Agenda of Great Barrier Local Board

Great Barrier Local Board

18 July 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Environmental agency and community group reports 7

13 Approval of the Great Barrier Local Board 2017/2018 Civil Defence Emergency Management Work Programme 17

14 Approval of the Great Barrier Local Board 2017/2018 Local Economic Development Work Programme 17

15 Auckland Plan refresh 2018: early feedback to inform draft plan 17

16 Auckland Transport Update – July 2017 17

17 Correspondence 17

18 Governance Forward Work Calendar 17

19 Great Barrier Local Board Workshop Proceedings 17

20 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

2 Apologies

At the close of the agenda, an apology had been received from Deputy Chair Luke Coles.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 June 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Great Barrier Local Board

18 July 2017

Approval of the Great Barrier Local Board 2017/2018 Civil Defence Emergency Management Work Programme

File No.: CP2017/13293

Purpose

1. To approve the Great Barrier Civil Defence and Emergency Management (CDEM) programme for the 2017/2018 financial year.

Executive summary

2. This report introduces the proposed 2017/2018 financial year CDEM Work Programme for the Great Barrier Local Board as set out in Attachment A.

3. The proposed work programme is comprised of one project to investigate an emergency water supply for the island.

4. The total value of the CDEM programme is $15,000.

5. The local board is being asked to approve the 2017/2018 CDEM programme.

Recommendation

That the Great Barrier Local Board:

a) approve the 2017/2018 Civil Defence and Emergency Management programme (Attachment A) for an investigation into an emergency water supply for the island ($15,000).

Comments

6. The 2017/2018 CDEM programme has been developed having regard to the local board’s priorities outlined in the Local Board Plan (2014) being the ‘Environment is at its best here’ and ‘Infrastructure that fits with our environment’.

7. The proposed CDEM programme is comprised of one project titled Emergency Water Supply. Local Board Services will be project managing this work programme item on behalf of CDEM. Details of this project are as follows:

Emergency Water Supply ($15,000)

8. Water security was issue in certain parts of the island after the June 2014 storm.

9. Various community led investigations were held into rainwater harvesting and community water supplies after the storm but as yet nothing has been formalised for water security to support community resilience should an emergency occur.

10. This investigation intends to look at all possible options including potable water, bores, and communal tanks, rainwater harvesting and commercial opportunities.

11. The allocation of $15,000 to investigate water security for the island will enable a consultant to be appointed. The full scope and brief for investigation will however be agreed with the local board prior to any work commencing.

Consideration

Local board views and implications

12. The proposed CDEM programme item was presented to the local board via local board services at the 13 June 2017 workshop.

Māori impact statement

13. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

14. Following approval by the local board the Local Board Services team will begin to implement the programme as approved by the local board. Where there is a need, further scoping of activities will be undertaken and presented back to the local board as required.

Attachments

No.	Title	Page
a ⇩	Plans and Places Work Programme: CDEM 2017/2018	17

Signatories

Author	Jacqui Fyers – Local Board Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

18 July 2017

Approval of the Great Barrier Local Board 2017/2018 Local Economic Development Work Programme

File No.: CP2017/13292

Purpose

1. To approve the Great Barrier local economic development programme for the 2017/2018 financial year.

Executive summary

2. This report introduces the proposed 2017/2018 financial year Local Economic Development Work Programme for the Great Barrier Local Board as set out in Attachment A.

3. The proposed work programme comprises the development of a Visitor Strategy and a Dark Sky Sanctuary project.

4. The total value of the Local Economic Development programme is $30,000.

5. The local board is being asked to approve the 2017/2018 local economic development programme.

Recommendation

That the Great Barrier Local Board:

a) approve the 2017/2018 local economic development programme (Attachment A) as follows.

i) Visitor Strategy ($10,000)

ii) Dark Sky Sanctuary ($20,000)

Comments

6. The 2017/2018 local economic development (LED) programme has been developed having regard to the local board’s priorities for local economic development set out in the Local Board Plan (2014).

7. The proposed LED programme comprises the following activities:

Visitor Strategy ($10,000)

8. The Aotea Great Barrier Local Board Plan (2014) identifies the local board’s intention to help develop the island’s visitor industry.

9. In developing the visitor strategy key partners, including iwi, Destination Great Barrier Island, Department of Conservation and the community as a whole, will be approached to work together with the local board to ensure that any strategy works for the island.

10. The allocation of $10,000 to the development of a visitor strategy will enable a consultant to be appointed. The full scope and brief for the development of the strategy will however be agreed with the local board prior to any work commencing.

Dark Sky Sanctuary ($20,000)

11. Aotea/Great Barrier Island was accredited with Dark Sky Sanctuary status in early June 2017.

12. There are certain levels of compliance that need to be met annually to be a Dark Sky Sanctuary including (but not limited to) the set-up of an Advisory Committee, light pollution testing, training, signage and reporting. Any work items will be scoped and agreed with the local board prior to work commencing.

Consideration

Local board views and implications

13. The proposed LED programme was presented to the local board at the 4 April 2017 workshop.

Māori impact statement

14. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

15. Following approval by the local board the Local Economic Development team at Auckland Tourism Events and Economic Development (ATEED) will begin to implement the programme as approved by the local board. Where there is a need, further scoping of activities will be undertaken and presented back to the local board as required.

Attachments

No.	Title	Page
a ⇩	Local Economic Development: ATEED Work Programme 2017/2018	17

Signatories

Author	Luo Lei – Local Economic Development Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

18 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/12775

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity

· Protect and Enhance

· Homes and Places

· Belonging

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendations

That the Great Barrier Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth

· greater environmental pressures resulting from that growth

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	17
b ⇩	Auckland Plan Refresh: Key themes emerging from local board feedback	17

Signatories

Authors

Karryn Kirk, Principal Strategic Adviser Auckland Plan Implementation, Auckland Plan Strategy and Research

Denise O'Shaughnessy, Manager Strategic Advice, Auckland Plan Strategy and Research

Authorisers

Jacques Victor, General Manager, Auckland Plan Strategy and Research

Karen Lyons, General Manager, Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

18 July 2017

Auckland Transport Update – July 2017

File No.: CP2017/13263

Purpose

1. This report responds to requests on transport-related matters, provides an update on the current status of Local Board Transport Capital Fund (LBTCF), requests approval for new LBTCF projects, provides a summary of consultation material sent to the board and, provides transport related information on matters of specific application and interest to the Great Barrier Local Board and its community.

Executive summary

2. In particular, this report covers:

· Information on the board’s transport capital fund projects

· Updates on Auckland Transport (AT) operations on Great Barrier Island.

Recommendations

That the Great Barrier Local Board:

a) note the content of the report Auckland Transport Update – July 2017 Auckland Transport Update – July 2017 7

b) request that Auckland Transport prepare a rough order of cost for continuing the Hector Sanderson walkway to the Cross Roads.

Discussion

Local Board Transport Capital Fund (LBTCF)

3. The Great Barrier Local Board has $328,104 available in their Local Board Transport Capital Fund (LBTCF).

4. Following the latest work on the footpath along Hector Sanderson Road our Engineer estimates that there is approximately 80m of footpath remaining to take the footpath to the cross roads.

5. A recommendation can be found above that Auckland Transport prepare a rough estimate of cost for continuing this project to the Cross Roads.

Workshop overview

6. Auckland Transport attended a workshop on the 27th of June on the subject of facilitating the uptake of Electric Vehicles on the island. The board wishes to investigate innovative options to progress this idea and Auckland Transport and Local Board Services officers will prepare a brief to engage a consultant for consideration and potential funding by the board.

Upcoming projects and activities of interest to the Board

7. Pontoon and dingy facility at Shoal Bay: the project team is waiting for our contractors to finish drawings on the dinghy rack, which will then be sent through to the board and users groups for their information. The pontoon is still on course for installation in mid-August and the details of this have been shared with the board as per the below.

8. Tryphena Wharf hard stand: as previously discussed with the board, Sealink has installed a shipping container as temporary housing for its equipment.

9. Traffic calming at Okiwi School and footpath at Hector Sanderson: both these works are complete.

10. Parking enforcement: following board feedback, Auckland Transport parking officers have undertaken enforcement on the island. Currently there have been 29 infringements issued and 12 vehicles have been declared abandoned and are being prepped for removal. Parking enforcement is underway in Claris Carpark and there will be a further update for the board on this when it is complete.

11. Claris Airport: the helipad for use by the Westpac helicopter has had a new solar panel and new batteries installed.

Attachments

There are no attachments for this report.

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

John Nash - Relationship Manager Great Barrier & Waiheke

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Jeff Cleave
	Susan Daly
	Shirley Johnson

Author	Guia Nonoy - Democracy Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke