Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 18 July 2017 at 4.00pm.

 

present

 

Chairperson

Dr Grant Gillon

 

Deputy Chairperson

George Wood, CNZM

 

Members

Mike Cohen, QSM, JP

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

ABSENT

 

 

Jennifer McKenzie

 

 

 

 

IN ATTENDANCE

 

 

Councillor Chris Darby

From item 9.3 – Public Forum (4.32pm)

 

Councillor Richard Hills

From item 9.3 – Public Forum (4.32pm)


Devonport-Takapuna Local Board

18 July 2017

 

 

 

1          Welcome

Chairperson Gillon, opened the meeting and welcomed those present.

 

2          Apologies

Resolution number DT/2017/148

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)         accept the apology from Member McKenzie who is away on leave.

b)        accept the apology from Deputy Chairperson Wood for lateness.

CARRIED

 

3          Declaration of Interest

There were no declarations of interest.

 

4          Confirmation of Minutes

Resolution number DT/2017/149

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 June 2017, including the confidential section, as a true and correct record, subject to the following amendment:

i.          item number 20 – (Board members reports) to amend the wording of resolution DT/2017/185 - j) to:
“request how we can update servicemen and servicewomen names whom have served for our country after Vietnam War on the Takapuna War Memorial Cenotaph”.

b)        recommend that resolution DT/2017/172 from the 20 June business meeting be updated to reflect the individual names of the staff from the Devonport library in the previous minutes.

CARRIED

 

Deputy Chairperson Wood left the meeting at 4.03pm and returned to the meeting at 4.05 pm

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

 

8          Deputations

There were no deputations.

 

9          Public Forum

9.1

Public Forum – Terry Holt, Takapuna Beach Business Association

 

Terry Holt – CEO, Takapuna Beach Business Association was in attendance to address the board on Item 12 Allocation of the Takapuna Off Street Car Park Reserve Funds to Gasometer Car Park Building.

 

Resolution number DT/2017/150

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)         thank Terry Holt for his attendance and presentation.

CARRIED

 

9.2

Public Forum - Sandra Allen

 

Sandra Allen was in attendance to address the board on Item 12  Allocation of Takapuna Off-Street Car Park Reserve Funds to Gasometer Carpark Building.

 

Resolution number DT/2017/151

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)         thank Sandra Allen for her attendance and presentation.

CARRIED

 

Attachments

a     Tabled - 20170718 Sandra Allen speaking notes

 

9.3

Public Forum - Grant Young

 

Grant Young was in attendance to address the board in relation to Item 21 Board member reports – Deputy Chairperson Wood. Mr Young spoke about traffic safety issues two on East Coast and Forrest Hill roads.

 

Resolution number DT/2017/152

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)              thank Grant Young for his attendance and presentation.

CARRIED

 

Secretarial note: Councillors Darby and Hills joined the meeting at 4.32pm.

 

10        Extraordinary Business

There was no extraordinary business.

 

11        Notices of Motion

There were no notices of motion.

 

12

Allocation of Takapuna Off-Street Car Park Reserve Funds to Gasometer Car Park Building

 

Clive Fuhr – Project Development Director and Kate Cumberpatch – Project Development Manager, from Panuku Development Auckland were in attendance to present and speak to the report.

Three tabled documents were provided to the members.

The copies of these tabled documents have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number DT/2017/153

MOVED by Member M Cohen, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)   notes that the central Anzac Street carpark is integral to the Takapuna retail and hospitality business district, and the current 270 carparks at the Anzac Street site should be protected.  This includes the potential to increase to 400 short-to-medium carparks in a manner that ensures good quality and usable public open space (as per the Devonport-Takapuna Local Board Takapuna Centre Plan). On that basis, the local board:

          i.             recommends to the Finance and Performance Committee that the Takapuna off-street car park reserve fund be used towards the construction of the Gasometer Public Carpark;

         ii.             recommends that the reduction in carparks resulting from the Hurstmere Road upgrade project be temporarily reflected and accounted for at the proposed Gasometer site;

       iii.             acknowledges the Takapuna Unlock and Hurstmere Road upgrade projects will temporarily reduce car parking in the area, and recommends both the Gasometer and Killarney projects provide short and medium term car parking during construction,  with the view of both primarily all-day carparks after completion;

       iv.             recommends that the proposed Gasometer site will result in an increase in the number of carpark spaces in the Takapuna metropolitan centre;

         v.             recommends that  a minimal number of leased carparks be provided to ensure priority is given to short and medium stays on the Gasometer site.

       vi.             recommends that the number of leased carparks be limited to ensure priority is given to short-to-medium term stays in the Takapuna metropolitan centre, while the Hurstmere Road upgrade is undertaken;

      vii.             requests a workshop from Auckland Transport and Panuku staff to discuss options to upgrade the footpaths and connections on Northcroft and Huron Streets;

     viii.             request a workshop from Auckland Transport on the process and timeline to bring the Killarney Street carpark back to being managed by Auckland Transport; and

       ix.             notes that the budget to deliver the carpark is proposed to be funded from the sale of the remaining land parcels at the Gasometer site, or from the council’s Long-term Plan.

b)     notes that the central carpark statutory consultation process is planned for August 2017 and the board requests that it be consulted on prior to the process being undertaken.

c)     recommends that the following resolutions from the December 2000 Takapuna Community Board (TCB) meeting, tabled by Member J O’Connor be included in the minutes:

“In order to provide for a rise of long, medium and short term parking in the Takapuna CBD the Community Board resolves:

             i.        That a 500 carpark facility be built immediately on a portion of the Gasometer site as a first stage towards meeting parking demand in the CBD and surrounding areas;

            ii.        That design drawings showing how this could be achieved (and preliminary costs for such a facility) be presented to a meeting of the TCB in February 2001;

           iii.        That this matter be progressed with urgency so that as a consequence appropriate steps can be taken to alleviate all day parking problems in residential streets”.

CARRIED

 

Attachments

a     Tabled -  20170718 Takapuna Parking Strategy

b     Tabled - 20170622 Gasometer Carpark Cost

c    Tabled -  Unlock Takapuna  - allocation of carpark reserve fund

 

Deputy Chairperson G Wood left the meeting at 4.34 pm and returned at 4.39pm

 

13

New community lease - North Shore Croquet Club Incorporated, Wairoa Road Reserve, Devonport

 

Maureen Buchanan – Community Lease Advisor, Stakeholder and Land Advisory was in attendance to present and speak to the report.

 

Resolution number DT/2017/154

MOVED by Deputy Chairperson G Wood, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      grant a new community lease to North Shore Croquet Club Incorporated for Part Section 1 SO Plan 20541, Part Section 6 Block VI Rangitoto Survey District and Part reclaimed land on DP693 together being part of Wairoa Road Reserve (refer to Attachment A in the agenda report) subject to the following terms and conditions:

i)       commencing 1 August 2017 for two terms of 10 years plus one right of renewal for 10 years

ii)      rent $1.00 plus GST per annum if requested: and

iii)     the approved North Shore Croquet Club Incorporated Community Outcomes Plan be attached to the lease document.

b)      note all other terms and conditions are in accordance with the Wairoa Road Reserve Management Plan adopted May 1989 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

14

Auckland Transport monthly update - July 2017

 

Resolution number DT/2017/155

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)         receives the Auckland Transport July 2017 monthly update report and thank Marilyn Nicholls, Elected Member Relationship Manager for her presentation and attendance.

CARRIED

 

Deputy Chairperson G Wood left the meeting at 5.45 pm and returned at 5.48 pm.

 

15

Local Board Services monthly report - July 2017

 

Stephanie Hough - Community Led & LDI Specialist, Investigation and Design, and Tristan Coulson – Senior Local Board Advisor were in attendance to present and speak to the report.

 

Resolution number DT/2017/156

MOVED by Member Cohen, seconded by Member Sheehy:  

That the Devonport-Takapuna Local Board:

a)      allocate up to $100,000 from its locally driven initiatives capital fund towards tree removal to support the delivery of the Lyford Reserve track project.

CARRIED

 

Resolution number DT/2017/157

MOVED by Chairperson Gillon, seconded by Member Sheehy:  

That the Devonport-Takapuna Local Board:

a)         provide feedback on the Victoria and Calliope Roads improvements project with a working party consisting of Chairperson Gillon, Member Cohen and Member O’Connor to work with officers on  the project feedback on the project and this be circulated to the board prior to sending it to Auckland Transport.

b)        notes that feedback will be endorsed by the local board at the August 2017 business meeting.

CARRIED

 

Resolution number DT/2017/158

MOVED by Chairperson Gillon, seconded by Deputy Chairperson Wood:  

That the Devonport-Takapuna Local Board:

c)         approve an extraordinary local board business meeting at 5pm on Tuesday, 1 August 2017, in the Council Chambers in the Takapuna Service Centre, to ensure feedback on the Lake Road Improvements project can be considered by Auckland Transport.

CARRIED

 

Resolution number DT/2017/159

MOVED by Deputy Chairperson Wood, seconded by Member O'Connor:  

That the Devonport-Takapuna Local Board:

d)      grant land owner consent to enable the Auckland Council Biosecurity unit to store a container at Fort Takapuna Reserve until 31 October 2017.

CARRIED

 

Secretarial Note - Member Cohen would like it recorded in the minutes that putting the container at the Fort Takapuna area is giving the wrong message to the community and wants his vote noted that he is against this item.

 

Resolution number DT/2017/160

MOVED by Member O'Connor, seconded by Member Cohen:  

That the Devonport-Takapuna Local Board:

a)         decline land owner consent for the New Zealand Motor Caravan Association to hold an event (per the event application dated 10 April) at Woodall Park from 16 to 18 February 2018.

CARRIED

 

Resolution number DT/2017/161

MOVED by Member O'Connor, seconded by Deputy Chairperson Wood:  

That the Devonport-Takapuna Local Board:

e)      support in principle Claris Skincare Specialists to provide a free mobile skin care service alongside parks and beaches located in the Devonport-Takapuna Local Board area subject to feedback and support from the Waitemata District Health Board, however recommends a mobile licence might be more appropriate process.

CARRIED

 

Secretarial note – Member Cohen abstained from voting on the above resolution.

 

Resolution number DT/2017/162

MOVED by Chairperson Gillon, seconded by Deputy Chairperson Wood:  

That the Devonport-Takapuna Local Board:

g)      adopt the approach to considering new or additional projects included as Attachment I to the agenda report.

h)      notes the Governance Forward Work Calendar included as Attachment J to the agenda report.

i)       notes the local board recommendation tracker included as Attachment K to the agenda report.

CARRIED

 

16

Auckland Plan refresh 2018: early feedback to inform draft plan

 

Richard Hughes - Principal Specialist Auckland Plan Implementation & Monitoring was in attendance to present and speak to the report.

 

Resolution number DT/2017/163

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      provides the following feedback on the Auckland Plan refresh 2018: early feedback to inform draft plan:

             i.             notes the lack of emphasis of new open spaces and local parks in metropolitan areas.

            ii.             that there needs to be emphasis on providing local employment across the region.

          iii.             notes that ongoing investment in essential infrastructure is required to meet population growth.

          iv.             it is critical that quality urban design and planning is at the forefront of new urban and commercial developments.

            v.             suggests greater integration and holistic assessments are required for considering new consents (e.g. the Ryman Retirement village and Nagti Whatua developments)

          vi.             notes concerns with the lack of investment and emphasis on improving public transport provision.

CARRIED

 


 

 

20

Ward Councillors Update

 

Resolution number DT/2017/164

MOVED by Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      thanks Cr Chris Darby for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

b)      thanks Cr Richard Hills for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

c)      receive the tabled Councillors report.

CARRIED

 

Attachments

a     Tabled - Councillors Darby and Hills July report

 

17

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

 

Tristan Coulson – Senior Local Board Advisor, Devonport-Takapuna Local Board, spoke to this report.

 

Resolution number DT/2017/165

MOVED by Chairperson Gillon, seconded by Member O'Connor:  

That the Devonport-Takapuna Local Board:

a)         appoints Deputy Chairperson Wood as lead, and Member Cohen as an alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

CARRIED

 

 

18

Feedback on the 'Tākaro - Investing in Play' discussion document

 

Tristan Coulson – Senior Local Board Advisor, Devonport-Takapuna Local Board, spoke to this report.

 

Resolution number DT/2017/166

MOVED by Chairperson Gillon, seconded by Member Sheehy:  

That the Devonport-Takapuna Local Board:

a)         notes that the scope of activities outlined in the discussion document fall within the local boards decision-making responsibilities regarding the use of and activities within local parks, and therefore questions the need for a regional document for an activity that is primarily local in nature.

b)        recommends that Tākaro – Investing in Play be repackaged as a tool-kit for local boards and operational staff to consider new and innovative approaches to play.

c)         notes that local boards are best suited to develop documents guiding this activity, as they understand the needs and preferences for play in their local communities.

d)        notes concern that local board engagement is being undertaken at the same time as public consultation.

e)         provides the following feedback on the discussion document:

i.          investment in play should come in the form of sufficient funding for local boards to create new, or enhance existing assets in local parks for both passive and active recreation. This will ensure that they remain fit-for-purpose and reflective of local community needs.

ii.            does not support the suggestion that council is investing in the wrong places, as local boards regularly undertake development plans for local parks which review and assess current assets, and determines what changes need to be made to ensure they reflect the communities’ needs.

Iii.        there are current examples which demonstrate local boards understanding of the different play needs for their communities. For example, the recent enhanced renewal of the Potters Park playground in Takapuna was deliberately designed to cater for younger children who are too young/small to use the nearby Takapuna Beach playground.

iv.        does not support any policy development that guides or dictates future investment to create new, or new play spaces, The local board believes that the emphasis should be focused on providing additional operational support so that local boards can identify and deliver suitable play spaces in their areas.

v.         local boards are already challenging the traditional investments for types of play. For example, the draft Devonport-Takapuna Local Board Plan is considering future play provision through the development of fitness equipment and ‘learn to ride’ tracks. The board supports the proposed hierarchy of play, but suggests this should be a tool for local boards to consider when developing or renewing play-related assets, rather than being a regional framework.

vi.        does not support funding prioritisation or an approach that considers aspect as age or social need. Factors such as these should be considered as part of the Local Boards Funding Policy, or providing greater flexibility and decision-making authority for local boards on asset based services budgets.

vii.       local boards are already partnering with their communities to develop play spaces. For example, the Takapuna Beach play ground was a collaborative project between the local board and a community trust.

viii.      does not support any potential reallocation of local board budgets to achieve the directives outlined in Tākaro – Investing in Play.

CARRIED

 

19

Record of Workshop's - June 2017

 

Resolution number DT/2017/167

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:   

That the Devonport-Takapuna Local Board:

a)      receives the records of the workshops held during June 2017.

CARRIED

 

21

Board Members' reports

 

Resolution number DT/2017/168

MOVED by Deputy Chairperson Wood, seconded by Member Sheehy:  

That the Devonport-Takapuna Local Board:

a)         receive and thank Deputy Chairperson Wood for his written report.

 

b)        note that the redevelopment of the former St Michael’s Anglican Church by the Takamatua Kaitiaki Trust Limited  would need to be investigated and meet the board’s process for considering new projects.

 

c)         requests a report from Auckland Transport on a safer crossing across Forrest Hill and East Coast Roads and update the board on its earlier request on this issue.

CARRIED

 

Resolution number DT/2017/169

MOVED by Member M Sheehy, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

d)        receives and thank Member Sheehy for his written report.

CARRIED

 

Member Sheehy’s tabled document was provided to the members.

A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Attachments

a     Member Sheehy July members report

 

22

Chairperson's report

 

The Chairperson did not provide a  verbal report at this meeting.

 

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   


 

 

 

 

7.09 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

            CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................