean-fill and road construction waste on Waiheke. b) delegate to Member S Brown and Chairperson P Walden to make minor changes to HGI Waste Plan wording. |
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22 |
Auckland Plan refresh 2018: early feedback to inform draft plan |
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Resolution number WHK/2017/98 MOVED by Chairperson P Walden, seconded by Member S Brown: That the Waiheke Local Board: a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas. b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017. c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017. d) delegate to Member S Brown and Chairperson P Walden to provide feedback.
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23 |
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Resolution number WHK/2017/99 MOVED by Chairperson P Walden, seconded by Member S Brown: That the Waiheke Local Board: a) note the attached Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including: i. background on the Easter Sunday trading legislative change, rationale, current regulations ii. options for responding to the legislative change, including: iii. issues and options analysis iv. pros and cons. b) recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so. |
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Resolution number WHK/2017/100 MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) note Board Member Shirin Brown’s report. |
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25 |
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Resolution number WHK/2017/101 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the verbal report from Chairperson Paul Walden on the High Court decision on the Rural Urban Boundary and that the Governance Framework Review will include a Waiheke Pilot. |
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26 |
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Resolution number WHK/2017/102 MOVED by Chairperson P Walden, seconded by Member S Brown: That the Waiheke Local Board: a) note the lists of resource consents lodged related to Waiheke Island from 6 to 12 May 2017, 13 to 20 May 2017, 21 to 26 May 2017 and 27 May 2017 to 2 June 2017. |
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27 |
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Resolution number WHK/2017/103 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board a) note the record of proceedings of the Waiheke Local Board workshops held on 18 May 2017, 25 May 2017, 1 June 2017 and 8 June 2017. |
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28 |
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Resolution number WHK/2017/104 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) note the Governance Forward Work Programme. |
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
The Deputy Chairperson closed the meeting with a following karakia.
8.06 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
