Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 28 June 2017 at 6.00pm.
Chairperson |
Tracy Mulholland |
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Deputy Chairperson |
Susan Zhu |
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Members |
Derek Battersby, QSM, JP |
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Catherine Farmer |
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Duncan Macdonald, JP |
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Te'eva Matafai |
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David Whitley |
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ALSO PRESENT
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Cr Ross Clow |
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Whau Local Board 28 June 2017 |
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1 Welcome
Chairperson Mulholland opened the meeting and welcomed everyone present.
Pepe Sapolu Reweti gave a Whakatauki.
2 Apologies
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Whau Local Board.
Board Member |
Organisation / Position |
Tracy Mulholland |
· New Lynn Business Association – Business Associate |
Susan Zhu |
· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member |
Derek Battersby |
· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman · New Lynn Bowling Club - Patron · Avondale RSA - Member |
Catherine Farmer |
· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation - Member |
Duncan Macdonald |
· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member |
Te’eva Matafai |
· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Miss World Samoa - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events - Director |
David Whitley |
· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee |
The register was updated for member Derek Battersby with the addition of membership of Avondale RSA and New Lynn Bowling Club Patron.
The register was updated for member Catherine Farmer with the deletion of membership for Avondale RSA member.
4 Confirmation of Minutes
Resolution number WH/2017/62 MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai: That the Whau Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 June 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillor’s Update
Cr Clow joined the meeting at 6.37pm.
8 Deputations
8.1 |
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Andrew Marshall and Claire Wyeth made a presentation outlining success of the last Blockhouse Bay Christmas Event and discussed plans for future event with the board. |
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Resolution number WH/2017/63 MOVED by Member D Macdonald, seconded by Member D Whitley: That the Whau Local Board: a) receive the deputation on Christmas in the Bay event from Andrew Marshall and Claire Wyeth and thank them for the presentation.
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9 Public Forum
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Resolution number WH/2017/64 MOVED by Member D Whitley, seconded by Member D Macdonald: That the Whau Local Board: a) receive public forum submissions and thank Andrew Geddes, Bryon Dove, Sarah Duckworth and Ann Riley for their attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Whau Local Grants, Round Two and Quick Response, Round Four 2016/2017 grant applications |
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Resolution number WH/2017/65 MOVED by Member D Battersby, seconded by Member T Matafai: That the Whau Local Board: a) approve the allocation of the remaining funds from the Heritage budget, to the value of $3,300, Events in Parks budget to the value of $9,000, Community Response budget, to the value of $4,000, Events budget, to the value of $4,500 and savings from the Civic Events budget, to the value of $5,000, towards the final Whau Local Grant and Quick Response grant applications for the 2016/2017 financial year. This brings the total to be allocated to $83,789. b) agree to the following allocations for Whau Local Grants Round Two of 2016/2017 as listed in Table One below: Table One: Whau Local Grants, Round Two 2016/2017 applications:
c) agree to the following allocations for Multiboard Grants, Round Two 2016/2017 applications as listed in Table Two below: Table Two: Multiboard Grants, Round Two 2016/2017 applications:
d) agree to the following allocations for Whau Quick Response, Round Four 2016/2017 applications as listed in Table Three below: Table Three: Whau Quick Response, Round Four 2016/2017 applications:
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Resolution number WH/2017/66 MOVED by Member T Matafai, seconded by Member C Farmer: That the Whau Local Board: a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A).
b) support entering into three year funding agreement for the Pasifika Youth Leadership Programme.
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Whau Local Board 2017/2018 Community Facilities Work Programme |
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Resolution number WH/2017/67 MOVED by Member D Macdonald, seconded by Member D Whitley: That the Whau Local Board: a) approve the Whau Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A. b) approve in principle the Whau Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B. c) delegate approval to the Whau Local Board Chair Tracy Mulholland for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme. d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope
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Resolution number WH/2017/68 MOVED by Member C Farmer, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) approve the allocation of $205,100 for environment projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;
b) note that with the funding of $105,000, EcoMatters Environment Trust will deliver the following projects: o EcoMatters Environment Centre and Sustainability Hub ($41,000) o EcoMatters sustainability hub activation ($20,000) o Love Your Neighbourhood ($15,000) o Project Homewise – Whau ($10,000) o Bike Hub ($10,000) o EcoWest Festival ($9,000)
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Resolution number WH/2017/69 MOVED by Member D Macdonald, seconded by Member C Farmer: That the Whau Local Board: a) approve moving to a three-year funding agreement with EcoMatters Environment Trust for the years 2017-2020, terminating on 30 June 2020, for environmental initiatives to be agreed as part of annual local environment programmes, subject to standard performance and exit clauses. b) note that funding approval for EcoMatters Environment Trust of $105,000 for 2017/2018 has been considered as part of the approval of the 2017/2018 Whau local environment work programme at the board’s meeting on 7 June 2017 c) approve funding for EcoMatters Environment Trust of $105,000 per annum for the 2018/2019 and 2019/2020 financial years, to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.
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Resolution number WH/2017/70 MOVED by Member D Battersby, seconded by Member D Macdonald: That the Whau Local Board: a) approve the 2017/18 local economic development programme as follows; i) refresh and implement the Whau Local Economic Development Action Plan ($30,000). ii) support the Young Enterprise Scheme E-Days ($1,000).
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Resolution number WH/2017/71 MOVED by Member D Whitley, seconded by Member T Matafai: That the Whau Local Board: a) recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so. |
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Secretarial Note: Under Standing Order 3.15.5 Member Derek Battersby voted against resolution a) and requested his dissenting vote be recorded. Under Standing Order 3.15.4 Deputy Chair Susan Zhu requested that her abstaining vote be recorded. |
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Resolution number WH/2017/72 MOVED by Member D Battersby, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) approve the transfer of $3,300 heritage projects balance to community grants to address heritage related applications in the current community grants funding round.
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Auckland Plan refresh 2018: early feedback to inform draft plan |
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Resolution number WH/2017/73 MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley: That the Whau Local Board: a) delegate the coordination of feedback to the Chairperson Tracy Mulholland and Deputy Chairperson Susan Zhu. b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017 c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.
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Resolution number WH/2017/74 MOVED by Member D Macdonald, seconded by Member T Matafai: That the Whau Local Board: a) agree the following local priorities for year one (2017/2018) of new maintenance contracts: · community and workforce priorities for this local board area (smart procurement) (Attachment A). · site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications. b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline. c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.
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Resolution number WH/2017/75 MOVED by Member D Macdonald, seconded by Member D Whitley: That the Whau Local Board: a) note the Whau Local Board Governance Forward Work Calendar – June 2017.
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Confirmation of Workshop Records: 17 May 2017 to 7 June 2017 |
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Resolution number WH/2017/76 MOVED by Member T Matafai, seconded by Member D Whitley: That the Whau Local Board: a) confirm the records of the workshops in Attachments A - C held on the following dates: o 17 May 2017 o 31 May 2017 o 7June 2017
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24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7:01pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................