Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

19 July 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - STRIVE Community Trust 5

8.2 Deputation - Manukau Beautification Charitable Trust 6

9 Public Forum 6

9.1 Public Forum - South Auckland Traditional County and Western Club 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Local Board Leads and Appointments Report 11

14 Chairpersons Report and Announcements 13

15 New community lease to Otahuhu United Association Football Club Incorporated at Seaside Park, 1-15 Brady Road, Otahuhu 19

16 Auckland Transport Update - July 2017 27

17 Grant of land owner approval for a proposed stormwater pipe and related works within the dripline of a park tree at Yates Park, 79R Yates Road, Māngere East 41

18 Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028 53

19 Auckland Plan refresh 2018: early feedback to inform draft plan 57

20 Governance Forward Work Calendar 73

21 Mangere-Otahuhu Local Board Workshop Notes 77

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 June 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - STRIVE Community Trust

Purpose

The Chairman of Strive, Phil Davis and Taitosaua Bill Peace will present the Nga Tapuwae Community Centre annual presentation.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Phil Davis and Taitosaua Bill Peace from the STRIVE Community Trust for their attendance and presentation.

8.2 Deputation - Manukau Beautification Charitable Trust

Purpose

1. Barbara Carney from the Manukau Beautification Charitable Trust would like to present a power point presentation on the recent Eye on Nature event and other work the Trust is involved in.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Barbara Carney from the Manukau Beautification Charitable Trust for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - South Auckland Traditional County and Western Club

Purpose

1. Mr Dave Carson from the South Auckland Traditional County and Western Club would like to address the board on the fees and charges at the Metro Theatre, Mangere.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Mr Dave Carson for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Māngere-Ōtāhuhu Local Board

19 July 2017

Local Board Leads and Appointments Report

File No.: CP2017/13125

Purpose

1. This item allows the local board members an opportunity to present verbal and written updates on their leads and appointments meetings.

Resolution number MO/2016/182

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua
The Southern Initiative Joint Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Liquor Licence Hearings – Delegation to represent	Tauanu’u Nick Bakulich
Manukau Harbour Forum	Carrol Elliott	Togiatolu Water Togiamua

Recommendation/s

That the verbal and written updates from local board members be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Māngere-Ōtāhuhu Local Board

19 July 2017

New community lease to Otahuhu United Association Football Club Incorporated at Seaside Park, 1-15 Brady Road, Otahuhu

File No.: CP2017/13297

Purpose

1. To seek approval from the Māngere-Ōtāhuhu Local Board to grant a new community lease to Otahuhu United Association Football Club Incorporated at Seaside Park, 1-15 Brady Road, Otahuhu.

Executive summary

2. The Otahuhu United Association Football Club Incorporated has a community lease which commenced on 15 March 2001 for a term of five years, with two further rights of renewal for a term of five years each. The lease reached final expiry on 15 March 2016 and is currently holding over on a month by month basis.

3. The club provides a needed service to the community and has been active in the area since 1990. It has requested a new lease for the site it currently occupies at Seaside Park (Attachment A).

4. Staff recommends that the Māngere-Ōtāhuhu Local Board grant a new community lease to the club at Seaside Park, Otahuhu for a term of five years with one five year right of renewal as recommended in the Community Occupancy Guidelines 2012.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) grant a new community lease to Otahuhu United Association Football Club Incorporated for part of Seaside Park, 1-15 Brady Road, Otahuhu (Attachment A) on the following terms and conditions:

i) term – five years commencing 15 March 2016 with one five year right of renewal

ii) rent - $1.00 plus GST per annum if requested

iii) maintenance fee - $500.00 plus GST per annum

iv) the approved Otahuhu United Association Football Club Incorporated Community Outcomes Plan be attached to the lease document

v) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

b) approve the Otahuhu United Association Football Club Incorporated a Community Outcomes Plan as attached to the agenda report (Attachment B).

Comments

5. The Otahuhu United Association Football Club Incorporated (the club) occupies a portion of Seaside Park, 1-15 Brady Road, Otahuhu being Part Lot 1 DP 69382 comprising 11.4162 hectares contained in Part NA71D/648. The land is held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977. The activity of the club aligns with the classification of the reserve.

6. The club has a community lease which commenced 15 March 2001 for a term of five years to 14 March 2006. The Deed of Lease provided for two renewals of five years each resulting in final expiry on 15 March 2016. The lease is currently holding over on a month by month basis. The club provides a needed service to the community and has been active in the area since 1990. The club wishes to continue leasing the site at Seaside Park.

7. The club was registered as an incorporated society on 29 September 1974 and has been domiciled at Seaside Park since 1990. It is affiliated to the Auckland Football Federation and is working closely with Counties Manukau Sports to promote and grow the club. The club’s key objectives are to:

· Foster, control and encourage the game of Association Football in Otahuhu and the surrounding area.

· To teach and develop young players in sport in general, sportsmanship and fair play.

· To encourage Association Football by entry in to pool games and competitions also to foster and promote the welfare of its members.

8. The club has a well-established committee, takes pride in its clubrooms, coaching programme, teams and reputation within the football affiliation. It has provided audited accounts showing proper accounting records have been kept.

9. The buildings located on the property consists of a club house with kitchen, changing and ablution blocks also storage for sporting equipment. The club makes use of the surrounding sports fields. The club has 150 members, fields’ youth and adult teams, and has a diverse mix of ethnicities reflective of the area. The clubrooms are used every evening and weekend during the soccer season, and for cricket during the summer season. The club encourage use of the building by other community groups.

10. Staff recommends that the Māngere-Ōtāhuhu Local Board grant a new community lease to the club for the reasons outlined above.

11. A Community Outcomes Plan has been negotiated with the group and will be attached to the lease with the approval of the local board.

Consideration

Local board views and implications

12. The Māngere-Ōtāhuhu Local Board is the allocated decision making authority to approve the granting of a new community lease.

13. Consideration of a lease to the club is a matter on the 2016/2017 Community Leasing Work Programme. Recommendations regarding a new community lease were discussed with the local board portfolio holders on 22 March 2016 and at a local board workshop considering the work programme on 13 April 2016. Updates on the progress of matters on the work programme including this matter have been provided quarterly.

14. Council staff has sought input from relevant council departments.

Māori impact statement

15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

16. Support for Māori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to ensure that community facilities are well maintained and accessible to all members of the community, including Māori.

Implementation

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

18. All costs involved in the preparation of lease documents are borne by Auckland Council.

19. Council’s community leasing staff will work with the club to finalise the deed of lease.

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan for Otahuhu United Football Club	23
b ⇩	Attachment B - Otahuhu United Football Club Community Outcomes Plan	25

Signatories

Authors

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 July 2017

Name of Community Group			Otahuhu United Association Football Club Incorporated
Name and Location of Land/Facility			Seaside Park, 1-15 Brady Road, Otahuhu
Name of the Community it serves			Otahuhu and the wider community
Local Board Area			Mangere-Otahuhu
	Auckland Council and/or Local Board Outcome	Performance Measure		Target	Achievements
	AP 1. Creating a strong, inclusive and equitable society that provides opportunity for all Aucklanders 1.1 Put children and young people first. 1.3 Strengthen communities. LBP Outcome 5. A range of facilities to meet diverse needs Our community spaces are first-class and can be used in many ways. They are popular community gathering places and encourage people to take part in local activities.	The number and diversity of participating members under the age of 20 years having access to sport and recreation through the work of the Club.		Maintain or grow membership numbers (80 in 2016)	Annual report
		The local community networks, collaborative initiatives and partnerships the Club initiates, works with or maintains. The resulting benefits for the community ie) local schools, other clubs, community groups, iwi, users of the facility, affiliated bodies.		A minimum of 3 per annum	Annual report
	AP 5. Promote individual and community wellbeing through participation and excellence in recreation and sport 5.1 Provide opportunities for all Aucklanders to participate in recreation and sport 5.2 Prioritise and optimise our recreation and sport facilities and public open space use and the capability of recreation and sport organisations LBP Outcome 6. A place where communities thrive and belong Our communities live in safe and healthy neighbourhoods. We come together to celebrate our cultures. We are active and involved in local matters.	The number and diversity of participating adult members having access to sport and recreation through the work of the Club.		Maintain or grow membership numbers (70 in 2016)	Annual report
		Provide opportunities for tournaments, activities, open days and information sharing that promotes the sport of football, encourage new members and allow people to participate.		2 initiatives per annum	Annual report
		The programs the Club runs or opportunities provided that encourage members to learn new skills eg) teambuilding, sportsmanship, umpiring and committee work.		3 programmes or activities per annum	Annual report

Māngere-Ōtāhuhu Local Board

19 July 2017

Auckland Transport Update - July 2017

File No.: CP2017/13590

Purpose

1. The purpose of this report is to; respond to requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the local board and, provide transport related information on matters of specific application and interest to the Mangere-Otahuhu Local Board (MOLB) and its community.

Executive summary

2. This month a decision is required confirming the MOLB’s submission on the new Roads and Streets Framework and information is also provided about the following matters:

· Auckland Transport’s strategic alignment

· The Local Board Transport Capital Fund including an update on existing projects

· Auckland Transport projects

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the Auckland Transport Update – July 2017 report.

b) Supports, in principle, Auckland Transport’s Roads and Streets Framework and endorses its submission – Attachment A.

c) request that Auckland Transport provide a ‘rough order of cost’ for the development of a new walking and cycling route through Ashgrove Reserve.

Comments

Strategic Alignment

Long Term Planning

3. From a transport perspective we are reaching a key period in the term. Local Board Plan consultation is almost complete and soon local boards will discuss their requests for projects to be funded by council in the Long Term Plan.

4. This is a very important discussion because it is the opportunity for communities through their local elected representatives to state their priorities and decide which projects will get delivered and how quickly.

5. The MOLB has stated that a key priority is redevelopment of the Mangere East Town Centre, including creating better opportunities to cross Massey Road. Auckland Transport is working with Auckland Council to support the development of a strong business case for this objective.

Roads and Streets Framework

6. The MOLB has reviewed the Roads and Streets Framework (RASF), a new policy structure that seeks to put people first in transport planning. Historically, Auckland Transport has received criticism for its transport efficiency-led approach to planning. The organisation has listened to this criticism and has drafted a new approach that seeks to balance place (i.e. where and how people live) with movement (i.e. transport efficiency).

7. The overall aim is to create better transport infrastructure that serves local communities needs better. The RASF includes a detailed structure for better community input into transport planning. The RASF could have considerable strategic effects on improving the quality of local town centres, roads and streets in the Mangere-Otahuhu Local Board area.

8. The MOLB supports the RASF in principle and has developed a submission that is included as Attachment A.

Public Transport

9. The Southern New Network is operational. The next public transport project with strategic implications for the Mangere-Otahuhu Local Board area is the Eastern New Network. This is planned to start operations late in 2017 or early in 2018. It will increase options for travelling east-west across the south.

AT’s actions against advocacy plans

10. This section provides a regular report about how Auckland Transport is supporting the MOLB advocacy initiatives recorded in the MOLB Local Board Plan. In this report the MOLB’s advocacy initiatives from the 2013-16 electoral term are recorded in the table below providing a summary of their status. When the new Local Board Plan is developed the advocacy initiatives will be replaced with new ones for the 2016-19 term.

Table 1: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
A great public transport network that is easy to get to, frequent and reliable	Ōtāhuhu bus and rail interchange project	Completed
	Mangere bus interchange project	Completed
Attractive, accessible and safe cycle ways and walkways	Linking of Windrush Close and Waddon Place in Māngere Town Centre	Completed
Attractive, accessible and safe cycle ways and walkways	Completion of the Peninsula Park walkway in Māngere	This project is not to be delivered by Auckland Transport
Safe, attractive and well maintained roads	Delivery of the Future Streets pilot	Completed

Local board transport capital fund (LBTCF) update

Updates

11. The LBTCF is a capital budget provided to all Local Boards by Auckland Council and delivered by Auckland Transport. Local Boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe

· Not impede network efficiency

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

Projects

12. The MOLB identified a number of possible projects and the table below summarises the projects that are currently progressing.

Table 2: Local Board Transport Capital Fund Projects

Projects	Current Status	Problem or Opportunity Being Addressed	Current Status
Upgrading the footpaths in and around the Mangere East Town Centre.		Providing better pedestrian facilities in and around Mangere East.	The team have completed an initial rough order of cost that is approx. $700,000 - 1,000,000. But there are still some factors that need to be considered. Recently the Auckland Transport Relationship Manager met with Auckland Council officers who are developing the Long Term Plan and Council budgets. The redevelopment of the Mangere East Town Centre is the MOLB’s main priority and the information developed to-date is being shared with the Council team to support the MOLB’s funding bid. Sharing the predicted costs with Auckland Council will help develop a business case. Also this is an opportunity to tie together a shared picture of what the MOLB wants to achieve. This takes a little time and this delay is noted by use of the red marker.
Building a two lane roundabout at the intersection of Bader Drive and Idlewild Avenue		Easing congestion at the intersection of Bader Drive and Idlewild Avenue.	Rough order of cost: 21 June 2017 $700,000 - $1 million. This project is currently undergoing detailed design to produce a firm cost estimate.
Widening Bader Drive in front of the Cosmopolitan Club		Remove the road 'narrowings' near the Mangere Town Centre that create congestion on Bader Drive.	Rough order of cost: 21 June 2017 $200,000 This project is currently undergoing detailed design to produce
Ashgrove Reserve Cycle Route		Build a new improved walking and styling pathway through Ashgrove Reserve.	This project was discussed with the MOLB at a workshop on 5 July 2017.
Building cycling facilities such as ‘pump tracks’ or ‘cycling training tracks’ in Centre Park and or Boggust Park		Building better facilities for learning to ride.	This project has been investigated but cannot currently be delivered.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and with budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved Black – The project has been investigated and the HLB has decided not to pursue it at this time.

Ashgrove Reserve

13. Auckland Transport’s Walking and Cycling Team has suggested that the MOLB consider building an improved walking and cycling pathway through Ashgrove Reserve. Ashgrove Reserve (See Fig. 1).

14. Ashgrove Reserve is surrounded by housing and is also bordered by several organisations and community services including Nga Iwi School, social services agencies and Te Wānanga o Aotearoa.

Figure 1: Ashgrove Reserve

15. The reason is that Ashgrove Reserve is a place in which a wider shared path with better lighting, landscaping and signs could improve people’s perception of the area and their likelihood of using the route. This supports the investment in Future Streets by creating a better walking and cycling route linking the residents in Ashgrove Road, Ilford Crescent, Rush Place and Chelmsford Close with the Mangere Town Centre. (See the area enclosed by the red lines in Figure 2).

Figure 2: Ashgrove Reserve Pathway Residential ‘Feeder’ Area

16. The key link is via the new crossing on Mascot Road immediately in front of the reserve. This crossing leads straight into Nga Iwi School. A path through Ashgrove Reserve could provide a safe, off-road route for children to walk or cycle to school more safely.

17. This project was discussed with the MOLB on 5 July 2017 and if the MOLB wishes to pursue the project, there is a recommendation requesting a rough order of cost.

Upcoming projects and activities

Consultations

18. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this local board area.

19. In this reporting period, four projects were put forward for comment by the MOLB. Attachment B is a summary of these projects.

20. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In June there were two TCC decisions in the MOLB area.

Table 3: TCC Monthly Summary May 2017

Street

Area

Work

Decision

Coronation Road / Taylor Road

Mangere Bridge

No Stopping At All Times, Bus Stop, Pedestrian Crossing, School Crossing Point, Give-Way Control, Edge Lines, No Passing Restriction

Carried

Mason Avenue / Great South Road

Otahuhu

No Stopping At All Times, Lane Restrictions, Bus Stop, Bus Shelter, Parking Place, Parking Direction Restrictions, Mobility Parking, Motorcycle Parking, Loading Zone, Traffic Island, Pedestrian Crossing, Flush Median

Carried

Regional and sub-regional projects

Auckland Transport South Auckland HOP Card trial promotion

21. Studies show that use of AT HOP cards in South Auckland is lower than the regional average. It is particularly low in Mangere-Otahuhu and Otara-Papatoetoe Local Board areas. Further research showed that barriers to HOP card use included:

· The cost of buying a HOP card

· Customers have the poor understanding of the savings

· Customers have a poor understanding of how to ‘top up’ an AT HOP Card.

22. Auckland Transport approached the Mangere-Otahuhu and Otara-Papatoetoe Local Boards offering to partner and trial a number of ideas and approaches to address this issue. In May 2017 Auckland Transport presented a trial programme targeted at educating and signing cash customers up to the AT HOP card to Otara-Papatoetoe and Mangere-Otahuhu local boards.

23. The key difference in approach is a focus on putting people first. The aim of the promotion was to engage person-to-person with people and use this connection to educate them about using AT HOP cards.

24. Both local boards supported the project and the trial was conducted during the last two weeks of June 2017. It included social media, popular radio networks, local board members and Auckland Transport volunteer ambassadors. The results of the trial can be summarised as follows:

· 450 AT HOP cards were distributed.

· Midway through to the trial we reviewed usage of the cards and found that approx.

Ø 71% of cards had been used after they were issued (an average of 3 times).

Ø 58% of people that had used their AT HOP cards had also topped them up.

25. Although it is impossible accurately extrapolate these initial figures into firm information they do indicate a good uptake and demonstrate that people are using the new cards and many have learnt how to ‘top them up’. The figures definitely suggest a positive result.

26. Over the next month Auckland Transport will be reviewing the use of the 450 cards issued in the promotion and will report back confirmed figures in August or September 2017. This will provide a detailed review of how effective this trial has been.

Election Signage Bylaw

27. Since the 2016 local body elections Auckland Transport has reviewed its election signage bylaw.

28. Detailed information has been circulated to local board members. The following link provides access to more detailed information about the election signs:

https://at.govt.nz/about-us/bylaws/election-signs-bylaw/

Attachments

No.	Title	Page
a ⇩	Roads and Streets Framework Submission	35
b ⇩	MOLB Consultations in May 2017	39

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 July 2017

Grant of land owner approval for a proposed stormwater pipe and related works within the dripline of a park tree at Yates Park, 79R Yates Road, Māngere East

File No.: CP2017/12992

Purpose

1. To seek land owner approval from the Māngere-Ōtāhuhu Local Board for a proposed stormwater pipe and the associated construction works in Yates Park, 79R Yates Road, Māngere East legally described as LOT 119 DP 62471.

2. To seek land owner approval from the Māngere-Ōtāhuhu Local Board for proposed works within the root zone of one protected tree (Silver Birch) in Yates Park, Māngere East associated to construction work inside 77 Yates Road.

Executive summary

3. The applicant, planning consultants CKL, seek land owner approval on behalf of the owner of 1/75 and 77 Yates Road, Māngere East to construct a stormwater pipe through Yates Park. The applicant also requires land owner approval to conduct works within the dripline of one protected tree, a Silver Birch that stands within the park along the boundary of 77 Yates Road as part of the carpark construction works inside 77 Yates Road.

4. The works relate to a proposed 15 unit motel plus manager’s residence at 1/75 and 77 Yates Road, Māngere East.

5. The Māngere-Ōtāhuhu Local Board have expressed concerns around the potential for future change of use of the development. In response to the local board’s concerns advice notes have been prepared by CKL for the board’s consideration.

6. Council staff considers the proposed works acceptable and advise that the work should have minimal effects on the both the park and the park tree.

7. This report recommends that the Māngere-Ōtāhuhu Local Board grant land owner approval for the construction of the proposed stormwater pipe as well as the works within the dripline of the Silver Birch.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) grant land owner approval for a proposed stormwater pipe and associated construction works in Yates Park, 79R Yates Road, Māngere East to proceed in general accordance with the plan prepared by CKL titled “Proposed Motel Development Lot 1 DP 43728 Drainage Layout Plan” dated 17 February 2017, Drawing No. 400, as detailed in Attachment A.

b) grant land owner approval for proposed works within the root zone of one protected tree (Silver Birch) that stands within Yates Park, Māngere East to proceed in general accordance with the plan prepared by Square Tomato Registered Architects dated 27 April 2017, Drawing No. T101 and the Arboricultural Memo titled “Works Within Root Zone Of Trees In Yates Reserve, Mangere” prepared by Peers Brown Miller Ltd, dated 19 June 2017 as detailed in Attachment B.

Comments

8. The property known as Yates Park, sited at 79R Yates Road in Māngere East, is described as Lot 119 DP 62471, comprises 6110 square metres, and is contained in Computer Interest Register 640416.

Lot 119 is currently held by the Crown through the Department of Conservation (DOC) as a classified recreation reserve, subject to the provisions of the Reserves Act 1977, and vested in the Auckland Council, in trust, for recreation purposes.

While Lot 119 is still held by the Crown, it was provided by the Crown to the Manukau City Council as the reserve contribution from the subdivision of an adjoining state housing subdivision.

9. The applicant has lodged a resource consent to build a 15 unit motel with manager’s residence at 77 and 1/75 Yates Road, Mangere East. As part of this proposal they require land owner approval to access Yates Park and connect to the existing stormwater manhole inside the park. The applicant also requires land owner approval to conduct works within the dripline of a park tree (Silver Birch) as part of the construction works associated to the proposed carpark to serve the proposed motel at 77 Yates Road.

10. The proposed stormwater pipe will run north-west from 77 Yates Road, under a path in the Yates Park and connect up to an existing manhole in the park. The pipe will be vested to council as per Healthy Waters Code of Practice.

11. The proposed stormwater line is approximately 50m in length and will be installed via open trenching over 1-2 days (maximum of 5 days). The trenching work will be undertaken in sections so that reinstatement of the surface can happen in parallel with the trenching work.

12. No additional above ground infrastructure, such as manholes, is required as part of the proposed stormwater pipe installation works. The work will also be undertaken during the weekdays and in between school hours to minimise any Health and Safety risks or disturbance to the public.

13. CKL planning consultants have investigated all stormwater disposal options available and have concluded that this is the only suitable stormwater connection for the proposed motel. Ground soakage and kerb discharge were also explored but deemed to be unsuitable due to topography and soil conditions.

14. Standard conditions around Health and Safety and reinstatement of council land will be required if this proposal is approved.

15. During previous discussions with the board concerns were raised around the potential for the motel to become a boarding house in the future. The local board believe that if this were to occur then it could have a negative effect on the neighbourhood and the social amenity of the existing community. As such, the applicant has provided draft advice notes for the local board’s consideration. If approved, these advice notes will be required as a condition of land owner approval to be included in the resource consent.

Advice Notes

1. The local board has recognised the need to provide for the social amenity values of the Yates Road neighbourhood and therefore advise that the consent holder shall maintain the development for the purpose it was consented for and not for any other activities not covered by this resource consent.

2. This consent is for the proposal covered by the application made to Auckland Council and all documentation supporting the application only.

3. This consent does not relieve the consent holder of their responsibility to apply for any other consent which may be required by the Auckland Council for the change in activity on site.

4. This consent does not constitute any other required approval should the activity be altered on site.

5. The consent holder shall notify all relevant members of the public as required for consent for any change in activity on site.

16. The works proposed around the Silver Birch involve excavation for the car parking area occurring right up to the park boundary. The Silver Birch tree is 3.0m distance from that boundary, with the root zone area encroaching approximately 2.0m into 77 Yates Road.

17. It is expected that only small tree roots will be encountered during works and the total root zone area of the tree affected by the excavation will be less than 20%. Provided the work is undertaken with supervision of an arborist, it is considered a permitted activity. Council staff supports the work within the dripline.

Option 1 - Māngere-Ōtāhuhu Local Board approve the land owner application

18. Staff recommends that the Māngere-Ōtāhuhu Local Board approve the application for land owner approval for the proposed stormwater pipe and associated construction works on the condition that the advice notes recommended by CKL are included in the resource consent. Council staffs consider that the works will have minimal effects on the park.

19. Staff also recommends that the Māngere-Ōtāhuhu Local Board approve the land owner approval application for the proposed car park construction works within the root zone of the protected Silver Birch that stands within Yates Park, Māngere East. Council staffs advise that the effects on the tree should be minimal.

Option 2 – Māngere-Ōtāhuhu Local Board decline the landowner application

20. If the local board does not approve the land owner approval application the applicant will not be able to proceed with the proposal to build the 15 unit motel with manager’s residence at 77 and 1/75 Yates Road, Māngere East because they will not be able to provide sufficient means of stormwater disposal. As a result, this option is not recommended.

Consideration

21. Gwyn De-Arth, Area Manager Operational Management and & Maintenance, Community Facilities has advised that he has no issues with the proposal.

22. Jed Dixon, Arboriculture and Eco Specialist has approved the Arboricultural Report that has been provided and has raised no issues with the proposal.

Local board views and implications

23. On 1 June 2017 the local board expressed concern around the potential for the motel to become a boarding house in the future. The local board believe that this could have a negative effect on the neighbourhood and the social amenity of the existing community. As such, the applicant has provided draft advice notes for the local board’s consideration

Māori impact statement

24. There are no sites or places of significance or value to mana whenua at these locations under the Auckland Unitary Plan.

25. As the works are considered minor, no specific consultation is necessary.

Implementation

26. Council’s land advisory staff will work with the applicant to finalise land owner approval documentation which will include conditions pertaining to Health and Safety, reinstatement of council owned land and requiring any other relevant consents.

Attachments

No.	Title	Page
a ⇩	Proposed Motel Development Lot 1 DP 43728 Drainage Layout Plan	45
b ⇩	Works within root zone of trees in Yates Reserve, Mangere	47

Signatories

Authors

Devin Grant-Miles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 July 2017

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

File No.: CP2017/13765

Purpose

1. The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2. The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028.

3. Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) appoint a lead Local Board Member and alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

Comments

4. The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5. As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6. The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7. The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8. Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9. Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10. Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11. Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12. Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

Attachments

No.	Title	Page
a ⇩	Regional strategic priority workshops on the Long-term Plan 2018-2028	55

Signatories

Authors

Rachel Wilson - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/11854

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity

· Protect and Enhance

· Homes and Places

· Belonging

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017.

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth

· greater environmental pressures resulting from that growth

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	63
b ⇩	Auckland Plan Refresh: key themes emerging from local board feedback	71

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien