Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 6 June 2017 at 4.00pm.

 

present

 

Chairperson

Pippa Coom

 

 

 

Members

Adriana Avendano Christie

 

 

 

 

Mark Davey

 

 

 

 

Richard Northey, ONZM

 

 

 

 

Vernon Tava

 

 

 

 

ABSENT

 

Deputy Chairperson

Shale Chambers

 

 

Member

Rob Thomas

 

 

 

 


Waitematā Local Board

06 June 2017

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number WTM/2017/83

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         accept the apology from member Shale Chambers for absence on council business and member Rob Thomas for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Leave of Absence

 

There were no leaves of absence.

 

5          Acknowledgements

 

There were no acknowledgements.

 

6          Petitions

 

There were no petitions.

 

7          Deputations

 

There were no deputations.

 

8          Public Forum

 

There was no public forum.

 

9          Extraordinary Business

 

There was no extraordinary business.

 

10        Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

 

 

 

 

11

Adoption of Local Board Agreement 2017/2018

 

Resolution number WTM/2017/84

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      adopt local content for the Annual Budget 2017/2018 (Attachment A to the agenda report), including:

i.          a Local Board Agreement 2017/2018

ii.         a message from the chair, with an amendment to state that ‘the board are looking forward to further progress on the smokefree policy implementation.’

iii.        local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopt local fees and charges schedules for 2017/2018 (Attachment B to the agenda report)

c)      note:

i.        that the local activity budgets have been updated to reflect final budget decisions;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agree that the chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

 

CARRIED

 

 

12

Waitematā Local Board Libraries Work Programme 2017/2018

 

Resolution number WTM/2017/85

MOVED by Member R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      approve the 2017/2018 Libraries work programme (Attachment A to the agenda report).

b)      delegate approval to the Community Development portfolio lead and local board chair for any minor changes arising from the implementation of this work programme.

 

CARRIED

 

 

 

 

 

13

Waitematā 2017/18 Local Economic Development Programme

 

Resolution number WTM/2017/86

MOVED by Member M Davey , seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         approve the Local Economic Development: Auckland Tourism, Events and Economic Development (ATEED) Work Programme 2017/2018 (Attachment A to this report).

b)         delegate approval to the Economic Development portfolio lead and local board             chair   for any minor changes arising from the implementation of this work             programme.

 

CARRIED

Member R Northey left the meeting at 4.22 pm, item 13.

Member R Northey returned to the meeting at 4.23 pm, item 13.

 

14

Approval of the 2017/2018 Waitematā local environment and local development work programme

 

Resolution number WTM/2017/87

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      approve the allocation of $102,000 for environmental projects and the Infrastructure and Environment work programme 2017/2018 (Attachment B to the agenda report), summarised in the table below subject to all references under ‘further decision points for LB’ column to be amended to state consultation with local board throughout the project at key project milestones:

Project

Budget

Low carbon lifestyles

$30,000

Low carbon multi-unit dwellings

$10,000

Low carbon network

$10,000

Reducing food waste from businesses

$12,000

Urban forest framework

$5,000

Waipapa Stream Restoration Programme

$15,000

Newmarket Stream - streamside assistance programme

$20,000

Total budget

$102,000

 

b)      note $1,890,795 of asset based budget for the Newmarket Laneways upgrade and the redevelopment of Ellen Melville Centre for the Waitematā Local Board.

c)      delegate approval to the Infrastructure and Environment portfolio lead and local board chair for any minor changes arising from the implementation of this work programme.

 

CARRIED

 

 

 

15

Waitematā Local Board ACE work programme 2017/2018

 

Resolution number WTM/2017/88

MOVED by Member R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      approve the 2017/2018 Arts, Community and Events work programme (Attachment A to the agenda report) subject to the following changes:

i)       changing line 324 Local Civic Events – Waitematā ‘further decision point for LB’ column to read “consult with the Local Board to identify events to be scheduled and confirm plans and expenditure budget”.

ii)        the addition of a work programme line to “Build website for the Ellen Melville Centre to build brand and identity” to be delivered in Q1 with a budget allocation of $15,000 LDI Opex, subject to a report coming to the 20 June 2017 with a breakdown of costs.

b)      delegate approval to the relevant portfolio lead being either the Community Development or Arts Culture and Events portfolio lead and local board chair for any minor changes arising from the implementation of the Arts, Community and Events work programme.

CARRIED

 

 

16

Parks, sport and recreation draft annual work programme financial year 2017-2018

 

Resolution number WTM/2017/89

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      approve the Waitematā Parks, Sport and Recreation Annual work programme 2017/2018 financial year as detailed in Attachment A to the agenda report subject to the following changes:

i)          that lines 2036 “Waitematā Leisure facilities operation programme          2017/2018” and 1141 “Symonds Street Cemetery: Conservation of          monuments programmes FY17/18” ‘Further decision for LB’ column       be changed to “No further decision.”

ii)        that line 991 “WTM local parks: Ecological and environmental programme 2017-2018” ‘Further decision for LB’ column be changed to “Consult with the local board regarding the Waitematā Local Parks: Ecological volunteers and environmental programme.”

iii)      the addition of a work programme line for “Heard Park Upgrade Plan” to be delivered in Q1 and Q2 with a budget allocation of $5,000 LDI Opex.

iv)      the addition of a new line item called “Parks Response Fund” and allocate a budget of $35,000 LDI Opex.

b)      delegate the approval for any minor changes to the Parks, Sport and Recreation annual work programme 2017/2018 to the Parks, Sports and Recreation Portfolio lead and the local board chair. 

 

CARRIED

 

 

 

 

17

Waitematā Local Board 2017/2018 Community Facilities Work Programme

 

Resolution number WTM/2017/90

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         approve the Waitematā Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A to the agenda report subject to the following changes:

i)          the addition of a line in the work programme regarding scoping and progressing the renewal and restoration of Myers Park Caretaker’s Cottage.

ii)         the addition of a line in the work programme to scope and cost the following capital projects:

a)        install Grey Lynn Park monkey bars

b)        Home St playground upgrade

c)        Outhwaite Park playground upgrade

d)        Salisbury Reserve entrance improvements

iii)       the addition of a line in the work programme called Western Park Boardwalk and Paving Renewals enhancement with a budget of $55,000 LDI Capex to complement asset based services funding in line 2168.

iv)       delegate to the local board chair and relevant portfolio holder to make changes to the ‘Further Decision Points for LB’ column and ‘Timeframe’ column for each line item.

b)      approve in principle the Waitematā Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B to the agenda report.

c)        delegate approval to the relevant portfolio lead and local board chair for any minor changes arising from the implementation of the 2017/18 Community Facilities work programme.

d)      note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

e)         note that officers have advised that the $50,000 LDI Opex budget for the removal of the Grey Lynn Park Athletics Club is no longer required as the cost of removal is incorporated within the overall budget for the Grey Lynn Park – developing new changing rooms

f)          allocate $20,000 of LDI Capex for interpretive signage for Te Hā o Hine Place.

g)        allocate $15,000 of LDI Capex for digitisation of the Heritage Foreshore Panels.

h)        allocate $55,000 of LDI Capex for the Western Park Boardwalk and Paving Renewals enhancement project.

i)       confirm that at this time the Parnell Pool Solar Heating LDI Capex project of $140,000 and the Grey Lynn Community Centre Photovoltaic System LDI Capex project of $112,000 will not proceed until further investigations occur and relevant technical advice received and the proposed budget is available for reallocation.

 

CARRIED

 

Member A Avendano Christie left the meeting at 5.16 pm, item 17.

Member A Avendano Christie returned to the meeting at 5.20 pm, item 17.

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

5.28 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................