Agenda of Devonport-Takapuna Local Board

1 Welcome

2 Apologies

An apology from Member J McKenzie has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 June 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Devonport-Takapuna Local Board

18 July 2017

Allocation of Takapuna Off-Street Car Park Reserve Funds to Gasometer Car Park Building

File No.: CP2017/13551

Purpose

1. The purpose of this report is to seek the Devonport-Takapuna Local Board’s support to allocate the Takapuna off-street car park reserve funds to the Gasometer public car park construction project.

Executive summary

2. The Devonport-Takapuna Local Board has included the Unlock Takapuna project in its draft Local Board Plan 2017 that has recently been open for public consultation.

3. The sites that form the Unlock Takapuna project are currently surface car parks managed by Auckland Transport.

4. Auckland Transport will transfer the sites to Panuku and uplift the designations on the condition that 400 off-street car parking spaces are provided to replace the current supply together with the ability to provide a further 350-500 car parks over the next 30 years.

5. The preferred option to meet Auckland Transport’s car park replacement requirement is to construct a standalone car park on part of the Gasometer site that provides approximately 450 car park spaces.

6. The Takapuna off-street car park reserve fund is a source of funding which is able to be allocated towards the Gasometer public car park building. There is currently $4,269,611 held by Auckland Council in this fund.

Recommendation

That the Devonport-Takapuna Local Board:

a) support the allocation of the Takapuna off-street car park reserve funds to the Gasometer public car park building construction.

b) advocates to the Finance and Performance Committee for the $4,269,611 parking reserve funds to be released for the Gasometer public car park building construction.

Comments

Car park strategy

7. The preferred option to meet Auckland Transport’s car park requirements is to construct a standalone car park on the Gasometer site that provides approximately 450 car park spaces.

8. The Gasometer car park is being designed to allow additional floors to be added in the future. In addition, two floors can be added to the existing Killarney Street car park deck to provide a further 200 car parks.

9. These carparks form a key part of an integrated approach to public parking supply that ensures that on street and off street parking facilities are managed and priced to enable the centre to operate effectively.

10. Two large car parks at the periphery of the town centre, with real time information on parking availability shown on signs on roads into the centre, will reduce congestion in central Takapuna by reducing the need for drivers to hunt for an available space. In addition, by reducing the need for cars to seek parking in the centre, it allows a greater emphasis on a pedestrian friendly environment.

Gasometer car park design

11. The Gasometer public car park building will provide approximately 450 parking spaces with priority being for visitors and shoppers. It will provide a number of new improvements such as:

· improved undercover car parking facilities;

· increased provision of public casual parking spaces (rather than leased parking);

· footpath and streetscape improvements to Huron and Northcroft streets;

· signage to direct drivers to the Gasometer and Killarney Street car park facilities; and

· development opportunities on the balance of the Gasometer site which will allow new commercial uses, retail, food and beverage and residential dwellings.

12. The car park layout option below shows the preferred positioning of the standalone car park building on the Gasometer site. It takes a site area of approximately 2,560m². A building on this footprint with 5 above ground floors accommodates 432 car parks, 12 accessible car parks, 10 motorbike parks and 30m²for bicycle storage.

13. The location and configuration of this car park building is preferred because it has a low impact on the streetscape, with narrow street frontages and the ability to be ‘sleeved’ on either side of the car park building. This structure would also allow dual street access which could minimise the impact on traffic and congestion.

Proposed site plan of Gasometer public car park building

Cross-section of Gasometer public car park building

14. The construction of the Gasometer public car park building is expected to commence in mid to late 2018. Construction cannot start until funding is approved from Auckland Council.

Gasometer car park funding

15. The estimated cost to deliver the Gasometer car park project is $25.3 million. The budget will need to be approved by Auckland Council through the Long-Term Plan.

16. There is approximately $4.3 million in the Takapuna off-street car park reserve fund which can contribute towards the project cost. The funds were collected by the former North Shore City Council for the provision of off street parking in Takapuna. Auckland Council inherited this reserve at the time of amalgamation and the funds must be used in accordance with the purpose for which the money was collected.

17. There are three statutory regimes under which contributions now forming part of the reserve fund may have been paid:

i. Payments in lieu of parking under section 295 of the Local Government Act 1974;

ii. Financial contributions under the Resource Management Act 1991; and

iii. Development contributions under the Local Government Act 2002.

18. This fund can only be used for parking facilities in the Takapuna commercial centre. Auckland Council’s Legal Services department has confirmed that the Takapuna off-street car park reserve fund can legitimately be used for the construction of the Gasometer public car park building.

19. The allocation of the Takapuna off-street car park reserve funds will decrease the additional funding commitment required by Auckland Council. If allocation of the funds is not supported by the local board for use in constructing the Gasometer car park building then the whole budget of $25.3 million will be requested from Auckland Council.

Anzac Street car park site

20. The Anzac Street car park site is not being addressed as part of this report. This site is subject to a statutory consultation process which is proposed to be underway from August 2017. The future of this site is dependent on the outcome of the statutory consultation process.

Consideration

Local board views and implications

21. Approving the allocation of the Takapuna off-street car park reserve funds for the construction of the Gasometer public car park building ensures that this fund is utilised.

Māori impact statement

22. There is an opportunity to work with mana whenua on the design of the Gasometer public car park building. Engagement with mana whenua on this is planned for the design phase of the car park delivery programme.

Implementation

23. Finance and Performance Committee approval is required for the release of the Takapuna off-street parking fund.

Attachments

There are no attachments for this report.

Signatories

Authors

Kate Cumberpatch - Project Advisor. Panuku

Authorisers

Clive Fuhr - Project Development Director, Panuku

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

18 July 2017

New community lease - North Shore Croquet Club Incorporated, Wairoa Road Reserve, Devonport

File No.: CP2017/11084

Purpose

1. To grant a new community lease to North Shore Croquet Club Incorporated for part of Wairoa Road Reserve, Devonport.

Executive summary

2. North Shore Croquet Club was granted a community ground lease of the site it occupies by the former North Shore City Council for a period of ten years with one right of renewal for a further ten years in January 1996. The lease expired on 31 December 2015 and is rolling over on a month to month basis.

3. As specified in the Auckland Council Community Occupancy Guidelines 2012 groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process. The North Shore Croquet Club Incorporated wishes to exercise this right and has made a formal application for a new community lease of the site on Wairoa Road Reserve.

4. This report recommends that the Devonport-Takapuna Local Board grant a new community lease to the North Shore Croquet Club Incorporated for ten years commencing 1 August 2017 with one ten year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) grant a new community lease to North Shore Croquet Club Incorporated for Part Section 1 SO Plan 20541, Part Section 6 Block VI Rangitoto Survey District and Part reclaimed land on DP693 together being part of Wairoa Road Reserve (refer to Attachment A in the agenda report) subject to the following terms and conditions:

i) commencing 1 August 2017 for one term of 10 years plus one right of renewal for 10 years

ii) rent $1.00 plus GST per annum if requested: and

iii) the approved North Shore Croquet Club Incorporated Community Outcomes Plan be attached to the lease document.

b) note all other terms and conditions are in accordance with the Wairoa Road Reserve Management Plan adopted May 1989 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

The premises

5. The club occupies a site on the corner of Wairoa Road adjacent to Devonport Plunket.

6. The clubroom building, originally a workman’s cottage acquired from the Takapuna Jockey Club in 1932, is well maintained by the club and provides meeting and administration space, storage, kitchen and toilets. The heritage features of the building have been preserved. The current committee acknowledges that the facilities need redecoration and is mindful of the significance of the building as a piece of Devonport’s sporting history and special character.

7. The four croquet lawns provide ample space for members to participate in both Association and Golf croquet, two forms of the game. The greens are refurbished whenever necessary and the club has, with the assistance of a grant from council’s Waste Minimisation Fund, introduced a new composting scheme. This enables the club to compost its grass clippings. The compost will be used at the club, and it is planned that any surplus generated may be available to others in the area.

8. In addition to the croquet lawns the club has recently developed a new petanque terrain. This was funded in part by a grant from the Devonport-Takapuna Local Board and will, it is anticipated, bring new members to the club and increase use of the existing facilities.

9. The site occupied by the club is described as Part Section 1 SO Plan 20541, Part Section 6 Block VI Rangitoto Survey District and Part reclaimed land on DP693 Part Lot 1 DP 42749. It is held in fee simple by Auckland Council as a classified recreation reserve.

10. The occupation and use of the site by the club is contemplated in the operative reserve management plan for Wairoa Road Reserve.

The club

11. The North Shore Croquet Club was established in 1905 and has occupied the site on Wairoa Road Reserve since 1930. The club was formally incorporated in September 1931. The sport caters to all abilities and is popular with players of all levels of fitness who find the activities stimulating and social.

12. The club’s rules and objects include the following:

· to promote the amateur game of croquet;

· provide and maintain lawns and facilities for the games of croquet to be enjoyed by all persons entitled to do so; and

· affiliate with the Auckland Croquet Association and the New Zealand Croquet Council.

13. The club is one of two on the North Shore, the other being Takapuna Croquet Club, and caters for members ranging in age from 12 -94 years.

14. The club currently has a membership of 32. It acknowledges that there is scope to increase this and is hopeful that with the development of the new petanque terrain, the improvements planned for the facilities and an active membership drive being undertaken that this membership will grow.

15. The clubrooms are available for use by the wider public and are popular with groups playing cards and board games, local residents having small social gatherings and for local business that want to hold team building days.

16. The Club Captain is a New Zealand qualified coach. The club offers free, quality coaching as part of the introduction to the game offered to every new member.

17. The club is affiliated to the Auckland Croquet Association (ACA) and the New Zealand Croquet Council. Its members take part in ACA tournaments and events and hosts other Auckland Clubs as required.

18. Council staff has negotiated and agreed a community outcomes plan with the club (refer to Attachment B) which, if approved by the Devonport-Takapuna Local Board, will be appended as a schedule to the community lease.

19. The financial accounts provided indicate that the club’s funds are sufficient to meet its liabilities and are being managed appropriately.

20. The club has all necessary insurance cover including public liability insurance in place.

Consideration

Local board views and implications

21. At its business meeting of 14 June 2016, the Devonport-Takapuna Local Board resolved to approve the community lease 2016/2017 work programme (resolution number DT/2016/93). The proposed new lease to the club is listed on the Community Lease Work Plan 2016/2017.

22. The recommendations contained in this report do not trigger the Auckland Council’s Significance and Engagement Policy.

Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tamaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board p lans.

24. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to improve access to facilities for Māori living in the Devonport-Takapuna Local Board area.

Implementation

25. Council’s community lease staff will work with the club to finalise the deed of lease.

26. There are no direct cost implications for Auckland Council.

Attachments

No.	Title	Page
a ⇩	North Shore Croquet Club Inc, Wairoa Road Reserve, Devonport	15
b ⇩	North Shore Croquet Club Inc, Community Outcomes Plan	17

Signatories

Authors

Maureen Buchanan - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

18 July 2017

Local Board Services monthly report - July 2017

File No.: CP2017/13083

Purpose

1. The purpose of this report is to provide members with an overview of recent Devonport-Takapuna Local Board activity. This report recommends to:

· allocate up to $100,000 from its locally driven initiatives (LDI) capital fund towards tree removal that will support the delivery of the Lyford Reserve track project;

· consider land owner consent for the New Zealand Motor Caravan Association to hold an event at Woodall Park from 16 to 18 February 2018;

· consider land owner consent for council’s Biosecurity team to store a container at the Fort Takapuna Reserve carpark;

· support Claris Skincare Specialists to provide a mobile skin care service at parks and beaches located in the Devonport-Takapuna Local Board area; and

· hold an extraordinary business meeting on 1 August 2017 to ensure timeframes for providing feedback on the Lake Road Improvements projects are met.

2. This report also provides an update on:

· the local board’s work programme;

· other key local board projects;

· the Governance Forward Work Calendar; and

· the local board recommendation tracker.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) allocate up to $100,000 from its locally driven initiatives capital fund towards tree removal to support the delivery of the Lyford Reserve track project.

b) decline land owner consent for the New Zealand Motor Caravan Association to hold an event (per the event application dated 10 April) at Woodall Park from 16 to 18 February 2018; or

approve land owner consent for the New Zealand Motor Caravan Association to hold an event (per the event application dated April 10) at Woodall Park from 16 to 18 February 2018.

c) provide feedback on the Victoria and Calliope roads improvements project.

d) grant land owner consent to enable the Auckland Council Biosecurity unit to store a container at Fort Takapuna Reserve until 31 October 2017.

e) support Claris Skincare Specialists to provide a mobile skin care service at parks and beaches located in the Devonport-Takapuna Local Board area.

f) approve an extraordinary local board business meeting at 5pm on Tuesday, 1 August 2017, in the Council Chambers in the Takapuna Service Centre, to ensure feedback on the Lake Road Improvements project can be considered by Auckland Transport.

g) adopt the approach to considering new or additional projects included as Attachment H to the agenda report.

h) notes the Governance Forward Work Calendar included as Attachment I to the agenda report.

i) notes the local board recommendation tracker included as Attachment J to the agenda report.

Comments

Lyford Reserve track project

3. The Sunnynook Community Association (the association) and the local board have been working on a weed management plan and volunteer planting for Lyford Reserve in Sunnynook.

4. The association has expanded their work in the reserve and have designed and obtained consent for the construction of a track network. The purpose of the walking track is to provide linkages to the surrounding streets including Sunnynook Primary School, and will also greatly assist in the community-led Environmental Weed Control Program by allowing greater access throughout the site.

5. Staff engaged the local board in April 2017 with the proposal to fund a tree assessment to best establish the work needed in the reserve to safely build the track. The cost of the tree assessment, as well as the initial cost of the build, were supported by the local board at its May 2017 business meeting (resolution number DT/2017/97), with the understanding that the cost of the full build would need to be reviewed once the tree assessment report is complete.

6. The assessment focusses on trees along the current path alignment, over existing areas of operation for the native restoration volunteers and along property boundaries (high risk areas). Based on this assessment, removal of trees that pose an immediate risk and those that cannot be removed without causing damage to the surrounding area (i.e. the newly formed track, associated mitigation planting areas and neighbouring properties) should be brought forward and completed during the 730m² track clearance works.

7. The results of the tree assessment have identified that there are 76 wattle and pine trees growing in close proximity to the sections of track to be upgraded, many of which are in poor structural and / or physiological condition, including ring-barked and fully dead trees. These represent a potential hazard to track users, which will worsen as they decline further in health and structural integrity and become more brittle, prone to failure, branch shedding etc. There are several instances of this having occurred already in vicinity to the track.

8. Please refer to Attachment A for the full tree assessment report.

9. The following table outlines the three available options for the local board to consider:

Option	Overview
Option one: Cut a wider track Recommended option	This option proposes to cut a wider track to allow access for the machinery to be brought through to chip the fallen trees on site. This will enable removal of all proposed trees. It will be a more efficient way to remove the trees, and will allow the chip to remain on site for use in planting by the association and offer ecological homes for insects. This will also provide better access for the community group for replanting. Replanting is a requirement under the resource consent.
Option two: Cut in accordance with original plan	This option proposes to cut the track as per the original plans at 1.75m wide and current consent granted. This would mean that fewer trees are able to be removed, as the access will be too difficult to remove all of the weed species trees. There is a risk that not all unsafe trees will be able to be removed, and the risk of trees falling along the track is greater than in option one.
Option three: Do nothing	The local board could choose to not fund the tree removal for the track network. Without the funding to remove the identified trees, the net effect of this approach would be to not develop the track network at this time. The current structural state of the trees poses a risk to users, and encouraging more users through with a track under the poorly structured trees is discouraged.

Option

Overview

Option one:

Cut a wider track

Recommended option

This option proposes to cut a wider track to allow access for the machinery to be brought through to chip the fallen trees on site. This will enable removal of all proposed trees. It will be a more efficient way to remove the trees, and will allow the chip to remain on site for use in planting by the association and offer ecological homes for insects.

This will also provide better access for the community group for replanting. Replanting is a requirement under the resource consent.

Option two:

Cut in accordance with original plan

This option proposes to cut the track as per the original plans at 1.75m wide and current consent granted. This would mean that fewer trees are able to be removed, as the access will be too difficult to remove all of the weed species trees. There is a risk that not all unsafe trees will be able to be removed, and the risk of trees falling along the track is greater than in option one.

Option three:

Do nothing

The local board could choose to not fund the tree removal for the track network. Without the funding to remove the identified trees, the net effect of this approach would be to not develop the track network at this time.

The current structural state of the trees poses a risk to users, and encouraging more users through with a track under the poorly structured trees is discouraged.

10. Staff recommend that the local board allocate up to $100,000 of their LDI capital fund to carry out the required tree removal that will enable track construction at Lyford Reserve. This will enable a wider track width, chipping of wood on site for use by the association on planting days and the required consent amendment to do so. The fewer dangerous and weed species trees that are left standing on site the better, as it reduces the health and safety risks when encouraging more people to walk through the reserve.

Victoria and Calliope roads improvements project

11. The intersection at Victoria and Calliope roads is busy for both vehicles and pedestrians, especially during morning peak traffic hours. AT observations indicate that drivers are often confused by the current layout, especially those travelling south down Victoria Road towards the Calliope Road intersection. Some drivers are also not slowing down at the give way sign or at the zebra crossing on Victoria Road. There is no proper pedestrian crossing point on Calliope Road, and cyclists also have difficulty moving from the off-road cycle path to the traffic lane at the intersection.

12. There have been eight crashes recorded at the intersection (including one cycle-related crash) between 2011 and 2016.

13. In 2016, Auckland Transport (AT) sought feedback on a proposal to install a roundabout at the intersection of Victoria Road and Calliope Road in Devonport. After taking into account feedback and further investigations, AT considered that the existing topography of the intersection made it challenging for larger vehicles (including buses) to negotiate a proposed roundabout from Victoria Road into Calliope Road. The increasing complexity of construction also made this option financially unviable. In addition, the roundabout option would still not have accommodated on-road cycle lanes on Victoria Road in the northbound direction.

14. Further internal reviews of the roundabout also raised safety concerns for cyclists when negotiating the roundabout. As the aim of the project is to improve safety for all road users, the roundabout design option could not be progressed.

15. The revised proposal aims to improve safety for all road users by providing:

· an on-road cycle lane and a shared path to travel through the intersection safely. Cyclists will be able to choose to ride on the on-road cycle lane, or along the shared path;

· designated crossing points that will assist pedestrians, especially for school students crossing Victoria Road during school periods;

· a lower speed area through raised platforms, kerb buildout and anti-skid markings. The on-road cycle lane will visually narrow the traffic lanes and help reduce vehicle speeds further;

· upgrading and making the bus stop permanent means more options for catching buses closer to the Victoria Road intersection more frequently. The change will also promote public transport use for the future connector service to the Constellation Drive bus station (running every 30 minutes, 7 days a week); and

· Remove driver confusion at the southern approach of Victoria Road to Calliope Road by changing the existing Give-Way layout.

16. Public consultation on the revised proposal was undertaken between April and May 2017, where 155 submissions were received. 54 percent of respondents did not support the proposal, while 24 percent supported the proposal but wanted minor changes, and 16 percent supported the status quo.

17. The local board has provided input and views into the project at the April and June 2017 workshops. Staff recommend the local board provide formalise their feedback to inform the next steps of the project.

18. Please refer to Attachment B for the revised plans for the improvements project.

Land owner consent at Woodall Park

19. Council’s Events Facilitation team has received an application from the New Zealand Motor Caravan Association (NZMCA) to hold a get-together at Woodall Park that includes meetings, small raffles, amusements like games and quizzes, and socialising with friends (NZMCA Event).

20. The NZMCA is a membership-based organisation representing the interests of private motor caravan owners in New Zealand. The NZMCA holds regular social get-togethers across Auckland and New Zealand of mainly retired members.

21. The proposed NZMCA Event is scheduled to run from 10am 16 February to 3pm 18 February 2018.

22. The applicant advises that there would be 80 participants and approximately 40 caravans on-site for the NZMCA Event. Caravans and their members would camp overnight on the reserve for the duration of the weekend.

23. Event permit applications are considered pursuant to the Trading and Events in Public Places Bylaw 2015. As a regulatory decision and Governing Body responsibility, decisions on these applications have been delegated to Arts, Community and Events department staff. The staff Event Facilitator consulted with Devonport-Takapuna Local Board members in May 2017 to obtain the local board’s views on the event permit application for the NZMCA Event.

24. The allocation table in the Long-term Plan 2015-2025 allocates local park decisions to local boards (as a non-regulatory matter). In accordance with the local board’s allocated decision making responsibility for local parks, land owner consent from the Devonport-Takapuna Local Board is also required for the NZMCA Event as the event is on a local park.

25. The advantages of granting land owner consent are that it will enable the NZMCA and their members to enjoy the park and the surrounding amenities (i.e. Devonport village, Narrow Neck Beach and Takarunga / Mt. Victoria).

26. The disadvantages of granting land owner consent are the detrimental impacts the event will have on the park, and local residents. In addition, it is not an event the local community can or will benefit from.

27. Please refer to Attachment C for the event permit application, which provides further detail and background on the proposed event.

Land owner consent at Fort Takapuna Reserve

28. Council’s Land Advisory unit has received an application from the council’s Biosecurity unit to store a 20 foot container containing rat traps and stations at Fort Takapuna until the end of October 2017.

29. The applicant has advised that Ngati Whatua are donating 1,500 rat traps and stations for distribution to Devonport residents, with a container used as a storage point for the traps and stations during the staged distribution of them. The storage container will take up approximately two or three car parks at Fort Takapuna.

30. Staff have completed as assessment and support the application because:

· although the container will take up two to three car parks, it will not affect access to, or use of, Fort Takapuna Reserve. There will be no damage to the reserve as the container will be sitting on top of the gravel car park area of the reserve and not any grassed area; and

· the container will not affect the operational maintenance of the Fort Takapuna Reserve, as the container will be located in the car park area of the reserve itself. Furthermore, council’s Maintenance Delivery team has not provided any objection to the proposal.

31. Staff recommend that the local board grant land owner consent so that the council’s Biosecurity team can store a container at the Fort Takapuna carpark.

32. Please refer to the following attachments for background information on the application:

· Attachment D: Memo detailing the proposed activity and staff advice on the land owner consent application;

· Attachment E: Proposed location of the container;

· Attachment F: Auckland Council land owner consent application form; and

· Attachment G: Flier promoting the rat trap project in the Devonport peninsula.

Mobile skincare service at Devonport-Takapuna parks and beaches

33. Council’s Land Advisory unit has received an application from Claris Skincare Specialists to provide a mobile skin check service at parks and beaches across the Auckland region from November 2017 to March 2018.

34. Claris will be providing this service for free throughout summer, and any skin concerns will be offered a referral to the public system. The applicants have advised that they have good relationships with many doctors and public healthcare operators for referring patients for further treatment. In addition, Claris will be approaching the district health boards and Southern Cross to seek their support for the service.

35. The applicant has advised that they are not trying to promote a commercial service or make money from the proposal.

36. Given the mobile nature of the activity, it is currently unclear which Devonport-Takapuna parks and beaches will be used for the skin care service. It is therefore recommended that the local board provide a general permission to undertake the service, and stipulate any further conditions (e.g. permit certain parks and beaches where the mobile service can operate from).

37. Please refer to Attachment H for the full proposal from Claris Skincare Specialists.

Extraordinary business meeting

38. In early August, the local board will be asked to provide formal feedback to Auckland Transport on the Lake Road Improvements project. The project timeframes do not align to the local board’s business meetings, and therefore an extraordinary business meeting is required to ensure all necessary deadlines are met.

39. The proposed extraordinary meeting date 5pm, Tuesday 1 August 2017.

Consideration

Local board views and implications

40. The content in this report reflect the local board’s view and priorities. Implications for each topic have been detailed in the respective sections of this report.

Māori impact statement

41. There are no implications for Māori associated with this report.

Implementation

2017/2018 local board work programme

42. Following the adoption of the local board work programmes and the commencement of the new financial year, staff are now in the delivery phase of undertaking the local board’s projects. The local board will receive regular progress updates on the delivery of projects through workshops and quarterly performance reports.

43. It is important to note that the work programme and associated budgets are focussed on the delivery of projects, rather than the ‘response fund’ approach undertaken in previous financial years. This means there is currently no discretionary budget to undertake new or additional projects.

44. Any new or additional project proposed by the community or local board members will be considered during the planning phase for next year’s annual work programme. This process begins in December each year, as part of the work programme and Annual Budget processes.

45. If a new or additional project is deemed necessary, it will be considered through a re-prioritisation process that includes:

· assessment against key criteria, such as alignment to local board plan, project drivers and need, and how the project will be delivered;

· a workshop to enable input from all local board members, and to determine what current project in the work programme will stop or be deferred;

· input and advice from relevant council staff; and

· receiving a report at a business meeting, where the local board would need to resolve to amend the work programme and reallocate funding

46. Staff recommend this process be adopted by the local board, as it will ensure:

· a clear process for recording identifying potential new work programme projects;

· fairness and transparency in having new or additional projects proposed and considered by the local board; and

· quality decision-making that is guided by staff input and advice.

47. Please refer to Attachment I for a flow-chart that details the process for considering new or additional projects.

Updates on other key local board projects

48. In addition to the 2017/2018 local board work programme, the local board has a number of other key projects being undertaken in the area. These projects are typically those being undertaken by council controlled organisations (CCOs), or are long-standing, unresolved projects.

49. The following table provides an update on these projects:

Project	Update
Lake Road Improvements	Public consultation was undertaken between 10 June and 8 July 2017. The local board will receive a workshop on the consultation findings in July and formalise their feedback at the August business meeting. Note: this update was accurate at the time of writing and is subject to change.
Milford to Takapuna walkway	Staff are currently preparing a report for the September business meeting that will provide next steps and options on the future management of the walkway. This will include an update on negotiations between council and impacted landowners.
3 Victoria Road building, Devonport	Staff are preparing a lease to guide future occupancy in the building. The local board will receive a workshop in July to provide input into the lease, and an update on next steps.
Korean Gardens development	Council staff from Local Board Services, Community Empowerment, and the landfill teams are collaboratively working with the Korean Garden Trust and their planners to ensure they are kept informed and updated. This includes capping of Barry’s Point Reserve over the next two financial years, where the following is proposed: · 2017/2018 financial year: capping at the driving range · 2018/2019 financial year: capping the remainder of Barry’s Point Reserve. The development of the gardens will be undertaken as part of this project.
4 Blomfield Spa	An open space assessment is currently being undertaken by staff, and the outcomes of this work will be presented to the July 2017 Panuku Board meeting.
Panuku Unlock Takapuna	The local board will consider a report in August 2017 on the Parking Strategy for Takapuna. Following this report, public consultation on the change of use of the ANZAC Street carpark will be undertaken. Public consultation timeframes are still to be determined.

Governance Forward Work Calendar

50. The Governance Forward Work Calendar (the calendar) is an indicative schedule of items that will come before the local board at business meetings and workshops over the next 12 months. The Calendar is included in Attachment J.

51. Items that have been amended or added to the calendar are detailed in the ‘new item’ column in the attachment. There have been no changes since reporting the calendar to the local board in June 2017.

52. It should be noted that the calendar will no longer be a stand-alone report, and instead will be incorporated into the Local Board Services monthly report.

Local board recommendation tracker

53. The purpose of the local board recommendation tracker is to provide local board members with governance oversight and updates on outstanding resolutions have made at business meetings. The document includes recommendations made through notices of motions, additional requests in staff reports, and local board member reports. This document has been produced to:

· to provide oversight and update local board members on the information they have requested;

· ensure local board member recommendations are being considered and actioned by staff; and

· note and record suggestions from local board members that can be considered as future work programme projects.

54. The document will be regularly updated and presented as part of the Local Board Services monthly report.

55. The local board recommendation tracker is attached as Attachment K.

Attachments

No.	Title	Page
a ⇩	Tree assessment report for Lyford Reserve track project	41
b ⇩	Revised plan on improvements to Victoria and Calliope Roads	57
c ⇩	Event permit application for New Zealand Motor Caravan Assocation at Woodall Park	59
d ⇩	Memo - Application to store a container at Fort Takapuna	63
e ⇩	Proposed location of Container at Fort Takapuna	67
f ⇩	Application form - land owner consent for container at Fort Takapuna Reserve	69
g ⇩	Flier - Pest-free Devonport Peninsula	73
h ⇩	Proposal from Claris Skin Care Mobile Unit	75
i ⇩	Process for considering new work programme projects	77
j ⇩	Governance Forward Work Calendar - July 2017	79
k ⇩	Local Board recommendation tracker - July 2017	83

Signatories

Authors

Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna

Haley Scovell - Local board Advisor

Authorisers

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

18 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/11939

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity;

· Protect and Enhance;

· Homes and Places;

· Belonging; and

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendations

That the Devonport-Takapuna Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

Background

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth;

· greater environmental pressures resulting from that growth; and

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the Long-Term Plan (LTP) 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Theme summary	93
b ⇩	Key themes emerging from local board feedback	101

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor – General Manager, Auckland Plan Strategy and Research

Karen Lyons - General Manager Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

18 July 2017

Feedback on the 'Tākaro - Investing in Play' discussion document

File No.: CP2017/13834

Purpose

1. To seek local board feedback on the ‘Tākaro – Investing in Play’ discussion document.

Executive Summary

Auckland Council is developing a plan to improve the way it invests in play

1. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

2. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

3. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

4. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

5. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

6. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

7. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

8. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

Recommendation

That the Devonport-Takapuna Local Board:

a) provide feedback on the questions presented in the ‘Tākaro – Investing in Play’ discussion document by 21 August 2017.

Comments

Background

9. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

10. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

11. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

12. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

13. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

14. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

15. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

16. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

17. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

18. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

19. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

20. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

21. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

22. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

23. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
Consultation with the public	29 May to 10 July 2017
Consultation with local boards and advisory panels	19 June to 21 August 2017
Analysis of feedback and submissions	August to October 2017
Report to the Environment and Community Committee on the results of the public consultation	November 2017
Develop and refine a draft investment plan, in consultation with local boards	Early 2018
Public consultation on the draft investment plan	Mid 2018

Consideration

Local board views and implications

24. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

25. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play;

· the importance of taking a future-focused approach to investment;

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds;

· the opportunity to partner with schools, community groups and others in extending the play network; and

· the value of using investment in play to support local community outcomes.

26. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

27. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

28. Māori are identified as a key target group for the investment plan, due to their young population profile.

29. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

30. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

31. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

32. There are no implementation issues arising from the recommendations of this report.

Attachments