Whau Local Board






Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 7 June 2017 at 10.00am.





Tracy Mulholland




Deputy Chairperson

Susan Zhu





Catherine Farmer





Duncan Macdonald, JP













Derek Battersby, QSM, JP




David Whitley

Te'eva Matafai















Whau Local Board

07 June 2017




1          Welcome


Chairperson Mulholland opened the meeting and welcomed everyone present.


2          Apologies


Resolution number WH/2017/59

MOVED by Member D Macdonald, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         accept the apologies from members Derek Battersby, David Whitley and Te'eva Matafai for absence.



3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.


Board Member

Organisation / Position

Tracy Mulholland

·                New Lynn Business Association – Business Associate

Susan Zhu

·            Chinese Oral History Foundation – Committee member

·            The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·            Whau Coastal Walkway Environmental Trust –Trustee

·            New Lynn Tennis Club – Patron

·            West Lynn Gardens – Patron

·            Tag Out Trust – Chairman

Catherine Farmer

·            Avondale-Waterview Historical Society – Member

·            Blockhouse Bay Historical Society – Member

·            Portage Licensing Trust – Trustee

·            Blockhouse Bay Bowls – Patron

·                Avondale RSA Associate – Member

·                Forest and Bird organisaion - Member

Duncan Macdonald

·            Avondale Business Association – Chairman

·            Avondale Community Society – Chairman

·            Avondale RSA – Committee Member

·            Avondale-Waterview Historical Society - Member

·            Avondale Jockey Club – Member

Te’eva Matafai

·                Pacific Events and Entertainment Trust - Co-Founder

·             Miss Samoa NZ - Director

·             Miss World Samoa - Director

·             Malu Measina Samoan Dance Group - Director/Founder

·             Pasifika Festival ATEED - Samoa Village Coordinator

·                Aspire Events - Director

David Whitley

·               Rosebank Business Association - Member

·               Pathways to the future  - Past trustee

·               REINZ - Member

·               Don Oliver Youth Sports Foundation  - Past trustee

·               Chamber of Trade - Mentor

·               Lopdell House - Trustee

There was no change to the declaration of interest register.


4          Confirmation of Minutes


Resolution number WH/2017/60

MOVED by Member D Macdonald, seconded by Member C Farmer:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 May 2017, as a true and correct record.



5          Leave of Absence


There were no leaves of absence.


6          Acknowledgements


There were no acknowledgements.


7          Ward Councillor’s Update


Apology from Cr Clow was noted.


8          Deputations


There were no deputations.


9          Public Forum


There was no public forum.


10        Extraordinary Business


There was no extraordinary business.


11        Notices of Motion


There were no notices of motion.



Adoption of Local Board Agreement 2017/2018


Resolution number WH/2017/61

MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald:  

That the Whau Local Board:

a)      adopt local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.         a message from the Chair

iii.        local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopt local fees and charges schedules for 2017/2018 (Attachment B).

c)      note:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.





13        Consideration of Extraordinary Items


There was no consideration of extraordinary items.   





10.04am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.