Agenda of Albert-Eden Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 28 June 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Darren Whitehead, Mt Albert Grammar School

Purpose

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2. Darren Whitehead, Head of Outdoor Education, Mt Albert Grammar School, will be in attendance to present a Public Forum presentation regarding a proposed pump track development at Kerr Taylor Park.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Darren Whitehead, Head of Outdoor Education, Mt Albert Grammar School, for his attendance and Public Forum presentation.

Attachments

a Proposed Pump Track development at Kerr Taylor Park................... 145

9.2 Public Forum - Trevor Crosby, Sanctuary Community Organic Garden Mahi Whenua Incorporated

Purpose

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2. Trevor Crosby, Sanctuary Community Organic Garden Mahi Whenua Incorporated, will be in attendance to present a Public Forum presentation updating the board on the Sanctuary Mahi Whenua at Unitec, Mt Albert.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Trevor Crosby, Sanctuary Community Organic Garden Mahi Whenua Incorporated, for his attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Albert-Eden Local Board

26 July 2017

Change to the allocation of a grant from Albert-Eden Local Grants Round Two 2016/2017

File No.: CP2017/13797

Purpose

1. The report seeks approval to change the amount approved to a local grant application “Dominion Road, The Musical” (application number: LG1701-223) by Sharu Loves Hats Limited in Albert-Eden Local Grant Round Two 2016/2017.

Executive summary

2. On 26 April 2017, Albert-Eden Local Board approved a grant of $8,000 to Sharu Loves Hats Limited by the Albert-Eden Local Board towards the “Dominion Road, The Musical” at Crystal Palace, 537 Mount Eden Road.

3. The production venue has changed since the original grant application was approved by the local board; however, all other details for the production remain the same. The local board are therefore requested to change the amount allocated to the applicant.

Recommendation/s

That the Albert-Eden Local Board:

a) rescind the resolution AE/2017/40 to approve the grant to Sharu Loves Hats Limited for $8,000 “Towards marketing costs and rehearsal venue hire for 'Dominion Road - The Musical' (application number LG1701-223).

b) approve a grant to Sharu Loves Hats Limited for $5,500 towards marketing costs for “Dominion Road The Musical” to promote the production in the local board area.

Comments

4. Sharu Loves Hats Limited, applied for $10,000 towards marketing costs and partial rehearsal venue hire in Albert-Eden Local Grants Round Two 2016/2017 (see Attachment A, LG1701-223).

5. On 26 April 2017, Albert-Eden Local Board granted the applicant $8,000 towards the production “Dominion Road, The Musical”. The grant was allocated through the local boards local grant round two 2016/2017 financial year as follows:

“Towards marketing costs and rehearsal venue hire for 'Dominion Road - The Musical'.AE/2017/40.

6. A funding agreement was issued for the production and payment was made in May 2017. The funding agreement contains specific terms (under Purpose, cl 3.1.) and states: ”should the project/activity not go ahead as stated, the applicant is required to refund the grant to Auckland Council.”

7. The production was to be held at Crystal Palace on Dominion Road, but due to the venue being closed for renovation the production is no longer able to be held there. A replacement venue was sought by prioritising other venues as close as possible to the original location.

8. Once the applicant was aware of the need for a new venue, factors affecting the choice for a replacement venue included: production dates, seating capacity, staging and production equipment capability, budget and other funders/supporters. The applicant secured the Playhouse Theatre in Glen Eden, which adequately met the applicant’s needs, in particular the need for a venue which was able to seat 240 people.

9. Since the grant was awarded the applicant has widely distributed promotional material with the local board’s logo recognising their funding contribution and in comprehensive community engagement. This has included production workshops with local board residents.

10. However, the change of venue means that the production is not going ahead as stated in the funding agreement and staff are recommending that the local board rescind the original resolution to grant $8,000 to the applicant. Staff are recommending that the local board approve a grant for $5,500 to promote the production in the local board area.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required review the decision to part-fund this grant application against the local board priorities identified in the local board grant programme.

Māori impact statement

10. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making in the allocation of community grants, the Community Grants Policy supports the principle of delivering positive outcomes for Māori.

Implementation

11. Following the Albert-Eden Local Boards’ decision, commercial and finance staff will notify the applicant of the outcome.

Attachments

No.	Title	Page
a ⇩	Grant application LG1701-223	11

Signatories

Author

Jaimee Wieland - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

26 July 2017

Auckland Transport Report, Albert-Eden Local Board, July 2017

File No.: CP2017/14117

Purpose

1. This report seeks two decisions from the Albert-Eden Local Board (the Board) in relation to the Board’s Transport Capital Fund. It provides a progress update to the Board on its current transport capital projects and updates the Board on Auckland Transport’s (AT) activities in the Board area over the last month.

Executive summary

2. AT seeks two decisions from the Board in relation to its Transport Capital Fund. The first recommendation is that the Board does not proceed with the proposed pedestrian refuge at 373 New North Road as the refuge will impede truck movements for businesses in the vicinity and create safety issues. This is discussed in the report.

3. The second recommendation is that the Board allocates $700,000 from its Transport Capital Fund to build a shared pedestrian/ cycleway path linking Rawalpindi Reserve to the North Western Cycleway along Meola Creek in Chamberlain Park. Discussion on this project is included in the report along with a diagram of its proposed alignment.

4. A brief summary of the consultation results for the Pt Chevalier to Westmere Cycleway is given along with a brief update on the Dominion Road bus lane improvement and village upgrade project.

5. Consultations shared with the Board and decisions of AT’s Traffic Control Committee affecting the Board area are noted and a brief section on access to the airport is included which is supported by an information memo and attachments.

Recommendation/s

That the Albert-Eden Local Board:

a) Receive the Auckland Transport Report, Albert-Eden Local Board, July 2017.

b) Instruct Auckland Transport not to proceed with the Board’s Transport Capital Fund project to provide a pedestrian refuge island at 373 New North Road.

c) Request Auckland Transport to allocate $700,000 from the Board’s Transport Capital Fund to the Meola Creek shared path in Chamberlain Park to be delivered by Auckland Council Community Facilities, and note that the suggested budget can only be proposed as nominal and subject to ongoing development of the project.

Comments

Local Board Transport Capital (LBTC) Projects

6. The Albert-Eden Local Board receives discretionary funding for transport related capital projects. The budget that the Board currently has available for transport capital projects in this political term is $2,159,381.

New North Road Pedestrian Refuge

7. In March 2017, the Board approved a proposed pedestrian refuge at 373 New North Road to go to public consultation and construction if consultation was successful.

8. During consultation, a nearby business raised issues around truck movements to and from their site should the pedestrian refuge be constructed at the proposed location.

9. AT staff visited the business twice to observe truck movements, and in particular, the movements of the B-train, a large truck with two trailers linked together, that visits the business on a weekly basis. From a traffic engineering point of view, the opinion was that the installation of the island impedes traffic movements and could lead to poor decisions and illegal movements being made.

10. Based on the following observations, staff recommend that the central pedestrian island does not go ahead (see movement diagram, Attachment A):

· All vehicles leaving the premises turning right use the flush median for a distance of 40 to 50m before they merge with the traffic (movement A);

· Vehicles turning right from King St also use the flush median for 30 to 40m before merging with the traffic (movement B);

· Trucks arriving from the west use the flush median (they traverse over the proposed location of the island) and reverse into the site (movement C);

· The B train that turns right out of the premises would be impeded by the proposed traffic island.

Chamberlain Park Shared Path – Meola Creek Section

11. The Chamberlain Park Masterplan was adopted by Albert-Eden Local Board in 2015. The Masterplan allows for several shared paths through the park. The shared path linking Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway has been considered favourably by the Board previously. The alignment of the pathway is shown as Figure 5 in the diagram below.

12. Options investigated for the pathway include keeping the pathway to the western side of Meola Creek or adding a bridge and continuing the pathway for a short section on the eastern side of the creek before returning to the west side via an existing bridge. The most favourable option is to continue the alignment on the western side of the creek which avoids the added cost (both opex and capex) of a bridge and provides more safety from wayward golf balls.

13. The Chamberlain Park Masterplan Pedestrian/Cycleway Network Feasibility Report includes a rough order of costs for the development of the Meola Creek pathway of $451,230. The suggested budget can only be proposed as nominal and subject to ongoing development of the project

14. This project aligns favourably with the Draft Albert-Eden Local Board Plan 2017 outcomes of ‘Our parks are enjoyed by all’, ‘Travelling around Albert-Eden is safe and easy’ and ‘We respect and protect our environment’, and has been approved as suitable for funding under the transport capital fund criteria.

Chamberlain Park Proposed Pathways

15. Albert-Eden LBTCF Financials update

Albert Eden Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,944,920
Amount committed to date on projects approved for design and/or construction	$785,539
Remaining Budget left	$2,159,381

16. Current LBTCF projects and progress

Project	Description	Status	Funds Allocated
St Andrews Road Pedestrian Facility	Facilities to improve pedestrian safety when crossing between 131-137 St Andrews Road.	Construction is underway but has been disrupted by the bad weather recently. The concrete pour is due in the second week of July, weather permitting.	$26,000
Waterbank/Herdman/Daventry Safety Improvements	Traffic calming	The two street lights required to finish this project have been installed. This project is now complete.	$114,000
Owairaka Park Pedestrian Bridge	Pedestrian bridge	The bridge is now under construction and should be finished in 2-3 months. Healthy Waters are managing this project.	$138,000
Mt Eden/Normanby Intersection Improvements	Road safety improvements to intersection	All physical works has been completed and the service pit has been installed to provide power to the remaining two new street lights in the vicinity of the Puka Street intersection. Reinstatement work will follow. The small roadmarking adjustment on Mt Eden Rd will be completed in more favorable weather conditions.	$169,310
Anderson Park Walkway Lighting	Improved walkway lighting	The Anderson Park amenity lighting project is now complete. Works were completed in early June 2017.	$197,250
Pedestrian Refuge New North Road	Provision of a new pedestrian refuge at 373 New North Rd, Kingsland	Not recommended to proceed.	$38,000 ROC
Carrington Area Traffic Calming	Investigation of traffic calming devices in this general area	AT presented 3 options for the Board to consider it its June workshop. At the June Board meeting, the Board resolved that AT proceed to detailed design with Option B which included: improvements incorporating the do-minimum plan with further interventions with a rough estimate of costs of $400,000 to $420,000. Option B incorporates Option A with a roundabout, kerb build-out, give way, pram crossings and pedestrian refuges.	$20,000
Eric Armishaw Park	Construction of a greenway path	Currently under construction, in conjunction with the playground works. The path component of the project should be completed by the end of the month.	$25,000
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	AC Parks completed the draft Chamberlain Park Master Plan in 2015. The estimate of works assumes a path on the western side of the creek. The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway.	$451,230

Upcoming Projects and Activities

Pt Chevalier to Westmere Cycling and Walking Improvements

Background

17. AT is progressing new cycling and walking facilities in Point Chevalier and Westmere. The route travels along Point Chevalier Road, from Great North Road to Meola Road, then along Meola Road and Garnet Road to the Westmere shops.

18. The project aims to provide a safe and appealing route for people on bikes with a range of confidence levels, as well as major improvements for pedestrians. It will provide links to local places of interest, including Point Chevalier town centre, Westmere shops, Seddon Fields, Meola Reef Reserve and MOTAT Aviation.

19. AT consulted on the proposal from 27 March to 23 April 2017 and received a total of 1,221 public submissions.

Key themes in feedback

20. The following themes were identified in over 20% of submissions:

· 56% of submitters like the proposal overall (688 submissions)

· 39% are concerned about Meola Road parking loss or suggested alternative parking options in the area (478)

· 37% want or support walking and cycling improvements generally (457)

· 28% dislike proposal overall (341)

· 25% are concerned about Meola Road width, congestion or safety (312).

Next Steps

21. AT is currently working through the specific design suggestions identified in the feedback. We will summarise and respond to these, and be able to inform the Board of resulting changes to the design in the second part of the feedback report, available in July 2017.

22. AT intends to progress the cycling and walking improvements, and expects construction to begin in early 2018, and be completed by mid-2019. We will continue to work with key stakeholders to refine the proposed designs and incorporate suggestions raised during consultation where possible. As decisions are made and designs progress, updates will be made available via the project webpage https://at.govt.nz/projects-roadworks/pt-chevalier-to-westmere

Ian McKinnon Drive Cycleway

23. The revised cycle path alignment in Suffolk Reserve is yet to be finalised. AT is still awaiting a response from Auckland Motorway Alliance on the new proposal.

Traffic Control Committee (TCC) report

24. Decisions of the Traffic Control Committee affecting the Albert-Eden Local Board area in June 2017:

Street	Area	Work	Decision
Central Road / Second Avenue	Kingsland	Permanent Traffic and Parking changes. No Stopping At All Times, Parking Place	Carried
Hendon Avenue / Mount Albert Road	Mt Albert	Temporary Traffic and Parking changes (Event) No Stopping At Prohibited Times, Bus Parking, Bus Stop	Carried
Various streets around Eden Park	Kingsland	Temporary Traffic and Parking changes (Event) Resident Parking Only, No Stopping At Prohibited Times, Authorised Vehicles Only, Parking Place, Bus Parking, Taxi Stand Carried	Carried

Regional and sub-regional projects

Dominion Road Buslane Improvements and Town Centre Upgrade

25. The project focuses on Dominion Road from Mt Albert Road in the south through to View Road in the north. It has three component parts – providing continuous bus lanes, with well-placed bus stops and shelters, providing for double decker buses to use the route in the future and an upgrade of the village centres of Mt Roskill, Balmoral and Eden Valley.

26. These areas have only been receiving basic maintenance while plans for Dominion Road went through a number of iterations over a period of time. As it is possible that light rail may be provided in the future, limited town centre upgrades can now be applied along the route.

27. A community liaison group (CLG) has been meeting to provide direction to the planning and design group. This group has considered parking opportunities, bus stop rationalization, stormwater control, pedestrian movement and streetscape design. Design plans for the village centres will now be presented to the CLG for discussion and reported back to the Board later in the year.

Airport Access

28. Auckland Transport is progressing a business case for route protection for mass transit for the airport to city centre corridor. The two modes being investigated for this route are bus and light rail transit (LRT). Studies to date have concluded the benefits of an LRT system outweigh the benefits of heavy rail.

29. The context for this discussion are the numerous studies that have contributed to the decision-making process regarding mass transit to the airport; the key study regarding heavy rail being the South-Western Multi-modal Airport Rapid Transit study (SMART), after which the heavy rail option was discounted.

30. An information memo is attached to this report with three supporting attachments.

Consideration

Local board views and implications

31. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

32. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

33. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Movement Diagram, New North Road Pedestrian Island	21
b ⇩	Airport Access Memo	23

Signatories

Author

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

26 July 2017

Road Name Approval for a New Road accessed via Jennings Street, Mount Albert

File No.: CP2017/13695

Purpose

1. The purpose of this report is to seek approval from the Albert-Eden Local Board to name a new road within a Housing New Zealand development off Jennings Street, Mount Albert.

Executive summary

2. This report outlines the background for the naming of a new private road within a residential development located off Jennings Street, Mount Albert. The new road will service 12 dwellings and was created by way of a joint land-use and subdivision resource consent by applicant Housing New Zealand Limited (Council reference R/JSL/2016/1463).

3. The Albert-Eden Local Board has a road naming policy and guidelines that set out the requirements and criteria of the council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland.

4. Following assessment against the road naming criteria, the applicant’s proposed road name ‘Pāpori Lane’, and alternative name options ‘Pūrei Lane’ and ‘Neinei Lane’ were all determined to meet the road naming guideline criteria.

5. Local iwi groups were consulted by the applicant. Two iwi supported the proposed name ‘Pāpori Lane’ and no iwi had any objections to that name or to the alternative name options. LINZ and NZ Post also confirmed that the proposed names were suitable for use.

Recommendation/s

That the Albert-Eden Local Board:

a) approves the road name ‘Pāpori Lane’ proposed by the applicant, for the new private road approved under resource consent R/JSL/2016/1463 at Jennings Street, Mount Albert, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

6. The Albert-Eden Local Board Road Naming Policy and Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider or developer shall be given the opportunity of suggesting their preferred new road name for the Board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

7. The new road to be named is a private right of way allowing access to 12 dwellings from Jennings Street, Mount Albert, approved in June 2016 under resource consent reference R/JSL/2016/1463 for a residential development by Housing New Zealand.

8. The applicant has provided the following meanings for the proposed names:

Preference	Name	Meaning
Preferred Name	Pāpori Lane	Mā*ori word meaning communal / community / public / social*
Alternative 1	Pūrei Lane	(noun) – a sedge (grass/rush-like plant) that grows in raised tufts, common in swampy areas throughout NZ. Grows up to 1m tall, with weeping, yellowish leaves.
Alternative 2	Neinei Lane	(noun) – a native shrub that looks like a cabbage tree and grows up to 12 metres tall, having clusters of long tapering leaves at the tips of the branches. Found in the North Island to as far south as Taranaki.

9. The applicant’s proposed road names have been assessed against the criteria set out in the Albert-Eden Local Board Road Naming Policy and Guidelines and meet all criteria.

10. New Zealand Post and Land Information New Zealand (LINZ) have commented that the applicant’s proposed names meet their criteria and standards, as per the New Zealand and Australian ‘Standard for rural and urban addressing policy AS/NZS 4819:2011’. This means that there is no relevant duplication of the names and no similar names already in use in the area that would lead to confusion for emergency and/or postal services.

11. The suffix ‘Lane’ is considered appropriate for the road to be named because ‘Appendix 1’ of the Albert-Eden Local Board Road Naming Guidelines references ‘Lane’ as being a narrow road between walls, buildings, or a narrow country road. In this case, the road to be named is fairly narrow when compared to Jennings Street outside of the development and will be located between the buildings approved as part of the development. Therefore the suffix ‘Lane’ is suited to the form and location of the road to be named.

Consideration

Local board views and implications

12. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

13. The decision sought from the Albert-Eden Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

14. The decision sought from the Albert-Eden Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

15. Consultation undertaken by the applicant with relevant local iwi was used to arrive at the preferred road name. In total, 13 iwi were contacted. Of these, Ngai Tai Ki Tamaki and Te Kawerau a Maki responded in support of the proposed name ‘Pāpori Lane’ and the importance of including the macron was highlighted. Ngati Whatua o Kaipara replied to defer their interests to Ngati Whatua Orakei. No other iwi provided comments or objections, therefore it is determined that the applicant’s proposed names are considered acceptable by relevant iwi.

Implementation

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

17. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	Attachment 1 - Site Plan & Location Map	35

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Ian Dobson - Manager Northern Resource Consenting

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

26 July 2017

Sports field development at Fowlds Park

File No.: CP2017/13567

Purpose

1. To identify the preferred option or options of future investment to deliver increased sports fields capacity in Fowlds Park to inform further consultation.

Executive summary

2. In 2014 the Albert Eden Local Board approved the development of a full sized artificial sports field as an upgrade to the existing ¾ sized No.3 field in Fowlds Park.

3. A resource consent application for the required work was publically notified. Consent was granted in March 2016, and subsequently appealed to the Environment Court. Following unsuccessful mediation discussions with the appellant, council withdrew the consent application in October 2016.

4. Staff have reviewed the rationale and options for investment in Fowlds Park. In light of that review, staff recommend an initial investment in a hybrid playing surface over the existing ¾ field, with a further medium to long term investment in hybrid playing surfaces over the remaining 2 full sized fields.

5. This alternative investment is preferred in consideration of:

· the type and scale of the projected sports field capacity shortfall

· impact on the wider park and park users

· cost and allocated budget.

6. It is recommended that the local board identify their preferred option or options, prior to further consultation with existing sports users, mana whenua, community groups, adjacent residents and other stakeholders.

7. Following consultation, the local board will make a final selection and approval of the preferred option. Construction work is anticipated for delivery in the summer of 2018/19.

Recommendation/s

That the Albert-Eden Local Board:

a) Endorses the upgrade of the playing surface of the existing No.3, ¾ sized field to a hybrid turf and upgrade of sports field lighting for that field to meet training standards as the preferred short term investment option for increasing sports field capacity at Fowlds Park.

b) Requests staff to consider the upgrade of the playing surface of the existing No.1 and No.2 full sized fields to hybrid turf and upgrade of sports field lighting for those fields to meet training standards as a future investment to increase sports field capacity at Fowlds Park as part of the regional investment programme to increase sports field capacity.

c) Requests staff to consult with mana whenua, user and stakeholder groups and residents adjacent to Fowlds Park in relation to both the preferred upgrade of the No.3 field and the future upgrade of the No.1 and No.2 fields to hybrid playing surface.

d) Notes that the findings from the consultation will be reported to the local board prior to seeking approval of a preferred sports field development option.

Comments

Background

8. In August 2014 the Albert Eden Local Board approved the development of a full sized artificial sports field as an upgrade to the existing ¾ sized No. 3 field in Fowlds Park.

9. In March 2015, council applied for resource consent for the development. The application was publically notified. 158 submissions were received, with 59 in support, two neutral, and 97 in opposition. Three independent Hearings Commissioners heard the application between December 2015 and February 2016. Consent was granted in March 2016.

10. In April 2016 the consent was appealed to the Environment Court by the Friends of Fowlds Park. Mediation in June and September 2016 did not resolve the appellants concerns.

11. In October 2016, with prior notice to Friends of Fowlds Park, council withdrew its resource consent application.

12. Following withdrawal of the consent application, staff have reviewed the rationale and options for council investment to increase sports field capacity in Fowlds Park.

Current sports provision in Fowlds Park

13. Fowlds Park currently provides organised sports use for a number of sports codes, primarily rugby league in winter and softball in summer. Table 1 summarises current provision.

Table 1 – Current organised sports provision

Sport code	Current provision	Training hours/week (approximate)	Competition hours/week (approximate)
Rugby League	No.1 and No.2 fields 2 x full sized sand carpet (lower terrace)	30	10
Rugby League	No.3 field 1 x ¾ sized soil field (upper terrace)	7	3 junior games only
Softball	1 x premier diamond 3 x senior diamonds	Limited only by playing surface	Limited only by playing surface
Gaelic Football	2 x fields (lower terrace)
Tag Football	4 x fields
Netball	2 x courts	No constraint	No constraint

14. Infrastructure to support sports use in Fowlds Park, including changing rooms, toilets and social space are provided through the Mount Albert Rugby League Club and the Auckland Irish Society. These groups have buildings within the park which are privately owned and operated, with community leases on the land.

15. A single, publicly accessible toilet is available within the Mt Albert Rugby League Club building from the hours of 7:00am to 10:00pm. A project to install a new standalone toilet block in Fowlds Park near the existing Rugby League Club is currently in the planning stage and is to be funded by the Albert Eden Local Board. Pedestrian and vehicle access to and through the park, and car parking within the park is owned and maintained by council.

16. Other organised sports activities, including netball, Gaelic football and tag football take place in association with the rugby league club and Irish Society, and utilise those facilities.

17. In addition to organised sports use, the park also provides a venue for informal sports activities alongside casual active and passive recreation.

Rationale for investment in increased sports capacity in Fowlds Park

18. Council has assessed future demand for winter sports field capacity through the ‘Quantifying the Supply and Demand for Winter Sports Fields in the Auckland Region’ report (2014), prepared by Longdill and Associates.

19. This report:

· projects future sports field demand for three winter sports codes: football, rugby and rugby league

· is based on a range of assumptions

· divides the region into 67 analysis areas

· projects future sports field capacity shortfall for each analysis area under four scenarios based on different assumptions for field allocation and growth in sports codes.

20. Fowlds Park is located within the Mt Albert Morningside analysis area, and is bordered to the west and east by the Pt Chevalier Waterview and Mt Eden Balmoral analysis areas respectively. Table 2 summarises the projected sports field capacity shortfall for those areas, for each of the four future demand scenarios modelled.

21. A comprehensive revision of future demand is currently being prepared, and will be available towards the end of 2017.

Table 2 – Summary of projected sports field supply/demand shortfall in 2025 (Longdill 2014)

	Projected capacity shortfall for combined sports codes with optimal field allocation (hours/week)				Projected capacity shortfall for Rugby League only, with current field allocation (hours/week)
	Scenario 1a Some code growth		Scenario 2a Less code growth		Scenario 1b Some code growth		Scenario 2b Less code growth
	Comp.	Training	Comp.	Training	Comp.	Training	Comp.	Training
Mt Albert Morningside	45	119	28	103	-	37	-	32
Pt Chevalier Waterview	7	85	-	69	1	15	-	13
Mt Eden Balmoral	44	84	40	62	-	-	-	-

22. The following key points can be summarised in relation projected sports field capacity shortfall as a basis for investment in Fowlds Park:

· For combined winter sports codes (including football, rugby and rugby league), there is:

o a projected shortfall in the Mt Albert Morningside for training capacity of 103-119 hours/week and competition capacity of between 28-45 hours/week

o the projected shortfall for training is across all three codes, while the shortfall for competition hours is for football only

o there is additional projected shortfall in the adjacent analysis areas for both training and competition.

· For rugby league (the current winter sports use of Fowlds Park) there is:

o a projected shortfall in training capacity in the Mt Albert Morningside and adjacent Pt Chevalier Waterview area of between 45-52 hours/week

o no shortfall in competition capacity in the Mt Albert Morningside and a potential small shortfall in competition capacity (1 hour/week) in the adjacent Pt Chevalier Waterview area.

Implications of demand modelling for investment in Fowlds Park

Training capacity

23. The future demand modelling supports investment in Fowlds Park to increase sports field capacity for training.

24. Fowlds Park has the potential to fully meet the projected future demand for rugby league for the Mt Albert Morningside area and adjacent areas.

25. Staff assume that additional rugby league training capacity would not create a requirement for new or enhanced changing rooms and toilets. This, along with other assumptions identified below, would need to be further tested with existing and potential sports users.

26. Any excess training capacity could potentially be used by other sports codes. Staff assume that other sports codes training use would either:

· make use of existing changing rooms and toilets by agreement with current owners of those facilities, or

· not require access to changing rooms and toilets.

Competition capacity

27. The future demand modelling does not support investment in Fowlds Park to increase competition sports field capacity for rugby league.

28. The modelling does support investment to increase competition sports field capacity for other codes. Fowlds Park has the potential to largely meet the projected future shortfall for competition football in the Mt Albert Morningside area.

29. Staff assume that new or enhanced changing rooms and toilets would be required to enable other sports codes to utilise any additional competition capacity, as the existing sports clubs may not have capacity or may not choose to make their facilities available to other sports codes.

30. New changing rooms and toilets to support use by other codes are challenging to accommodate within the space available, and add significantly to the level of investment required.

31. Discussion to date with existing sports users has not explicitly highlighted that the increased competition capacity would be used by codes other than rugby league, nor has the provision for changing and toilet facilities for those codes been discussed.

Investment mechanism to deliver increased capacity

32. There are a range of ways that sports field capacity could be increased in Fowlds Park, including:

· enhancing playing surfaces

· enhancing sports field lighting

· increasing existing field size to allow senior competition matches.

Playing surfaces

33. Playing surface is the primary factor in determining sports field capacity, and investment in enhancing playing surface is the most direct way that to increase the capacity of existing sports fields.

34. There are broadly four playing surface types: soil, sand carpet, hybrid and artificial. Increased capacity can be delivered by upgrading playing surfaces, which requires investment in both development and routine maintenance (refer Attachment B).

35. Upgrading the existing ¾ sized soil field and/or the 2 full sized sand carpet fields would deliver increased capacity. The range of investment options and increased capacity delivered are set out in the assessment of options (refer Table 4 and Attachment B).

36. The currently approved development option is to enlarge and upgrade the playing surface for the No.3 field to a full sized artificial field.

Lighting

37. Provision of lights can extend the time that fields can be used. Sport field lighting can be installed to a standard suitable for either training or competition, with competition lighting requiring higher light levels.

38. All three existing fields at Fowlds Park currently have lighting. The existing lights provide relatively low light levels and would benefit from upgrading.

39. All options assessed in this report include upgrading the sports field lighting to the No.3 field (upper terrace) to a standard suitable for training.

Field size

40. The dimensions of the existing ¾ sized No.3 field on the upper terrace of Fowlds Park does not allow senior competition matches for rugby league, and is of insufficient size for senior competition matches for other sports codes. The current field dimensions do allow competition matches for junior competition.

41. Increasing the size of the upper terrace field would allow additional senior competition hours to be delivered in Fowlds Park that cannot currently be delivered from the existing ¾ field.

42. Providing a full sized field on the upper terrace requires extending the width of the upper terrace at least 10m. Due to the topography of the site and proximity of sports fields in the lower terrace, a wider playing surface requires the construction of one or more retaining walls, the removal of some established trees, and the relocation of the existing netball courts. These costs are included in the estimated costs for those options that require an increased field size.

Investment options

43. Table 4 below provides a summary assessment of a range of investment options for increasing sports field capacity in Fowlds Park. A more comprehensive assessment and a description of the criteria for assessment are included in Attachment A of this report.

Table 4 – Summary assessment of options

Investment

Capacity increase

(hours/week)

Impact

Cost estimate

($ million)

Staff recommendation

Option 1

No investment (status quo)

None

Not recommended

Option 2

Sand carpet existing ¾ field on upper terrace

+10

training only

Low

temp. impact on upper terrace only

$1.4

within allocated budget

Not recommended

Option 3

Hybrid existing ¾ field on upper terrace

+23

training only

Low

temp. impact on upper terrace only

$1.9

within allocated budget

Recommended short term investment

Option 4

Hybrid existing 2 ¾ fields on upper and lower terraces

+49

training and competition

Low/moderate

temp. impact on upper and lower terrace

$3.7

exceeds allocated budget

Recommended medium/long term investment

Option 5

New full sized sand carpet on upper terrace

+12

training and competition

High

permanent impact on upper terrace

$3.6*

exceeds allocated budget

Not recommended

Table 4 – Summary assessment of options

Investment

Capacity increase

(hours/week)

Impact

Cost estimate

($ million)

Staff recommendation

Option 6

New full sized hybrid on upper terrace

+25

training and competition

High

permanent impact on upper terrace

$4.1*

exceeds allocated budget

Not recommended

Option 7

New full sized artificial on upper terrace (currently approved option)

+40

training and competition

High

permanent impact on upper terrace

$4.8*

exceeds allocated budget

Not recommended

* Estimated costs does not include provision for new changing rooms and toilets

Staff recommendation

44. Staff recommend that Option 3 is the most appropriate solution in the short term. Option 3 partially addresses the projected shortfall of training hours for rugby league in the Mt Albert Morningside analysis area and this option can be delivered within the existing budget allocation and timeframe (i.e. 18/19 financial year).

45. Staff recommend that Option 4 be considered as a longer term option that could be completed as a later stage. This option would fully address the projected training and competition capacity shortfall for rugby league. It also provides additional training and competition capacity for potential use by other codes.

46. Additional budget allocation would be required to deliver Option 4. Allocation of additional budget would be considered as part of the regional sports field capacity programme.

Next steps

47. Table 5 sets out the proposed next steps

Table 5 – Proposed next steps

Action	Timeframe
Local Board confirm preferred option or options for further consultation	July 2017
Consultation of preferred option(s) with: · Existing sports users · Community interest groups (Friends of Fowlds Park) · Mana whenua · Adjacent residents · Other interested parties identified through the previous resource consent process	August/September 2017
Developed design and costing of preferred option(s)	August/September 2017
Report to Local Board for approval of preferred design	October 2017
Resource consent application	December 2017
Detailed design and procurement	Post consent – 2018
Works on site	January/February 2019

Consideration

Local board views and implications

48. Development of additional sports field capacity at Fowlds Park, alongside other parks in the Albert Eden Local Board area, is identified as a key initiative in the Albert Eden Local Board Plan 2014-2017.

49. In April 2014, the local board initially approved the development of an artificial turf on the No.3 field at Fowlds Park (AE/2014/49 and AE/2014/50).

50. In June 2014, following a presentation from representatives of Friends of Fowlds Park and the Tree Council, the board requested the project pause and staff respond to information provided (AE/2014/24). At that meeting staff were also asked to undertake specific consultation with Ngāti Whātua Ōrakei, who had not provided input to the proposed development at that time (AE/2014/45).

51. In August 2014, the local board approved the recommencement of the development of an artificial turf at Fowlds Park (AE/2014/15).

52. The local board was kept informed of progress with design development and resource consent during the course of 2015, and following appeal of the consent through 2016.

53. In May 2017, staff provided a reassessment of the development options for Fowlds Park at a workshop.

Māori impact statement

54. Mana whenua were consulted prior to and during the resource consent process for the currently approved development option.

55. Consultation was undertaken with iwi who had previously expressed an interest in sports field developments in the central Auckland area. Iwi consulted and a brief summary of their response include:

· Ngāi Tai ki Tāmaki – would like ongoing involvement in development of concept plan

· Ngāti Whātua Ōrakei – oppose removal of vegetation but would be willing to work with council to in concept design

· Ngāti Te Ata Waiohua – no consultation required

· Ngāti Manuhiri – no consultation required

· Te Kawerau ā Maki – prefers option that requires least removal of vegetation

· Ngāti Maru – no consultation required.

56. Staff recommend further consultation with mana whenua with regard to the local boards preferred option or options.

Implementation

57. The proposed consultation with regard to the local boards preferred option or options will be led by staff, and accommodated within the normal project scope.

58. There are no other implementation issues arising from the recommendations of this report.

59. The precise nature of implementation issues relating to the construction of an approved development option will depend on which development option is approved. Typical implementation issues are likely to include:

· securing resource consent

· managing impacts of construction works, including noise, construction traffic and other impacts on other park users and adjacent residents

· managing short term loss of sports field during construction works.

Attachments

No.	Title	Page
a ⇩	Investment option assessment	47
b ⇩	Sports field playing surfaces	51
c ⇩	Aerial photo	53

Signatories

Author

Rob Cairns - Manager Parks and Recreation Policy

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

26 July 2017

Renewal and variation of community lease to Sandringham Bowling Club at 64a Kiwitea Street, Sandringham

File No.: CP2017/13072

Purpose

1. To approve two renewal terms and variation of the lease to the Sandringham Bowling Club Incorporated at 64A Kiwitea Street, Sandringham.

Executive summary

2. The Sandringham Bowling Club Incorporated had a community lease with the legacy Auckland City Council. The term of the lease was from 1 November 2006 until 31 October 2011 with two renewal terms of five years each.

3. The club own the building and other improvements and have applied to renew their lease.

4. Between 2012 and August 2016 the club merged with Mt Albert Bowls and operated at the Kiwitea Street site as a satellite facility. While the merger was being worked though by the groups the renewal of the lease at this site was not processed by council staff.

5. During the merger noise complaints and alcohol trading hours became an issue.

6. The merger did not progress and the Sandringham Bowling Club is under new management and has been operating as a single entity since September 2016. Staff have confirmed there have been no noise or compliance issues at the site since July 2016.

7. The financial records for the six month period ending 31 March 2017 show that the group is financially sound.

8. The treasurer of the club informed staff that the club have changed their name to Central Bowling Club Incorporated and listed with the Incorporated Societies register on 15 June 2017. The incorporation number remains the same as with the Sandringham Bowling Club.

9. This report recommends approving both the renewal terms. Staff recommend approving a name change variation to the lease from Sandringham Bowling Club Incorporated to Central Bowling Club Incorporated.

Recommendation/s

That the Albert-Eden Local Board:

a) approve a variation of the community lease to Sandringham Bowling Club Incorporated located at 64A Kiwitea Street, Sandringham to include a name change from Sandringham Bowling Club Incorporated to Central Bowling Club Incorporated.

b) approve a renewal of community lease to Central Bowling Club Incorporated for two terms of five years each commencing on 1 November 2011 and 1 November 2016, under the terms and conditions as contained in the existing community lease signed and dated 1 October 2007.

Comments

Background

10. The Sandringham Bowling Club was incorporated on the 11 August 1953.

11. They currently have a total of 52 playing members. There are no age restrictions for membership and non-members are welcome to participate in the activities when accompanied by a member.

12. The club is situated on land described as allotment 249 Parish of Titirangi comprising 3913m² and contained in certificate of title Part NA1187/70. The land is owned by the Department of Conservation as an unclassified recreation reserve and vested in Auckland Council for recreation purposes (see Attachment A).

13. The club own the building and have a community lease which commenced on 1 November 2006 and included two renewal terms of five years each.

14. The club applied to renew their lease with Auckland Council on 21 September 2016. The club later changed their name to Central Bowling Club Incorporated and was incorporated under the same number with the Societies and Trusts Companies Office on 15 June 2017.

Merger history

15. Between 2012 and 2016 Sandringham Bowling Club combined with Mt Albert Bowls. This was part of a bowling strategy for the region. The two clubs were to merge, sell assets owned by Mt Albert Bowls, temporarily move to the Kiwitea Street site and relocate using the sale proceeds to contribute to a bowling hub facility at Mt Roskill. The hub proposal was not progressed by Auckland Bowls or the intended participants.

16. While the clubs were merged and operating together, there were several complaints regarding noise at the Kiwitea Street clubrooms from the residents of the area. As a result the renewal of the clubs alcohol licence was opposed by the licensing inspector.

17. There was a hearing of the district licensing committee on 3 April 2017 at which the club was granted a renewal of their liquor licence until July 2018. There were conditions imposed with the renewal including a reduction of trading hours to 11pm Friday and Saturday nights.

18. The club is under new management and has functioned as a separate entity since September 2016 following a special general meeting held on 12 July 2016 where the two clubs relinquished their merger plans.

19. Staff have confirmed there have been no further noise or compliance issues at the site since July 2016.

20. On 15 June 2017 the club changed their name to Central Bowling Club Incorporated and listed with the Incorporated Societies register. The club is now registered as Central Bowling Club Incorporated.

Consideration

Local board views and implications

21. The contents of the report were workshopped with the local board on 21 June 2017.

Māori impact statement

22. The activities of the Sandringham Bowling Club are open to all Aucklanders and they welcome new members including Māori.

Implementation

23. There are no implementation issues.

Attachments

No.	Title	Page
a ⇩	Attachment A - Sandringham Bowling Club Map of Area	67

Signatories

Author

Andrea Aranha - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

26 July 2017

Input to the Review of Citizens Advice Bureaux services

File No.: CP2017/14081

Purpose

1. To seek approval of local board input to the Review of Citizens Advice Bureaux services.

Executive summary

2. Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine ongoing level of support for Auckland Citizens Advice Bureaux Incorporated and Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated approximately $1.8 million a year which then distributes the funds to bureaux.

6. Local boards hold relationships with their local bureaux. Local bureaux report to local boards on service usage and other matters of interest to the community.

7. A briefing of the review was provided at regional local board cluster workshops on 19 and 26 June 2017.

8. Local boards informally discussed input to the review in workshops in June and July 2017 and are requested to formalise their input through resolution.

9. Analysis of the input will inform the development of options on future funding of Citizens Advice Bureaux and service provision. This will be reported to the Environment and Community Committee in September 2017.

Recommendation/s

That the Albert-Eden Local Board:

a) approve the Albert-Eden Local Board input to the Review of Citizens Advice Bureaux services by 18 August 2017.

Comments

10. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

11. Since 2013 Auckland Citizens Advice Bureau Incorporated (ACABx), a board made up of nine representatives from across Auckland Bureaux, has been distributing the council funding to bureaux using a population based funding model which replaced previous funding arrangements by legacy councils.

12. ACABx receives $1.796 million on an annual basis for FY2017 and 2018, plus an annual inflation provision. Provision for this expenditure is included in the Long-term Plan 2015-2025.

13. ACABx distribute funds to local Citizens Advice Bureaux (CAB) services so that communities are provided with access to information, advice, referral and client advocacy services.

14. Support for CAB services aligns with the following:

· local board plans

· the Auckland Plan (chapter one, strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· the Empowered Communities Approach, where individuals, whanau and communities have the power and ability to influence decisions.

15. Currently there are 31 Auckland CAB sites in 19 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

The review

16. The review seeks input from the 21 local boards on their relationship with ACABx, local bureaux and service provision. In September 2017 staff will report the findings of the review to the Environment and Community Committee.

17. The review will inform council’s future approach to its funding relationship with ACABx and CAB, including how responsive they are to the changing demographics and growth in local communities. It will also consider other funding models.

Role of local boards

18. Local boards have detailed knowledge of both their individual bureau delivery and of their local communities’ needs.

19. Some local boards provide funding to their local bureau in addition to the core funding allocated through ACABx. Such funding is at the board’s discretion.

20. Local bureaux are expected to:

· report to local boards on service usage and other matters of interest

· provide informal updates

· provide opportunities to input into future local bureaux service development

· consider opportunities for co-location or location in Auckland Council-owned facilities.

Consideration

Local board views and implications

21. Local boards have discussed their input to the review informally at workshops during June and July 2017. A comprehensive information pack was provided to resource and support the discussions.

22. On the basis that CAB services are not currently provided in Franklin and Great Barrier, these local boards have not participated in a workshop discussion.

23. The following questions guided the workshop discussions and where applicable the board’s input from the workshop is attached.

· What is your relationship with your local CAB?

· What is the value of your local bureau service to your community?

· Is your local bureau delivering outcomes that support the local area and local board objectives?

· Is the current funding model effective in terms of delivering what is required for Auckland and locally?

· What kind of factors should be considered in the funding of local bureaux to ensure fair and equitable service distribution across the region?

· What type of information does the board wish to receive when local bureau are reporting?

· Would you prefer that the local bureau report quarterly or six monthly to the local board?

· Do you understand the role of ACABx in relation to your local bureaux?

· Regarding CAB services, what is working well in your local board area?

· What would you change if you could?

24. Once approved, future options for funding of CAB’s and service provision will be presented to the Environment and Community Committee in September 2017.

Māori impact statement

25. From the information available for 2015/2016, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster.

26. Through the review there may be opportunities to improve Māori engagement with CAB services which can be explored in the development of options for the future.

Implementation

27. The timeline for the review is provided below:

Date	Phase	Action
June 2017	Phase one - discovery and definition on the current state	Local board chairs forum; local board cluster briefings
June – August 2017	Phase one - discovery and definition on the current state	Local board workshops; local board business meetings
September 2017	Phase two - development of options for the future state	Report to the Environment and Community Committee

Attachments

No.	Title	Page
a ⇩	Local Board input to the Review of Citizens Advice Bureaux services	73

Signatories

Author

Carole Blacklock,Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit

Authorisers

Graham Bodman, General Manager – Arts, Community and Events

Karen Lyons, General Manager – Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

26 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/11865

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity

· Protect and Enhance

· Homes and Places

· Belonging

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendation/s

That the Albert-Eden Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth

· greater environmental pressures resulting from that growth

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early engagement. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	87
b ⇩	Auckland Plan Refresh: key themes emerging from local board feedback	95

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

26 July 2017

Feedback on the Tākaro – Investing in Play discussion document

File No.: CP2017/13839

Purpose

1. To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

2. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

3. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

4. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

5. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

6. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

7. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

8. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

9. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

Recommendation/s

That the Albert-Eden Local Board:

a) Provide feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

Comments

Background

10. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

11. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

12. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

13. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

14. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

15. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

16. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

17. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

18. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

19. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

20. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

21. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

22. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

23. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

24. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
a) Consultation with the public	b) 29 May to 10 July 2017
c) Consultation with local boards and advisory panels	d) 19 June to 21 August 2017
e) Analysis of feedback and submissions f)	g) August to October 2017
h) Report to the Environment and Community Committee on the results of the public consultation	i) November 2017
j) Develop and refine a draft investment plan, in consultation with local boards	k) Early 2018
l) Public consultation on the draft investment plan	m) Mid 2018

Consideration

Local board views and implications

25. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

26. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play

· the importance of taking a future-focused approach to investment

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

· the opportunity to partner with schools, community groups and others in extending the play network

· the value of using investment in play to support local community outcomes.

27. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

28. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

29. Māori are identified as a key target group for the investment plan, due to their young population profile.

30. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

31. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

32. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

33. There are no implementation issues arising from the recommendations of this report.

Attachments