Agenda of Manurewa Local Board

Manurewa Local Board

20 July 2017

Auckland Transport Update – July 2017

File No.: CP2017/13630

Purpose

1. The purpose of this report is to respond to resolutions and requests on transport-related matters; provide an update on the current status of Local Board Transport Capital Fund (LBTCF) projects; seek approvals on LBTCF projects; provide a summary of consultation material sent to the Manurewa Local Board; and provide transport-related information on matters of specific application and interest to the Manurewa Local Board and its community.

Executive summary

2. In particular, this report covers:

· Local board transport capital fund project updates and approvals

· Responses to Manurewa Local Board resolutions and requests.

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled ‘Auckland Transport Update – July 2017’.

b) approve the Manurewa RSA mobility parking project for construction, to be funded from the Manurewa Local Board Transport Capital Fund, based on the firm estimate of cost of $11,600.

Comments

A: Local projects and activities

A1. Local Board Transport Capital Fund (LBTCF) update

3. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver projects that they consider are important but are not otherwise part of Auckland Transport’s work programme. The limitations are that the projects must be safe, not impede network efficiency, and be located within the road corridor or on land controlled by Auckland Transport. However, projects running through parks and reserves may also be considered if there is a transport outcome.

4. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

*ID#*	*Project Description*	*Progress/Current Status*
353	Hill Road pedestrian link: A project to improve pedestrian links on Hill Road between Great South Road and the Botanic Gardens	· Project first initiated in Oct-14 but scale reduced in Nov-15 to new crossing points and safer intersections only (and removal of proposed new cycle ways). · Construction approved in Nov-15 based on FEC of $575,000 (though later reduced to $525,000). · In 2016 the lighting required for the new crossing points was resolved. · In Dec-16 the TCC approved the changes. *Project update:* · Project completed except for site below at Hillcrest Grove intersection (works not yet TCC approved due to consultation issue).
354	Manurewa covered walkway: A project to improve connectivity between the Manurewa bus station, rail station, and Great South Road (through South Mall) by building a weather-proof canopy to link all three.	· Project initiated in Oct-14 and construction approved in Nov-15 based on FEC of $1,500,000. · Construction of the canopy has been completed over the station over bridge and stairs. · In Dec-16, the Board resolved to extend the canopy across to the bus shelters. In Mar-17, based on AT advice it would be reviewing the layout of the existing bus station, the Board deferred the proposed extension to the future. · Following a further request, ROCs were provided in Mar-17 for canopies over the station ramps – the ROC for a solid (metal) roof was $721,632 while the ROC for a structureflex roof was $795,072. The Board withheld making a decision on covering the ramps until potential opportunities relating to Te Mahia train station can be identified with AT. *Project update:* · Works to amend the Southmall pedestrian crossing and install foundations for the final section of canopy are completed except for some landscaping and the road is open. A walk-through has been undertaken with the Southmall manager, who is happy. · For the canopy over to Southmall, final levels are being checked to allow the canopy legs to be fabricated. Subject to weather, the contractor is targeting the last week of July for the install. Installation should only take a few nights, then the remaining lights can be installed. · For the overall canopy, there are a few defects identified that are with the contractor to resolve. They are looking to sort these at the same time as the new canopy install by Southmall. · The remaining item of works for the bridge is the mesh installation. AT standard mesh is currently in storage and an installation date is to be coordinated with the Public Arts team for the design mesh that has been developed with iwi artists and is now being fabricated. AT is awaiting confirmation from Public Arts as to when they will be ready for mesh installation, but it is understood they are expecting to be ready around late August or early September.
512	Manurewa RSA mobility parking: A project to create mobility parking spaces directly outside the RSA main entrance to improve ease of access and comfort for disabled patrons · ROC estimate of $5-10,000 · FEC estimate of $11,600	· On 20-Apr-17, the Board approved the project for detailed design and costing. *Project update:* · Detailed designs were presented at a Board workshop on 6 July, and the consultation plan has also been sent to the Manurewa RSA for feedback. · The firm estimate for the project is $11,600. · A recommendation approving construction is provided for the Board’s consideration.

5. The Manurewa Local Board’s transport capital fund to date is summarised below.

Manurewa Local Board transport capital fund summary:

Total Funds Available in current political term (includes 2019/20 FY)	$3,068,375
Amount committed to date on projects approved for design and/or construction	$532,493
Remaining budget left that needs to be allocated to new projects and spent by the end of the current political term	$2,535,882

A2. Responses to Manurewa Local Board resolutions

6. At the Manurewa Local Board’s business meeting on 18 May 2017, the Board passed resolution number MR/2017/95 as follows:

That the Manurewa Local Board:

b) request the removal of the bus stop and shelter located at 149 Great South Road Manurewa, being bus stop number 6043 on the corner of Northcrest Way and Great South Road.

7. This request was subsequently discussed with the Board at a workshop on 8 June and it was agreed to place the request on hold until after a subsequent workshop with Auckland Transport Network Planning staff regarding related bus network matters.

8. At the Manurewa Local Board’s business meeting on 15 June 2017, the Board passed resolution number MR/2017/124 as follows:

That the Manurewa Local Board:

b) request that Auckland Transport (AT) also provide HOP gates at the southern entry points in addition to the AT integrated HOP gates being installed at the northern entry points of the Manurewa train station.

9. Auckland Transport is prepared to meet with representatives of the Manurewa Local Board to discuss this request. However, the main aims of the Manurewa Station gating project are to address the concerns raised in the Police report that identified fare evasion as the enabler for anti-social and criminal behaviour at the station and on AT Metro train services.

10. The Police report stated that these illegal and/or undesirable activities were mainly caused by non-fare paying passengers and that unrestricted access to train services also enabled those parties to commit crimes in other locations adjacent to the rail network. The report therefore recommended that security needed to be improved and measures should be implemented to reduce the high level of fare evasion by users of the station.

11. The gating of Manurewa Station (currently underway) is therefore designed to:

· provide a safe, fully fenced secure station for AT Metro customers

· be accessible to only customers with a valid ticket or AT HOP card

· provide suitable access and egress for customers with either AT HOP cards or paper tickets

· future-proof ticket gatelines for bar coded or similar ticket controls

· have CCTV monitoring of the paid areas and the entrance and exit

· provide exits that meet fire safety and evacuation requirements

· provide a safe environment for gateline and security staff who will manage the station site

· control anti-social and criminal behaviour by having on-site CCTV monitoring by security staff together with ATOC (Auckland Transport Operations Centre)

· have CCTV monitoring at the platform entrance and exit that can identify offenders to assist with prosecutions

· control ongoing operational costs to affordable levels that justify the project business case.

12. Closure of all secondary entrances is optimum to effectively manage customer security and ticket controls with the limited staff available and within the operational budget.

13. Retaining any secondary entrances would require two additional gatelines with the associated maintenance and operational costs, and the provision of effective security means additional staff would also be needed.

14. Currently the only unmanned automatic ticket gateline on the AT Metro network is at the Hetana Street entrance of New Lynn Station. Since the installation of the automatic gates, fare evasion at this entrance has remained relatively high, which is due mainly to young men and teenagers climbing over the gates and associated structures.

15. AT Metro has determined that, to achieve the required outcomes of the station gating programme, a single gateline at the main entrances has sufficient capacity to accommodate the level of patronage for the foreseeable future, and all secondary entrances would be changed to emergency exits to be used for evacuation only or when needed for crowd management.

16. However, should there be a significant increase in peak patronage at Manurewa Station, a secondary entrance could be temporarily opened for the period required. The patronage of AT Metro trains and the associated passengers boarding and alighting at stations is continually monitored via on-train passenger counters.

A3. Responses to other Manurewa Local Board requests

17. At the Manurewa Local Board’s request, Auckland Transport has investigated various traffic and roading issues raised by the Wiri Business Association. Responses to the concerns and requests made are as follows:

a) McLaughlin Road between Vogler Drive and Balemi Way – requested ban of truck parking on north side and reduce speed limit to 60km/h

McLaughlin Road is a wide and straight road in an industrial setting. At 12.1 metres wide, adequate space is provided for through traffic as well as for parking. Auckland Transport’s investigation has determined that visibility is good despite parked vehicles being present at the time of the investigation and the collective corridor risk for the route has been identified as low. Auckland Transport cannot discriminate against any type of vehicle from using any road in Auckland unless there is a significant operational or safety issue. Based on the findings of the investigation, a significant issue has not been identified and Auckland Transport is unable to proceed with banning heavy vehicles from parking on McLaughlin Road.

Auckland Transport has recently completed a review of the speed limits on McLaughlins Road and the roads accessed off this road (see item A4 below) which supports lowering the speed limit to 50 km/h on those roads. Initial consultation with key national stakeholders (NZ Police, NZTA, Automobile Association and National Road Carriers) was favourable and public consultation has recently been completed. Auckland Transport will soon make a final decision on this proposed speed limit reduction.

b) Roscommon Road/Vogler Drive Intersection – request to extend light phasing for right turn movements into side road

An Auckland Transport traffic signals engineer has reviewed the intersection and found that the queue for the right turning movements from Roscommon Road into Vogler Drive cleared with almost each cycle during the evening peak. However, some minor adjustments have been made to the operation of the traffic signals and an improvement should be evident.

c) Wiri Station Road – standardise speed limit along whole road (suggested 60 km/h)

Speed limits on Roscommon Road and Wiri Station Road will be assessed for speed limit changes under the NZTA’s new Speed Management Guide. Initial indications are that these roads could qualify for a consistent speed limit of 60km/h under the new guide; however, this is still subject to further investigation and analysis. The roll out of changes under the speed management guide will be gradual and initially targeted to the areas of greatest crash risk.

Auckland Transport is currently developing a speed management plan for the region which will include a prioritised programme of work. This programme will identify the highest priority areas for initial roll-out of speed management on approximately 10% of the network and will be presented to local boards at upcoming workshops. Implementation of the programme will commence in the 2017/18 financial year.

d) Hobill Avenue – requested ‘No Stopping At All Times’ parking restrictions (NSAATs) between driveways of No.17 and 21 Hobill Avenue

Hobill Avenue is a wide road with a width of 12.3 metres in the vicinity of the driveways of No.17 and 21. The road width provides adequate space for through traffic and parking as well as allowing vehicles to pull slowly out of driveways. Hobill Avenue is identified as having a low collective corridor risk.

The parking demand on Hobill Avenue is generated by businesses in the area. Although parked cars may be inconvenient, there is a need to provide a balance between the parking requirements for local businesses and the need to maintain reasonable access on the public road.

Given this, Auckland Transport cannot justify the installation of NSAATs between the driveways of No.17 and 21 Hobill Avenue. However, given that there is sufficient length to allow parking for one vehicle between the two driveways, Auckland Transport will install white ‘hockey stick’ markings on either side of the driveways to better guide drivers by the end of September 2017.

Additionally, vehicles must be parked legally in the road reserve and any that are not are subject to enforcement. If a vehicle is parked within one metre of this or any vehicle crossing and is blocking access, please contact Auckland Transport on (09) 355 3553 with vehicle details to request enforcement action.

e) Kerrs Road – requested NSAATs between driveways of No.70 and 78 Kerrs Road

The driveways of No.70 and 78 Kerrs Road are located at the top of the intersection of Kerrs Road with Hobill Avenue. Given that this area is within the intersection, and Kerrs Road is an arterial road, it would be beneficial to remove parking in this area to assist with intersection operation.

The intersection is identified as having a low collective risk and therefore the removal of parking here is prioritised as low. However, NSAATs will be considered along Kerrs Road at the top of the Hobill Avenue intersection as well as the eastern corner. This will require consultation, a resolution report and committee approval. At this stage, Auckland Transport is unable to provide a timeframe.

f) Druces Road and Kerrs Road intersection – suggested signalisation

The Druces Road/Kerrs Road intersection is proposed to be signalised as part of the Manukau District Health Board’s Super Clinic redevelopment. Auckland Transport cannot provide timeframes on the proposed signalisation as it is dependent on when the site will be developed.

g) Kellow Place – requested enforcement of illegal/inconsistent parking behaviour

Over the past five months, Auckland Transport has issued 70 parking infringement notices on Kellow Place. The infringements issued range from blocked vehicle entrances, cars parked too close to intersections and cars parked on footpaths. Auckland Transport monitors this area regularly and also responds to complaints on a regular basis.

Auckland Transport will ensure that a parking officer attends Kellow Place daily. However, in order for a parking officer to resolve any blocked vehicle entrance, a complaint from the property owner concerned has to be made.

18. The Manurewa Local Board requested Auckland Transport to assess Jellicoe Road in Manurewa for the installation of traffic calming measures. Jellicoe Road was assessed for traffic calming measures against Auckland Transport’s Local Area Traffic Management (LATM) policy guidelines in 2016 and this assessment has been reviewed following the Board’s request. The guidelines allow Auckland Transport to determine the roads with the most significant safety problems and that therefore need to receive a higher priority, given that there are limited funds for these types of projects. The guidelines also assist in determining whether calming measures would be appropriate on any given route or local area.

19. Jellicoe Road is in a residential area, but it is classified as a collector road, with the intended purpose of leading traffic between local roads and major arterial routes. It is also a school bus route. This type of road is expected to receive greater amounts of traffic than a local road, and installing physical speed calming measures such as speed bumps would affect the capacity and level of service on this route, and result in on-going maintenance costs due to the high stress the speed bumps would endure. For this reason, the installation of speed bumps or other similar speed calming treatments on collector roads is generally avoided. Jellicoe Road is marked with edgelines and a centreline, and this is considered appropriate for the current operating environment. While speed bumps cannot be prioritised for Jellicoe Road at this stage due its function and performance, Auckland Transport will retain the route in its LATM list for future monitoring. In addition, Police have been requested to carry out targeted enforcement of speeding vehicles on this road.

20. The Manurewa Local Board’s request for bollards to be installed in the road-to-road walkway between Reremanu Place and Blanes Road in Weymouth to prevent vehicle access along the path will be investigated in the first three months of the 2017/18 financial year and considered for implementation under the 2017/18 minor walking and cycling capital improvements budget.

21. At the Manurewa Local Board’s request, Auckland Transport is assessing speed calming measures for John Walker Drive. An initial review has been completed, but updated speed and traffic volume counts are needed to ensure a comprehensive review. These counts have been prioritised and programmed, following which Auckland Transport can provide the outcome and recommendations of its assessment. A further update can be expected in August.

22. At the May business meeting, the Elected Member Relationship Manager was also requested to investigate the possibility of, and rough estimates for, installing public toilets and a bicycle shelter at the Manurewa train station. Information on these matters is being followed up with Auckland Transport’s Rail facilities team.

A4. Traffic Control Committee (TCC) report

23. Decisions of the TCC during the month of June 2017 affecting the Manurewa Local Board area are shown below.

Date	Street (Suburb)	Type of Report	Nature Of Restriction	Decision
2 June 2017	Roscommon Road / Robert Ross Place / Clendon Shopping Centre Access – north and south (Manurewa)	Permanent Traffic and Parking changes Combined	Prohibited Turn, Lane Restrictions, No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Island, Traffic Signal Control, Give-Way Control, Give-Way Controlled Roundabout, Flush Median, Edge Line	Carried
16 June 2017	Weymouth Road / Blanes Road / Gibbons Road (Weymouth)	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Stop, Bus Shelter, Give-Way Control, Traffic Islands, School Crossing Point, Kea Crossing, Flush Median, Edge Line	Carried
16 June 2017	Lane Road / McLeod Road (Weymouth)	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Stop, Give-Way Control	Carried

A5. Consultation documents on proposed improvements

24. Consultation documents for the following proposals have been provided to the Manurewa Local Board for its feedback, and are summarised here for wider information purposes only.

25. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

26. Proposed speed limit reduction, McLaughlins Road and adjoining roads, Wiri – Auckland Transport is proposing to set a 50km/h speed limit on McLaughlins Road, Harbour Ridge Drive, Stonehill Drive, Wilco Place and Aerovista Place in Wiri. The changes are required to better align the speed limit with the adjacent land use, given the urban industrial development that has occurred on these roads in recent years

B: Regional and sub-regional activities

B1. Auckland Transport improving rail safety

27. In an effort to improve the overall experience for rail customers, Auckland Transport recently announced a package of customer service and safety improvements under its Safety and Fare Enforcement (SaFE) project. This includes more electronic ticketing gates and the testing of a new ‘Transport Officer’ role on the rail network.

28. New electronic ticketing gates will discourage fare evasion, while making it more equitable for customers who already pay fares. The gates are also designed to reduce vandalism at rail stations.

29. Ōtāhuhu Station was one of the first to get new gates and will be followed by Henderson, Manurewa, Papatoetoe, Middlemore, Parnell, Papakura and Glen Innes stations. Gates are already in place at Britomart, Newmarket, New Lynn and Manukau stations.

30. The new Transport Officer role has been created in response to legislation due to be passed by Parliament in July. The new legislation is expected to provide Transport Officers with warranted powers to enforce fare payment by everyone travelling on Auckland’s trains, meaning they will be able to issue infringement notices to fare evaders as well as provide assistance to customers.

31. Eighteen Transport Officers are currently being recruited and will work initially on the Western Line to test the new legislation and scope of the role. The use of Transport Officers will be extended across the rail network and at least 120 could eventually be employed subject to the outcome of ongoing consultations.

32. Transport Officers will also act as a point of contact for incidents on the rail network and at stations, and will help with emergency management through a close working relationship with the Police and Transport Operators.

33. Transdev Auckland operates the Auckland passenger rail network on behalf of Auckland Transport. Some Transdev staff roles may be affected and a consultation process has begun with the Rail and Maritime Trade Union.

34. Auckland rail patronage continues to grow in unprecedented numbers. Auckland Transport has a target of 19.5 million train journeys for the financial year ending 30 June 2017. As at 31 May, there had already been 19.25 million journeys, and for the 12-month period to the end of March, rail boardings had grown by more than 19%.

B2. Creation of CRL Ltd

35. On 30 June, Auckland Mayor Phil Goff, Deputy Mayor Bill Cashmore and Ministers Steven Joyce and Simon Bridges, formalised the partnership between Government and Auckland Council through the creation of CRL Ltd to deliver the 3.45 kilometre City Rail Link– New Zealand’s largest infrastructure project.

36. When complete, the $3.4 billion City Rail Link (CRL) will create two new underground stations (Aotea and Karangahape) and double both the number and carrying capacity of trains on the Auckland network.

37. Over the next 30 years, approximately 60% of New Zealand’s population growth is expected to occur in the Auckland region. The construction of the CRL will help ease pressure on Auckland roads and will also provide training opportunities, apprenticeships and jobs for thousands of Kiwi construction workers over the coming years.

38. Up to 1,600 people will be needed to build Auckland’s City Rail Link during the project’s peak period of operation with at least 600 general construction workers during peak construction, as well as workers with more specialised skills. There will be opportunities for new entrants to the workforce and for more experienced staff.

39. CRL Ltd is a crown entity owned by the Crown and Auckland Council. The company has full governance, operational and financial responsibility for the CRL, with clear delivery targets and performance expectations.

40. KiwiRail has a formal role in ensuring the CRL's inter-operability with the wider rail network and the services, such as freight, that it provides. Auckland Transport and KiwiRail are engaged by CRL Ltd to provide technical and operational support services.

B3. Waterview tunnel opened

41. The Waterview Connection opened to traffic early on 2 July, five years after construction first began on the $1.4b project. The Waterview Connection links Auckland’s Northwestern and Southwestern motorways and is the final link in the Western Ring Route, one of the Government’s Roads of National Significance to support growth and development.

42. The 48km Western Ring Route creates greater reliability and resilience, as well as more transport options with bus lanes and walking and cycling connections and creating efficient links to and from Auckland Airport. While not designed to remove peak time congestion altogether, the connection will provide a better balance of traffic flows across the road network, including helping to remove cars from local roads.

43. Opening such a large piece of transport infrastructure means travel patterns will change, and Auckland’s growing population means traffic will still be heavy in some areas at peak times.

44. The New Zealand Transport Agency (NZTA) will monitor traffic flows on the Waterview Connection carefully over the next few months while everyone gets used to the new route and driving conditions, and will continue to work with Auckland Transport to monitor and manage traffic flows across the transport system.

45. While the first few days went very smoothly, the NZTA noted that traffic volumes had been slightly lower across the motorway network, likely due to University holidays and some schools starting their holidays the week the connection first opened.

46. For more information about the Western Ring Route and the Waterview Connection visit: http://www.nzta.govt.nz/projects/the-western-ring-route/waterview-tunnel

B4. New cycling report released

47. A new report was released by Auckland Transport on 20 June showing that Auckland is experiencing a biking boom, with big numbers taking to two wheels over the past year and confidence in cycling at an all-time high.

48. While Aucklanders still mainly use their bike for recreation, 2016 saw increases in every other category of bike use including shopping, getting to education, getting to work and to public transport. Positive sentiment is strong with 54% of people saying that more people cycling is better for people driving.

49. Key points of the Auckland Cycling Account were:

· 45,000 Aucklanders started cycling in 2016

· 62% increase in cycle trips in the city centre since 2013

· 16.8km of cycling infrastructure built in 2016

· 995,000 recorded cycle trips in Auckland in 2016

· 80% of people say investment in cycling is important to provide more travel choices

· 34% increase in trips on the Grafton Gully cycleway since 2015

· 27% increase in trips on the Northwestern cycleway since 2015.

B5. Supporting Growth project update

50. The Supporting Growth programme and preferred network was agreed by the Auckland Council Development Committee and the Auckland Transport and New Zealand Transport Agency (NZTA) Boards in September/October 2016. Of this programme, several projects are already being progressed such as the Matakana Link Road and improvements to SH16 and SH22, and more recently the SH16/SH18 Connections and SH1 South Papakura to Bombay projects have commenced the next stage of investigations.

51. Auckland Transport and the NZTA are also collaborating on a joint approach to progressing the wider parts of the Supporting Growth project, with the goal of route protecting the entire network within five years. This joint approach is currently progressing through the procurement phase to secure the professional services required to support the organisations in completing the detailed investigation and route protection tasks. Auckland Transport and the NZTA will communicate with the local boards to provide further updates once the procurement phase is complete and to continue to seek feedback and local board opinions on project options and outcomes.

Consideration

Local board views and implications

52. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

53. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

54. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Rex Hewitt – Relationship Manager, Auckland Council

Manurewa Local Board

20 July 2017

Airport Access

File No.: CP2017/13924

Purpose

1. The purpose of this report is to respond to a number of enquiries received by Auckland Transport regarding the decision to discount a heavy rail option as a mass transit solution between the airport and the city centre. This report will illustrate additional reasons, other than the value for money rationale that has been provided to date.

2. In addition, the report will clarify the process, the steps taken and the studies and factors that contributed to the decision made by Auckland Transport (AT) and the NZ Transport Agency.

Executive summary

3. Auckland Transport is progressing a business case for route protection for mass transit for the airport to city centre corridor. The two modes being investigated for this route are bus and light rail transit (LRT). Studies to date have concluded the benefits of an LRT system outweigh the benefits of heavy rail.

4. The context for this discussion are the numerous studies that have contributed to the decision-making process regarding mass transit to the airport; the key study regarding heavy rail being the South-Western Multi-modal Airport Rapid Transit study (SMART), after which the heavy rail option was discounted.

Recommendation/s

That the Manurewa Local Board:

a) receives this report.

b) acknowledges the rationale for heavy rail being discounted as the optimum mass transit solution for the Airport to City Centre corridor.

Comments

5. Attachment A illustrates the walk-up catchment unlocked by each option. The location of new stations along the route would provide 51,700 residents with access to the strategic public transport network on LRT and 3,100 on heavy rail.

6. Attachment B is the resolution passed at the AT board meeting in June 2016 where the board resolved “That Management discount heavy rail to the airport from any further option development due to its poor value for money proposition”.

7. Attachment C illustrates the progression path from current bus services to LRT agreed to by the Auckland Transport and NZ Transport Agency boards in March 2017 and the next steps for the project.

8. A key factor in the decision to discount heavy rail was value for money. The cost estimate and Benefit Cost Ratio (BCR) of each option at the time of the SMART study analysis are as follows:

· Heavy rail BCR = 0.37-0.64

· Heavy rail cost estimate = $2.6-$3 billion

· Light rail BCR = >1

· Light rail cost estimate = $2.5-$3 billion

9. The cost was similar between a heavy rail option for the section from Onehunga to the airport and an LRT line for the route from the city centre to the airport. It was concluded that an LRT option would be accessible to more people than heavy rail and the benefits would be more widespread (including relieving the bus congestion in the city centre).

10. Generally, the high cost of the heavy rail option was due to the number of structures that it would require in areas such as along SH20. The impact of this mode on property and business would require it to be elevated, which signifies high capital cost. At the airport, a heavy rail option would require tunnelling to the planned terminal that is part of the Auckland Airport Masterplan.

11. Investing in a heavy rail line from Onehunga to the Airport would offer a number of benefits, but would not solve the bus congestion problems in the city centre or on Dominion Road – one of the busiest public transport corridors in the country.

12. Investment in an LRT line from the airport to Wynyard Quarter, would address the bus congestion issue, bring connectivity through the city and south west, address the public transport issues in Wynyard Quarter, and enable housing development and town centre improvements along the route at a similar cost.

13. The LRT route through Dominion Road and into the city achieves more benefits than a heavy rail option, adding additional capacity to the current network. This means that into the future, the resilience of the network can grow and services can be further improved and optimized to service the southern growth areas and east to Botany in the longer term. LRT provides a supportive service to the existing network, which means that the pressure and strain is spread across services, and the network resilience is retained.

14. The LRT option would support the Auckland Transport Alignment Project (ATAP) Strategic Public Transport Network and provides a one seat journey from the airport to the city.

15. It has been acknowledged by Auckland Council and Auckland Transport through ATAP, and in addition by Kiwirail, that the Southern line through Wiri and into Manukau is under pressure with all of the services coming through, which include freight.

16. Adding extra services in order to service the airport limits the future possibility to increase passenger train services to Papakura, Pukekohe or south in the future to Hamilton due to overloading the network.

17. If the southern heavy rail line was to be used to service the airport, the resilience of the network as a whole would be compromised. The reliance on one service line to the airport would mean that in the case of an incident on that line, the effect would be more widespread than if there was a supplementary network that could take some of the passenger load. For example, in the case of an accident on the line, the operators have a statutory obligation to halt all services until resolution is reached. If the rail line was the only option for frequent and reliable access to the airport, the effect of any such incident would cause major disruption across the network.

18. There is high cost involved in making the Onehunga line a feasible option for heavy rail. It would require double tracking, removal of a number of level crossings, relocation of the Onehunga station and a larger number of structures.

19. There is a limit to the service levels of heavy rail because of the number of services already running on the rail network. Heavy rail and LRT provide similar levels of capacity into the future, but LRT has the added advantage of doing that by running more frequently than the heavy rail option.

20. Additional information regarding rail to the airport can be found in the minutes from the 4 July 2017 Planning Committee meeting at

http://infocouncil.aucklandcouncil.govt.nz/Open/2017/07/PLA_20170704_ATT_6723_PLANS.PDF

21. A summary is:

· Bus congestion and terminal space in the city centre are major constraints and not addressed by heavy rail

· Heavy rail provides less network resilience and operational constraints limit its capacity

· Mass transit on the airport to city corridor via Dominion Road is a supplementary service to the rail network and therefore increases the resilience of the network

· Both options can provide a one-seat ride to the city centre

· Dominion Road corridor offers service benefits for the whole isthmus and addresses access issues at each end of the corridor

· Heavy rail access to Manukau from the airport via Puhinui has a number of operational constraints that reduce its benefits – overloading, sharing with freight – for one extra station – no further catchment opened up

· City centre bus congestion remains a problem under heavy rail

· Both options cost the same but LRT has higher benefits – accessibility, connectivity, catchment, housing and development potential

· LRT serves the isthmus

· LRT provides resilience to the strategic network – more corridors / more modes.

Next steps

22. The progress of the Airport to City Centre project is illustrated in Attachment C. The NZTA and AT boards have agreed to progress to LRT, with the next steps being three business cases for route protection.

23. Airport to city centre business case for route protection – will include analysis of how and when to transition between modes, with a possible transition to bus rapid transit before introducing an LRT system, and a full understanding of implementation staging and the operational impacts of the options.

24. Southern and eastern access business case for route protection – will include mass transit from Auckland Airport to Botany via Manukau with bus to LRT transition and implementation staging, including staged additional capacity on SH20B and SH20 and a new southbound link from SH20A to SH20.

25. Improving short and medium term airport access – investigation to further refine the public transport and road infrastructure requirements to support the already identified short and medium term public transport improvements.

Attachments

No.	Title	Page
a ⇩	Benefits of light rail transit (LRT) and heavy rail to Aucklanders	37
b ⇩	Auckland Transport Board resolution	39
c ⇩	Progression pathway	41

Signatories

Author

Kirsty Charles – Communications and Engagement Manager Auckland Transport

Theunis Van Schalkwyk – Group Manager Strategic Projects Auckland Transport

Authorisers

Aimee Barwick – Group Manager Investment and Development Auckland Transport

Manurewa Local Board

20 July 2017

Grant of new community leases to Manurewa Cricket Club Incorporated, The Girl Guides Association New Zealand Incorporated - Manukau, and Weymouth Boating Club Incorporated

File No.: CP2017/11886

Purpose

1. To seek Manurewa Local Board approval for new community leases to Manurewa Cricket Club Incorporated, The Girl Guides Association New Zealand Incorporated – Manukau, and Weymouth Boating Club Incorporated who own their own buildings.

Executive summary

2. Community leases are one of the ways in which council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with local priorities.

3. This report and attachments include details of community groups in the Manurewa Local Board area that own their own buildings and have leases that have expired. Staff recommend that new leases be approved for these groups whose details are specified in the schedule (Attachment A).

4. For each of the recommended leases, a process has been followed which includes a review of the lessee’s performance, that the organisation is sustainable, the services and programmes offered are beneficial to the community and that they align with objectives stated in the Auckland and Local Board Plans.

5. The various groups own the buildings and improvements on the sites occupied under a community lease (Attachments B, D & F). As outlined in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have a right to apply for a new lease at the end of their occupancy term and there is no requirement to undertake an expression of interest process.

6. Individual Community Outcomes Plans will be attached to each lease subject to local board approval (Attachments C, E and G).

Recommendation/s

That the Manurewa Local Board:

a) approve a new community lease to Manurewa Cricket Club Incorporated, at War Memorial Park, 16R Gibbs Road, Manurewa subject to the following conditions:

i) Term – 10 years commencing 1 July 2013 with one 10 year right of renewal

ii) Rent - $1.00 per annum if requested

iii) A Community Outcomes Plan as approved and attached to the lease document

iv) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

b) approve a new community lease to The Girl Guides Association New Zealand Incorporated - Manukau, at Aronia Way Reserve, 66R Everglade Drive, Goodwood Heights subject to the following conditions:

i) Term – 10 years commencing 1 October 2012 with one 10 year right of renewal

ii) Rent - $1.00 per annum if requested

iii) A Community Outcomes Plan as approved and attached to the lease document

iv) A clause to be included in the deed of lease to record that the said land is owned by the Crown through the Department of Conservation. The land is only vested in trust in Auckland Council and as such, may be identified in future years for treaty settlement

v) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

c) approve a new community lease to Weymouth Boating Club Incorporated for 29R Greers Road, Weymouth subject to the following conditions:

i) Term – 10 years commencing 1 April 2014 with one 10 year right of renewal

ii) Rent - $1.00 per annum if requested

iii) A Community Outcomes Plan as approved and attached to the lease document

d) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

7. The schedule contained in Attachment A includes the details of community groups within the Manurewa area with expired leases where the group owns the building. It is recommended new community leases be approved for these groups under the terms and conditions specified.

Manurewa Cricket Club Incorporated

8. The Manurewa Cricket Club Incorporated (the club) has been active at War Memorial Pak since 1981. The land is held by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

9. The club is a well-established with 80 junior and 55 adult members. The junior and senior teams play in the local and regional tournaments and the club provides a good platform for young members of the team.

10. The club is affiliated to the Counties Cricket Association and the clubrooms are used extensively during the summer cricket season. Over winter, the facilities are used by the Manurewa Football Club.

The Girl Guides Association New Zealand Incorporated

11. The Girl Guides Association New Zealand Incorporated (Manukau) lease land at Aronia Way Reserve, 66R Everglade Drive, Goodwood Heights. The land is held by the Crown through the Department of Conservation as an unclassified local purpose reserve and vested in trust in Auckland Council subject to the Reserves Act 1977.

12. The association was founded in 1923 and incorporated in 1971. The Manukau division is used for local groups, as an area office and for regional training. The objectives of the association are to develop young women in principals of service citizenship, loyalty and good character. The association accomplishes this through training, camps and working with other groups and the community.

13. The centre at Aronia Way Reserve includes a hall, offices, meeting rooms, kitchen, training rooms and storage. The centre is also used extensively by other community groups including taekwondo, karate, churches, as well as art and dance groups.

The Weymouth Boating Club Incorporated

14. The Weymouth Boating Club Incorporated was established in 1965 and has been at 29R Greers Road, Weymouth since 1984. The land is held in fee simple by Auckland Council and classified as a local purpose reserve subject to the Reserves Act 1977.

15. The club has 50 members, the clubrooms are also utilised by the Sea Scouts, the Weymouth Yacht Club and the Manukau Hot Rod Club. The club maintains the facility well and frequently holds open days and fishing competitions to promote the club and safe boating practises.

Community Leases

16. The Community Occupancy Guidelines 2012 recommends a lease term of 10 years with one 10 year right of renewal where a group owns the building. The recommended rental is $1.00 per annum, if requested. The groups are responsible for maintenance and utilities costs for their respective buildings.

17. For each of the recommended leases, an assessment has been made which includes a review of the lessee’s performance to ensure that lease conditions are being met, that the organisation is financially sustainable and that the services or programmes offered align with the objectives of the Manurewa Local Board Plan 2014 outcomes. Council staff have sought input from relevant council departments to ensure compliance requirements are met and that the facility is well maintained.

18. Checks have been undertaken to confirm the land classification for each of the sites and land information is included in the schedule.

19. Community Outcomes Plans have been negotiated with each group and will be attached to the lease with the approval of the Manurewa Local Board and will be reported upon annually.

Consideration

Local board views and implications

20. The recommendations within this report fall within the Manurewa Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

21. The action on the leases has been approved in the Manurewa Local Board Community Lease Work Programme 2016/2017 and outlined to the local board in the monthly Community Facilities Snapshot updates.

Māori impact statement

22. Auckland Council is committed to supporting Māori initiatives and outcomes. These are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

23. An aim of community leasing is to support a wide range of activities and groups, and are awarded based on an understanding of local needs, interests and priorities. This includes increase support for Māori community projects and improved access to facilities for Māori living in the Manurewa Local Board area.

Implementation

24. All costs involved in the preparation of lease documents are borne by Auckland Council.

Attachments

No.	Title	Page
a ⇩	Attachment A - Grant of new leases, Group owned	47
b ⇩	Attachment B - Site Plan for Manurewa Cricket Club	49
c ⇩	Attachment C - Manurewa Cricket Club Community Outcomes Plan	51
d ⇩	Attachment D - Site Plan for Girl Guides Association - Manukau	53
e ⇩	Attachment E - Girls Guides Association - Manukau Community Outcomes Plan	55
f ⇩	Attachment F - Site Plan for Weymouth Boating Club	57
g ⇩	Attachment G - Weymouth Boating Club Community Outcomes Plan	59

Signatories

Authors

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rex Hewitt - Relationship Manager

Manurewa Local Board

20 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/12123

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the Long Term Plan (LTP) 2018-2028. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity

· Protect and Enhance

· Homes and Places

· Belonging

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendations

That the Manurewa Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017.

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth

· greater environmental pressures resulting from that growth

· uneven distribution of growth benefits

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early engagement. The key strategic themes include:

· Skills and jobs: recognising the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-2028 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plans and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as the council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-2028.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	67
b ⇩	Auckland Plan Refresh: key themes emerging from local boards feedback	75

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

20 July 2017

Input to the Review of Citizens Advice Bureaux Services

File No.: CP2017/14089

Purpose

1. To seek approval of local board input to the Review of Citizens Advice Bureaux services.

Executive Summary

2. Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine ongoing level of support for Auckland Citizens Advice Bureaux Incorporated and Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated approximately $1.8 million a year which then distributes the funds to bureaux.

1. Local boards hold relationships with their local bureaux. Local bureaux report to local boards on service usage and other matters of interest to the community.

2. A briefing of the review was provided at regional local board cluster workshops on 19 and 26 June 2017.

3. Local boards informally discussed input to the review in workshops in June and July 2017 and are requested to formalise their input through resolution.

4. Analysis of the input will inform the development of options on future funding of Citizens Advice Bureaux and service provision. This will be reported to the Environment and Community Committee in September 2017.

Recommendation/s

That the Manurewa Local Board:

a) approve the Manurewa Local Board input to the Review of Citizens Advice Bureaux services by 18 August 2017.

Comments

Background

5. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

6. Since 2013 Auckland Citizens Advice Bureau Incorporated (ACABx), a board made up of nine representatives from across Auckland Bureaux, has been distributing the council funding to bureaux using a population based funding model which replaced previous funding arrangements by legacy councils.

7. ACABx receives $1.796 million on an annual basis for FY2017 and 2018, plus an annual inflation provision. Provision for this expenditure is included in the Long-term Plan 2015-2025.

8. ACABx distribute funds to local Citizens Advice Bureaux (CAB) services so that communities are provided with access to information, advice, referral and client advocacy services.

9. Support for CAB services aligns with the following:

· local board plans

· the Auckland Plan (chapter one, strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· the Empowered Communities Approach, where individuals, whanau and communities have the power and ability to influence decisions.

10. Currently there are 31 Auckland CAB sites in 19 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

The review

11. The review seeks input from the 21 local boards on their relationship with ACABx, local bureaux and service provision. In September 2017 staff will report the findings of the review to the Environment and Community Committee.

12. The review will inform council’s future approach to its funding relationship with ACABx and CAB, including how responsive they are to the changing demographics and growth in local communities. It will also consider other funding models.

Role of local boards

13. Local boards have detailed knowledge of both their individual bureau delivery and of their local communities’ needs.

14. Some local boards provide funding to their local bureau in addition to the core funding allocated through ACABx. Such funding is at the board’s discretion.

15. Local bureaux are expected to:

· report to local boards on service usage and other matters of interest

· provide informal updates

· provide opportunities to input into future local bureaux service development

· consider opportunities for co-location or location in Auckland Council-owned facilities.

Consideration

Local board views and implications

16. Local boards have discussed their input to the review informally at workshops during June and July 2017. A comprehensive information pack was provided to resource and support the discussions.

17. On the basis that CAB services are not currently provided in Franklin and Great Barrier, these local boards have not participated in a workshop discussion.

18. The following questions guided the workshop discussions and where applicable the board’s input from the workshop is attached.

· What is your relationship with your local CAB?

· What is the value of your local bureau service to your community?

· Is your local bureau delivering outcomes that support the local area and local board objectives?

· Is the current funding model effective in terms of delivering what is required for Auckland and locally?

· What kind of factors should be considered in the funding of local bureaux to ensure fair and equitable service distribution across the region?

· What type of information does the board wish to receive when local bureau are reporting?

· Would you prefer that the local bureau report quarterly or six monthly to the local board?

· Do you understand the role of ACABx in relation to your local bureaux?

· Regarding CAB services, what is working well in your local board area?

· What would you change if you could?

19. Once approved, future options for funding of CAB’s and service provision will be presented to the Environment and Community Committee in September 2017.

Māori impact statement

20. From the information available for 2015/2016, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster.

21. Through the review there may be opportunities to improve Māori engagement with CAB services which can be explored in the development of options for the future.

Implementation

22. The timeline for the review is provided below:

Date	Phase	Action
June 2017	Phase one - discovery and definition on the current state	Local board chairs forum; local board cluster briefings
June – August 2017	Phase one - discovery and definition on the current state	Local board workshops; local board business meetings
September 2017	Phase two - development of options for the future state	Report to the Environment and Community Committee

Attachments

There are no attachments for this report.

Signatories

Authors

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community a

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

20 July 2017

Manurewa Local Board Governance Forward Work Calendar - July 2017

File No.: CP2017/13575

Purpose

1. To present to the Manurewa Local Board the six months Governance Forward Work Calendar.

Executive Summary

2. This report introduces the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Manurewa Local Board:

a) note the attached Governance Forward Work Calendar as at 10 July 2017.

Comments

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with Governance Forward Work Calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Governance Forward Work Calendar - July 2017	87

Signatories

Authors	Sarah McGhee - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

Chairperson	Angela Dalton
Deputy Chairperson	Rangi McLean
Members	Joseph Allan
	Simeon Brown
	Stella Cattle
	Sarah Colcord
	Angela Cunningham-Marino
	Ken Penney

Group and Location	Land Information	Last lease expiry date	New lease term and start date	Rent	Lease notes or additional clauses required
Manurewa Cricket Club Incorporated War Memorial Park, 16R Gibbs Road, Manurewa	Held by Auckland Council in fee simple as a classified recreation reserve and subject to the Reserves Act 1977. The club occupies part of Lot 2 DP 39035 - 1.3643ha - NA1073/213	30/06/2013	10 year lease with one 10 year right of renewal 1/07/2013	$1 per annum if requested
The Girl Guides Association New Zealand Incorporated (Manukau group) Aronia Way Reserve, 66R Everglade Drive, Goodwood Heights	Held by DOC as an unclassified local purpose (community buildings) reserve and vested in Auckland Council, in trust, for that purpose. Subject to the Reserves Act 1977. The group occupies part of Lot 2 DP 104376 - 1.0242 ha -NA46D/207 (Cancelled) Manurewa	30/09/2012	10 year lease with one 10 year right of renewal 1/10/2012	$1 per annum if requested	As the land is held by DOC and vested in council in trust, the lease will contain a treaty clause in the event of future redress.
Weymouth Boating Club Incorporated 29R Greers Road, Weymouth	Held in fee simple by Auckland Council as a classified local purpose (site for water based activities) reserve and subject to the Reserves Act 1977. The club occupies part of Lot 2 DP 77786 and Lot 14 DP 16644 1634m2 - NA42A/379.	31/03/2014	10 year lease with one 10 year right of renewal 1/04/2014	$1 per annum if requested

Name of Community Group	Manurewa Cricket Club Incorporated
Name and Location of Land/Facility	War Memorial Park
	16R Gibbs Road, Manurewa
Name of the Community it serves	Manurewa and the wider community
Local Board Area	Manurewa

Name of Community Group	The Girl Guides Association New Zealand Incorporated
Name and Location of Land/Facility	Aronia Park
	Taha Wahia Woodside, 66R Everglade Drive, Goodwood Heights, Manukau
Name of the Community it serves	Manukau and the wider community
Local Board Area	Manurewa

Name of Community Group	The Girl Guides Association New Zealand Incorporated
Name and Location of Land/Facility	Aronia Park
	Taha Wahia Woodside, 66R Everglade Drive, Goodwood Heights, Manukau
Name of the Community it serves	Manukau and the wider community
Local Board Area	Manurewa

Authors	Trina Bishop – Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Authors	Trina Bishop - Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Name of Community Group	Weymouth Boating Club Incorporated
Name and Location of Land/Facility	29R Greers Road
	Weymouth
Name of the community it serves	Manurewa, Weymouth and the wider community
Local Board Area	Manurewa

Authors	Lee Manaia - Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager