Agenda of Extraordinary Meeting of the Waitematā Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests to present petitions had been received.

7 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

8 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10 Notices of Motion

There were no notices of motion.

Waitematā Local Board

06 June 2017

Adoption of Local Board Agreement 2017/2018

File No.: CP2017/09482

Purpose

1. This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4. In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5. Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6. Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7. On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Waitematā Local Board:

a) adopt local content for the Annual Budget 2017/2018 (Attachment A to the agenda report), including:

i. a Local Board Agreement 2017/2018

ii. a message from the chair

iii. local board advocacy

iv. local activity budgets

v. local performance targets

b) adopt local fees and charges schedules for 2017/2018 (Attachment B to the agenda report)

c) note:

i. that the local activity budgets have been updated to reflect final budget decisions;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the chair’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d) agree that the chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

Comments

8. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10. In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11. Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12. Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B).

Consideration

Local board views and implications

13. This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16. Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17. It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the local board chair to make final changes if necessary.

Attachments

No.

Title

Page

a ⇩

Local content to support the Annual Budget 2017/2018:
o          Local Board Agreement 2017/2018
o          Message from the Chair
o          Local Board Advocacy

o Local activity budgets
o Local performance targets

b ⇩

Local fees and charges schedule 2017/2018

Signatories

Authors

Pramod Nair – Lead Financial Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson - Manager Financial Advisory Services Local Boards

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

06 June 2017

Waitematā Local Board Libraries Work Programme 2017/2018

File No.: CP2017/09388

Purpose

1. This report presents the Libraries 2017/2018 Waitematā Local Board work programme for approval.

Executive summary

2. This report provides information to support Waitematā Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3. The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4. The Libraries work programme for Waitematā Local Board aligns with the following 2014-2017 Waitematā Local Board Plan priorities:

· Quality parks, open spaces and community facilities created for people to use and enjoy

· Strong communities that are inclusive, vibrant and engaged.

5. The Waitematā Local Board is being requested to approve the Libraries work programme for the financial year 2017/2018.

Recommendation/s

That the Waitematā Local Board:

a) approve the 2017/2018 Libraries work programme (Attachment A to the agenda report).

Comments

6. The libraries work programme for 2017/2018 aligns to the Waitematā Local Board ]Plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7. The Libraries work programme aligns to the following 2014-2017 Waitematā Local Board Plan priorities:

· Quality parks, open spaces and community facilities created for people to use and enjoy

· Strong communities that are inclusive, vibrant and engaged.

8. The work programme includes library activities that align with the local board priorities and meet the needs of the Waitematā community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries. The work programme also includes extended hours which are funded from LDI opex.

9. A workshop was held with the local board and Libraries staff on Tuesday, 4 April 2017 where the draft work programme was considered.

10. The Waitematā Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Waitematā community.

Consideration

Local board views and implications

11. The draft 2017/2018 work programme was considered by the local board at a workshop on Tuesday, 4 April 2017.

Māori impact statement

12. Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13. Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a ⇩	Waitematā Libraries Work Programme 2017/2018	35

Signatories

Authors

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

06 June 2017

Waitematā 2017/18 Local Economic Development Programme

File No.: CP2017/09227

Purpose

1. To approve the Waitematā Local Economic Development programme for the 2017/2018 financial year.

Executive summary

2. This report introduces the proposed 2017/2018 financial year Local Economic Development work programme for the Waitematā Local Board as set out in Attachment A.

3. The proposed work programme comprises implementation of actions identified in the refreshed City Fringe Local Economic Development Action Plan ($40,000) and support for the Young Enterprise Scheme ($5,000).

4. The total value of the Local Economic Development programme is $45,000.

5. The board is being asked to approve the 2017/2018 Local Economic Development programme.

Recommendation/s

That the Waitematā Local Board:

a) approve the Local Economic Development: Auckland Tourism, Events and Economic Development (ATEED) Work Programme 2017/2018 (Attachment A to this report).

Comments

Background

6. The 2017/2018 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the Waitematā Local Board Plan (2014) and the Waitematā City Fringe Local Economic Development Action Plan (2014).

7. The proposed LED programme comprises the following activities.

Implementation of the refreshed City Fringe Local Economic Development Action Plan

8. The Waitematā Local Board approved a Local Economic Development Action Plan for the City Fringe in March 2014 (Action Plan). The Action Plan built on work commissioned by Auckland Council from Hill Young Cooper in September 2013. The intention was that the plan would be a living document that:

· provides a framework to guide local economic development actions for 3-5 years

· facilitates effective engagement between deliverers of economic development initiatives in the City Fringe area

· provides a key mechanism for the Waitematā Local Board to communicate with city fringe businesses and to advocate for maintaining communications and connections between the city fringe and the CBD.

· identifies a set of actions and initiatives for inclusion within the Waitematā Local Board Plan and future local board agreements.

9. As the current Action Plan is coming up to three years since adoption the local board resolved to refresh the plan in March 2017 resolution number WTM/2017/26. The Action Plan is currently in the process of being refreshed. It is expected that the refresh will be completed by the end of June 2017. The refreshed plan will provide the local board with a series of actions that it can deliver or support.

10. The allocation of $40,000 will enable the local board to implement some of the actions identified in the refreshed Action Plan, once adopted by the local board.

Young Enterprise Scheme ($5,000)

11. Auckland Tourism, Events and Economic Development (ATEED), on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

12. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

13. The funding from the local board will support the delivery of the YES Enterprise-Days (e-days) in February 2018. The e-days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2018 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Consideration

Local board views and implications

14. The proposed LED programme was presented to the Local Board at the 4 April 2017 workshop, and has been amended to reflect the comments received.

Māori impact statement

15. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

16. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

Attachments

No.	Title	Page
a ⇩	Waitematā Local Economic Development Work Programme	43

Signatories

Authors

John Norman - Strategic Planner Local Economic Development - ATEED

Authorisers

Paul Robinson - Manager Local Economic Growth - ATEED

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

06 June 2017

Approval of the 2017/2018 Waitematā local environment and local development work programme

File No.: CP2017/09614

Purpose

1. To approve the proposed 2017/2018 local environment work programme (totalling $102,000) and to note the local development work programme (totalling $1,890,795) for the Waitematā Local Board.

Executive summary

1. The Waitematā Local Board has identified aspirations in their local board plan 2014-2017, to achieve the following:

· the natural environment is respected and enhanced

· a distinctive, high-quality urban environment that embraces our heritage

· quality parks, open spaces and community facilities created for people to use and enjoy

2. To give effect to the aspiration ‘the natural environment is respected and enhanced’, the local board has committed $102,000 in total to local environmental projects in their locally driven initiatives (LDI) budget for 2017/2018:

3. To deliver on these budgets a proposed environmental work programme consisting of seven projects was prepared and discussed at a workshop with the board on 4 April 2017 (Attachment A).

· $30,000 for Low carbon lifestyles

· $10,000 for Low carbon multi-unit dwellings

· $10,000 for Low carbon network

· $12,000 for Reducing food waste from businesses

· $5,000 for Urban forest framework

· $15,000 for Waipapa Stream

· $20,000 for Newmarket Stream - streamside assistance programme

4. The local board also has a budget of $1,890,795 for asset-based services (ABS) to fund the Newmarket Laneways upgrade ($1,831,604) and the re-development of Ellen Melville Centre ($59,191), to support the board’s development programme.

5. To deliver on this budget, a draft work programme was discussed at a workshop with the board on 4 April 2017. An updated work programme is appended to this report at attachment A. This report recommends that the board approve this environment work programme and associated budgets for 2017/2018 and note the local development work programme.

Recommendations

That the Waitematā Local Board:

a) approve the allocation of $102,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below:

Project	Budget
Low carbon lifestyles	$30,000
Low carbon multi-unit dwellings	$10,000
Low carbon network	$10,000
Reducing food waste from businesses	$12,000
Urban forest framework	$5,000
Waipapa Stream Restoration Programme	$15,000
Newmarket Stream - streamside assistance programme	$20,000
Total budget	$102,000

b) note $1,890,795 of asset based budget for the Newmarket Laneways upgrade and the redevelopment of Ellen Melville Centre for the Waitematā Local Board.

c) delegate approval to the chair for any minor changes arising from the implementation of this work programme.

Comments

6. The board has allocated $102,000 of its 2017/2018 LDI budget to support the delivery of a local environment work programme in line with the local board plan outcome that is ‘the natural environment is respected and enhanced.’

7. The board also has $1,831,604 million of asset-based budget available to support the upgrade of Newmarket Laneways and $59,191 to support the re-development of Ellen Melville Centre. These two projects deliver on the outcomes, ‘a distinctive, high-quality urban environment that embraces our heritage’, and ‘quality parks, open spaces and community facilities created for people to use and enjoy’.

8. Options for the allocation of this budget were discussed at a workshop on 4 April 2017. Based on that discussion, seven projects will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2017/2018 local environment work programme. A brief description of these projects is provided below.

Waitematā Low Carbon Action Plan – Implementation Plan

9. Funding of $62,000 is sought from the board to continue implementation of the Waitematā Low Carbon Action Plan 2015. Projects continue previous local investment in encouraging Waitematā residents to adopt low carbon behaviours. The four projects are further described below.

Low carbon lifestyles ($30,000)

10. The 2017/2018 low carbon lifestyles project will focus on encouraging further behaviour change with an aim to engage with up to 250 residents in stand-alone dwellings. The project milestones including finalising the project plan, engagement of residents and evaluation and reporting. An estimate of carbon dioxide emissions savings based on the reported behaviour changes will be reported to the board.

Low carbon multi-unit dwellings ($10,000)

11. Engagement with apartment dwellings is difficult due to the need to work through body corporates and the high number of renters. The board requested an investigation into how to overcome these barriers in order to provide support to apartment dwellers in reducing their carbon dioxide emissions. The low carbon multi-unit dwellings project aims to do this and will be delivered in two parts.

12. Part one will include a scoping study on how to best work with apartment managers and body corporates to support reduce carbon dioxide emissions in common areas. The study will identify needs, issues and ways to support apartments. This will include a review of some successful national and international exemplars.

13. Part two will include a trial delivery in at least one apartment block as follows:

· an audit of the common areas

· provision of a report and advice for making changes

· provision of support to prioritise actions and make changes

Low carbon network ($10,000)

14. The board has funded the establishment of the Waitematā Low Carbon Network (the network) for the past two years. It is comprised of individuals, household, groups and businesses working together to promote, support and implement community level low carbon activities. Interest in the network continues to grow with 140 people currently registered in the network database and mailing list.

15. The development of a website and promotional material and an internal consultation has been held to ensure alignment with a community led development approach. A committee was subsequently formed to guide the network’s direction. The EcoMatters Environment Trust currently provides support for the low carbon network while it is in formation.

16. It is recommended that support for the network continue in 2017/2018 with funding of $10,000 to:

· become fully established and following this they will work to decide the direction the network will take

· communicate and promote low carbon-related activities occurring in the local board area via online channels

· provide opportunities for residents through existing communication channels to develop a membership base for the network

· host further events (such as Eco-neighbourhood street day, Green Homes open day, a campaign to buy local or eat local).

17. The network’s other activities to date have included, ongoing network meetings, establishing a Facebook page and hosting of two “Pecha Kucha style networking events.

18. The board’s continued support for this project will help implement the Waitematā Local Board Low Carbon Action Plan and will celebrate the low carbon initiatives currently underway in the local board area.

Reducing food waste from businesses ($12,000)

19. The board has invested $10,000 over the past two financial years to address food waste generated by local businesses. The board funded a two-part project to gain an understanding of food waste generated by businesses in the Waitematā Local Board area and the potential for reduction, and to consider ways businesses can be supported to reduce food waste.

20. Funding of $12,000 is requested in 2017/2018 to address the findings of the 2016 Business Food Waste Feasibility Study. The 2017/2018 work programme will continue to support the reduction of café food waste through advice on composting and avoidance. The actions will include promotion of advice and guidelines for business waste reduction, and provision of materials to help cafes encourage diversion of coffee grinds from landfills.

Urban forest framework ($5,000)

21. The board has committed funds to support delivery of an urban forest framework for the Waitematā Local Board area to improve the planning and management of the board’s urban forest and to educate the community on the benefits and protection of the urban vegetation. Information from LiDAR testing in 2015/2016 and 2016/2017 confirmed the percentage of tree cover in the board area. This work has been enhanced by regional investment in understanding tree cover across Auckland.

22. Local funding of $5,000 in 2017/2018 will contract a researcher to contact key information sources, assemble and summarise park management plans. A second contractor will be used to gather data and run GIS simulations to determine the best locations for future urban plantings under different priority scenarios.

Waipapa Stream Restoration Programme ($15,000)

23. The 2012 Waipapa Stream ten-year restoration plan focuses on removing pest plants and replacing them with new native plants and undertaking community environmental actions.

24. The board has supported the implementation of this work programme over the last four years. This has enabled the Waipapa Stream area to undergo extensive restoration work to control pest plants, remove rubbish and debris and replant it with suitable native species.

25. The project has been supported by community volunteers who have undertaken pest plant control, clean ups and attended community days. In addition, the Waipapa project has provided an opportunity for the board, KiwiRail (new) owners of Mainline Steam and communities to work together on pest plant removal and restoration planting.

26. Funding of $15,000 is recommended to continue year five of this 10 year restoration programme in 2017/2018. Work will focus on a continuation of restoration works of pest plan control and replacement native planting along the open section of Waipapa Stream. This year the programme would also extend to increasing local community engagement to significant groups that are currently missing from the programme such as more neighbours, local schools and mana whenua.

Newmarket Stream - streamside assistance programme ($20,000)

27. Funding of $20,000 is recommended to establish a new streamside assistance programme supporting residents adjoining Newmarket stream to undertake weed control and restoration planting to enhance the biodiversity of the stream and improve water quality (Attachment B).

28. Local private landowners from both the Waitematā and Ōrākei Local Board areas have expressed a desire to support restoration of the Newmarket Stream bank and gave a joint presentation in May 2017 to both boards called “On the Deck” calling for collaborative action between local residents and the boards. The Gecko New Zealand Trust has been working with the group to submit applications to the local board funding rounds.

29. The streamside assistance programme will:

· support freshwater ecology and monitoring

· provide facilitation support to build community vision and capacity

· support working bees and workshop demonstrations

· provide materials and weeding techniques

· support planting days

30. The programme benefits include:

· improved water quality

· improved pest control in parks

· increased biodiversity (in stream and terrestrial)

· aligns with Pest Free Auckland

· builds a connected community

· promotes collaboration and cooperation

31. A complementary streamside assistance programme has been proposed to the Ōrākei Local Board ($20,000) as this programme will deliver on ecological restoration and improved water quality in the Newmarket and Remuera catchment.

Development Work Programme

32. Two projects will also be delivered through the board’s asset based services budgets as part of their development work programme. These are described briefly below, with more details shown in Attachment A.

Newmarket Laneways upgrade ($1,831,604)

33. The aim of this project is to upgrade a laneway in the Newmarket town centre to increase the quality of the public space by making it safer, more inviting, and more walkable.

34. Key benefits of the project will be to improve pedestrian accessibility and amenity with footpath widening and tree planting and support businesses in the precinct.

35. In 2015/2016 the project team considered a number of potential lanes for an upgrade. Teed Street has been identified as the preferred lane because it offers significant urban design improvements and will be cost-effective to upgrade.

36. In 2016/2017 the detailed design for the project was developed in consultation with the local board, mana whenua, and key stakeholders. The Teed Street upgrade proposals were granted resource consent and building consent and construction began on the 8May 2017.

37. The upgraded laneway is likely to open in August 2017. Key performance indicators for the project will be increased pedestrian numbers in the precinct and increased business activity.

Re-development of the Ellen Melville Centre ($59,191)

38. The aim of this project is to redevelop and regenerate the heritage building of the Ellen Melville Centre so that it provides a vibrant community hub for the city centre.

39. Key benefits of the project will be to create connectivity and activation between the Ellen Melville Centre and Freyberg Place (which is also being upgraded through an Auckland City Centre Advisory Board city centre targeted rate project) and to transform the hall into an inner-city integrated community hub. At the completion of the project the hall will also become a managed community facility, meaning two members of staff will manage the facility while it is in operation.

40. The project is in the final stages with work focused on finalising the construction component and is likely to be completed in July 2017. Key performance indicators for the project will be increased bookings and usage of the hall by the community and increased pedestrian usage of Freyberg Place.

Consideration

Local board views and implications

41. The recommended options align with the local board outcomes: ‘the natural environment is respected and enhanced,’ ‘a distinctive, high-quality urban environment that embraces our heritage’ and ‘quality parks, open spaces and community facilities created for people to use and enjoy,’ as noted in the Waitematā Local Board Plan.

42. The draft work programme was discussed at a board workshop in April 2017. Feedback from that workshop has been incorporated into this report.

Māori impact statement

43. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

44. Table Two below outlines how projects contribute to Māori outcomes.

Project	Māori Outcome Assessment
Low carbon lifestyles	No specific impact on Māori
Low carbon multi-unit dwellings	No specific impact on Māori
Low carbon network	No specific impact on Māori
Reducing food waste from business	No consultation with Māori is required for this project.
Urban forest framework	Māori are being consulted on the urban forest strategy and are likely to be particularly interested in information about the indigenous component of the urban forest, species composition and genetic diversity.
Waipapa Stream	Representatives of Ngāti Whātua Ōrākei participated in a joint site visit with board members and staff to support the rehabilitation of Waipapa Stream in 2012 when work first began. Other outcomes include: · iwi have ongoing involvement in stream restoration work including weeding · options to co-deliver with mana whenua will be explored · programme opportunities will be discussed with Ngāti Whātua Ōrākei Overall the project will contribute to Māori outcomes of improving water quality and can provide an area for collection for rongoa plants or harakeke weaving plants.
Newmarket Stream - streamside assistance programme	There will be a significant improvement on the wellbeing of a culturally significant site: · Parts of the project will be delivered by Māori where possible · The Kura Kaupapa will be involved in the freshwater education and restoration
Re-development of Ellen Melville Centre	Engagement with iwi has occurred through the City Centre Integration mana whenua monthly hui. An iwi artist is collaborating with project artist John Reynolds to develop narratives and how these will manifest in the terraced area. The area of consideration is predominantly the water feature. Mana whenua representatives on the City Centre Integration hui have expressed support for the consulted design proposal which has been driven by the Te Aranga Design principles.
Newmarket Laneways	Mana whenua have been invited to provide input into the design of this project through huis in March and April 2016. Iwi with an interest in this rohe who were represented at the last hui where this project was discussed included Ngāti Whātua Ōrākei, Ngāi Tai ki Tāmaki, Te Rūnanga o Ngāti Whātua, Ngāti Maru, Ngāti Paoa, Te Akitai Waiohua, Te Patukirikiri and Ngāti Tamaoho. To date, mana whenua representatives have expressed support for including measures in the project to enhance water quality, provide quality native plantings and recognise cultural values of the area.

Implementation

45. Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting. Future work programmes may include a recommendation to fund this maintenance from the board’s Locally Driven Initiatives budget.

46. Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Attachments

No.	Title	Page
a ⇩	Newmarket Stream - Streamside Assistance Programme Map	53
b ⇩	Waitematā Local Board I&ES 2017/2018 work programme	55

Signatories

Authors

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

06 June 2017

Waitematā Local Board ACE work programme 2017/2018

File No.: CP2017/05851

Purpose

1. To approve the Arts, Community and Events 2017/2018 Waitematā Local Board work programme.

Executive summary

2. This report provides information to support the local board to make decisions required to approve the Arts, Community and Events (ACE) 2017/2018 work programme.

3. The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Waitematā Local Board aligns with the following 2014-2017 Waitematā Local Board Plan priorities:

· quality parks, open spaces and community facilities create for people to use and enjoy

· strong communities that are inclusive, vibrant and engaged

· the natural environment is respected and enhanced.

Recommendation/s

That the Waitematā Local Board:

a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A to the agenda report).

Comments

5. The ACE work programme for 2017/2018 aligns to the following 2014-2017 Waitematā Local Board Plan priorities:

· quality parks, open spaces and community facilities created for people to use and enjoy: this priority will be supported in a number of ways including activation projects in public spaces and diverse community programming in art facilities.

· strong communities that are inclusive, vibrant and engaged: the ACE work programme will meet this priority through funding community centres to deliver community-focussed activities, and developing community-led placemaking initiatives and capacity building projects.

· the natural environment is respected and enhanced: this priority will be met through a number of placemaking initiatives.

6. The ACE work programme 2017/2018 for the Waitematā Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes include funding Gardens 4 Health to provide capacity building for the local community garden network and working with mana whenua and matawaaka to develop a local Māori responsiveness action plan which aims to increase understanding of Māori aspirations, build trust and relationships and improve Māori participation in the democratic process.

· Arts and Culture: This includes conducting a feasibility study on the options for use of 3 Ponsonby Road and delivering projects for the ‘POP’ temporary arts activation series in the local board area.

· Events: The ACE work programme includes a range of community events such as the Myers Park Festival and the Parnell Festival of Roses.

· Community Places: This includes continuing to fund Grey Lynn Community Centre to deliver activities and programmes at the centre and deliver a work programme at Ellen Melville Centre.

7. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8. The local board considered the draft work programme at a workshop with ACE staff on Tuesday 4 April. Staff incorporated the local board’s feedback into the work programme.

9. The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10. The local board considered the draft 2017/2018 work programme at a workshop on Tuesday 4 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11. The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’. This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).

12. The benefits of this activity are expected to include:

· collaborating with Māori and forming stronger relationships, decision-making and partnerships

· moving from high level commitments to outcomes

· eliminating the transactional approach to working with Māori

· setting up monitoring through quarterly reporting.

13. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

14. ACE is committed to supporting strong Māori communities through engagement, capacity building and contributing to Māori well-being. This can be seen through the community-led place-making: Waitematā community empowerment initiatives project, in which staff will develop a process to ensure that Māori aspirations are addressed.

Implementation

15. Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a ⇩	Waitemata ACE Work Programme 2017-2018	63

Signatories

Authors

Chinwe Akomah - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

06 June 2017

Parks, sport and recreation draft annual work programme financial year 2017-2018

File No.: CP2017/07388

Purpose

1. The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) annual work programme for the consideration and approval of the Waitematā Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18).

3. The work programme includes Asset Based Services (ABS) budgets and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the delegated local board members.

Recommendation/s

That the Waitematā Local Board:

a) approve the Waitematā Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to the agenda report.

b) delegate the approval for any changes to the Parks, Sport and Recreation annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members or portfolio holders.

Comments

5. This report presents Parks, Sport and Recreations draft annual work programme for the 2017-2018 financial year. The PSR Annual work programme is grouped by Active Recreation and Parks Services.

6. Staff discussed the scope of the Parks, Sport and Recreation draft annual work programme 2017-2018 at a workshop with the local board on 19 April 2016.

7. The Parks, Sport and Recreation draft annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

8. The Parks, Sport and Recreation draft annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

9. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.

Budget types contributing to the Parks Sport and Recreation work programme

10. Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship.

11. The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

12. Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting.

13. Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

14. The Waitematā local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop on 19 April 2016. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

15. Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16. Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”.

17. The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

18. PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity. Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names.

19. Waitematā local board did not allocate specific funding for the activity ‘Creating a Māori Identity’ in 2017-2018, the reason was that the local board are recognising this as part of all new activities and capital developments.

Implementation

20. Once approved the delivery of activities identified in the Waitematā Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017.

21. Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase.

22. The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a ⇩	Waitemata Local Board PSR draft AWP 2017-2018	75

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

06 June 2017

Waitematā Local Board 2017/2018 Community Facilities Work Programme

File No.: CP2017/09160

Purpose

1. To approve the 2017/2018 Community Facilities Work Programme for the Waitematā Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2. To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Waitematā Local Board.

Executive summary

3. The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4. The Waitematā Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5. In the 2017/2018 Community Facilities Work Programme, the following indicative costs have been identified in the 2017/2018 Community Facilities Work Programme:

· $120,000 of locally driven initiatives capital discretionary funding

· $126,000 of locally driven initiatives operational discretionary funding, and

· $4,242,051 of asset-based services capital funding.

6. The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7. The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 4 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A.

8. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Capital Works Programme.

9. Once approved by the Waitematā Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Waitematā Local Board:

a) approve the Waitematā Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A to the agenda report.

b) approve in principle the Waitematā Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B to the agenda report.

c) delegate approval to the Waitematā Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

Comments

10. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

11. The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

12. The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Capital works programme

13. Investment in the capital programme will ensure that council facilities and parks open spaces in Waitematā Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

14. The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

15. Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

16. At a workshop on the 4 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

17. The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 4 April 2017:

· Number of projects: 34

· Indicative cost for proposed projects: $4,488,051

18. The 2017-2020 Community Facilities Capital Works Programme contains the follow projects:

· Number of projects: 58

Leasing work programme

19. Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

20. Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

21. Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

22. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

23. Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

24. In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

25. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

26. The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 4 April 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.

27. The Community Facilities work programme supports the achievement of the following 2014-2017 Waitematā Local Board Plan priorities:

· quality parks, open spaces and community facilities created for people to use and enjoy

· strong communities that are inclusive, vibrant and engaged

· connected, accessible and safe transport choices

Māori impact statement

28. The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

29. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

30. This work programme will be implemented as part of Community Facilities’ usual business practice.

31. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Attachments

No.	Title	Page
a ⇩	Waitemata 2017/2018 Community Facilities Work Programme	81
b ⇩	Waitemata 2017-2020 Community Facilities Capital Works Programme	87

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Kathryn Martin - Relationship Manager/Senior Advisor

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendano Christie
	Mark Davey
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas