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Waitematā
Local Board
20 June 2017
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1 Welcome
2 Apologies
3 Declaration
of Interest
Member Rob
Thomas declared a conflict of interest in item 17 because his sister is a
member of the Auckland YMCA Marathon Club Incorporated. Member Richard Northey
declared a conflict of interest in item 17 because he is a patron of the Foundation
for Peace Studies Aotearoa New Zealand, New Zealand Society of Authors and the
Tenants’ Protection Association (Auckland).
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation: Nicholas Albrecht - Grafton United Cricket Club and
the Victoria Park Sports and Cultural Trust
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Resolution number WTM/2017/93
MOVED
by Chairperson P Coom, seconded by Member V Tava:
That the Waitematā
Local Board:
a) thank
Nicholas Albrecht for his
attendance and presentation on behalf of the Grafton United Cricket Club and
the Victoria Park Sports and Cultural Trust about the past cricket season and
Victoria Park.
b) request
Auckland Transport and Auckland Council parks to report to the board on the
suggestion by the delegation with regards to the car park beside the Victoria
Park pavilion.
CARRIED
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9 Public Forum
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Transport update – June 2017 to the Waitematā
Local Board
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Resolution number WTM/2017/97
MOVED
by Chairperson P Coom, seconded by Member V Tava:
That the Waitematā
Local Board:
a) receive this report Auckland Transport Update – June 2017.
b) request
that Auckland Transport develop a set of guidelines and protocols, to be
consulted and agreed by the local board, for opening events of transport projects
funded (or partly funded) by the local board.
CARRIED
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Note: item 13 was heard after item 22.
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14
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Ellen Melville Centre branding and website report
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Resolution number WTM/2017/98
MOVED
by Chairperson P Coom, seconded by Member A Avendano Christie:
That the Waitematā
Local Board:
a) approve an investment of $30,000 in the
branding and marketing of the Ellen Melville Centre from the local
board’s Locally Driven Initiatives budget being an allocation of
$15,000 from the 2016/2017 budget entitled ‘Community Response
Fund’ and $15,000 from the 2017/2018 budget entitled “Build
website for the Ellen Melville Centre to build brand and identity” as
referred to in WTM/2017/88.
CARRIED
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Pursuant to Standing Order 3.15.5, Member
Mark Davey, Member Vernon Tava and Member Rob Thomas requested
that their dissenting votes be recorded and the chair exercised her casting
vote.
Note: item 15 was heard after item 13.
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16
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Waitematā Quick Response Round Four grant applications for
2016/2017
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Resolution number WTM/2017/99
MOVED
by Chairperson P Coom, seconded by Member A Avendano Christie:
That the Waitematā
Local Board:
a) approve the following Quick Response
Round Four as listed in the table below utilising ‘Local Discretionary
Community Grants’ budget of $11,157.00 and $3810.00 from the
‘Community Response Fund’ budget:
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ID and focus
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Applicant
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Project
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Approved
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QR1720-417
Arts and culture
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The Actors` Program
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Towards two office computers
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$1,450.00
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QR1720-424
Arts and culture
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Auckland Youth Orchestra Inc.
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Towards costs of the October
2017 Concert
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$3,000.00
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QR1720-406
Community
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Fun and Games Toy Library Inc.
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Towards the cost of three
attending a training weekend and upgrade to operating software for the
library
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$371.00
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QR1720-412
Community
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Auckland Women's Centre
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Towards sound equipment to be
used at diversity forums in the Waitematā and shared with community
groups
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$800.00
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QR1720-416
Community
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Social Innovation New Zealand:
University of Auckland
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Towards prize money for
“Kickstart 2018” and operating costs, including catering,
printing, gifts, and a travel fund
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$500.00
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QR1720-407
Environment
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Western Springs College
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Towards weed control and natives
to plant Meola Creek restroation
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$2,660.00
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QR1720-413
Environment
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Urban Tree Alliance New Zealand
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Towards stickers, pamphlets,
posters, ribbons, balloons and sashes
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$1,500.00
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QR1720-421
Events
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Hamilton Embassy Enterprises
Limited
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Towards event costs for
‘Le French Festival’
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$1,000.00
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QR1720-404
Sport and recreation
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Westhaven Radio Sailing
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Towards an inflatable dinghy
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$686.00
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Total
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$11,967.00
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b) decline
the following Quick Response Round Four in the table below:
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ID and focus
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Applicant
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Project
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Requested
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Comments
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QR1720-411
Arts and culture
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Playhouse Theatre Incorporated
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Towards hire of radio
microphones for the junior theatre production of ‘The Little
Mermaid’
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$1,326.00
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Decline due to insufficient
community outcome being demonstrated
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QR1720-414
Community
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The Spiritualist Alliance
(Auckland) Incorporated
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Towards the purchase of a
defibrillator
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$2,294.00
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Decline due to insufficient
community outcome being demonstrated
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QR1720-409
Events
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Athletics New Zealand
Incorporated.
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Towards first aid support,
security and contribution to event infrastructure hire
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$2,500.00
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Decline due to insufficient
funds to support lower priority applications
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QR1720-423
Historic heritage
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Espano Flats Body Corporate
#112278
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Towards re-asphalting of the
shed roof
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$3,000.00
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Decline due to insufficient
community outcome being demonstrated
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c) receive
the late multi-board applications for local grants round two and approve the following
as listed in the table below utilising ‘Local Discretionary Community Grants’ budget:
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ID and focus
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Applicant
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Project
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Approved
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LG1710-210
Community
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StarJam Charitable Trust
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The Stars are a Treasure
– Auckland Performance Workshops 2017-2018
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$1,000.00
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Environment
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Sir Peter Blake Trust
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The Tara Project
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$2,000.00
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Total
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$3000.00
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d) decline
the following late multi-board applications for local grants round two in the
table below
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ID and focus
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Applicant
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Project
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Requested
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Comments
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LG1707-229
Arts and culture
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Auckland Highland Games
Association Incorporated
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Towards promotion and
compliance costs for ‘The Auckland Highland Games and
Gathering’
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$3,500.00
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Decline due to insufficient
community outcome being demonstrated
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LG1711-242
Arts and culture
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Aotearoa Urban Arts Trust
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Toi Talks
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$487.00
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Decline due to insufficient
community outcome being demonstrated
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LG1721-215
Environment
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The Entrust Foundation
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“Cash for
Containers” campaign
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$1000.00
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Decline due to there being
more appropriate funds available
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e) decline
the following deferred Quick response Round Three application as listed in
the table below utilising
‘Local Discretionary Community Grants’ budget:
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App ID
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Applicant
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Project
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Requested
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Comment
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QR1720-302
Community
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Citizens Advice Bureau (CAB)
Auckland City Incorporated
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Towards replacement of
furniture for the Citizens Advice Bureau Central Auckland
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$2,910.00
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To
enable board to work with CAB to get a clearer indication of
their funding requirements
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CARRIED
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Member R Northey left the meeting at 3.30
pm item 16.
Member R Northey returned to the meeting at
3.32 pm item 16.
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17
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Waitematā accommodation grant applications for 2016/2017
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Resolution number WTM/2017/100
MOVED
by Chairperson P Coom, seconded by Member A Avendano Christie:
That the Waitematā
Local Board:
a) approve the following Accommodation
Grants as listed in the table below utilising ‘Community group
assistance - Accommodation Grants’ budget of $125,000 and $11,190.00
from the ‘Community Response Fund’ budget:
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ID
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Applicant
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Accommodation address
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Approved
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ASF1720-001
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The Basement Theatre Trust
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323 Queen Street
Auckland Central 1010
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$2,500.00
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ASF1720-003
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New Zealand Dance Advancement Trust
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Wellesley Studios
113 Wellesley Street West
Auckland 1010
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$8,000.00
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ASF1720-004
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Spirit of Adventure Trust
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Princes Wharf
Corner Quay and Hobson Street
Downtown Auckland 1140
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$7,000.00
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ASF1720-005
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Massive Company Trust
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99 Queen Street
Auckland 1010
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$1,800.00
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ASF1720-007
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Tenants' Protection Association (Auckland)
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147 Great North Road
Grey Lynn, Auckland 1021
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$2,200.00
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ASF1720-010
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Raukatauri Music Therapy Trust
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15 Surrey Crescent
Grey Lynn, Auckland 1021
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$5,997.00
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ASF1720-011
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Chinese New Settlers Services Trust
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Jubilee Building
545 Parnell Road
Parnell, Auckland 1052
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$4000.00
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ASF1720-012
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OUTLine New Zealand Incorporated
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31 Hargreaves Street
St Marys Bay
Auckland Central 1011
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$9,000.00
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ASF1720-014
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Opera Factory Trust
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St Marks Parish Centre
95 Remuera Road
Remuera, Auckland 1050
and
ST12 Nuffield Street
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$3,300.00
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ASF1720-016
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Rape Crisis Auckland Incorporated
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26a Crummer Road
Grey Lynn, Auckland 1021
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$8,136.00
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ASF1720-017
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Fun and Games Toy Library Incorporated
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Holy Trinity Cathedral
446 Parnell Road
Parnell, Auckland 1052
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$4,656.00
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ASF1720-018
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Script to Screen
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195 Ponsonby Road
Ponsonby, Auckland 1011
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$5,800.00
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ASF1720-019
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Conservation Volunteers New Zealand
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Level 2, Dalmacija Society Building,
10 New North Road
Eden Terrace, Auckland 1021
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$3,820.00
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ASF1720-020
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Stuttering Treatment And Research Trust
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541 Parnell Road
Parnell, Auckland 1052
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$3,340.00
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ASF1720-021
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Te Karanga Charitable Trust
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Suite 27/179 Karangahape Road
Newton, Auckland 1010
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$8,880.00
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ASF1720-022
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Indian Ink Trust
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Sunday School Union Building
323 Queen Street
Auckland Central 1010
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$2,500.00
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ASF1720-025
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New Zealand Society of Authors
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56 Wakefield Street
Auckland Central 1010
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$2,640.00
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ASF1720-027
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The Auckland Film Society Incorporated
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Academy Cinemas
44 Lorne Street
Auckland Central 1010
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$3,600.00
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ASF1720-028
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Auckland Youth Orchestra Incorporated
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St Marks Parish Centre
95 Remuera Road
Remuera, Auckland 1050
and
Auckland Town Hall
Queen Street
Auckland Central 1010
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$2,000.00
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ASF1720-030
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AKSamba Incorporated
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Auckland Bowling Club
100 Stanley Street
Parnell, Auckland 1010
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$4,140.00
Subject to confirmation that the premises are
able to be sub-leased.
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ASF1720-034
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Ngā Rangatahi Toa Creative Arts
Initiative Trust
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BizDojo, Level 1
101 Packenham Street West
Auckland Central 1010
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$1,500.00
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ASF1720-035
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The Lifewise Trust
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453 Karangahape Road
Auckland Central 1010
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$12,000.00
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ASF1720-037
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The Auckland YMCA Marathon Club Incorporated
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YMCA
149 Greys Avenue
Auckland Central 1010
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$3,600.00
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ASF1720-038
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New Zealand Dance Festival Trust
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Wellesley Studios
113 Wellesley Street West
Auckland Central 1010
and
Q theatre
305 Queen Street
Auckland Central 1010
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$8,316.00
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ASF1720-040
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Foundation for Peace Studies Aotearoa New
Zealand
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128 Khyber Pass Road
Grafton, Auckland 1023
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$8,350.00
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ASF1720-044
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Audio Foundation
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4 Poynton Terrace
Auckland Central 1010
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$5,000.00
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ASF1720-045
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Objectspace
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13 Rose Road
Grey Lynn, Auckland 1021
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$4,115.00
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Total
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$ 136,190.00
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b) decline
the following Accommodation Grants as listed in the table below:
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ID
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Applicant
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Accommodation address
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Requested
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Reason
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ASF1720-002
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Ponsonby Cruising Club Incorporated
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141-151 Westhaven Drive
Westhaven, Auckland 1011
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$20,000.00
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Insufficient funds to support a commercial
lease while discussions being held with Panuku Development Auckland
regarding their accommodation
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ASF1720-008
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Parnell Community Trust
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Parnell District School
48 St Stephens Avenue
Parnell, Auckland 1052
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$20,000.00
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Decline due to insufficient community outcome
being demonstrated
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ASF1720-009
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The Pantograph Punch
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134 Ponsonby Road
Grey Lynn, Auckland 1011
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$20,000.00
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Decline due to insufficient community outcome
being demonstrated
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ASF1720-013
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Heart Kids New Zealand Incorporated
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Level 1, 60 Grafton Road
Grafton, Auckland 1010
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$19,000.00
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Decline due to insufficient funding to
support a regional organisation
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ASF1720-015
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Tautai Contemporary Pacific Arts Trust
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300 Karangahape Road
Auckland Central 1010
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$15,000.00
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Decline as accommodation costs are funded by
other organisations
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ASF1720-023
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Autism New Zealand Incorporated
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642 New North Road
Morningside, Auckland 1022
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$10,000.00
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Decline as application is ineligible due to
address being located outside of the local board area
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ASF1720-031
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New Zealand AIDS Foundation
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31-35 Hargreaves Street
St Marys Bay
Auckland Central 1011
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$20,000.00
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Decline due to insufficient funding to
support a regional organisation
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ASF1720-032
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The Auckland Asthma Society Incorporated
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581 Mt Eden Road
Mt Eden, Auckland 1024
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$20,000.00
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Decline as application is ineligible due to
address being located outside of the local board area
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ASF1720-033
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Auckland & District Pipe Band
Incorporated
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Victoria Park
Auckland Central 1010
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$1,200.00
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Decline as application is illegible as it is
a community lease from Council
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ASF1720-039
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The Actors` Program
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283 Karangahape Road
Auckland Central 1010
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$13,000.00
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Decline due to insufficient funds to support
lower priority applications
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CARRIED
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Note: Member Northey and Member Thomas did
not vote on item 17 due to a declared conflict of interest.
Note: item 18 was heard after item 15
The meeting adjourned at 3.55pm.
The meeting reconvened at 4.03pm.
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20
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Auckland Council’s Quarterly Performance Report:
Waitematā Local Board for Quarter Three 1 January - 31 March 2017
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Resolution number WTM/2017/102
MOVED
by Chairperson P Coom, seconded by Member A Avendano Christie:
That the Waitematā
Local Board:
a) receive
the performance report for the financial quarter ending 31 March 2017.
b) request
Community Facilities provide an update to the board as soon as a renewal or
upgrade project is complete.
CARRIED
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21
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Project 17: Auckland Council Maintenance Contracts
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Resolution number WTM/2017/103
MOVED
by Chairperson P Coom, seconded by Member R Thomas:
That the Waitematā
Local Board:
a) agree the following local priorities for
year one (2017/2018) of new maintenance contracts:
(i) community
and workforce priorities for this local board area (smart procurement) (as
included in Attachment A):
a) Percentage of staff on this contract who are
earning on or above the living wage (currently $20.20 per hour)
b) Percentage of staff retained for at least 12
months following completion of entry-level programmes (e.g. traineeships,
apprenticeships, cadetships or graduates).
c) Percentage of staff employed by supplier in
traineeships, apprenticeships, cadetships or graduates.
d) Local Employment: percentage of staff living
within contract area and local board area
(ii) confirm
the site specific issues that are unique to the local board and may require
particular attention over and above standard maintenance service
specifications include:
a)
100% Spray free reserves: Pollinator
Park in Hakanoa Reserve and any future Pollinator Parks
b)
Overflowing bins: Grey Lynn Park,
Judges Bay Reserve,
c)
Targeted maintenance: Symonds Street
Cemetery
b) note
that community and workforce (smart procurement) targets may be developed
over the next six to twelve months to establish a baseline.
c) note that Auckland Council will continue to encourage, support and
work with volunteer and community groups across the region in alignment to
the new maintenance contracts.
d) note
that Local Boards will have an opportunity to identify what environmental
management system measures are to be regularly reported on.
CARRIED
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22
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Local Board recommendations on Easter Sunday trading
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Resolution number WTM/2017/104
MOVED
by Chairperson P Coom, seconded by Member R Thomas:
That the Waitematā
Local Board:
a) note
the attached governing body report (Attachment A to the agenda report)
provides information to assist to make a recommendation on Easter Sunday
trading, including:
i. background
on the Easter Sunday trading legislative change, rationale,
current regulations
ii. options
for responding to the legislative change, including:
a) issues
and options analysis
b) pros
and cons.
b) note that insufficient information regarding the public feedback
on the Easter Sunday Trading consultation has been received to make an
informed decision at this point.
c) subject
to receiving the public feedback, delegate the local board chair to recommend
to the governing body by email via the Manager Social Policy and Bylaws by 30
June on whether to retain the status quo, or to allow shops in all or parts
of Auckland to trade on Easter Sunday.
CARRIED
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Pursuant to Standing Order 3.15.5, Member
Richard Northey requested that his dissenting vote be
recorded.
Member A Avendano Christie left the meeting
at 4.36pm item 22.
Member A Avendano Christie returned to the
meeting at 4.38pm item 22 pm.
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13
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Ellen
Melville Centre room naming
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Resolution number WTM/2017/105
MOVED
by Chairperson P Coom, seconded by Member R Northey:
That the Waitematā
Local Board:
a) approve
the naming of each of the rooms within the Ellen Melville Centre, including
the location of the room names, as indicated in Attachment A to the report
and as follows; Helen Clark Room, Elizabeth Yates Room, Betty Wark Room,
Marilyn Waring Room, Eleitino (Paddy) Walker Room.
b) approve the name of the upper
floor ‘hall space’ in the Ellen Melville Centre to be officially
called the Pioneer Women’s Hall as indicated in Attachment A to the
report.
c) thank the National Council of Women of New Zealand (Auckland
Branch) for undertaking a thorough selection process and recommending
appropriate names of significant women for the naming of rooms within the
Ellen Melville Centre
CARRIED
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Note: Member Rob Thomas left the meeting at 4.59 item 15.
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18
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Road Name
Approval for a New Private Road at 61 Wellington Street, Freemans Bay
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Resolution number WTM/2017/107
MOVED
by Member M Davey , seconded by Member V Tava:
That the Waitematā
Local Board:
a) approves the road name
‘Foundries Lane’ proposed by the applicant, for the new private road created by way of a land-use resource consent for the
‘Foundries’ development, at 61 Wellington Street, Freemans Bay,
in accordance with section 319(1)(j) of the Local Government Act 1974.
CARRIED
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23
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Chair's
Report
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Resolution number WTM/2017/108
MOVED by Chairperson P Coom,
seconded by Member R Northey:
That the Waitematā Local Board:
a) receive
the chair’s report for the period June 2017.
b) notes that
Auckland became a Fairtrade Region in 2012 committing Auckland Council
to offer Fairtrade products and actively promote Fairtrade.
c) request
officers to report back with an update on the actions currently taken to maintain
Auckland’s Fairtrade status including activities planned for Fairtrade fortnight
4 – 17 August 2017
CARRIED
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Note: Member Vernon Tava left the meeting
at 5.14pm item 24.
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25
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Waitematā Local Board Workshop Records
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|
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Resolution number WTM/2017/110
MOVED
by Chairperson P Coom, seconded by Member R Northey:
That the Waitematā
Local Board:
a) receive
the workshop proceeding records for the meetings held on 9 May 2017, 23
May 2017, 30 May 2017, 6 June 2017 and 13 June 2017.
b) note
that Member Vernon Tava was apologies for lateness at the workshop held on
23 May, not absent.
CARRIED
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27 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
5.17 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitematā Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
