I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 8
June 2017
6.00pm
Waitākere
Ranges Local Board Office
39 Glenmall Place
Glen Eden
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Waitākere Ranges Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Greg Presland
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Deputy Chairperson
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Saffron Toms
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Members
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Sandra Coney, QSO
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Neil Henderson
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Steve Tollestrup
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Denise Yates, JP
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(Quorum 3 members)
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Glenn Boyd
(Relationship Manager)
Local Board Services (West)
Tua Viliamu
Democracy Advisor
01 June 2017
Contact Telephone: (09) 813 9478
Email: Tua.Viliamu@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Waitākere
Ranges Local Board
08 June 2017
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Ward Councillor’s Update 5
8 Deputations 5
9 Public
Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Adoption of Local Board
Agreement 2017/2018 7
13 Draft Watākere Ranges
Local Board Plan 2017 - Have your say event 25
14 Consideration
of Extraordinary Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Waitākere Ranges Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 25 May 2017, as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Update from Ward Councillors
An opportunity is provided for the Waitakere Ward Councillors to
update the board on regional issues they have been involved with since the last
meeting.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Waitākere Ranges Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The presiding
member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
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Waitākere
Ranges Local Board
08 June 2017
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Adoption of
Local Board Agreement 2017/2018
File No.: CP2017/09430
Purpose
1. This
report seeks adoption of local content for the Annual Budget 2017/2018,
including a Local Board Agreement 2017/2018, a message from
the chair, local board advocacy, local activity budgets and local performance
targets, together with adoption of a local fees and charges schedule for
2017/2018.
Executive summary
2. For
each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board
area.
3. Every three years a local board plan is developed to inform the
long-term plan (and associated local board agreements) which outlines
priorities, budgets and intended levels of service over a 10 year period.
4. In February and March this year, the council consulted on proposed
changes for the Annual Budget 2017/2018. Local boards then held
discussions with the Finance and Performance Committee on regional policy
issues, community feedback and key initiatives that local boards are advocating
for.
5. Local boards are now considering local content for the Annual Budget
2017/2018 which includes a
local board agreement, a message from the chair, local board advocacy, local
activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.
6. Local board agreements will include the allocation of locally driven initiative (LDI)
funding to projects and services.
7. On 29 June 2017, the governing body will meet to adopt Auckland
Council’s Annual Budget 2017/2018 including 21
local board agreements and associated performance targets and budgets.
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Recommendation/s
That the Waitākere Ranges
Local Board:
a) adopts local content for the Annual Budget 2017/2018 (Attachment A), including:
i. a Local Board Agreement 2017/2018
ii. a message from the Chair
iii. local board advocacy
iv. local activity budgets
v. local performance targets
b) adopts local fees and charges schedules for 2017/2018 (Attachment B)
c) notes:
i. that the local activity budgets have been updated to reflect final
budget decisions made by the governing body on 1 June
2017;
ii. that if there are outstanding (not yet
agreed) matters in the local board agreement, the local board should include
an explanation of these matters in the Chair’s message at the front of
the local board agreement;
iii. that the resolutions of this meeting will be reported back to the
governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.
d) agrees that the Chair be delegated authority to make any final
minor changes to the local content for the Local Board Agreement 2017/2018
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Comments
8. For
each financial year, Auckland Council must have a local board agreement between
the governing body and the local board, for each local board area.
9. Every
three years a local board plan is developed to inform the long-term plan (and
associated local board agreements) which outlines priorities, budgets and
intended levels of service over a 10 year period.
10. In
February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then
held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that
local boards are advocating for.
11. Local
boards are now considering local content for the Annual
Budget 2017/2018 (Attachment A).
12. Local boards are also considering the adoption of a local fees and
charges schedule for 2017/2018 (Attachment B)
Consideration
Local board views and implications
13. This report seeks adoption from the local
board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community,
including consultation, and a number of workshops and meetings have been held by
the local board and with the governing body to finalise their local board
agreement.
Māori impact statement
14. Many local board decisions are of importance to
and impact on Māori. Local board agreements and the annual
budget are important tools that enable and can demonstrate council’s
responsiveness to Māori. The local board agreement is based on
the local board plan and the Annual Budget 2017/2018 which have
both been developed through engagement with the community, including
Māori. There is a need to continue to build relationships
between local boards and iwi, and where relevant the wider Māori
community. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Implementation
15. The resolutions of
this meeting will be reported to the governing body on 29 June 2017, when it
meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance
targets and budgets.
16. Decisions
on the local board agreement, a message from the chair, local board advocacy,
local activity budgets and local performance targets are required in order for
staff to finalise local content for the Annual Budget 2017/2018.
17. It is possible that minor changes may need to be made to the
attachments before the annual budget is adopted, such as correction of any
errors identified and minor wording changes. Staff therefore recommend
that the local board delegates authority to the Local Board Chair to make final
changes if necessary.
Attachments
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No.
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Title
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Page
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a⇩ 
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Local Board Agreement 2017/2018
o Message from the
Chair
o Local Board Advocacy
o Local activity
budgets
o Local performance
targets
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11
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b⇩ 
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Local fees and charges schedule 2017/2018
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23
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Signatories
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Authors
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David Rose - Lead Financial Advisor
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Authorisers
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Christine Watson - Manager Financial Advisory Services
- Local Boards
Karen Lyons - General Manager Local Board Services
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
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Waitākere
Ranges Local Board
08 June 2017
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Waitākere
Ranges Local Board
08 June 2017
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Attachment B - Fees and charges
schedules 2017/2018
1.
2.
The following are fees and charges
for local activities to be considered by the Waitākere Ranges Local Board
for approval.
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COMMUNITY AND ARTS FACILITIES
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Hourly rate
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as of 1 July 2017
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Facility
Category
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Facility
Name
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Room
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Peak Standard
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Off-Peak Standard
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Venues
for hire
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Ceramco
Park Function Centre
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Main
Hall
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$34.00
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$27.20
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Titirangi
War Memorial Hall
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Main
Hall
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$39.00
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$31.20
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*Council staff
recommends keeping the hire fees and charges uninflated for the 2017/18 year.
LIBRARY ROOM HIRE
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The following rates
and subsidies (discounts) are proposed:
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• Standard
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• Community, 50%
off standard
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Facility
Category
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Facility
Name
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Description/Room
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Current
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Proposed
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Library Room
Hire
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Glen Eden
Library
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Glen Eden
Library Meeting Room
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$11.10
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$24.00
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Waitākere
Ranges Local Board
08 June 2017
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Draft Watākere Ranges Local Board Plan 2017 -
Have your say event
File No.: CP2017/10748
Purpose
1. This
business meeting is one of six public events to enable members of the public to
provide verbal feedback on the draft Waitākere Ranges Local Board
Plan 2017.
2. Staff
will provide a short outline of the draft local board plan and an opportunity
will be made available to members of the public to provide verbal feedback on
the draft plan to the local board and staff.
Executive summary
3. Every
three years Auckland’s 21 local boards develop a local board plan, which
help guide decisions on local activities and projects.
4. Plans
reflect community priorities and preferences and influence how local boards
work with others for the benefit of Auckland’s communities.
5. They
also influence how local boards provide input into Auckland Council’s
regional strategies and plans, such as the 10-year budget.
6. The
Waitākere Ranges Local Board propose to focus on six outcomes in
their local board plan which acknowledge and build on the feedback and ideas
the community and interested groups have previously provided.
a)
We actively protect the Waitākere Ranges Heritage Area
b)
Our unique natural habitats are protected and enhanced
c)
Our communities celebrate their distinct identities
d)
People experience local arts and culture and recognise our heritage
e)
Our urban centres are enjoyable places to be
f)
Community spaces and recreation facilities meet your needs and are easy
to get to
7. Public
feedback is open until 4pm on Friday 30 June 2017.
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Recommendation/s
That the Waitākere Ranges
Local Board:
a) acknowledge
and note any verbal contributors to the draft Waitākere Ranges Local
Board Plan 2017
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Commentary
8. A
summary of the draft Waitākere Ranges Local Board Plan 2017 (Attachment A)
has been delivered to households across the Waitākere Ranges area.
9. Full
draft plans are available online at www.shapeauckland.co.nz as well at libraries, service centres and local board offices.
10. Feedback
is able to be provided online, face to face and via post.
11. The
www.shapeauckland.co.nz website is the key portal into the draft local board consultation
material and includes as specific online feedback forms for each local board.
12. Comments
on Facebook will also be considered if persons write something on the
www.facebook.com/waitakereranges and include ‘Local Board Plan
feedback’, or send a private message using Facebook Messenger to
@waitakereranges and include ‘Local Board Plan feedback’.
13. Members of the public and interested groups are also invited to
provide feedback in person at a number of local sessions. The Have Your
Say events will include a presentation followed by a facilitated conversation with
local board members. Persons can come along at any time to the Drop-in events
outlined below.
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Date
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Time
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Location
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Type of
event
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Saturday 4 June
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9am-11am
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Swanson Market pop-up stall
Swanson Railway Station
760 Swanson Road
Swanson
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Drop-in
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Thursday 8 June
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6pm-8pm
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Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden
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Have Your Say
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Tuesday 13 June
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6.30pm-8.30pm
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Waitākere Domain Hall
13 Bethells Road
Waitākere
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Have Your Say
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Saturday 17 June
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12pm-2pm
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Glen Eden Community House neighbourhood
BBQ
13 Pisces Road
Glen Eden
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Drop-in
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Wednesday 21 June
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6.30pm-8.30pm
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Laingholm Village Hall
69 Victory Road
Laingholm
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Have Your Say
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Sunday 25 June
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10am-12pm
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Titirangi Village Market pop-up stall
Titirangi War Memorial Hall
500 South Titirangi Rd
Titirangi
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Drop-in
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14. Written
feedback can also be made via the summary feedback form or in a written
statement and sent to Local Board Plans, Auckland Council, Freepost Authority
232621,Private Bag 92 300, Auckland 1142.
15. Written
submitters are able to identify their interest in speaking in support of their
submission on the draft Waitākere Ranges Local Board Plan at a public
hearing to held on 3 August.
16. After
consultation closes on 30 June and the subsequent public hearing, the local
board will review all feedback and use it to help shape the final local board
plan.
17. The
final plan will be adopted by October 2017.
Attachments
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No.
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Title
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Page
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a⇩
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Summary of the draft Watākere Ranges Local Board
Plan 2017
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29
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Signatories
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Authors
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Tua Viliamu - Democracy Advisor
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Authorisers
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Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
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Waitākere
Ranges Local Board
08 June 2017
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