Governing Body

OPEN MINUTES

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 27 July 2017 at 9.33am.

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Cr Bill Cashmore
Councillors	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Linda Cooper, JP
	Cr Chris Darby	From 10.07 Item 6.1
	Cr Alf Filipaina	From 9.40am, Item 5
	Cr Hon Christine Fletcher, QSO
	Cr Richard Hills
	Cr Penny Hulse
	Cr Denise Lee	Until 2.10pm, Item 11
	Cr Mike Lee	Until 2.31pm, Item 11
	Cr Daniel Newman, JP
	Cr Dick Quax
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson

ABSENT

Cr Ross Clow

Governing Body 27 July 2017

1 Affirmation

His Worship the Mayor read the affirmation.

2          Apologies

Resolution number GB/2017/73

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

a) accept the apologies from Cr R Clow for absence, from Cr C Darby for lateness on council business and from Cr D Lee for early departure.

CARRIED

Note:   Cr M Lee subsequently lodged an apology for early departure on council business.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number GB/2017/74

MOVED by Mayor P Goff, seconded by Cr C Fletcher:

That the Governing Body:

a) confirm the ordinary minutes of its meeting, held on Thursday, 29 June 2017, including the confidential section, as a true and correct record.

CARRIED

Cr A Filipaina entered the meeting at 9.40 am.

5 Petitions

5.1	Save Chamberlain Park Inc. - Petition objecting to the redevelopment of Chamberlain Park
	Geoff Senescall, Chair of Save Chamberlain Park Incorporated, presented a petition.  A copy has been placed on the official minutes. Petition Prayer: “We object to the provisions as outlined in the Chamberlain Park Master Plan to redevelop Chamberlain Park and believe that Chamberlain Park should remain as it is, an 18-hole golf course with public access.”
	Cr A Filipaina left the meeting at 9.53 am.
	Resolution number GB/2017/75 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Governing Body: a)      thank Geoff Senescall, Chair of Save Chamberlain Park Incorporated and Hare Paniora, Richard Quince and Louise Kane for their attendance. b)      note the content of the petition submitted by Save Chamberlain Park Incorporated, opposing the Albert-Eden Local Board Master Plan in respect of Chamberlain Park and requesting that the course remain as it is, an 18-hole golf course. c)      note that the matter is the subject of a judicial review. d)      note that decision-making of local boards under their allocated activities cannot be reviewed by the Governing Body. e)      forward these resolutions to the Albert-Eden Local Board and the Governance Director for their information. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr W Walker requested that his dissenting vote against clause d) be recorded.

6 Public Input

6.1	Public Input:  John Stowell - Participatory budgeting as a contribution to enhancing the engagement of citizens
	Cr C Fletcher left the meeting at 10.05 am. Cr C Darby entered the meeting at 10.07 am. Cr A Filipaina returned to the meeting at 10.08 am. Cr C Fletcher returned to the meeting at 10.09 am.
	Supporting information was tabled.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number GB/2017/76 MOVED by Mayor P Goff, seconded by Cr G Sayers: That the Governing Body: a)      receive the presentation from Mr John Stowell regarding participatory budgeting as a contribution to enhancing the engagement of citizens and thank him for his attendance. CARRIED
	Attachments a     27 July 2017, Governing Body - Item 6.1 - Public Input:  John Stowell - Participatory budgeting, Supporting information

6.2	Public Input:  Fields of Remembrance Trust - End of the World War 1 commemorative period
	Cr P Hulse left the meeting at 10.26 am.
	A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GB/2017/77 MOVED by Cr D Simpson, seconded by Mayor P Goff: That the Governing Body: a)      receive the presentation from David McGregor and Juliana Austen of the Fields of Remembrance Trust, regarding plans for the end of the World War 1 commemorative period in the Auckland Domain during October and November 2017 and thank them for their attendance. CARRIED
	Attachments a     27 July 2017, Governing Body - Item 6.2 - Public Input:  Fields of Remembrance, Presentation

7 Local Board Input

There was no local board input.

8 Extraordinary Business

8.1	Extraordinary Business - Resignation and appointment of Strategic Procurement Committee Chairperson
	Cr P Hulse returned to the meeting at 10.31 am.
	Resolution number GB/2017/78 MOVED by Mayor P Goff, seconded by Cr L Cooper: That the Governing Body: a)      consider an extraordinary item “Resignation and appointment of Strategic Procurement Committee chairperson” at Item 16 – Consideration of Extraordinary Items of this agenda, noting: i)     the reason the matter was not on the agenda is because the consultation on Councillor Mike Lee’s replacement was not concluded in time for a report to be included on the agenda, and ii)    the reason why this matter cannot be delayed until a subsequent meeting is that the governing body should be advised of the appointment of a committee chairperson as soon as possible after the mayor has made such an appointment. CARRIED

9 Notices of Motion

There were no notices of motion.

10	Housing Taskforce Report implementation
	Cr M Lee left the meeting at 11.10 am. Cr M Lee returned to the meeting at 11.16 am.
	Note:   An addition was made to clause b) and clause e) was incorporated with the agreement of the meeting.
	Resolution number GB/2017/79 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Governing Body: a)      agree that a Housing Taskforce Steering Group be appointed in order to oversee the progress and implementation of the recommendations of the June 2017 Mayoral Housing Taskforce report. b)      approve the membership of the Housing Taskforce Steering Group as follows: ·    Mayor Phil Goff (Chair) ·    Deputy Mayor Bill Cashmore (Deputy Chair) ·    Councillor Chris Darby (Chair, Planning Committee) ·    Councillor Linda Cooper (Chair, Regulatory Committee) ·    David Taipari (Chair, Independent Māori Statutory Board) ·    Dean Kimpton (Chief Operating Officer) ·    Jim Quinn (Chief of Strategy) ·    David Wood (Director, Finance and Policy, Office of the Mayor) ·    Senior manager in Watercare Services Limited ·    Senior manager in Auckland Transport · Senior manager in Panuku. c)      request that the Terms of Reference for the Housing Taskforce Steering Group be circulated to all elected members and Independent Māori Statutory Board members for their information. d)      note that the Housing Taskforce Steering Group will report six-monthly to the Governing Body on progress. e)      acknowledge and thank the Mayoral Housing Taskforce members for their significant commitment and contributions to the Taskforce. CARRIED

11

World War I Centenary Memorial

Note:   clause i) was amended with the agreement of the meeting.

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:

That the Governing Body:

a)      revoke any previous delegations regarding the World War I Centenary Memorial, including delegations to the Auckland Domain Committee, Chair of the Auckland Domain Committee or Manager of the Auckland Domain.

b)      confirm that all oversight and governance for the World War I Centenary Memorial project will now be undertaken by the Governing Body and the Governing Body will be responsible for the delivery of the project.

c)      revoke any and all previous decisions of the Auckland Domain Committee or its delegates regarding the World War I Centenary Memorial.

d)      note the decision of Governing Body in February 2016 (GB/2016/14) which endorsed the concept design for Te Takuahi.

e)      agree to proceed with the concept design as endorsed by the Governing Body in February 2016.

f)       delegate to the Chief Executive responsibility for implementing the project, including responsibility for any further detailed design decisions within the scope of that concept design.

g)      recommend staff continue to seek external funding to the value required to deliver Te Takuahi.

h)      create a Mayor’s Advisory Group to oversee fundraising initiatives, stakeholder management and communications associated with the World War I Centenary Memorial in the Auckland Domain, to include the following members:

i)        Mayor Phil Goff

ii)       Councillor Christine Fletcher

iii)      Councillor Desley Simpson

iv)      Local Board Member Sandra Coney

v)      Local Board Member Shale Chambers

vi)      Local Board Chair Colin Davis

vii)     Independent Māori Statutory Board Member Renata Blair

viii)    David McGregor, Chair of Fields of Remembrance Trust

ix)      David Gaimster, Director Auckland War Memorial Museum.

i)       delegate the decision for completion dates for the project to the Mayor’s Advisory Group for recommendation back to the Governing Body.

j)       request that the Mayor’s Advisory Group report back to the Governing Body, before but no later than March 2018, on the status of the project, including costs, funding and delivery.

The meeting was adjourned at 12.48pm and reconvened at 1.16pm.

Cr W Walker and Cr R Hills, were not present.

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:  

That the Governing Body:

a)      revoke any previous delegations regarding the World War I Centenary Memorial, including delegations to the Auckland Domain Committee, Chair of the Auckland Domain Committee or Manager of the Auckland Domain.

b)      confirm that all oversight and governance for the World War I Centenary Memorial project will now be undertaken by the Governing Body and the Governing Body will be responsible for the delivery of the project.

c)      revoke any and all previous decisions of the Auckland Domain Committee or its delegates regarding the World War I Centenary Memorial.

d)      note the decision of Governing Body in February 2016 (GB/2016/14) which endorsed the concept design for Te Takuahi.

e)      agree to proceed with the concept design as endorsed by the Governing Body in February 2016.

f)       delegate to the Chief Executive responsibility for implementing the project, including responsibility for any further detailed design decisions within the scope of that concept design.

g)      recommend staff continue to seek external funding to the value required to deliver Te Takuahi.

h)      create a Mayor’s Advisory Group to oversee fundraising initiatives, stakeholder management and communications associated with the World War I Centenary Memorial in the Auckland Domain, to include the following members:

i)        Mayor Phil Goff

ii)       Councillor Christine Fletcher

iii)      Councillor Desley Simpson

iv)      Local Board Member Sandra Coney

v)      Local Board Member Shale Chambers

vi)      Local Board Chair Colin Davis

vii)     Independent Māori Statutory Board Member Renata Blair

viii)    David McGregor, Chair of Fields of Remembrance Trust

ix)      David Gaimster, Director Auckland War Memorial Museum.

i)       delegate the decision for completion dates for the project to the Mayor’s Advisory Group for recommendation back to the Governing Body.

j)       request that the Mayor’s Advisory Group report back to the Governing Body, before but no later than March 2018, on the status of the project, including costs, funding and delivery.

Cr W Walker returned to the meeting at 1.20 pm.

Cr R Hills returned to the meeting at 1.25 pm.

Cr A Filipaina left the meeting at 1.26 pm.

Cr A Filipaina returned to the meeting at 1.35 pm.

MOVED by Cr D Quax, seconded by Cr G Sayers:  An amendment by way of addition.

That the Governing Body:

k) add Cr M Lee to the membership of the Mayor’s Advisory Group to oversee fundraising initiatives, stakeholder management and communications associated with the World War I Centenary Memorial in the Auckland Domain.

A division was called for, voting on which was as follows:

For Cr C Casey Cr E Collins Cr C Fletcher Cr M Lee Cr D Newman Cr D Quax Cr G Sayers Cr W Walker Cr J Watson

Against Deputy Mayor B Cashmore Cr L Cooper Cr C Darby Cr A Filipaina Mayor P Goff Cr R Hills Cr P Hulse Cr D Lee Cr D Simpson Cr S Stewart Cr J Walker

Abstained

The motion was declared lost by 9 votes to 11.

Resolution number GB/2017/80

MOVED by Cr D Newman, seconded by Cr C Casey:

That the Governing Body:

a) agree to extend Cr J Watson’s speaking time by two minutes to complete his address.

CARRIED

Resolution number GB/2017/81

MOVED by Mayor P Goff, seconded by Cr C Casey:

That the Governing Body:

a) agree to extend Cr M Lee’s speaking time to complete his address.

CARRIED

Resolution number GB/2017/82

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:

That the Governing Body:

a)      revoke any previous delegations regarding the World War I Centenary Memorial, including delegations to the Auckland Domain Committee, Chair of the Auckland Domain Committee or Manager of the Auckland Domain.

b)      confirm that all oversight and governance for the World War I Centenary Memorial project will now be undertaken by the Governing Body and the Governing Body will be responsible for the delivery of the project.

c)      revoke any and all previous decisions of the Auckland Domain Committee or its delegates regarding the World War I Centenary Memorial.

d)      note the decision of Governing Body in February 2016 (GB/2016/14) which endorsed the concept design for Te Takuahi.

e)      agree to proceed with the concept design as endorsed by the Governing Body in February 2016.

f)       delegate to the Chief Executive responsibility for implementing the project, including responsibility for any further detailed design decisions within the scope of that concept design.

g)      recommend staff continue to seek external funding to the value required to deliver Te Takuahi.

h)      create a Mayor’s Advisory Group to oversee fundraising initiatives, stakeholder management and communications associated with the World War I Centenary Memorial in the Auckland Domain, to include the following members:

i)       Mayor Phil Goff

ii)      Councillor Christine Fletcher

iii)     Councillor Desley Simpson

iv)     Local Board Member Sandra Coney

v)      Local Board Member Shale Chambers

vi)     Local Board Chair Colin Davis

vii)    Independent Māori Statutory Board Member Renata Blair

viii)   David McGregor, Chair of Fields of Remembrance Trust

ix)     David Gaimster, Director Auckland War Memorial Museum.

i)       delegate the decision for completion dates for the project to the Mayor’s Advisory Group for recommendation back to the Governing Body.

j)       request that the Mayor’s Advisory Group report back to the Governing Body, before but no later than March 2018, on the status of the project, including costs, funding and delivery.

A division was called for, voting on which was as follows:

For Deputy Mayor B Cashmore Cr E Collins Cr L Cooper Cr C Darby Cr A Filipaina Cr C Fletcher Mayor P Goff Cr R Hills Cr P Hulse Cr D Newman Cr D Quax Cr D Simpson Cr S Stewart Cr J Walker

Against Cr C Casey Cr M Lee Cr G Sayers Cr W Walker Cr J Watson

Abstained

The motion was declared carried by 14 votes to 5.

CARRIED

Cr M Lee left the meeting at 2.31 pm.

12	2016 elections - submission to the Justice and Electoral Select Committee
	MOVED by Mayor P Goff, seconded by Cr C Casey: That the Governing Body: a)      note the feedback from local boards. b)      approve the submission attached in Attachment B to the agenda report. c)      authorise the General Manager Democracy Services to make minor amendments to the submission in order to correct errors or improve clarity. d)      advise the Select Committee that the council wishes to appear. e)      agree that Deputy Mayor, Councillor Cashmore, represent the Auckland Council at the Select Committee, supported by Democracy Services staff.
	Cr D Quax left the meeting at 2.49 pm.
	Resolution number GB/2017/83 MOVED by Cr J Watson, seconded by Cr D Simpson: an amendment by way of addition: That the Governing Body: f)       alter paragraph 6.5 of the submission to read that the requirement in section 61 of the Local Electoral Act 2001 for a residency statement so that it applies to whether the candidate’s principal place of residence is in the ward or local board area and not the subdivision area. CARRIED
	The substantive motion was put.
	Resolution number GB/2017/84 MOVED by Mayor P Goff, seconded by Cr C Casey: That the Governing Body: a)      note the feedback from local boards. b)      approve the submission to the Justice and Electoral Select Committee in Attachment B of the agenda report, subject to f) below. c)      authorise the General Manager Democracy Services to make minor amendments to the submission to the Justice and Electoral Select Committee in order to correct errors or improve clarity. d)      advise the Justice and Electoral Select Committee that the council wishes to appear. e)      agree that Deputy Mayor, Councillor Cashmore, represent the Auckland Council at the Justice and Electoral Select Committee, supported by Democracy Services staff. f)       alter paragraph 6.5 of the submission to the Justice and Electoral Select Committee to read that the requirement in section 61 of the Local Electoral Act 2001 for a residency statement so that it applies to whether the candidate’s principal place of residence is in the ward or local board area and not the subdivision area. CARRIED

13	Submission on Ngati Tamaoho Claims Settlement Bill
	Resolution number GB/2017/85 MOVED by Mayor P Goff, seconded by Cr W Walker: That the Governing Body: a)      approve the Auckland Council submission in Attachment A of the agenda report, to the Māori Affairs Committee in support of the Ngāti Tamaoho Claims Settlement Bill. CARRIED

14	Deputy Mayor's report on trip to Suzhou, Shanghai and Singapore
	A PowerPoint presentation and a written report were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Cr D Quax returned to the meeting at 3.04pm.
	Resolution number GB/2017/86 MOVED by Cr P Hulse, seconded by Cr C Casey: That the Governing Body: a)      receive the presentation from the Deputy Mayor, Councillor Bill Cashmore and Koro Dickinson, Manager Global Partnerships and Strategy, regarding the Deputy Mayor’s two-week trip, representing Auckland Council, to Suzhou, Shanghai, and Singapore. CARRIED
	Attachments a     27 July 2017, Governing Body - Item 14:  Deputy Mayor's report on trip to Suzhou, Shanghai and Singapore, Presentation b     27 July 2017, Governing Body - Item 14:  Deputy Mayor's report on trip to Suzhou, Shanghai and Singapore, Written report

15	Summary of Governing Body information memos and briefings - 27 July 2017
	Resolution number GB/2017/87 MOVED by Cr D Simpson, seconded by Cr C Casey: That the Governing Body: a)      receive the Summary of Governing Body information memos and briefings –  27 July 2017. CARRIED

16        Consideration of Extraordinary Items

16.1	Resignation and appointment of Strategic Procurement Committee Chairperson
	The report had been circulated to members prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GB/2017/88 MOVED by Cr L Cooper, seconded by Cr D Simpson: That the Governing Body: a) note the resignation of Councillor Mike Lee as chairperson and member of the Strategic Procurement Committee. b) note the Mayor’s appointment of Councillor Bill Cashmore as chairperson of the Strategic Procurement Committee. c) note that the Terms of Reference for Committees will be amended to include these changes. CARRIED
	Attachments a     27 July 2017, Governing Body - Item 16.1:  Resignation and appointment of Strategic Procurement Chairperson, Report

3.19 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................