Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 19 July 2017 at 4.02pm.

 

present

 

Chairperson

Danielle Grant

 

 

 

Deputy Chairperson

John Gillon

 

 

 

Members

Paula Gillon

 

 

 

 

Ann Hartley, JP

 

 

 

 

Kay McIntyre, QSM

 

 

 

 

Anne-Elise Smithson

 

 

 

 

Adrian Tyler

 

 

 

 

 

 

 

 

 

ABSENT

 

 

Lindsay Waugh

 

 

 

ALSO PRESENT

 

Councillor

Richard Hills

 

 

 


Kaipātiki Local Board

19 July 2017

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number KT/2017/88

MOVED by Member K McIntyre, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)         accept the apology from Lindsay Waugh for  absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2017/89

MOVED by Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         confirm the minutes of its extraordinary meeting, held on Wednesday, 7 June 2017, as a true and correct record.

b)        confirm the minutes of its ordinary meeting, held on Wednesday, 21 June 2017, as a true and correct record, subject to the following correction to item 22, New community lease to Birkenhead Tennis Club Incorporated at John G Kay Park, corner Verran Road and Waipa Street, Birkdale, resolution a), clause ii, as follows:

a)    ii.      rent - $1.00 plus Gods Goods and Services Tax per annum if requested

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Kaipātiki Local Board Community Facilities work programme 2017/2018

 

Hannah Alleyne, Principal Programmes Specialist, Community Facilities, was in attendance to address the board regarding the Kaipātiki Local Board Community Facilities work programme 2017/2018.

 

Resolution number KT/2017/90

MOVED by Deputy Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        approve the Kaipātiki Local Board 2017/2018 Community Facilities work programme as detailed in Attachment A to the agenda report with the following amendments:

ID

Activity Name

Amendment

2772

Lysander Crescent Reserve - renew paths and structures

Additional text in the following column:
Activity Description
…to be integrated with the LDI capex funded development at Lysander Reserve.

2763

Larking's Landing - renew furniture and fixtures

Delete and replace text in the following column:
Further Decision Points for LB
Design and location to be agreed with local board, including option to retain carved seat backs.

2783

Shepherds Park - renew coastal walkway

Additional text in the following column:
Activity Description
- Investigation and design is to be integrated with other track renewals in the vicinity, such as those along Hellyers Creek, with a view to achieving the outcomes sought through the Kaipātiki Connections Network Plan.

2783

Shepherds Park - renew coastal walkway

Delete and replace text in the following column:
Further Decision Points for LB
Design and specification to be agreed with local board.

1810

Little Shoal Bay Boat Owners Association Inc

Delete and replace text in the following column:
Activity Description
Renew licence to occupy for one year.

 

b)        note the Kaipātiki Local Board 2017-2020 Community Facilities physical works programme as detailed in Attachment B to the agenda report.

c)        request that any change to the 2017/2018 Community Facilities work programme be brought back to the Chairperson for consideration and approval, in consultation with the Deputy Chairperson, noting the possibility that changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board.

d)        note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

 

CARRIED

 

 

13

Kaipātiki Local Board Arts, Community and Events Work Programme 2017/2018

 

Zella Morrison, Strategic Broker, Arts, Community and Events, was in attendance to address the board regarding the Kaipātiki Local Board Arts, Community and Events Work Programme 2017/2018.

 

Resolution number KT/2017/91

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)         approve the 2017/2018 Arts, Community and Events work programme as outlined in Attachment A to the agenda report with the following amendments:

ID

Activity Name

Amendment

578

Build capacity: Jobs for Youth

Additional text in the following column:
Activity Description
- Link as appropriate with "Increase diverse participation (KT): Youth voice and youth-led initiatives" (ID#587)

587

Build capacity: Jobs for Youth Increase diverse participation (KT): Youth voice and youth-led initiatives

Additional text in the following column:
Activity Description
- Link as appropriate with "Build capacity: Jobs for Youth" (ID#578)

163

Delivered Events - Kaipatiki

Delete and replace text in the following column:
Further Decision Points for LB
- No further decisions anticipated.

162

Event Partnership Fund - Kaipātiki

Delete and replace text in the following column:
Activity Description
Funding to support community events through a non-contestable process. This provides an opportunity for the local board to work in partnership with local event organisers by providing core funding for up to three years to selected events.
- Heritage Festival (Birkenhead Business Association) $7,500
- Latin American Festival (Birkenhead Business Association) $7,500
- Kaipatiki Celebrates Diversity (Kaipatiki Community Facilities Trust) $7,500
- Chinese/Korean New Year (Northcote Business Association) $7,500
- Birkdale/Beachhaven March Madness (Birkdale/Beachhaven Community Project) $7,500
- Kaipatiki Project EcoFest (Kaipatiki Project) $7,500

162

Event Partnership Fund - Kaipātiki

Correct figure in the following column:
FY17/18
$45,000

164

KFCT Delivered Events - Kaipātiki

Delete and replace text in the following column:
Activity Description
Funding to support events delivered by the Kaipātiki Community Facilities Trust on an annual basis.
- Summer Fun Series
- Winter Fun Series
- Music in Parks
- Tartan Day Tattoo
- Matariki 2018
- Maori Workshops
- Access All
- Christmas Parades and Carols
- Christmas on Marlborough
- Dog Day Out
- Sights and Sirens Champions
- Converge 18
- Pacific Tapa Workshop

164

KFCT Delivered Events - Kaipātiki

Amend figure in the FY17/18 column from $100,000 to $108,000 to include additional cost for music in parks.

New

Licence to Occupy and Manage- Marlborough Park Youth Hall

Additional activity required for staff to undertake the appropriate process to enable granting of a licence to occupy and manage Marlborough Park Youth Hall from 30 June 2018.

 

b)        request that any change to the 2017/2018 Arts, Community and Events work programme be brought back to the Chairperson for consideration and approval, in consultation with the Deputy Chairperson, noting the possibility that changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board.

 

CARRIED

 

 

14

Kaipātiki Local Board Local Economic Development work programme 2017/2018

 

Resolution number KT/2017/92

MOVED by Deputy Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        approve the local economic development work programme for the 2017/2018 financial year, which includes the following initiatives:

i.          Research to support future development of the Glenfield town centre ($20,000); and

ii.         Young Enterprise Scheme ($1,000).

 

CARRIED

 


 

 

15

Approval Of New Road Names For The Subdivision At 20, 32 & 34 Park Avenue, Northcote

 

Resolution number KT/2017/93

MOVED by Member A Hartley, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)        approve the names ‘Satchell Place’ for the new public road and ‘Maika Lane’ for the private road constructed within the subdivision being undertaken by Birkenhead Properties Limited at 20, 32 & 34 Park Avenue, Northcote, pursuant to section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

16

Auckland Transport Monthly Update - July 2017

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to address the board regarding the Auckland Transport Monthly Update - July 2017 report.

 

Resolution number KT/2017/94

MOVED by Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        note the Auckland Transport Monthly Update Kaipātiki Local Board July 2017.

 

CARRIED

 

 

17

Auckland Plan refresh 2018: early feedback to inform draft plan

 

Richard Hughes, Principal Specialist Auckland Plan Implementation and Monitoring, Auckland Council Chief Planning Office was in attendance to address the board regarding the Auckland Plan refresh 2018: early feedback to inform draft plan report.

 

Resolution number KT/2017/95

MOVED by Member A Smithson, seconded by Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        provides the following feedback on the Auckland Plan refresh 2018, including any specific feedback on the challenges, opportunities, strategic themes and focus areas:

           i.        incorporate the ‘5 ways to Wellbeing’ as described by the Mental Health Foundation of New Zealand throughout the Auckland Plan refresh 2018.

          ii.        include 'Healthy communities' as a Strategic Theme in the Auckland Plan Refresh 2018.

         iii.        access and connectivity will need to be a key focus for the Auckland Plan refresh 2018 and transport projects such as the additional harbour crossing, rail to the North Shore, walking and cycling connections from the central business district along the western side of the Northern motorway, incorporating the Kaipātiki Connections Network Plan will significantly assist our community.

         iv.        our green open spaces are crucial assets to protect and enhance as we face increasing intensified development.

          v.        nature should be a separate theme.

         vi.        emphasise heritage in the nature and culture valued by all section.

       vii.        in Kaipātiki a number of themes have been coming through our local board planning and community engagement. These include:

1.         A sun smart approach to playground renewals and development, to include the natural shade from trees and the inclusion of shade sails as a standard element in projects.

2.         The importance of clean waterways that are suitable for recreation

3.         The management of storm and wastewater, and the impact of sediment run-off on our streams and harbours.

4.         A sustainable approach to building development, renewals and facilities management, such as encouraging the use of solar power and energy efficient building methods.

5.         Ecological corridors that help with biodiversity, carbon sequestration and human physical and mental health.

6.         An empowered communities model that builds on stakeholder involvement. That communities are meaningfully engaged in the development of town centre upgrades, the restoration of parks and reserves and the renewal of sporting facilities.

7.         Enabling our community to take a proactive role in the management of pest plants and pest animals in our communities.

8.         expand the use of technology to engage and inform our communities with a particular emphasis on the use of smartphone apps which would allow people to report issues, receive notifications and provide feedback on consulted issues.

      viii.        Support a proactive approach to coastal environment through coastal management plans.

         ix.        the framework needs to be measurable, and clearly articulate what can be achieved by Auckland Council, Local Boards and the wider Council family, while also making it clear what we will advocate to Central Government and to the wider community.

          x.        the overall approach to engaged input from all Governing Body Members and Local Board Chairs at the same time is appreciated, and has been a worthwhile process in the early stages of the framework development.

b)        note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017.

c)        note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

 

CARRIED

 

 

18

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

 

Resolution number KT/2017/96

MOVED by Member A Smithson, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         appoint Chairperson Danielle Grant  as the lead Local Board Member and Deputy Chairperson John Gillon as the alternate Local Board Member to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

 

CARRIED

 

19

Governing Body and Independent Maori Statutory Board Members' Update

 

Councillor Richard Hills was in attendance to provide an update to the board.

An document titled ‘Kaipātiki Local Board update Councillors Chris Darby and Richard Hills’ document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number KT/2017/97

MOVED by Chairperson D Grant, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)        note the written update from Councillors Hills and Darby.

 

CARRIED

 

Attachments

a     Kaipātiki Local Board update Councillors Chris Darby and Richard Hills

 

 

20

Members' Reports

 

Member Kay McIntyre provided a verbal report regarding vehicle access at Marlborough Park.

 

Resolution number KT/2017/98

MOVED by Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        note the report from Member Anne-Elise Smithson.

b)        note the verbal report from Member Kay McIntyre.

 

CARRIED

 

 

21

Governance Forward Work Calendar

 

Resolution number KT/2017/99

MOVED by Member P Gillon, seconded by Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        note the Kaipātiki Local Board governance forward work calendar – July 2017.

 

CARRIED

 


 

 

22

Workshop Records - Kaipātiki Local Board Workshops - Wednesday 7 June 2017 and Wednesday 14 June 2017

 

Resolution number KT/2017/100

MOVED by Member K McIntyre, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        receive the records for the Kaipātiki Local Board workshops held on Wednesday 7 June 2017 and Wednesday 14 June 2017.

 

CARRIED

  

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

5.51pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................