Agenda of Waitematā Local Board

Waitematā Local Board

20 June 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation: Nicholas Albrecht - Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust 5

9 Public Forum 6

9.1 Public Forum: Alison Hunter - Foundaries Lane Road Naming 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Auckland Transport update – June 2017 to the Waitematā Local Board 9

13 Ellen Melville Centre room naming 17

14 Ellen Melville Centre branding and website report 27

15 Reallocation of the Friends of parks and advisory groups budget 33

16 Waitematā Quick Response Round Four grant applications for 2016/2017 35

17 Waitematā accommodation grant applications for 2016/2017 95

18 Road Name Approval for a New Private Road at 61 Wellington Street, Freemans Bay 99

19 Regional Facilities Auckland 2016/2017 Third Quarter Report 107

20 Auckland Council’s Quarterly Performance Report: Waitematā Local Board for Quarter Three 1 January - 31 March 2017 129

21 Project 17: Auckland Council Maintenance Contracts 187

22 Local Board recommendations on Easter Sunday trading 245

23 Chair's Report 265

24 Board member reports 293

25 Waitematā Local Board Workshop Records 315

26 Governance Forward Work Calendar 327

27 Consideration of Extraordinary Items

1 Welcome

2 Apologies

An apology from Member Chambers has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2017 and the extraordinary minutes of its meeting, held on Tuesday, 6 June 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Nicholas Albrecht - Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust

Executive summary

1. Nicholas Albrecht will be in attendance on behalf of the Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust to update the board on the past cricket season and Victoria Park.

Recommendation/s

That the Waitematā Local Board:

a) thank Nicholas Albrecht for his attendance and presentation on behalf of the Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust about the past cricket season and Victoria Park.

Attachments

a Presentation on behalf of the Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust............................................... 333

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum: Alison Hunter - Foundaries Lane Road Naming

Executive summary

1. Alison Hunter will be in attendance to speak to the board about Foundaries Lane road naming.

Recommendation/s

That the Waitematā Local Board:

a) thank Alison Hunter for her attendance and presentation about Foundaries Lane road naming.

Attachments

a Road name plan .................................................................................. 337

b Freemans Bay Residents Association................................................. 339

c Road Naming - iwi consultation........................................................... 341

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitematā Local Board

20 June 2017

Auckland Transport update – June 2017 to the Waitematā Local Board

File No.: CP2017/11425

Purpose

1. This report responds to resolutions and requests on transport-related matters, provides an update on the current status of the Local Board Transport Capital Fund, provides transport related information on matters of specific application and interest to the board and its community, and provides a summary of consultation material sent to the board.

Executive summary

2. In particular, this report covers:

· An update on the Local Board’s Transport Capital Fund, Traffic Control Committee decisions and an overview of workshops with the board.

· Upcoming projects and activities of interest to the board including an update on the City Rail Link and the Nelson Street Cycleway Phase 2.

· Consultations including Lane Reconfiguration on Beach Road, ‘No Stopping At All Times’ restrictions on Rendall Place, a summary of other items sent to the board, and a summary of feedback from the board.

Recommendation

That the Waitematā Local Board:

a) receive this report Auckland Transport Update – June 2017.

Comments

Transport capital fund update

3. As of the new electoral term Waitematā Local Board has $1,605,522 available in their Local Board Transport Capital Fund.

4. From this sum the board has approved up to $221,000 as additional funds for the Ponsonby Road pedestrian improvement project.

5. Auckland Transport is investigating rough orders of costs for the following projects:

· Lighting of the Victoria Park Greenway and carpark upgrade.

· Installation of a parklet on Nuffield Street

· Pedestrian safety improvements on Laxon Terrace

· Streetscape enhancement incorporating tree planting for St Marys Road

6. Ponsonby Road Update: Drainage work and street lighting upgrades have been completed on both Norfolk and Douglas Streets. Footpaths between Norfolk and Douglas Streets are under construction with the contractor working closely with the directly affected businesses to work around their peak trading hours. Remedial work on Lincoln St and the installation of the basalt pavers for the speed tables at Norfolk St and Lincoln St are to take place at the same time.

Traffic Control Committee decisions

7. Traffic and parking controls have a direct impact on road users. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. All changes to parking and traffic controls must be approved on a case-by-case basis, using Auckland Transport's formal decision-making process. Please see Attachment A which outlines decisions made in Waitematā Local Board area in May 2017.

Workshop overview

8. Auckland Transport attended five workshops on the 2^nd of May on the following subjects: the Roads & Streets Framework and Traffic Design Manual, Parnell Residential Parking Zone, Cycling Strategy update, Pt Chev to Westmere post public consultation, and Mass Transit.

9. Auckland Transport attended one workshop on the 23 May 2017 on the subject of Mid-town Busway public consultation.

10. Auckland Transport attended three workshops on the 6 June 2017on the following subjects: Wynyard Quarter isthmus bus routes, Grafton Residential Parking Zone, and Victoria Street Cycleway post public consultation.

Upcoming projects and activities of interest to the Board

City Rail Link

11. Lower Queen Street has been closed as public space and is now occupied by the C1 contractor. A new walkway has been established from Quay to Customs Street.

12. Central Post Office temporary accommodation works have started and hard demolition and mini piling work is 85% complete.

13. Contract 1 urban realm development for Lower Queen Street continues. Various artefacts have been uncovered during Contract 1 work and are being cared for by the project pending final placement in the revamped station. Detail developed for Contract 2 and Contract 3 urban realm now agreed with City Centre Advisory Board on enhanced streetscape.

14. In Albert St over 25 per cent of top struts installed from Wyndham to Swanson Streets. Custom/Albert St traffic deck progressing with deck 3 of 4 being built. A Street Response Manager has started in the team with a focus of enhancing the look of Albert St during construction.

15. Swanson Street pipejack shaft is complete, Victoria and Wellesley Street being completed with the area being reinstated in September.

16. Discussions with property owners regarding proposed advance utilities and canopy removal works in Aotea Station area.

17. Development of agreements and resources required for the move to CRL Ltd from 1 July 2017.

Nelson St Cycleways Phase 2

18. This project creates a new cycleway on Nelson Street from Victoria Street through to Pakenham Street East on Market Place, and a shared walking and cycling path along Pitt Street from Beresford Square to the motorway on-ramp at Hobson Street.

19. Construction is expected to take four months and is scheduled to be completed in September 2017. Work will be undertaken outside the morning and afternoon peak commute times and will start on the eastern side then swap over to the western side. Traffic management has been approved to minimise impact to commuter traffic at peak times.

20. The areas of work will be:

· Nelson Street: both sides from Victoria Street West to Fanshawe Street: including changes to the Nelson Street/ Fanshawe Street/ Market Place/ Sturdee Street intersection layout and approaches.

· Market Place: both sides to Pakenham Street East.

· Pitt Street: construction scheduled to begin early July on the western side from Beresford Square to Hopetoun Street. Changes to street lighting on both sides of Pitt Street and to the Pitt Street/ Vincent Street/ Hopetoun Street intersection layout and approaches.

21. Generally, the hours of work will be: Monday to Saturday 7am-7pm. Any Sunday or night works required will be notified in advance.

22. Parking will be temporarily removed in some situations during construction and permanently removed in several locations as part of the final design.

23. All residents and businesses have been advised of the start of works via mail, a letter drop or visit. A variable message sign advising works are about to begin in Nelson St has been in place since Monday 29 June 2017.

24. For further information more details can be found on the Auckland Transport website: www.at.govt.nz/projectsandroadworks/nelsonstcycleways where people can also sign up for regular e-newsletter updates.

25. Watercare will begin works to install a new wastewater pipe along Halsey Street mid-June 2017. We are working closely with them to integrate messaging and understand any impacts.

Consultations

Lane Reconfiguration – Beach Road, Auckland Central

26. Auckland Transport recently asked for public feedback on a proposal to reconfigure some lanes on Beach Road. The proposal received mixed feedback with some concerns raised by respondents. The main issues raised are detailed below:

· Concern that heavy vehicles are using Beach Road: Beach Road is an arterial road and an important link to the CBD from the motorway and Parnell. This road supports businesses and construction works in the CBD and it is important to retain this access for all road users.

· Will the changes seriously affect the cycle lane or footpath: the pedestrian and cycle provision remains relatively the same with this proposal.

· Can the right turn lane into Churchill Road be removed or reduced in width: we have reviewed this entry and retaining the existing vehicle provisions was seen as appropriate for the long term use of this location.

· Request for additional works including; a pedestrian crossing on the slip lane across Stanley Street: these request are outside the scope of this project. If you would like your request to be considered by AT for future development works, please go to https://at.govt.nz/aboutus/contact-us/ to provide feedback.

27. After reviewing this feedback and all other supporting evidence, the proposal will proceed with minor changes to the next stage of detailed planning. It is scheduled to introduce this work in the 2017/18 financial year, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.

‘No Stopping At All Times’ restrictions on Rendall Place

28. Auckland Transport recently asked for feedback on a proposal to make changes to the parking restrictions on Rendall Place. The proposal received mixed feedback with some concerns raised by respondents. The main issues raised are detailed below.

29. Some submitters feel that ‘No Stopping At All Times’ control is excessive and suggest alternatives as follows:

· Time-restricted parking – The current issues regarding restricted vehicle accessibility occur at different times of the day which makes a time-restricted scheme unfeasible. The No Stopping control will improve accessibility for large vehicles at all times. This will be particularly important in the event of an emergency when emergency services need to access the site.

· Residential parking permit – Residential parking schemes are warranted in high density housing areas where there is no off-street parking available. Eden Terrace is classified as a mixed business zone under the current Unitary Plan, and residential properties in this area often have off-street parking available. Due to these reasons, it is unlikely that Auckland Transport would look to propose a residential parking scheme in the future. We appreciate that there will be residential elements within this zoning but the intensity associated with these areas would make it difficult to meet the demand for permits.

· Reshaping the end of the cul-de-sac to increase vehicle turning space – Reshaping the cul-de-sac would incur additional expenditure which is outside the scope of this proposal.

30. The entire western side of the cul-de-sac should be free for parking: whilst the proposal includes the removal of a short section of the existing No Stopping control, to remove them all from the western kerb would make turning around the cul-de-sac difficult and potentially unsafe for large vehicles.

31. Keep the ‘No Stopping At All Times’ as shown in red in the map, as freeing up parking spaces on the western kerb would make it difficult for large vehicles to enter/exit driveways: we have reviewed the required road width for large vehicles to enter or exit driveways, and results show that removing a short section of the No Stopping control will not adversely impact the vehicle manoeuvres. The proposal will free up three to four on-street parking spaces which have been widely supported by the community.

32. Parking restriction must be enforced: Auckland Transport’s Parking Compliance team will monitor and enforce the parking restrictions as necessary.

33. Clarifies what the restriction outside 15 Rendall Place would be. The map shows existing ‘no stopping at all times’ to remain but in fact that section is free for parking at present: we have received a number of complaints regarding vehicles being unable to exit this location due to vehicles being parked on the eastern kerb. There were No Stopping controls originally outside 15 Rendall Place but the subsequent development work appears to have removed them. This proposal reinstates them and addresses the vehicle entry and exiting issues.

34. Request for additional works including parking restrictions at adjacent roads: these requests are outside the scope of this project. If you would like your request to be considered by AT for future development works, please go to https://at.govt.nz/aboutus/contact-us/ to provide feedback.

35. After reviewing this feedback and all other supporting evidence, the proposal will proceed without changes to the next stage of detailed planning. It is expected this work will begin before the end of the year subject to further changes or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.

Summary of items sent to the Board:

Item	Date sent to Board
Route 2 Richmond Road	4^th May
Ngati Maru Mana Whenua Signage	4^th May
Quay Street Cycleway Extension from Plumer Street to The Strand	5^th May
Loading Zone on Eden Crescent	8^th May
Mount Eden Road, New North Road and Burleigh Street	9^th May
Loading Zone on Queen Street	10^th May
Victoria Street Cycleway	11^th May
K'Rd Bus Stop Extension and Taxi Stand Relocation	15^th May
Parking Restriction Changes on Burleigh Street	17^th May
Double decker bus tree pruning	18^th May
Central New Network Update	18^th May
Newmarket Crossing Project - upcoming Community Liaison Group meeting	18^th May
Tamaki Drive Cycle Route public consultation	19^th May
Proposed Parking restriction Change on Kitchener Street	23^rd May
Proposed Parking Restriction Change on Hardinge Street	24^th May
No Stopping At All Times Restrictions on Livingstone Street	29^th May
Quay St Bus Lanes	1^st June
Nelson St Cycleways Phase 2	6^th June

Feedback received from the Board:

Item	Received
Pt Chevalier to Westmere cycling and walking improvements	22^nd May
Feedback on the Midtown bus consultation	1^st June

Consideration

Local board views and implications

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Māori impact statement

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Implementation

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Attachments

No.	Title	Page
a ⇩	Traffic Control Committee May Decisions	15

Signatories

Author

Ben Halliwell - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Ellen Melville Centre room naming

File No.: CP2017/11516

Purpose

1. To seek endorsement from the Waitematā Local Board for the proposed names of the rooms within the Ellen Melville Centre at 2 Freyberg Place, Auckland and to reconfirm the name of the upper floor ‘hall space’ in the community facility to be called the Pioneer Women’s Hall.

Executive summary

2. Auckland Council with support from the Waitematā Local Board approached the National Council of Women (NCW) of New Zealand (Auckland Branch) to provide names of significant women for the naming of rooms within the newly upgraded Ellen Melville Centre.

3. The final selection of names was recommended to and approved at the NCW Executive level and also at a full branch meeting.

4. It is proposed that plaques will be installed outside each of the rooms within the Ellen Melville Centre that contain the selected names.

5. Permission for the use of the selected names has been granted to Council either by the shortlisted nominee directly or a living family member, except for Elizabeth Yates whose family members could not be located.

6. It is recommended that the local board endorse the proposed room and centre names.

Recommendations

That the Waitematā Local Board:

a) endorse the names given to each of the rooms within the Ellen Melville Centre, including the location of the room names, as indicated in Attachment A to the report and as follows; Helen Clark Room, Elizabeth Yates Room, Betty Wark Room, Marilyn Waring Room, Eleitino (Paddy) Walker Room; and

b) endorse the name of the upper floor ‘hall space’ in the Ellen Melville Centre to be officially called the Pioneer Women’s Hall as indicated in Attachment A to the report.

Comments

7. The selection process carried out by the NCW was robust and thorough and contained the following steps:

- The NCW Branch Executive set up a committee which established a process for the identification and selection of names.

- The Committee canvassed the attendance of two branch meetings for recommended names. A long list was received from membership.

- An Auckland historian was canvassed for recommended names.

- The Committee established criteria for selection, including names of one or two pioneer/ prominent Māori Women and two pioneer/prominent Pākehā women and a Pasifika woman be selected each with a connection to Auckland.

8. The committee evaluated the long list and reduced it to a shorter list (16 names) based on criteria and research.

9. The names on the shorter list were researched thoroughly and discussed in depth. The intention was to include women who were past or contemporary pioneers, achievers and leaders in a wide reach of Auckland life.

10. Each of the selected women were chosen for the following reasons;

- in early suffrage pioneer days, and first woman Mayor of an Auckland local council, (Elizabeth Yates was selected);

- in grass roots community leadership - and advocate and friend of inner city youth at a time of early urbanisation of Māori in Auckland city (Betty Wark was selected);

- in citywide and national and international leadership, advocate and friend of Pasifika women and children and past Auckland president of the NCW (Eleitino ‘Paddy’ Walker was selected);

- a key local, national and international leader, MP for Mt Albert and first elected woman PM and women’s advocate (Helen Clark was selected);

- a key local, national and international political thinker/writer/teacher and advocate on gender, social, environmental and economic issues (Marilyn Waring was selected).

11. The final selection of names was recommended to and approved at the NCW Executive level and also at a full branch meeting.

Consideration

Local board views and implications

12. The Waitematā Local Board was presented with the shortlisted names chosen by the National Council of Women in a Local Board workshop on 9 May 2017. The board showed general support to the names selected and the criteria for selection provided. Auckland Council was able to gain permission for the use of the nominated names from the nominees directly or through living family members (except for Elizabeth Yates, whose family members could not be located).

Māori impact statement

13. Mana whenua have been updated about the upgrade of the Ellen Melville Centre through the I&ES hui throughout all design phases. Iwi members requested that the NCW ensure that significant Māori women also be considered in the selection process of the names put forward for the rooms within the centre. As such the NCW has included Māori women in their criteria for selection.

Implementation

14. The upgraded Ellen Melville Centre is estimated for completion in August 2017. The names of the rooms will be formally revealed at the opening event of the building.

Attachments

No.	Title	Page
a ⇩	Signage Location Plans	21
b ⇩	Brief Summary of Nominees’ Accomplishments	25

Signatories

Author

Lisa Spasic - Senior Project and Programme Leader

Authorisers

Shelley Wharton – Manger Development Programmes

Andre Lipa – Head of Development Programmes

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Ellen Melville Centre branding and website report

File No.: CP2017/11371

Purpose

1. To approve investment in the branding and marketing of the Ellen Melville Centre.

Executive summary

2. The Ellen Melville Centre ‘the Centre’ is being redeveloped to provide a thriving community hub that serves city centre residents and the wider community.

3. Investing in the branding and marketing of the Centre is out of scope for the operational planning and will require the local board to invest additional funds.

4. Staff recommend council develop and deliver a specific communications plan for the centre comprising:

i) in-house developed logo with alignment to council using brand, logo and signage including:

a. printed posters, flyers and newsletters

b. exterior signage such as banners and flags

c. video content for website

d. social media including Facebook and Twitter

e. digital design template for activity promotion

ii) in-house developed website with links to the council’s online bookings platform, the council website and Our Auckland.

5. The investment required for this option is $30,000 to be allocated from the Local Board’s discretionary Locally Driven Initiatives funds.

Recommendations

That the Waitematā Local Board:

a) approve an investment of $30,000 in the branding and marketing of the Ellen Melville Centre from the local board’s Locally Driven Initiatives budget.

Comments

6. The Ellen Melville Centre is being redeveloped to provide a thriving community hub that serves city centre residents and the wider community.

7. Investing in the branding and marketing of the Centre is out of scope for the operational planning and will require the local board to invest additional funds.

8. Staff have investigated the options available for branding and marketing the Centre.

9. The three following options were workshopped with the local board on 30 May 2017 and are set out below. Analysis of these options is provided in Attachment A, along with the details of what will be delivered in the development of option 3.

Table One: options for investment in the branding and marketing of the Ellen Melville Centre

Option 1	Option 2	Option 3 - recommended
Standard Auckland Council community centre and venues for hire brand	Ellen Melville Centre website with standard Auckland Council brand	Unique Ellen Melville Centre brand and website, responding to stakeholder feedback for the Centre to have an iconic, unique identity
Delivery Staff develop and deliver a standard communications plan comprising: · council’s brand, logo and signage · the centre is listed on Auckland Council’s venue hire web page	Delivery Staff develop and deliver a communications plan comprising: · option 1 plus · a centre website is developed and delivered by an external supplier	Delivery Staff develop and deliver a specific communications plan for the centre comprising: · in-house developed logo with alignment to council using brand, logo and signage including: a. printed posters, flyers and newsletters b. exterior signage such as banners and flags c. video content for website d. social media including Facebook and Twitter e. digital design template for activity promotion · in-house developed website with links to the council’s online bookings platform, the council website and Our Auckland
Investment: No investment required	Investment: · one-off, estimated at $10,000 to deliver the website · local board can allocate funds from the local board discretionary budget	Investment: · one-off, estimated as a $30,000 contribution · local board can allocate funds from the local board discretionary budget

10. Staff recommend option 3, which includes:

· Ellen Melville Centre will have its own brand and the opportunity to maximise this through collateral

· the in-house development of a unique brand represents good value and integrated product

· the developed website can be transferred to community group in future, meaning less setup costs for them.

11. Staff recommend option three because it responds to stakeholder feedback and allows for unique promotion, which fulfils a success criteria identified in the 2013 needs assessment for building a vibrant, city centre community hub. The developed website can be transferred to the community group in the future, meaning set-up costs for the community group will be lower.

Consideration

Local board views and implications

12. The options for investment in the branding and marketing of the Ellen Melville Centre were workshopped with the local board on 30 May 2017. The board showed strong support for an independent brand and website for the centre.

13. The investment of $30,000 was included in the Arts, Community and Events work programme that was submitted to the local board at the business meeting on 6 June 2017.

14. At this meeting the local board indicated an interest in allocating $15,000 of the requested $30,000 investment from the Waitematā Local Board’s Locally Driven Initiatives (LDI) budget for 2016/2017.

Māori impact statement

15. Both Mana Whenua and Mataawaka groups have been invited to be involved in all aspects of stakeholder engagement in development of the centre and its programmes.

Implementation

16. If the local board allocates $15,000 from the 2016/2017 LDI budget work on the branding and marketing of the Ellen Melville Centre will commence in June 2017. If the full $30,000 allocation comes from 2017/2018 LDI budget then work on the website will commence in July 2017.

Attachments

No.	Title	Page
a ⇩	Analysis options for investment in the branding and marketing of the Ellen Melville Centre	31

Signatories

Author

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Reallocation of the Friends of parks and advisory groups budget

File No.: CP2017/10101

Purpose

1. To approve the reallocation of the Waitematā Local Board’s Friends of parks and advisory groups budget ($5,000) in Financial Year 2017 in order to fund the drafting of a concept plan for Salisbury Reserve.

Executive summary

2. Community Parks staff recommend that the Waitematā Local Board’s Friends of parks and advisory groups budget in Financial Year 2017 is reallocated to fund the drafting of a concept plan for Salisbury Reserve. To date there has been no identified need or demand for the spend of this $5,000 budget from Friends of groups or advisory groups. However, the need to address a number of parks planning issues at Salisbury Reserve has been identified. This report seeks the board’s approval to action the budget reallocation to fund the concept plan for Salisbury Reserve.

Recommendation

That the Waitematā Local Board:

a) reallocate the $5,000 Friends of parks and advisory groups budget in the 2016/2017 Financial Year to the development of a concept plan for Salisbury Reserve.

Comments

3. The Friends of parks and advisory groups budget for Financial Year 2017 is $5,000.

4. Local Friends of parks and advisory groups have not needed the budget this financial year.

5. Salisbury Reserve presents a number of parks planning issues that do need resolving immediately in order to allow for a coordinated approach to the delivery of a number of current and proposed projects.

6. Staff have also been approached by users of the reserve who have requested improvements and additional service level outcomes at the site which could be considered as part of a concept plan.

7. In 2008 a community led concept plan for Salisbury Reserve was submitted to council. Some minor landscape elements of the plan were implemented, which included tree planting and the recontouring of the south eastern lawn area.

8. There are currently three projects in the process of being delivered on the site and proposals for two additional projects. These include:

· removal of the Masonic Lodge building (current project)

· completion of the ‘greenways’ connections through the reserve (current project)

· landscape improvements of the redundant bowling green (current project)

· consideration of a potential dog exercise area (proposed project)

· consideration of improvements proposed in the 2008 community led concept plan (proposed projects).

9. The budget reallocation would enable a concept plan to be drafted for Salisbury Reserve to identify how the projects should be integrated to achieve a holistic outcome. The plan would also identify if a dog exercise area is feasible and if it is appropriate to integrate any of the 2008 plan elements into the park.

10. Project components of the plan would be broken down, costed and prioritised allowing the local board to fund physical works for new projects at Salisbury Reserve as part of a staged development over several years

Consideration

Local board views and implications

11. Staff identified that there was no spending committed against the Friends of parks and advisory groups budget. Staff were requested to provide advice on reallocation options. On 1 May 2017, staff provided advice to the board on reallocation options at a workshop. Members supported the advice to reallocate the funding to a concept plan for Salisbury Reserve. This report seeks the board’s approval for the recommended reallocation.

Māori impact statement

12. The concept plan is intended to coordinate existing projects on the site which have individually been consulted on. The concept plan will also look at the feasibility of incorporating other proposed projects into the reserve. If the proposed projects are feasible and could lead to improved park services, then the proposed projects will be consulted on with Māori.

Implementation

13. The Salisbury Reserve concept plan is a relatively simple piece of work. Staff have arranged for the plan to be drafted before the end of the financial year.

Attachments

There are no attachments for this report.

Signatories

Author

Joby Barham - Albert-Eden Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Waitematā Quick Response Round Four grant applications for 2016/2017

File No.: CP2017/06454

Purpose

1. To approve funding or part funding, or to decline applications submitted to Waitematā Local Board for quick response round four, 2016/2017 and five applications received outside of grant rounds.

2. In addition, the local board is requested to fund, part-fund or decline Citizens Advice Bureau’s (CAB) application (QR1720-302) which was deferred from the 21 March 2017 meeting.

Executive summary

3. The Waitematā Local Board has set a total community grants budget of $125,000 for the 2016/2017 financial year. A total of $11,157 remains to be allocated from the community grants budget for the final quick response grant round of 2016/2017.

4. Thirteen applications were received in the final quick response grant round of 2016/2017 requesting a total of $29,501.96 (see Attachment B).

5. Five multi-board applications have been received after Waitematā local grants round two had closed, requesting a further $10,987. The local board is requested to accept these late applications (see Attachment C).

6. In addition, the local board is requested to fund, part-fund or decline CAB’s grant application (QR1720-302) requesting $2,910 which was deferred from the 21 March 2017 meeting (WTM/2017/25 see Attachment C).

Recommendations

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received in quick response round four listed in Table One.

Table One: Waitematā Quick Response Round Four applications

ID and focus	Applicant	Project	Requested	Eligibility
QR1720-411 Arts and culture	Playhouse Theatre Incorporated	Towards hire of radio microphones for the junior theatre production of ‘The Little Mermaid’	$1,326	Eligible
QR1720-417 Arts and culture	The Actors` Program	Towards two office computers	$2,898.96	Eligible
QR1720-424 Arts and culture	Auckland Youth Orchestra Inc.	Towards costs of the October 2017 Concert	$3,000	Eligible
QR1720-406 Community	Fun and Games Toy Library Inc.	Towards the cost of three attending a training weekend and upgrade to operating software for the library	$1,196	Eligible
QR1720-412 Community	Auckland Women's Centre	Towards sound equipment to be used at diversity forums in the Waitematā and shared with community groups	$1,302	Eligible
QR1720-414 Community	The Spiritualist Alliance (Auckland) Incorporated	Towards the purchase of a defibrillator	$2,294	Eligible
QR1720-416 Community	Social Innovation New Zealand: University of Auckland	Towards prize money for “Kickstart 2018” and operating costs, including catering, printing, gifts, and a travel fund	$3,000	Eligible
QR1720-407 Environment	Western Springs College	Towards weed control and natives to plant	$3,000	Eligible
QR1720-413 Environment	Urban Tree Alliance New Zealand	Towards stickers, pamphlets, posters, ribbons, balloons and sashes	$1,985	Eligible
QR1720-409 Events	Athletics New Zealand Incorporated.	Towards first aid support, security and contribution to event infrastructure hire	$2,500	Eligible
QR1720-421 Events	Hamilton Embassy Enterprises Limited	Towards event costs for ‘Le French Festival’	$3,000	Eligible
QR1720-423 Historic heritage	Espano Flats Body Corporate #112278	Towards re-asphalting of the shed roof	$3,000	Eligible
QR1720-404 Sport and recreation	Westhaven Radio Sailing	Towards an inflatable dinghy	$1,000	Eligible
		Total	$29,501.96

b) receive the late multi-board applications for local grants round two and agree to fund, part-fund or decline each application listed in Table Two.

Table Two: Waitematā Local Grants Round Two 2016/2017, late applications

ID and focus	Applicant	Project	Requested
LG1707-229 Arts and culture	Auckland Highland Games Association Incorporated	Towards promotion and compliance costs for ‘The Auckland Highland Games and Gathering’	$3,500
LG1711-242 Arts and culture	Aotearoa Urban Arts Trust	Toi Talks	$487
LG1710-210 Community	StarJam Charitable Trust	The Stars are a Treasure – Auckland Performance Workshops 2017-2018	$3,000
LG1721-215 Environment	The Entrust Foundation	“Cash for Containers” campaign	$1,000
Environment	Sir Peter Blake Trust	The Tara Project	$3,000
		Total	$10,987

c) agree to fund, part-fund, or decline the deferred Quick response Round Three application in Table Three.

Table Three: Waitematā Quick Response Round Three application - deferred

App ID

Applicant

Project

Requested

QR1720-302

Community

Citizens Advice Bureau (CAB) Auckland City Incorporated

Towards replacement of furniture for the Citizens Advice Bureau Central Auckland

$2,910

Total

$2,910

Comments

7. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and review their programme each financial year. The Waitematā Local Board adopted its 2016/2017 grants programme on 10 May 2016 (see Attachment A).

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Waitematā Local Board will operate two local grants, four quick response rounds and one accommodation grant round for this financial year.

10. The Waitematā Local Board has set a total community grants budget of $125,000 for the 2016/2017 financial year. A total of $11,157 remains to be allocated from the community grants budget for the final quick response grant round of 2016/2017.

11. Thirteen applications were received in the final quick response grant round of 2016/2017 requesting a total of $29,501.96 (see Attachment B).

12. Five multi-board applications have been received after Waitematā local grants round two had closed, requesting a further $10,987. The local board is requested to accept these late applications (see Attachment C).

13. In addition, the local board is requested to fund, part-fund or decline CAB’s grant application (QR1720-302) requesting $2,910 which was deferred from the 21 March 2017 meeting (WTM/2017/25 see Attachment C).

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that paragraph 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

16. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

17. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

18. Following the Waitematā Local Board allocating funding for this round Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇩	Waitematā Local Board Grants Programme 2016/2017	39
b ⇩	Quick Response Round Four 2016/21017 grant applications	47
c ⇩	Waitemata Local Grant Round Two and Quick Response Round Three 2016/2017 late and deferred applications	75

Signatories

Author

Jaimee Wieland - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Waitematā accommodation grant applications for 2016/2017

File No.: CP2017/09266

Purpose

1. To approve funding or part funding, or to decline applications submitted to the Waitematā accommodation grants round for 2016/2017.

Executive summary

2. The Waitematā Local Board has set a total accommodation budget of $125,000 for the 2016/2017 financial year to be allocated to successful applicants towards their accommodation costs for the 2017/2018 financial year.

3. Thirty seven applications were received in the accommodation grant round requesting a total of $504,194.97 (see attachment B).

Recommendations

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received in the accommodation grant round listed in Table One.

Table One: Waitematā accommodation grant round applications

ID	Applicant	Accommodation address	Requested
ASF1720-001	The Basement Theatre Trust	323 Queen Street Auckland Central 1010	$ 2,500.00
ASF1720-002	Ponsonby Cruising Club Incorporated	141-151 Westhaven Drive Westhaven, Auckland 1011	$20,000.00
ASF1720-003	New Zealand Dance Advancement Trust	Wellesley Studios 113 Wellesley Street West Auckland 1010	$20,000.00
ASF1720-004	Spirit of Adventure Trust	Princes Wharf Corner Quay and Hobson Street Downtown Auckland 1140	$20,000.00
ASF1720-005	Massive Company Trust	99 Queen Street Auckland 1010	$ 3,000.00
ASF1720-007	Tenants' Protection Association (Auckland)	147 Great North Road Grey Lynn, Auckland 1021	$ 5,000.00
ASF1720-008	Parnell Community Trust	Parnell District School 48 St Stephens Avenue Parnell, Auckland 1052	$20,000.00
ASF1720-009	The Pantograph Punch	134 Ponsonby Road Grey Lynn, Auckland 1011	$20,000.00
ASF1720-010	Raukatauri Music Therapy Trust	15 Surrey Crescent Grey Lynn, Auckland 1021	$19,990.00
ASF1720-011	Chinese New Settlers Services Trust	Jubilee Building 545 Parnell Road Parnell, Auckland 1052	$18,800.00
ASF1720-012	OUTLine New Zealand Incorporated	31 Hargreaves Street St Marys Bay Auckland Central 1011	$19,500.00
ASF1720-013	Heart Kids New Zealand Incorporated	Level 1, 60 Grafton Road Grafton, Auckland 1010	$19,000.00
ASF1720-014	Opera Factory Trust	St Marks Parish Centre 95 Remuera Road Remuera, Auckland 1050 and ST12 Nuffield Street	$ 8,256.52
ASF1720-015	Tautai Contemporary Pacific Arts Trust	300 Karangahape Road Auckland Central 1010	$15,000.00
ASF1720-016	Rape Crisis Auckland Incorporated	26a Crummer Road Grey Lynn, Auckland 1021	$20,000.00
ASF1720-017	Fun and Games Toy Library Incorporated	Holy Trinity Cathedral 446 Parnell Road Parnell, Auckland 1052	$ 5,820.00
ASF1720-018	Script to Screen	195 Ponsonby Road Ponsonby, Auckland 1011	$23,096.15
ASF1720-019	Conservation Volunteers New Zealand	Level 2, Dalmacija Society Building, 10 New North Road Eden Terrace, Auckland 1021	$20,000.00
ASF1720-020	Stuttering Treatment And Research Trust	541 Parnell Road Parnell, Auckland 1052	$12,000.00
ASF1720-021	Te Karanga Charitable Trust	Suite 27/179 Karangahape Road Newton, Auckland 1010	$20,000.00
ASF1720-022	Indian Ink Trust	Sunday School Union Building 323 Queen Street Auckland Central 1010	$ 5,000.00
ASF1720-023	Autism New Zealand Incorporated	642 New North Road Morningside, Auckland 1022	$10,000.00
ASF1720-025	New Zealand Society of Authors	56 Wakefield Street Auckland Central 1010	$ 4,400.00
ASF1720-027	The Auckland Film Society Incorporated	Academy Cinemas 44 Lorne Street Auckland Central 1010	$ 6,000.00
ASF1720-028	Auckland Youth Orchestra Incorporated	St Marks Parish Centre 95 Remuera Road Remuera, Auckland 1050 and Auckland Town Hall Queen Street Auckland Central 1010	$ 8,139.20
ASF1720-030	AKSamba Incorporated	Auckland Bowling Club 100 Stanley Street Parnell, Auckland 1010	$ 5,520.00
ASF1720-031	New Zealand AIDS Foundation	31-35 Hargreaves Street St Marys Bay Auckland Central 1011	$20,000.00
ASF1720-032	The Auckland Asthma Society Incorporated	581 Mt Eden Road Mt Eden, Auckland 1024	$20,000.00
ASF1720-033	Auckland & District Pipe Band Incorporated	Victoria Park Auckland Central 1010	$ 1,200.00
ASF1720-034	Ngā Rangatahi Toa Creative Arts Initiative Trust	BizDojo, Level 1 101 Packenham Street West Auckland Central 1010	$ 5,513.10
ASF1720-035	The Lifewise Trust	453 Karangahape Road Auckland Central 1010	$20,000.00
ASF1720-037	The Auckland YMCA Marathon Club Incorporated	YMCA 149 Greys Avenue Auckland Central 1010	$ 7,000.00
ASF1720-038	New Zealand Dance Festival Trust	Wellesley Studios 113 Wellesley Street West Auckland Central 1010 and Q theatre 305 Queen Street Auckland Central 1010	$20,000.00
ASF1720-039	The Actors` Program	283 Karangahape Road Auckland Central 1010	$13,000.00
ASF1720-040	Foundation for Peace Studies Aotearoa New Zealand	128 Khyber Pass Road Grafton, Auckland 1023	$20,000.00
ASF1720-044	Audio Foundation	4 Poynton Terrace Auckland Central 1010	$10,000.00
ASF1720-045	Objectspace	13 Rose Road Grey Lynn, Auckland 1021	$16,460.00
		Total	$504,194.97

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and review their programme each financial year. The Waitematā Local Board adopted its 2016/2017 grants programme on 10 May 2016 (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Waitematā Local Board operates two local grants, four quick response rounds and one accommodation grant round for this financial year.

7. Applicants to the accommodation fund needed to meet the definition of a community organisation as outlined in the community grant policy as follows:

· not for profit, charitable and voluntary organisations

· membership or participation is available for anyone who wishes to join

· the organisation has a formal legal structure and founding documents, such as a constitution, which sets out governance and management arrangements consistent with their charitable mission.

8. The Waitematā Local Board has set a total accommodation budget of $125,000 for the 2016/2017 financial year to be allocated to successful applicants towards their accommodation costs for the 2017/2018 financial year.

9. Thirty seven applications were received in the accommodation grant round requesting a total of $504,194.97 (see Attachment B). The local board is required to fund, part-fund or decline these applications.

Consideration

Local board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that paragraph 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

13. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

14. Following the Waitematā Local Board allocating funding for this round Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇨	Waitematā Local Grants Programme 2017/2018 (Under Separate Cover)
b ⇨	Waitematā accommodation grant applications (Under Separate Cover)

Signatories

Author

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Road Name Approval for a New Private Road at 61 Wellington Street, Freemans Bay

File No.: CP2017/11231

Purpose

1. The purpose of this report is to seek approval from the Waitematā Local Board to name a new private road, created as part of the ‘Foundries’ townhouse development, at 61 Wellington Street, Freemans Bay.

Executive summary

2. This report outlines the background for the naming of a new private road, which provides access to the new ‘Foundries’ residential development on a rear site off of Wellington Street. The private road was created by way of a land-use resource consent by applicant Foundry 61 Limited, approved on 12 March 2015 (Council reference R/LUC/2014/5380).

3. Auckland Council has a road naming policy and guidelines that set out the requirements and criteria of the council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland.

4. Following assessment against the road naming criteria, the applicant’s proposed road name ‘Foundries Lane’ was determined to meet the road naming guideline criteria. Only one name has been proposed as this name encapsulates the theme of the housing development, which is already known and marketed as ‘Foundries’. No relevant parties have offered any objections to the proposed name.

5. Local iwi groups were consulted by the applicant. No iwi groups had further comments on, or objections to, the propose names. LINZ and NZ Post confirmed that the proposed names were suitable for use in this location. Freemans Bay Residents Association also supported the proposed name.

6. The decision sought from the Waitematā Local Board for this report does not trigger any significant policy, nor is it considered to have any legal or legislative implications.

Recommendation

That the Waitematā Local Board:

a) approves the road name ‘Foundries Lane’ proposed by the applicant, for the new private road created by way of a land-use resource consent for the ‘Foundries’ development, at 61 Wellington Street, Freemans Bay, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

7. The Auckland Council Road Naming Policy and Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

8. The new road to be named is a private road that allows access from Wellington Street to the ‘Foundries’ townhouse development, which is set back from Wellington Street on a rear site. The new road will service the 19 townhouses in the development, accessed from a Right of Way shared with the owner of 57-59 Wellington Street (as shown on the attached maps). The road passes over private land and will predominately be used by residents and their visitors. Most of the townhouses cannot be seen from Wellington Street.

9. The applicant has provided a brief meaning for the proposed name:

“By the end of the 19th century Freemans Bay was a clay wasteland surrounded by large-scale polluting industry and recently reclaimed land. Housing was overcrowded and in small cheaply built wooden houses on tiny sections and narrow dirt streets. By the beginning of 20th century there was a high proportion of cheap derelict rental housing. Industrial workshops sprang up in the gaps and backyard industries mushroomed in abandoned cottages. Consequently in 1951, 338 acres of Freemans Bay was declared Urban Reclamation Area (as shown on the attached maps). 268 acres were planned for multi-storey terraced house with large open green spaces and 70 acres for industry/commercial.

The subject site was located on the fringe of the Industrial zone and surrounded by the small industrial workshops and cottage industries. This formed the basis of the vision for the development and our branding of the development as "Foundries". An aerial view of Freemans Bay taken in 1959, (attached) illustrates that the subject site was intensively developed prior to the development of the southern motorway.

Our vision for the Foundries townhouse development was to draw on the Industrial history of the area and as such the concept for Foundries has been crafted to be reflective of Freemans Bay's past, which has been densely developed for both employment and accommodation purposes and has supported a strong sense of community. The vision is reflected in the physical form with the strong roof line [of the townhouses] having a saw-tooth shape (see attached images), imitating past industrial buildings but with a modern day 'industrial chic' appearance, using both recycled and contemporary finishes layered with technology to create a comfortable yet stimulating environment”.

10. The applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council Road Naming Policy and Guidelines. The proposed name meets all criteria. The name reflects the historical identity of the Freemans Bay area and relevant local interest groups have been consulted and offered no objections.

11. New Zealand Post and Land Information New Zealand (LINZ) have commented that the applicant’s proposed names meet their criteria and standards, as per the New Zealand and Australian ‘Standard for rural and urban addressing policy AS/NZS 4819:2011’. This means that there is no relevant duplication of the names and no similar names already in use in the area that would lead to confusion for emergency and/or postal services.

12. In terms of community consultation the applicant contacted Freemans Bay Residents Association (FBRA) for comment in June 2017. Trevor Lund responded, on behalf of the FBRA committee, to add support to the application to name to private way Foundries Lane and commented: “We believe it is an appropriate name and carries some local history through to the future”.

13. The suffix ‘Lane’ is considered appropriate for the road to be named because ‘Appendix 1’ of the Auckland Council Road Naming Guidelines references ‘Lane’ as being a narrow road between walls, buildings, or a narrow country road. In this case, the road to be named is a cul-de-sac and fairly narrow, especially when compared to the main thoroughfare of Wellington Street. It will also be located between existing buildings on Wellington Street in order to provide access to the rear site of the Foundries townhouses. Therefore the suffix ‘Lane’ is well suited to the form and location of the road to be named.

14. Having undertaken the consultation and process steps described above, the applicants have satisfactorily followed the Auckland Council Road Naming process as per the guidelines. The resource consent department supports the proposed name and considers that the provision of only one name option is acceptable, as the chosen name is well justified and in context with the local area. In addition, the decision sought from the Waitematā Local Board is not considered to trigger any significant policy, nor is it considered to have any legal or legislative implications, as reiterated in the ‘considerations’ section below.

Consideration

Local board views and implications

15. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

16. The decision sought from the Waitematā Local Board for this report does not trigger the significance and engagement policy and is not considered to have any immediate impact on the community.

17. The decision sought from the Waitematā Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

18. Consultation undertaken by the applicant with relevant local iwi was used to arrive at the preferred road name. Ngati Whatua Orakei responded to correspondence with no objections or further comments. Te Rūnanga o Ngāti Whātua, Ngati Whatua o Kaipara and Ngai Tai Ki Tamaki replied to defer their interests to the remaining iwi groups. No other iwi provided comments or objections, therefore it is determined that the applicant’s proposed names are considered acceptable by relevant iwi.

Implementation

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	Attachment 1 - 61 Wellington Street Location Maps	103

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for Quarter Three 1 January - 31 March 2017

File No.: CP2017/11942

Purpose

1. To provide the Waitematā Local Board members with an integrated quarterly performance report for quarter three 2016/2017, against the local board agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Waitematā Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Waitematā 2016/2017 Work Programme.

3. Of significance this quarter the Myers Park Medley event, ‘Beating the Bounds’ walking tour and the exhibition of the concept designs for 254 Ponsonby Road.

4. The Waitematā Local Board has an approved 2016/2017 work programme for the following operating departments:

· Arts, Community and Events, approved on 14 June 2016

· Parks, Sport and Recreation, approved on 14 June 2016

· Libraries approved on 14 June 2016

· Community Leases approved on 14 June 2016

· Community Facility Renewals, approved in two parts with Community Facility Renewals approved on 14 June 2016 and the Community Facility Renewals - Parks, Sport and Recreation approved on 12 July 2016

· Infrastructure and Environmental Services (called Local Environment and Development) approved on 12 July

· Local Economic Development approved 12 July 2016

5. All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (Attachment B)

6. All items are reported as ‘green’ status (on track) except for the following which have an ‘amber’ status (possible risk to budget, time or outcomes):

· Community facilities – Western Springs Native Bush Restoration Project (ref 669)

· Community Facilities – Fukuoka Gardens (ref 1473)

· Community Facilities – Symonds Street Cemetery – Parker Grave conservation (ref 661)

· Community Facilities - Arch Hill Sports Improvement Development (SID) – sand carpeting (ref 3428)

· Park, Sport and Recreation – Sport and recreation Facility Investigation Fund (ref 646)

· Community Facilities – Local Park Walkway St Stephens Cemetery (ref 4297)

· Community Facilities – Parnell Polls Comprehensive Upgrade (ref 397)

· Community Facilities - Redevelopment of Ellen Melville Centre (ref 2235)

· Community Facilities – Community leases where the lease has expired and is in the process of being renewed

7. For quarter three 2016/2017 the following projects which have a red status (behind delivery, significant risk)

· Symonds Street Cemetery West new pathway Karangahape Road to Grafton Gully (ref 664)

· Symonds Street Cemetery West new pathway Upper Queens Street to Karangahape Road entrance (ref 4471)

· Symonds Street Cemetery Signage Stage 2 and 3 design and installation (ref 4424)

· Parnell Library upgrade heating and ventilation (ref 4305)

· Parnell Pool replace walkway handrail (ref 4307)

· Parnell Pool replace concrete stairways (ref 4308)

· Symonds Street Cemetery West Structure – renewal of low retaining wall (ref 4310)

· Waitematā FY17 Parnell Pools renewals – poolside loungers and replace exit turnstile (ref 3758)

· Leases for the Adult Literacy Centre and Gladstone Road Tennis Club (ref 1889 and 1884)

8. The overall snapshot for the Waitematā Local Board work programme is tracking positively with 83% of projects on track (Attachment A).

9. Overall, the financial performance of the board against quarter three 2016/2017, is on track; (refer to Attachment C) however there are some points for the board to be aware of:

· Waitematā Local Board capital investment was $8.8m with net operational cost of service $19.6m to the end of March 2017.

· The net cost of service is 3% below the revised year to date budget.

· Operating revenue is $397k below budget with the Tepid Baths and Studio One Toi Tū not meeting revenue targets.

10. The key performance indicators for the Waitematā Local Board show a trend of delivery that is mixed with the year-end outlook for 40 per cent of measures to not achieve the relevant target (Attachment D).

11. In addition to the work programme the board has a Parking Reserve Fund of $1.1 million and $22,351 from NZTA leasing council land in Western Springs with further funding expected as the contractors used the site longer than initially expected.

12. The current work programme has a budget of $5,000 allocated to ‘Friend of Local Parks’. Officer advice states that this budget is unlikely to be spent this financial year.

Recommendation

That the Waitematā Local Board:

a) receive the performance report for the financial quarter ending 31 March 2017.

Comments

Key highlights for quarter three

13. The Waitematā Local Board has a number of key achievements to report from the quarter three period, which include:

· Myers Park Medley in collaboration with Music in Parks and the Fringe Festival (26 February)

· ‘Beating the Bounds’ walking tour in association with Walk Auckland (4 March)

· Exhibition of the concept designs for 254 Ponsonby Road (4 and 5 March)

· A Plan 4 Youth engagement event led by the Waitematā Youth Collective (8 March)

· Mana Whenua engagement hui (17 March)

· Allocated $7,291 from the Waitematā Quick Response Round Three 2016/2017 grant applications to four community applicants (leaving $11,157 to be allocated).

Key project updates from the 2016/2017 Work Programme

14. All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter three (Attachment B).

15. The following are progress updates against Waitematā Local Board’s key projects:

· Central Community Recycling Centre project (ref 2423) continues to progress. The Albert Eden local board approved the ‘high-level’ site design for the Community Recycling Centre. The specialist advisor and strategic broker have supported the Waste Solutions Unit with communication and relationship management with current site users and the three local boards involved in the project. Through discussion with various stakeholders, staff identified potential collaborative opportunities for design, construction, landscape or environmental projects that may involve local community and students in the area. In Q4, these local initiatives will be further developed.

· Ellen Melville Centre (ref 2235) redevelopment construction is well advanced. The first find of asbestos has now been safely removed from the building and has resulted in a delay to the original proposed completion date. Current completion date is now July 2017. An application to the Central Risk Fund for additional funding is pending.

· Ellen Melville Centre Operational Plan (ref 2157) is progressing. During Q3 staff have contacted inner city service providers/community groups by email and phone seeking responses to expressions of interest for the Centre's programming. A total of nine written applications have been received to date. Further phone/face-to-face contact is underway to a) generate further interest and b) discuss detail with groups on the applications received.

· Grey Lynn Park multi-functional community facility (ref 3430) concept design phase continues. Complete options for concept design for Local Board and sports codes.

· Myers Park Upgrade Stage 2 is being delivered by the Development Project Office.

Risks identified in the 2016/2017 Work Programme

Red Risks

16. For the third quarter of 2016/2017 there are a number of projects identified by the relevant operating department where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes.

Symonds Street Cemetery West new pathway Karangahape Road to Grafton Gully

17. At its business meeting on 21 February the board resolved to not progress this project following officer advice.

Symonds Street Cemetery West new pathway Upper Queens Street to Karangahape Road entrance

18. This project has been re-scoped and no planning has been undertaken for the new route. The budget may need to be carried forward.

Symonds Street Cemetery Signage Stage 2 and 3 design and installation

19. This item has a red status because it is a duplicate line item in the work programme. The actual project (ref 663) has a green status (on track).

Parnell Library upgrade heating and ventilation

20. This project has been cancelled as Council’s Heritage Department do not support installing air conditioning on a heritage building.

Parnell Pool replace walkway handrail

21. This project has been merged with the Parnell Pools comprehensive upgrade (ref 397).

Parnell Pool replace concrete stairways

22. Similarly this project has been merged with the Parnell Pools comprehensive upgrade (ref 397).

Waitematā FY17 Parnell Pools renewals – poolside loungers and replace exit turnstile

23. Similarly this project has been merged with the Parnell Pools comprehensive upgrade (ref 397).

Symonds Street Cemetery West Structure – renewal of low retaining wall

24. Staff has assessed this project and have found it is no longer required.

Leases for the Adult Literacy Centre and Gladstone Road Tennis Club

25. Both leases have been cancelled.

Amber Risks

26. The following possible risks have been identified by the relevant operating department where the progress and performance indicator has been set to ‘amber’ – possible risk to budget, time or outcomes.

Community facilities – Western Springs Native Bush Restoration Project (ref 669)

27. Lodgement of resource consent is on hold pending agreement with the Operations Team as to the safety of the track beneath the existing pines. Once resolved it is planned to then inform the public and lodge for resource consent in late April. Physical works tentatively planned for late May/June/July.

Community Facilities – Fukuoka Gardens (ref 1473)

28. Time delays due to uncovering of unmapped services, tomo and tree stumps.

Community Facilities – Symonds Street Cemetery – Parker Grave conservation (ref 661)

29. Tonkin and Taylor have reviewed the methodology now work has started and have recommended wider footings are used. This will require new detailed plan. This may result in additional work that is outside the existing scope.

Community Facilities - Arch Hill Sports Improvement Development (SID) – sand carpeting (ref 3428)

30. Staff are still awaiting the results of the noise assessment. If the assessment allows for lights to be installed, a concept plan will be completed to confirm viability of the project. The current funding for physical works is in 2019/2020. This funding can be brought forward if required. Staff will be bringing the results of the noise assessment back to a workshop with the local board.

Park, Sport and Recreation – Sport and Recreation Facility Investigation Fund (ref 646)

31. Agreement with the Richmond Rovers Club has not been resolved due to concerns over funding. Design options for Grey Lynn multi-purpose facility has been tabled with the Club. The club does not think that they can raise the estimated funding for the club component. Staff are considering options for discussion with the local board in April 2017.

Community Facilities – Local Park Walkway St Stephens Cemetery (ref 4297)

32. Project on hold while awaiting decision and due to lack of budget.

Community Facilities – Parnell Polls Comprehensive Upgrade (ref 397)

33. Structural repairs undertaken during physical works identified that the reinforcing steel in the plantroom building is in poor condition. The building is flagged as requiring significant work or replacement within 12-18 months. A report has been commissioned to confirm this timeframe. This report will guide on whether to proceed with the design of stage 2 physical works or undertake further investigation.

Community Facilities - Redevelopment of Ellen Melville Centre (ref2235)

34. Construction started August 2016 for 9-12 months. The first find of asbestos has now been safely removed from the building and has resulted in a delay to the original proposed completion date.

Community Facilities – Community leases where the lease has expired and is in the process of being renewed

35. There are a number of community leases which have expired and are yet to be renewed. Work to address this matter is being commenced, the work programme status should remain amber until these are resolved.

Financial performance

36. Waitematā Local Board capital investment was $8.8 million with net operational cost of service $19.6m to the end of March 2017.

37. The net cost of service is 3% below the revised year to date budget. Operating revenue is $397,000 below budget. Tepid baths revenue targets are not being achieved with a combined variance for both fitness and aquatic services of $217,000. Studio One Toi Tū hireage revenue is $153,000 below budget due to revenue targets not being met. This result is an improvement on the same period last year.

38. Operating expenditure for asset based services is $846,000 below budget, offsetting the lower revenue to date. The largest variance to date is in the parks maintenance area with full facility maintenance costs $500k below budget. Tepid Baths have managed to keep costs below budget. The budget assumed that the redeveloped Ellen Melville Centre would be operational for the whole year. The Centre is still under refurbishment so the full year budget for operating the centre will not be utilised.

39. A number of Locally Driven Initiatives projects are still to be delivered in the parks activity. As detailed in the work programme updates these are schedule for delivery by the end of June or early July. In community services, local grants and accommodation grants applications are still to be considered.

40. The board has a legacy parking reserve fund which has a current balance of $1,130,181 and the NZTA lease capex fund with a balance of $23,000.

Key performance indicators

41. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services.

42. This report provides interim performance results and outlook information for Waitematā Local Board’s measures, showing how we are tracking for the second quarter of FY17 and is set out in Attachment D.

43. The year-end outlook is for 40 per cent of measures to not achieve target which is an improvement from quarter 2.

44. The local planning and development measure is on track, while there are some measures within the remaining service delivery areas where performance needs to be lifted into order to achieve target.

45. Measures that are not on track to be achieved are:

· Measure 1 - Percentage of residents who visited a local park or reserve in the last 12 months.

· Measure 5 - Number of visits to library facilities per capita. Whilst overall visits increased they did not keep up with the overall population growth.

· Measure 6 - Percentage of visitors satisfied with the library environment. Central City Library has refurbishment plans, including upgrades to furniture, fittings and technology. Grey Lynn Library will undergo a refurbishment in June 2017.

· Measure 7 – Percentage of funding/grant applicants satisfied with information, assistance and advice provided. A series of community workshops is planned for FY17 to build community groups’ capacity to submit quality applications.

· Measure 8 – Percentage of Aucklanders that feel connected to their neighbourhood and local community. The financial year end outlook is 44 per cent which is significantly below the 76 per cent target. A number of board activities such the POP Programme, Parnell Festival of Roses and the Myers Park Medley event seek to connect our community. Overall the percentage outlook is tracking the same as financial year 2015/ 2016.

· Measure 9 – Percentage of Aucklanders that feel their local town centre is safe (day). Events such as the Myers Park Medley and project such as the Albert Park Safer Routes initiative should assist with this measure.

· Measure 10- Facility utilisation at off-peak times for council-managed community centres and venues for hire. During first three quarters FY17, off-peak utilisation remains steady on the same period last year. The digital booking system, which began recording bookings in FY17 quarter one, is expected to improve customer experience and utilisation, along with a marketing campaign run during February and March 2017.

· Measure 11 – Number of visitors to community centres and venues for hire. This measure was up from quarter one but the end of year outlook is below FY16.

46. Since the quarter two report the percentage of attendees satisfied with council delivered and funded local events is now likely to meet the annual key performance indicator.

Consideration

Local board views and implications

47. This report informs the Waitematā Local Board of the performance to date for the period ending 31 March 2017.

Māori impact statement

48. A number of the key projects set out in this report have involved direct engagement with iwi and the projects themselves have been refined as a result of this engagement.

49. Mana whenua customary practices continue to be embedded into the opening events for the board’s projects.

Implementation

50. The Senior Advisor Waitematā Local Board will continue to facilitate performance updates to the local board.

51. Where the board identifies a need for a great level of information for individual projects a workshop slot can be arranged by Local Board Services Staff.

Attachments

No.	Title	Page
a ⇩	Work programme snapshot	137
b ⇩	Work programme update	139
c ⇩	Financial performance	171
d ⇩	Performance measure results	181

Signatories

Author	Simon Tattersfield, Senior Local Board Advisor, Waitematā Local Board
Authoriser	Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

20 June 2017

Project 17: Auckland Council Maintenance Contracts

File No.: CP2017/11538

Purpose

1. The purpose of this report is to seek agreement from the local board on:

· community and workforce priorities for this local board area (smart procurement); and

· site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications.

Executive summary

2. Auckland Council’s maintenance contracts for parks, buildings and open space expire on 30 June 2017. This has presented a unique opportunity to reconsider and reshape how council approaches the maintenance of Auckland Council’s assets and open spaces in the future.

3. At the end of March 2017, a new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence 1 July 2017.

4. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan, which includes smart procurement measures and targets.

5. This report seeks formal feedback from the local board on community and workforce measures (smart procurement) that are a priority to this local board, noting that targets may be developed over the next six to twelve months as a baseline is established.

6. This report seeks formal feedback from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

Recommendation/s

That the Waitematā Local Board:

a) agree the following local priorities for year one (2017/2018) of new maintenance contracts:

· community and workforce priorities for this local board area (smart procurement) (Attachment A)

· site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications

b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.

Comments

Background

7. Auckland Council’s maintenance contracts for parks, buildings and open space expire on
30 June 2017. This presented a unique opportunity to reconsider and reshape how we approach maintenance of Auckland Council’s assets and open spaces in the future.

8. Over the last twelve months, Community Facilities has engaged with local boards and the governing body to provide direction and shape up the procurement of a new contract structure. This included receiving formal feedback from all local boards in March 2017, prior to a decision being made.

9. At the end of March 2017, the new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence on 1 July 2017.

10. The new maintenance contracts incorporate three main service types for the Auckland region:

· Full Facilities – maintenance of parks, open spaces, sports fields, buildings, public toilets, cleaning (including toilets in town centres), locking and unlocking services of park gates and public toilets, rubbish bin emptying, weed control, mowing and maintenance of streetscape gardens

· Arboriculture - street tree pruning, park tree pruning, street tree and powerline clearance, species specific pruning, tree inspections and removals and planting/aftercare maintenance

· Ecological - pest animal and pest plant monitoring and control, ecological restoration, revegetation and enrichment planting and reactive pest control/monitoring

11. A key change to maintenance contracts is that the majority of service levels will now be outcome based (e.g. ‘rubbish bins shall not exceed the bin’s capacity and items shall not overflow’), as opposed to services that were previously prescriptive or frequency based (e.g. ‘rubbish bins are emptied once a day’).

12. Refer to Attachment B for the final version of the Full Facilities Service Specifications which outline agreed outcome statements that will apply across the Auckland region from
1 July 2017.

13. Arboriculture and ecological services are specialist contracts, largely based on compliance with legislation and policies. Specifications are detailed, technical and more prescriptive in nature.

Smart Procurement

14. Key performance indicators measure how well the supplier is doing to meet their contractual agreement with Auckland Council.

15. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan. This outlines community and workforce measures and targets to be agreed with each supplier.

Community and Workforce

16. These key performance indicators include setting smart procurement targets that reflect the local character of each area, of which local boards play a key role in identifying.

17. Attachment A outlines a minimum set of community and workforce measures (smart procurement), noting that specific targets will be determined over the next six to twelve months as a baseline is established.

18. This report seeks agreement from the local board on identifying key community and workforce measures (smart procurement) to focus on for year one (2017/2018).

Environmental

19. Each supplier is also required to develop an environmental management system that monitors, measures and sets goals. At a minimum the following will be measured – local boards will have the opportunity to identify (at a later date) what measures they seek regular reporting on:

· energy conservation

· water conservation

· waste management and recycling

· chemical use

· Scope 1 and Scope 2 greenhouse gas (GHG) emissions

20. Environmental key performance indicators will track progress of these goals, noting that this specifically includes targets for suppliers to annually reduce their carbon footprint and annually reduce use of agri-chemicals (as outlined in Auckland Council’s Weed Management Policy).

Local Service Level Variations

21. Feedback received from local boards indicates the following most common and typical maintenance issues experienced in their area, which is largely due to the prescriptive nature of the previous contract model:

· Toilets not being clean

· Rubbish bins overflowing

· Grass in parks getting too long

22. New maintenance contracts intend to address these common issues through an outcome based model, as outlined in the background section above.

23. In some cases, there may be some site specific issues, or a common maintenance problem, that is unique to the local board area and requires particular attention. For example a 100% spray free reserve, overflowing bins near tourist beaches, litter caused from freedom campers in a particular location.

24. This report seeks agreement from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

Asset Data

25. Over the last six months, Auckland Council’s asset data team conducted a full system review of asset information to support the development of new maintenance contracts.

26. Attachment C outlines an updated asset list for this local board area as at 2 June 2017.

27. Note that asset data is continually updated to reflect council decisions and asset assessments, and that new maintenance contracts have flexibility to accommodate changes.

Volunteers and Community Groups

28. Auckland Council values the huge number of volunteer and community groups across the region, who undertake a significant amount of work over many years to shape and maintain the beauty of Auckland.

29. Council will continue to encourage and support volunteers, community empowerment initiatives and local community groups where they align to council’s objectives and enhance our community.

30. Under the new maintenance contract model, council does not expect volunteers to have to undertake work to address poor performance in contract delivery, such as cleaning up litter where the supplier has a responsibility to do so.

31. It is acknowledged that many volunteer and community groups achieve a sense of pride, value and enjoyment in supporting maintenance work, such as restoration, garden maintenance and pest control. Council will continue to work with these groups and with suppliers to support them as best as possible in these activities.

32. Over the next few months council staff will be in contact with key volunteer and community groups where maintenance related work is undertaken, to ensure alignment of objectives and determine how council and suppliers can best support this work.

Consideration

Local board views and implications

33. Project 17 has engaged with local boards through various channels including:

o Local Board Chairs Procurement Working Group;

o Local Board Chairs Forum presentations;

o memorandums;

o cluster workshops;

o individual local board workshops; and

o business meeting reports.

34. Community Facilities is now seeking agreement from local boards on smart procurement priorities and local service level variations (if any) for 2017/2018, prior to new contracts commencing on 1 July.

35. This information will be provided to suppliers and Community Facilities before new contracts commence.

Māori impact statement

36. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

37. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

o Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua;

o Significantly lift Māori social and economic well-being; and

o Building Māori capability and capacity.

38. Through these contracts, opportunities to support local community outcomes and economic development include (but are not limited to):

o Providing employment opportunities, in particular for local people and for youth;

o Increasing capability and capacity (apprenticeships, cadetships or equivalent) in particular for youth;

o Building on community and volunteer networks;

o Focusing on smart procurement initiatives that support Maori outcomes.

Implementation

39. Mobilisation is currently underway with suppliers to prepare for 1 July 2017 (day one). This includes finalising processes, implementing systems, recruiting staff, purchasing equipment, creating health and safety plans and developing work schedules.

40. Local boards are meeting new suppliers in June 2017 and will have the opportunity to present and discuss local priorities with the supplier.

41. Reporting requirements for local boards on local service levels and contractor performance is currently underway.

42. New maintenance contracts take effect on 1July 2017, noting that there may be up to twelve months to bed in changes, particularly with regards to systems and reporting.

Attachments

No.	Title	Page
a ⇩	Community and workforce measures (smart procurement)	193
b ⇩	Full facilities service specifications	195
c ⇩	Asset list	237

Signatories

Author

Kate Marsh – Principal Business Analyst

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons – General Manager Local Board Services

Waitematā Local Board

20 June 2017

Local Board recommendations on Easter Sunday trading

File No.: CP2017/11948

Purpose

1. To seek a local board recommendation to the governing body on whether or not to expand Easter Sunday trading in Auckland.

Executive summary

2. Councils were given the power to adopt a policy to expand Easter Sunday trading through a law change in August 2016.

3. In August 2017, the governing body will decide whether or not to propose a policy to expand Easter Sunday trading in all or parts of Auckland for public consultation.

4. Any decision on Easter Sunday trading will impact on Auckland Council’s economic, social, recreational and cultural objectives, for example through increased wages and revenue, or the ability to retain an additional day’s holiday for family, leisure time or religious observance.

5. This report enables the local board to advocate a position to the governing body on whether or not to expand Easter Sunday trading in Auckland. This is consistent with the local board’s community advocacy role under the Local Government (Auckland Council) Act 2009.

6. In February 2017, the governing body approved community engagement to inform its August 2017 decision on whether to retain the status quo or to expand Easter Sunday trading (Resolution GB/2017/22). A copy of the governing body report is contained in Attachment A.

7. The governing body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

· background on the Easter Sunday trading legislative change, rationale, current regulations

· options for responding to the legislative change, including:

o issues and options analysis

o pros and cons.

8. Planned engagement initiatives in May and June 2017, include:

· a survey of a representative group of 1600 Aucklanders

· an online feedback form promoted through online, media and external networks

· engagement with key stakeholders.

9. Staff will circulate preliminary findings of overall engagement to local board members in an information memo in mid-June 2017.These preliminary findings will show regional views as well key views of Māori, Pacific, diverse and hard to reach Aucklanders with whom engagement will be prioritised.

10. The local board can either:

· make its recommendation at a business meeting before 30 June 2017 with or without the preliminary findings of engagement

· delegate this responsibility to the Chair, or appropriate board member, if it wishes to delay its recommendation until after members have received the preliminary findings of engagement in mid-June, and the local board is unable to meet before 30 June 2017.

11. Local boards’ recommendations are required by 30 June 2017 in order for them to be included in the report to the governing body in August.

12. Local boards’ views will be summarised within the report to the governing body and the resolutions attached verbatim.

13. In making its August 2017 decision, the governing body will consider the findings of engagement as well as local boards’ recommendations.

14. If the governing body decides to adopt a policy to expand Easter Sunday trading, it must use the special consultative procedure. This allows for public consultation prior to a final decision being made by Easter 2018.

Recommendations

That the Waitematā Local Board:

a) note the attached governing body report (Attachment A to the agenda report) provides information to assist to make a recommendation on Easter Sunday trading, including:

i. background on the Easter Sunday trading legislative change, rationale, current regulations

ii. options for responding to the legislative change, including:

iii. issues and options analysis

iv. pros and cons.

AND EITHER

b) recommend that the governing body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so.

c) recommend that the governing body adopt a policy to allow shops in all of Auckland to trade on Easter Sunday.

d) recommend the governing body adopt a policy to allow shops in the following parts of Auckland to trade on Easter Sunday: [local board to insert parts in list format]

e) delegate the local board chair to recommend to the governing body by email via the Manager Social Policy and Bylaws by 30 June on whether to retain the status quo, or to allow shops in all or parts of Auckland to trade on Easter Sunday.

Attachments

No.	Title	Page
a ⇩	Governing body report - Response to Easter Sunday trading legislation	249

Signatories

Authors

Pania Elliot - Principal Policy Analyst

Authorisers

Michael Sinclair - Manager Social Policy and Bylaws

Kathryn Martin - Relationship Manager/Senior Advisor

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendano Christie
	Mark Davey
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas

No.	Title	Page
a ⇩	Chairperson's June 2017 report	267
b ⇩	2017/18 Annual Budget Waitemata Local Board Advocacy: Presentation to the Finance and Performance Committee 9 May 2017	273
c ⇩	Grey Lynn Greenway opening speech and Auckland Transport media release	283
d ⇩	Road spots help safety trial drive its point home. Herald article on the Shortland Street polka dots	287
e ⇩	The Hobson column June 2017	289
f ⇩	Ponsonby News column June 2017	291

Author	Sibyl Mandow - Democracy Advisor
Authoriser	Kathryn Martin - Relationship Manager/Senior Advisor