Waitematā Local Board
OPEN MINUTES |
Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 20 June 2017 at 2.00pm.
Chairperson |
Pippa Coom |
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Members |
Adriana Avendano Christie |
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Mark Davey |
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Richard Northey, ONZM |
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Vernon Tava |
Until 5.14pm item 24 |
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Rob Thomas |
Until 4.59pm item 15 |
ABSENT
Deputy Chairperson |
Shale Chambers |
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ALSO PRESENT
Councillor |
Mike Lee |
From 2.43pm item 9.2 |
Until 3.09pm item 14 |
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Waitematā Local Board 20 June 2017 |
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1 Welcome
2 Apologies
Resolution number WTM/2017/91 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) accept the apology from Member Chambers for absence.
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3 Declaration of Interest
Member Rob Thomas declared a conflict of interest in item 17 because his sister is a member of the Auckland YMCA Marathon Club Incorporated. Member Richard Northey declared a conflict of interest in item 17 because he is a patron of the Foundation for Peace Studies Aotearoa New Zealand, New Zealand Society of Authors and the Tenants’ Protection Association (Auckland).
4 Confirmation of Minutes
Resolution number WTM/2017/92 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2017 and the minutes of its extraordinary meeting, held on Tuesday, 6 June 2017, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
Deputation: Nicholas Albrecht - Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust |
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Resolution number WTM/2017/93 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) thank Nicholas Albrecht for his attendance and presentation on behalf of the Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust about the past cricket season and Victoria Park. b) request Auckland Transport and Auckland Council parks to report to the board on the suggestion by the delegation with regards to the car park beside the Victoria Park pavilion.
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9 Public Forum
9.1 |
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Resolution number WTM/2017/94 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) thank Alison Hunter and Cameron Loader for their attendance and presentation about Foundaries Lane road naming.
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9.2 |
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Resolution number WTM/2017/95 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) thank Sam Snedden for his attendance and presentation on behalf of The Basement Theatre about professional arts in the Waitemata Local Board area.
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9.3 |
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Resolution number WTM/2017/96 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) thank Waitemata and Gulf Ward Councillor Mike Lee for his update on matters related to the Waitemata Local Board area.
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Auckland Transport update – June 2017 to the Waitematā Local Board |
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Resolution number WTM/2017/97 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) receive this report Auckland Transport Update – June 2017. b) request that Auckland Transport develop a set of guidelines and protocols, to be consulted and agreed by the local board, for opening events of transport projects funded (or partly funded) by the local board.
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Note: item 13 was heard after item 22.
14 |
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Resolution number WTM/2017/98 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) approve an investment of $30,000 in the branding and marketing of the Ellen Melville Centre from the local board’s Locally Driven Initiatives budget being an allocation of $15,000 from the 2016/2017 budget entitled ‘Community Response Fund’ and $15,000 from the 2017/2018 budget entitled “Build website for the Ellen Melville Centre to build brand and identity” as referred to in WTM/2017/88. |
Pursuant to Standing Order 3.15.5, Member Mark Davey, Member Vernon Tava and Member Rob Thomas requested that their dissenting votes be recorded and the chair exercised her casting vote.
Note: item 15 was heard after item 13.
16 |
Waitematā Quick Response Round Four grant applications for 2016/2017 |
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Resolution number WTM/2017/99 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) approve the following Quick Response Round Four as listed in the table below utilising ‘Local Discretionary Community Grants’ budget of $11,157.00 and $3810.00 from the ‘Community Response Fund’ budget:
b) decline the following Quick Response Round Four in the table below:
c) receive the late multi-board applications for local grants round two and approve the following as listed in the table below utilising ‘Local Discretionary Community Grants’ budget:
d) decline the following late multi-board applications for local grants round two in the table below
e) decline the following deferred Quick response Round Three application as listed in the table below utilising ‘Local Discretionary Community Grants’ budget:
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Member R Northey left the meeting at 3.30 pm item 16.
Member R Northey returned to the meeting at 3.32 pm item 16.
17 |
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Resolution number WTM/2017/100 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) approve the following Accommodation Grants as listed in the table below utilising ‘Community group assistance - Accommodation Grants’ budget of $125,000 and $11,190.00 from the ‘Community Response Fund’ budget:
b) decline the following Accommodation Grants as listed in the table below:
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Note: Member Northey and Member Thomas did not vote on item 17 due to a declared conflict of interest.
Note: item 18 was heard after item 15
19 |
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Resolution number WTM/2017/101 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) receive the Regional Facilities Auckland - Third Quarter Report 2016-17 report (Attachment A). |
The meeting adjourned at 3.55pm.
The meeting reconvened at 4.03pm.
20 |
Auckland Council’s Quarterly Performance Report: Waitematā Local Board for Quarter Three 1 January - 31 March 2017 |
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Resolution number WTM/2017/102 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) receive the performance report for the financial quarter ending 31 March 2017. b) request Community Facilities provide an update to the board as soon as a renewal or upgrade project is complete. |
21 |
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Resolution number WTM/2017/103 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) agree the following local priorities for year one (2017/2018) of new maintenance contracts: (i) community and workforce priorities for this local board area (smart procurement) (as included in Attachment A): a) Percentage of staff on this contract who are earning on or above the living wage (currently $20.20 per hour) b) Percentage of staff retained for at least 12 months following completion of entry-level programmes (e.g. traineeships, apprenticeships, cadetships or graduates). c) Percentage of staff employed by supplier in traineeships, apprenticeships, cadetships or graduates. d) Local Employment: percentage of staff living within contract area and local board area (ii) confirm the site specific issues that are unique to the local board and may require particular attention over and above standard maintenance service specifications include: a) 100% Spray free reserves: Pollinator Park in Hakanoa Reserve and any future Pollinator Parks b) Overflowing bins: Grey Lynn Park, Judges Bay Reserve, c) Targeted maintenance: Symonds Street Cemetery b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline. c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. d) note that Local Boards will have an opportunity to identify what environmental management system measures are to be regularly reported on.
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22 |
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Resolution number WTM/2017/104 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) note the attached governing body report (Attachment A to the agenda report) provides information to assist to make a recommendation on Easter Sunday trading, including: i. background on the Easter Sunday trading legislative change, rationale, current regulations ii. options for responding to the legislative change, including: a) issues and options analysis b) pros and cons. b) note that insufficient information regarding the public feedback on the Easter Sunday Trading consultation has been received to make an informed decision at this point. c) subject to receiving the public feedback, delegate the local board chair to recommend to the governing body by email via the Manager Social Policy and Bylaws by 30 June on whether to retain the status quo, or to allow shops in all or parts of Auckland to trade on Easter Sunday. |
Pursuant to Standing Order 3.15.5, Member Richard Northey requested that his dissenting vote be recorded.
Member A Avendano Christie left the meeting at 4.36pm item 22.
Member A Avendano Christie returned to the meeting at 4.38pm item 22 pm.
Ellen Melville Centre room naming |
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Resolution number WTM/2017/105 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) approve the naming of each of the rooms within the Ellen Melville Centre, including the location of the room names, as indicated in Attachment A to the report and as follows; Helen Clark Room, Elizabeth Yates Room, Betty Wark Room, Marilyn Waring Room, Eleitino (Paddy) Walker Room. b) approve the name of the upper floor ‘hall space’ in the Ellen Melville Centre to be officially called the Pioneer Women’s Hall as indicated in Attachment A to the report. c) thank the National Council of Women of New Zealand (Auckland Branch) for undertaking a thorough selection process and recommending appropriate names of significant women for the naming of rooms within the Ellen Melville Centre |
Note: Member Rob Thomas left the meeting at 4.59 item 15.
Reallocation of the Friends of parks and advisory groups budget |
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Resolution number WTM/2017/106 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) reallocate the $5,000 Friends of parks and advisory groups budget in the 2016/2017 Financial Year to the development of a concept plan for Salisbury Reserve. |
Road Name Approval for a New Private Road at 61 Wellington Street, Freemans Bay |
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Resolution number WTM/2017/107 MOVED by Member M Davey , seconded by Member V Tava: That the Waitematā Local Board: a) approves the road name ‘Foundries Lane’ proposed by the applicant, for the new private road created by way of a land-use resource consent for the ‘Foundries’ development, at 61 Wellington Street, Freemans Bay, in accordance with section 319(1)(j) of the Local Government Act 1974.
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23 |
Chair's Report |
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Resolution number WTM/2017/108 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) receive the chair’s report for the period June 2017. b) notes that Auckland became a Fairtrade Region in 2012 committing Auckland Council to offer Fairtrade products and actively promote Fairtrade. c) request officers to report back with an update on the actions currently taken to maintain Auckland’s Fairtrade status including activities planned for Fairtrade fortnight 4 – 17 August 2017
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24 |
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Resolution number WTM/2017/109 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) receive the written reports from member Vernon Tava and member Richard Northey and the verbal board member reports for June 2017.
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Note: Member Vernon Tava left the meeting at 5.14pm item 24.
25 |
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Resolution number WTM/2017/110 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) receive the workshop proceeding records for the meetings held on 9 May 2017, 23 May 2017, 30 May 2017, 6 June 2017 and 13 June 2017. b) note that Member Vernon Tava was apologies for lateness at the workshop held on 23 May, not absent.
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26 |
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Resolution number WTM/2017/111 MOVED by Chairperson P Coom, seconded by Member M Davey : That the Waitematā Local Board: a) receive the governance forward work calendar as at June 2017 attached to the agenda.
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27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.17 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................