2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
|
Board Member
|
Organisation /
Position
|
|
Tracy Mulholland
|
·
New Lynn Business Association – Business
Associate
|
|
Susan Zhu
|
·
Chinese Oral History Foundation – Committee
member
·
The Chinese Garden Steering Committee of Auckland
– Board Member
|
|
Derek Battersby
|
·
Whau Coastal Walkway Environmental Trust –Trustee
·
New Lynn Tennis Club – Patron
·
West Lynn Gardens – Patron
·
Tag Out Trust – Chairman
|
|
Catherine Farmer
|
·
Avondale-Waterview Historical Society – Member
·
Blockhouse Bay Historical Society – Member
·
Portage Licensing Trust – Trustee
·
Blockhouse Bay Bowls – Patron
·
Avondale RSA Associate – Member
·
Forest and Bird organisaion - Member
|
|
Duncan Macdonald
|
·
Avondale Business Association – Chairman
·
Avondale Community Society – Chairman
·
Avondale RSA – Committee Member
·
Avondale-Waterview Historical Society -
Member
·
Avondale Jockey Club – Member
|
|
Te’eva
Matafai
|
·
Pacific Events and Entertainment Trust - Co-Founder
·
Miss Samoa NZ - Director
·
Miss World Samoa - Director
·
Malu Measina Samoan Dance Group - Director/Founder
·
Pasifika Festival ATEED - Samoa Village Coordinator
·
Aspire Events - Director
|
|
David Whitley
|
·
Rosebank Business Association - Member
·
Pathways to the future - Past trustee
·
REINZ - Member
·
Don Oliver Youth Sports Foundation - Past trustee
·
Chamber of Trade - Mentor
·
Lopdell House - Trustee
|
4 Confirmation
of Minutes
|
That the Whau Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 24 May 2017, as a true and correct
record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Ward Councillor’s Update
An opportunity
is provided for the Whau Ward Councillor to update the board on regional issues
he has been involved with since the last meeting.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Whau Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
|
Whau Local
Board
07 June 2017
|
|
Adoption of
Local Board Agreement 2017/2018
File No.: CP2017/09413
Purpose
1. This
report seeks adoption of local content for the Annual Budget 2017/2018,
including a Local Board Agreement 2017/2018, a message from
the chair, local board advocacy, local activity budgets and local performance
targets, together with adoption of a local fees and charges schedule for
2017/2018.
Executive
summary
2. For
each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board
area.
3. Every three years a local board plan is developed to inform the
long-term plan (and associated local board agreements) which outlines
priorities, budgets and intended levels of service over a 10 year period.
4. In February and March this year, the council consulted on proposed
changes for the Annual Budget 2017/2018. Local boards then held
discussions with the Finance and Performance Committee on regional policy
issues, community feedback and key initiatives that local boards are advocating
for.
5. Local boards are now considering local content for the Annual Budget
2017/2018 which includes a
local board agreement, a message from the chair, local board advocacy, local
activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.
6. Local board agreements will include the allocation of locally driven initiative (LDI)
funding to projects and services.
7. On 29 June 2017, the governing body will meet to adopt Auckland
Council’s Annual Budget 2017/2018 including 21
local board agreements and associated performance targets and budgets.
|
Recommendations
That the Whau Local Board:
a) adopt local content for the Annual Budget 2017/2018 (Attachment A), including:
i. a Local Board Agreement 2017/2018
ii. a message from the Chair
iii. local board advocacy
iv. local activity budgets
v. local performance targets
b) adopt local fees and charges schedules for 2017/2018 (Attachment B).
c) note:
i. that the local activity budgets have been updated to reflect final
budget decisions made by the governing body on 1 June
2017;
ii. that if there are outstanding (not yet
agreed) matters in the local board agreement, the local board should include
an explanation of these matters in the Chair’s message at the front of
the local board agreement;
iii. that the resolutions of this meeting will be reported back to the
governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.
d) agree that the Chair be delegated authority to make any final
minor changes to the local content for the Local Board Agreement 2017/2018.
|
Comments
8. For
each financial year, Auckland Council must have a local board agreement between
the governing body and the local board, for each local board area.
9. Every
three years a local board plan is developed to inform the long-term plan (and
associated local board agreements) which outlines priorities, budgets and
intended levels of service over a 10 year period.
10. In
February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then
held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that
local boards are advocating for.
11. Local
boards are now considering local content for the Annual
Budget 2017/2018 (Attachment A).
12. Local
boards are also considering the adoption of a local fees and charges schedule
for 2017/2018 (Attachment B).
Consideration
Local
board views and implications
13. This report seeks adoption from the local
board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community,
including consultation, and a number of workshops and meetings have been held
by the local board and with the governing body to finalise their local board
agreement.
Māori
impact statement
14. Many local board decisions are of importance to
and impact on Māori. Local board agreements and the annual
budget are important tools that enable and can demonstrate council’s
responsiveness to Māori. The local board agreement is based on
the local board plan and the Annual Budget 2017/2018 which have
both been developed through engagement with the community, including
Māori. There is a need to continue to build relationships
between local boards and iwi, and where relevant the wider Māori
community. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Implementation
15. The resolutions of
this meeting will be reported to the governing body on 29 June 2017, when it
meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance
targets and budgets.
16. Decisions on
the local board agreement, a message from the chair, local board advocacy,
local activity budgets and local performance targets are required in order for
staff to finalise local content for the Annual Budget 2017/2018.
17. It is possible that minor changes may need to be made to the
attachments before the annual budget is adopted, such as correction of any
errors identified and minor wording changes. Staff therefore recommend
that the local board delegates authority to the Local Board Chair to make final
changes if necessary.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Local content to support the Annual Budget 2017/2018:
o Local Board Agreement
2017/2018
o Message from the
Chair
o Local Board Advocacy
o Local activity
budgets
o Local performance
targets
|
11
|
|
b⇩
|
Local fees and charges schedule 2017/2018
|
25
|
Signatories
|
Author
|
David Rose - Lead Financial Advisor
|
|
Authorisers
|
Christine Watson - Manager Financial Advisory Services
- Local Boards
Karen Lyons - General Manager Local Board Services
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
