Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 26 July 2017 at 4.05pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

Departed the meeting at 6.37pm after Item 22

Members

Lee Corrick

Departed the meeting at 6.42pm after Item 26

 

Graeme Easte

Entered the meeting at 4.09pm during Item 6.1.

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

ABSENT

 

Governing Body Member

Cathy Casey

 

 

ALSO PRESENT

 

Governing Body Member

Christine Fletcher

Entered the meeting at 4.25pm during Item 9.1.

Departed the meeting at 6.05pm during Item 19.

 


Albert-Eden Local Board

26 July 2017

 

 

 

1          Welcome

 

            Chairperson Haynes opened the meeting and welcomed attendees.

 

2          Apologies

 

Resolution number AE/2017/88

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         Accepts the apology from Board Member Easte for lateness. 

b)        Notes the apologies from Governing Body Member Cathy Casey for absence and Governing Body Member Christine Fletcher for lateness.

CARRIED

 

 

3          Declaration of Interest

 

Member Rose noted an interest due to a role she holds at Unitec with respect to item 9.2.

 

4          Confirmation of Minutes

 

Resolution number AE/2017/89

MOVED by Member M Watson, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         Confirms the minutes of its ordinary meeting, held on Wednesday, 28 June 2017, as a true and correct record subject to adding the following wording to the end of resolution AE/2017/72, item 6.1 clause a):

i)            from his role in ANZAC services.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgment - Frank Ryan

 

Resolution number AE/2017/90

MOVED by Deputy Chairperson G Fryer, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      Acknowledges the passing of Frank Ryan (OBE) and his contributions to the city which include representing his community as a local councillor from 1965 and in 1968 when he became mayor of Mt Albert; representing Mt Albert until the 1989 amalgamation, at which point he became an Auckland City Councillor and was awarded an OBE (Order of the British Empire) the same year and retired from politics in 2001.

CARRIED

 

Secretarial Note:       Member Easte entered the meeting at 4.09pm during Item 6.1.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum - Darren Whitehead, Mt Albert Grammar School

 

Darren Whitehead, Head of Outdoor Education, Mt Albert Grammar School, was in attendance to present a Public Forum presentation regarding a proposed pump track development at Kerr Taylor Park.

 

A powerpoint presentation was provided. 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/91

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Thanks Darren Whitehead, Head of Outdoor Education, Mt Albert Grammar School, for his attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Presentation: Pump track development at Kerr Taylor Park

 

 

Secretarial Note:       Governing Body Member Fletcher entered the meeting at 4.25pm during Item 9.1.

 

 

9.2

Public Forum - Trevor Crosby, Sanctuary Community Organic Garden Mahi Whenua Incorporated

 

Trevor Crosby and Marita Hunt, Sanctuary Community Organic Garden Mahi Whenua Incorporated, were in attendance to present a Public Forum presentation updating the board on the Sanctuary Mahi Whenua at Unitec, Mt Albert.

 

A powerpoint presentation was provided. 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/92

MOVED by Deputy Chairperson G Fryer, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      Thanks Trevor Crosby, Sanctuary Community Organic Garden Mahi Whenua Incorporated, for his attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Presentation: Sanctuary Community Organic Garden Mahi Whenua Incorporated

b     Timeline: Sanctuary Community Organic Garden Mahi Whenua Incorporated

 

 

9.3

Public Forum - Will McKenzie, Friends of Fowlds Park

 

Will McKenzie, Friends of Fowlds Park was in attendance to present a Public Forum presentation updating the board on the Friends of Fowlds Park.

 

Resolution number AE/2017/93

MOVED by Member R Langton, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      Thanks Will McKenzie, Friends of Fowlds Park, for his attendance and Public Forum presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Change to the allocation of a grant from Albert-Eden Local Grants Round Two 2016/2017

 

Jaimee Wieland, Senior Community Grants Advisor, was in attendance to speak to this report.

 

Resolution number AE/2017/94

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      Agrees that the resolutions from the Albert-Eden Local Board meeting held on Wednesday, 26 April 2017, be rescinded as follows:

ID and Focus

Applicant

Project

Amount Allocated

Notes

LG1701-223

Arts and culture

Sharu Loves Hats

Towards marketing costs and rehearsal venue hire for 'Dominion Road - The Musical'.

$8,000

Approved grant towards marketing costs and rehearsal venue hire for 'Dominion Road - The Musical'.

 

b)      Approves a 2016/2017 local grant to Sharu Loves Hats Limited for $5,500 towards marketing costs for “Dominion Road - The Musical” to promote the production in the local board area.

c)      Requests that Sharu Loves Hats Limited performs two songs from “Dominion Road - The Musical” at the Potters Park Christmas Carols event on Sunday 3 December 2017.   

d)     Thanks Jaimee Wieland, Senior Community Grants Advisor, for her attendance.

CARRIED

 

 

13

Auckland Transport Report, Albert-Eden Local Board, July 2017

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2017/95

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      Receives  the Auckland Transport Report, Albert-Eden Local Board, July 2017.  

b)      Instructs Auckland Transport not to proceed with the board’s Transport Capital Fund project to provide a pedestrian refuge island at 373 New North Road but requests that Auckland Transport investigate an alternative solution and report options back to the board for consideration.

c)      Instructs Auckland Transport to allocate $700,000 from the board’s Transport Capital Fund to the Meola Creek shared path in Chamberlain Park.

d)      Requests Auckland Transport to consider funding the other Chamberlain Park Masterplan shared paths or other shared paths through its Urban Cycleway Fund.

e)      Notes that the Meola Creek shared path in Chamberlain Park will be delivered by Community Facilities and notes that the suggested budget is nominal and subject to ongoing development of the project.

f)       Thanks Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

14

Road Name Approval for a New Road accessed via Jennings Street, Mount Albert

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute’s attachment.

 

Resolution number AE/2017/96

MOVED by Member R Langton, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      Approves the road name ‘Pāpori Lane’ proposed by the applicant, for the new private road approved under resource consent R/JSL/2016/1463 at Jennings Street, Mount Albert, in accordance with section 319(1)(j) of  the Local Government Act 1974.

b)      Requests that Housing New Zealand install new street signs at Kākatai Lane and Tōrea Place with the appropriate macrons, noting that the absence of the macrons renders the signs unintelligible.

CARRIED

 

Secretarial Note:       Member Easte abstained from voting on the above resolutions.

 

Attachments

a     Photographs of street signage

             

 

15

Sports field development at Fowlds Park

 

Rob Cairns, Head of Investigation and Design was in attendance to speak to this report.

 

Resolution number AE/2017/97

MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)        Endorses the upgrades of the playing surfaces of the existing No.1 and No.2 full-sized fields to hybrid turf as the preferred short-term investment option for increasing sports field capacity at Fowlds Park and requests that staff work expeditiously to deliver the upgrades over the 2017/2018 summer.

 

b)        Endorses the upgrade of the playing surface of the existing No. 3, ¾ sized field to a hybrid turf and upgrade of sports field lighting for that field to meet training standards as the preferred medium-term investment option for increasing sports field capacity at Fowlds Park.

 

c)        Requests staff to consult with mana whenua, user and stakeholder groups and residents adjacent to Fowlds Park in relation to both the preferred short-term upgrade of the No.1 and No.2 fields to a hybrid playing surface and the medium-term upgrade to hybrid playing surface and lighting of the No.3 field.

 

d)        Notes that the findings from the Fowlds Park consultation will be reported to the local board prior to seeking approval of a preferred sports field development option.

 

e)        Thanks Rob Cairns, Head of Investigation and Design for his attendance.

 

CARRIED

 

 

16

Renewal of Lease to Mount Eden Tennis Club Incorporated at Nicholson Park, 25 Poronui Street, Mt Eden

 

Andrea Aranha, Community Lease Advisor, was in attendance to speak to this report.

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/98

MOVED by Member R Langton, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      Approves a renewal of community lease to Mount Eden Tennis Club Incorporated, commencing 23 April 2015,  under the terms and conditions as contained in the existing community lease signed and dated 25 March 2011 and as per the tabled leased area site plan.

b)      Thanks Andrea Aranha, Community Lease Advisor, for her attendance.

CARRIED

 

Attachments

a     Map of  Mount Eden Tennis Club Nicholson Park, 25 Poronui Street, Mt Eden.

 

 

17

Renewal and variation of community lease to Tennis Auckland Incorporated, Nicholson Park, 25 Poronui Street, Mt Eden

 

Andrea Aranha, Community Lease Advisor, was in attendance to speak to this report.

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/99

MOVED by Member R Langton, seconded by Member M Watson:   

That the Albert-Eden Local Board:

a)      Approves variation of the community lease to Auckland Tennis Incorporated at 25 Poronui Street, Mt Eden to amend the name from Auckland Tennis Incorporated to Tennis Auckland Region Incorporated to align with the name listed on the incorporated society’s website.

b)      Approves a renewal  of community lease to  Tennis Auckland Region Incorporated at 25 Poronui Street, Mt Eden for two terms of five years each commencing on 10 July 2011 and on 10 July 2016, under the terms and conditions as contained in the existing community lease signed and dated on 28 February 2007 and as per the tabled leased area site plan.

c)      Thanks Andrea Aranha, Community Lease Advisor, for her attendance.

CARRIED

 

Attachments

a     Map of Tennis Auckland Incorporated, Nicholson Park, 25 Poronui Street, Mt Eden.

 

 

18

Renewal and variation of community lease to Sandringham Bowling Club at 64a Kiwitea Street, Sandringham

 

Andrea Aranha, Community Lease Advisor, was in attendance to speak to this report.

 

Resolution number AE/2017/100

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Approves a variation of the community lease to Sandringham Bowling Club Incorporated located at 64A Kiwitea Street, Sandringham to include a name change from Sandringham Bowling Club Incorporated to Central Bowling Club Incorporated.

b)      Approves a renewal of community lease to Central Bowling Club Incorporated for two terms of five years each commencing on 1 November 2011 and 1 November 2016, under the terms and conditions as contained in the existing community lease signed and dated 1 October 2007.

c)      Thanks Andrea Aranha, Community Lease Advisor, for her attendance.

CARRIED

 

 

Secretarial Note:       Item 24 was heard at this point.

 

 

19

Input to the Review of Citizens Advice Bureaux services

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/101

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Approves the tabled Albert-Eden Local Board input to the Review of Citizens Advice Bureaux services.

CARRIED

 

Attachments

a     Albert-Eden Local Board Feedback on the Review of Citizens Advice Bureaux Services.  

 

 

Secretarial Note:       Governing Body Member Fletcher departed the meeting during Item 19.

 

 

20

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

 

Resolution number AE/2017/102

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      Appoints Chairperson Haynes, and Deputy Chairperson Fryer as alternate, as the board’s representatives to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

CARRIED

 

 

21

Auckland Plan refresh 2018: early feedback to inform draft plan

 

Emma Reed, Local Board Advisor, was in attendance to speak to this report.

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute’s attachment.

 

Resolution number AE/2017/103

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      Approves the board’s tabled Auckland Plan refresh 2018 feedback on the challenges, opportunities, strategic themes and focus areas.

b)      Notes that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c)      Notes that there will be further opportunities to provide feedback on the draft Auckland Plan as council continues through the refresh process during 2017.

d)      Thanks Emma Reed, Local Board Advisor for her attendance.

CARRIED

 

Attachments

a     Albert-Eden Local Board feedback on the Auckland Plan refresh 2018.

 

 

22

Feedback on the Tākaro – Investing in Play discussion document

 

Emma Reed, Local Board Advisor, was in attendance to speak to this report.

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute’s attachment.

 

Resolution number AE/2017/104

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)        Reaffirms that in Auckland Council’s shared governance model, local boards have governance responsibility for playgrounds in local parks including decision-making on design, oversight and renewals spending (an investment plan endorsed by the Governing Body can guide local board decisions but should not be binding and if an investment plan for play for the region is endorsed, each local board should be supported to develop their own guidelines for investment decisions, using the region-wide plan as a base).

b)      Recommends that Tākaro – Investing in Play be repackaged as a tool-kit for local boards and operational staff to consider new and innovative approaches to play.

c)      Notes concern that local board engagement is being undertaken at the same time as public consultation.

d)      Provides the following feedback on the Tākaro – Investing in Play discussion document:

          i.    Advice about investing in play versus sports and recreation would be useful as play investment creates yet another competing priority for limited funding.

          ii.   The suggestions of changing our thinking about new playgrounds is already happening through renewals and new assets.

          iii.  Agrees that the current Auckland Council investment structure limits the ability to systematically assess alternative opportunities for investment across the play network.

          iv.  Agrees that there is a disparity between budget allocated for asset renewal for a local board area compared to its population under 25.

          v.   Agrees that play can be supported through investment in traditional playgrounds and the wider park and street network.

          vi.  The hierarchy of play model will be useful for local board consideration, although we request that substantial work is developed to provide local boards with a thorough range of options in the lower-two tiers because the cheaper play options are of particular interest as local boards try to activate spaces and achieve a healthy Auckland.

         vii.  Agrees that there is limited monitoring or evaluation of the impacts of council investments in play, which limits the quality of information available to inform future investment decisions.

         viii. Agrees that Auckland Council should take a more inclusive approach to investment in play, spreading the benefits of play to older children, youth, adults and seniors, as well as the disabled and ethnic minorities.

         ix.   Agrees that Te Ao Maori should be incorporated in the design and delivery of play.

         x.    Supports the development of a framework to enable fast, effective partnerships with local community groups to deliver more play spaces for our communities.

         xi.   Agrees that schools are stewards of their own play spaces and natural environments and that Auckland Council consider investing in their playground development depending on schools enabling free after hours community access where there is an open space deficit.

        xii.   Supports natural play, water play, play in the public realm and play activation.

        xiii.  Agrees that adequate drainage of winter use spaces is an important supporting factor which council should provide.

e)      Thanks Emma Reed, Local Board Advisor for her attendance.

CARRIED

 

 

Secretarial Note:       Deputy Chairperson Fryer departed the meeting at 6.37pm after Item 22.

 

 

23

Governance Forward Work Calendar

 

Resolution number AE/2017/105

MOVED by Chairperson P Haynes, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

24

Governing Body Members' update

 

Resolution number AE/2017/106

MOVED by Member B Lee, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      Amends Standing Order 3.9.14 to allow Governing Body Member Christine Fletcher to have speaking rights.

 

b)      Receives Governing Body Member Christine Fletcher’s verbal update.

 

CARRIED

 

 

25

Chairperson's Report

 

Resolution number AE/2017/107

MOVED by Member M Watson, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         Receives Chairperson Hayne’s verbal report.

CARRIED

 

 

26

Board Members' Reports

 

Resolution number AE/2017/108

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         Receives Members Corrick, Watson, Easte and Langton’s verbal Board Member Reports for July 2017.

CARRIED

 

 

Secretarial Note:       Member Lee departed the meeting at 6.42pm after Item 26.

 

 

27

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2017/109

MOVED by Chairperson P Haynes, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      Receives the workshop notes for the workshops held on the 21 June and 5 July 2017.

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

6:51 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................