Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

25 July 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Governing Body Member's Update 7

13 Chairperson's Report 9

14 Board Members' Reports 11

15 Request to extend alcohol ban on Vic Cowen Park, Mount Wellington 13

16 Glen Innes Community Hall Dedicated Leasable Space 39

17 Renewal of Agreement with Panmure Historical Society Incorporated for Operation and Management of the Panmure Stone Cottage, 1 Kings Road, Panmure 51

18 Renewal of Lease to Te Papapa-Onehunga Rugby Football & Sports Club Incorporated 53

19 Landscape of the car parks at Domain Reserve, Panmure 55

20 Auckland Transport monthly report - July 2017 63

21 Feedback on the Tākaro – Investing in Play discussion document 67

22 Input to the Review of Citizens Advice Bureaux Services 91

23 Local board involvement in regional strategic priority workshops on the Long Term Plan 2018-2028 95

24 Update on the Te Oro Committee of the Maungakiekie-Tāmaki Local Board 99

25 Urgent Decision made by the Maungakiekie-Tāmaki Local Board, License to Occupy to Watercare Services Ltd 101

26 Record of Maungakiekie-Tāmaki Local Board Workshops 107

27 Governance Forward Work Calendar 113

28 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 June 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Maungakiekie-Tāmaki Local Board

25 July 2017

Request to extend alcohol ban on Vic Cowen Park, Mount Wellington

File No.: CP2017/13371

Purpose

1. To seek a decision about whether or not to extend the existing night time alcohol ban on Vic Cowen Park to 24 hours, 7 days a week.

Executive summary

2. Alcohol bans prohibit the consumption or possession of alcohol in specified areas during specified times. Alcohol bans are enforced by the New Zealand Police.

3. Residents surrounding Vic Cowen Park, Mount Wellington have requested the current night time alcohol ban be extended to 24 hours, 7 days a week. The request has been made to address on-going anti-social issues within the Vic Cowen Park carpark area.

4. The Maungakiekie-Tāmaki Local Board has delegated authority to make alcohol bans in its local board area under the Alcohol Control Bylaw 2014.

5. In determining whether to approve an extension to the alcohol ban the local board must be satisfied on several points, the most important of which are:

· the alcohol ban area is subject to a high level of alcohol related crime or disorder

· the alcohol ban is proportionate in light of the evidence and can be justified as a reasonable limitation on people’s rights and freedoms.

6. There are two reasonably practicable options available to the local board:

· Option one: decline to extend the current night time alcohol ban on Vic Cowen Park to 24 hours, 7 days a week

· Option two: extend the current night time alcohol ban to 24 hours, 7 days a week on Vic Cowen Park.

7. Staff recommend that the local board decline the request to extend the current night time alcohol ban on Vic Cowen Park (option one). There are practicable alternatives available including existing police powers. These can provide a more proportionate response to the level of alcohol related crime or disorder being experienced.

Recommendation

That the Maungakiekie-Tāmaki Local Board:

Either

a) decline to extend the current night time alcohol ban on Vic Cowen Park to 24 hours, 7 days a week.

a) extend the current night time alcohol ban to 24 hours, 7 days a week on Vic Cowen Park.

Comments

Background

8. Alcohol bans prohibit the consumption or possession of alcohol in specified areas during specified times.

9. The Maungakiekie-Tāmaki Local Board has delegated authority to make alcohol bans in its local board area under the Alcohol Control Bylaw 2014 (the bylaw).

10. Alcohol bans are enforced by the New Zealand Police. Under section 169 and 170 of the Local Government Act 2002, police have powers of search, seizure, infringement notice and arrest for the specified times and places that an alcohol ban applies.

11. Police also have powers to address any incidents of crime or disorder under the Summary Offences Act 1981.

Residents have requested a 24 hour, 7 days a week alcohol ban on Vic Cowen Park

12. On 8 May 2017 a request was received from seven residents surrounding Vic Cowen Park. Residents have requested that the Maungakiekie-Tāmaki Local Board adopt a 24 hour, 7 days a week alcohol ban on Vic Cowen Park (Attachment A). The request has been made to address on-going anti-social issues within the Vic Cowen Park carpark area.

13. A night time alcohol ban is currently in place on the whole of Vic Cowen Park from 10pm to 7am daylight savings time and 7pm to 7am outside daylight savings time (Attachment B).

Legislative and bylaw criteria requires evidence of high levels of alcohol-related crime or disorder

14. The Local Government Act 2002 (the Act) sets the criteria which must be met to justify an alcohol ban. The criteria are echoed in the bylaw.

15. Legislative and bylaw criteria requires an extension to the current night time alcohol ban to be:

· in response to a high level of alcohol related crime or disorder caused, or made worse by, alcohol consumption in the area:

o before the time the current alcohol ban starts (e.g. before 10pm daylight savings time)

o during the current alcohol ban hours caused by persons consuming alcohol in the alcohol ban area before the alcohol ban starts.

· a proportionate response

· a justified limitation on people’s rights and freedoms.

16. The bylaw also requires consideration of:

· appropriate community-focused solutions as an alternative or compliment to an alcohol ban

· the views of police, Māori, owners, occupiers or persons that council has reason to believe are representative of the interests of owners or occupiers of premises within the alcohol ban area.

17. Staff use an assessment framework to categorise the evidence to support an alcohol ban as limited, moderate or strong (Attachment C):

· strong evidence means an alcohol ban is likely to meet the legislative and bylaw criteria

· moderate evidence means an alcohol ban may meet the legislative and bylaw criteria

· limited evidence means an alcohol ban is unlikely to meet the legislative and bylaw criteria.

18. Staff analysis and recommendations are based on the legislative and bylaw criteria that any response should involve the least amount of restriction on people’s rights and freedoms to address the alcohol related crime or disorder being experienced.

Evidence and findings

Requester evidence shows 12 incidents of perceived threats and low level disorder over a four month period

19. Evidence provided between January and April 2017 by the requester shows (Attachment A):

· 10 incidents over a four month period (approximately three per month) occurred outside the existing night time alcohol ban hours in the carpark area of Vic Cowen Park.

· incidents relate to perceived threats (irritation and fear) and low level disorder behaviour (noise from yelling, music and cars, litter and smashed bottles).

· two further incidents (15 April 2017 and 31 March 2017) included alcohol consumption before 10pm, with low level alcohol related disorder extending into the existing 10pm-7am ban.

20. The requester also suggested that gates, bollards or chains at both entrances may assist in preventing alcohol related crime or disorder.

Two recorded noise complaints required police action over a 12 month period

21. Noise control recorded 14 noise complaints between May 2016 and May 2017. Of these, two complaints were actioned with police on site. The other 12 were not considered excessive due to the low level of disorder (Attachment D).

Police generally support alcohol bans, but no views have been provided on this request

22. Police have not provided any views on the request for an alcohol ban on Vic Cowen Park.

23. Police consider that alcohol bans assist in preventing alcohol related harm.

24. The approach of Police and council differ. The council must be satisfied that the legislative and bylaw criteria are met.

Options and risks

25. The following reasonably practicable options have been identified:

· Option one: decline to extend the current night time alcohol ban on Vic Cowen Park to 24 hours, 7 days a week

· Option two: extend the current night time alcohol ban to 24 hours, 7 days a week on Vic Cowen Park.

26. The tables below assess the advantages, disadvantages and risks associated with each option.

Table 1: Assessment of option one - decline to extend the current night time alcohol ban on Vic Cowen Park to 24 hours, 7 days a week
Advantages	· no increased risk of a legal challenge if it is considered that the evidential threshold has not been met · no further limitation on people’s rights and freedoms · no implementation costs for new signage.
Disadvantages and risks	· residents experience of perceived threats and nuisance likely to continue.
Risk mitigation	· local board can consider non-regulatory solutions, such as temporary and/or permanent closure of access roads to the park as recommended by the requestors.

Table 2: Assessment of option two - extend the current night time alcohol ban to 24 hours, 7 days a week on Vic Cowen Park
Advantages	· alcohol ban would be supported by nearby residents · possible that voluntary compliance may reduce the number of perceived threat and low level disorder incidents in the park.
Disadvantages and risks	· possible legal challenge on the basis if it is considered that the evidential threshold has not been met · implementation costs for new signage · police priority response to enforce the alcohol ban may not meet residents’ expectations.
Risk mitigation	· the risk of legal challenge is considered low.

Staff analysis and recommendations

The evidence does not meet the threshold to justify extending the existing alcohol ban

27. Staff have assessed the evidence against the legislative and bylaw criteria and assessment framework in Attachment C and consider that:

· there is moderate evidence of crime or disorder related to alcohol consumption in the carpark area of Vic Cowen Park;

· the frequency and severity of this evidence is not considered to indicate a high level of crime or disorder;

· practical community-focused solutions have been identified that may address the issues without imposing additional restrictions on people’s rights or freedoms;

· the police can use existing powers under the Summary Offences Act 1981 to address any incidents of crime or disorder when they occur.

28. Staff recommend that the local board decline the request to extend the current night time alcohol ban on Vic Cowen Park (option one). There are practicable alternatives available including existing police powers. These can provide a more proportionate response to the level of alcohol related crime or disorder being experienced.

Consideration

Local board views and implications

29. The Maungakiekie-Tāmaki Local Board previously approved the current night time alcohol ban at Vic Cowen Park on October 2015 (MT/2015/64). Prior to this a night time alcohol ban was in place in the park. This was introduced by the former Auckland City Council in May 2009.

Māori impact statement

30. Alcohol bans have the potential to reduce alcohol related harm and to increase health and wellbeing. These goals are consistent with the desired outcome of the Māori plan for Tāmaki Makaurau. Iwi were consulted widely in 2015 on the use of alcohol bans and have previously been supportive of their use.

Implementation

31. If the request is declined (option one) council will notify affected residents of the decision.

32. If the request is granted (option two), council will notify the affected residents of the decision and install new alcohol ban signage in the area.

Attachments

No.	Title	Page
a ⇩	Attachment A: Vic Cowen Park Alcohol Ban Request Form	19
b ⇩	Attachment B: Vic Cowen Park Current Alcohol Ban Area Map	31
c ⇩	Attachment C: Alcohol Ban Process	33
d ⇩	Attachment D: Vic Cowen Park Noise Report	37

Signatories

Authors

Moshika Chandra - Administration Services

Ashleigh Pihema - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Glen Innes Community Hall Dedicated Leasable Space

File No.: CP2017/10275

Purpose

1. To approve the $42,500 allocation of Locally Driven Initiatives funding for the further refurbishment of the Glen Innes Community Hall.

Executive summary

2. The Tāmaki Community Needs Assessment 2014 identified that the Glen Innes Community Hall was in a tired condition and in need of upgrading.

3. Upgrade works to the hall completed in January 2017 included roof replacement and some internal refurbishment to create a leasable space for the Citizens Advice Bureau (CAB).

4. At recent local board workshops, staff have been requested to provide advice and costings on making the leasable space within the Glen Innes Community Hall larger and more versatile. The intent is to make the space suitable for a range of potential occupants, not just the CAB.

5. Estimated costs are $42,500 including contingency and professional fees. If funding is confirmed it is anticipated that work would commence in September 2017. Construction times are estimated at six weeks to complete.

6. These works will enable a more versatile leasable space while also improving the usability of other aspects of the facility and include:

· redevelopment of the foyer to create a larger, dedicated leasable space that will operate separately from the community hall

· redevelopment of the kitchen to create direct access for community hall users and potential lessees

· removal of existing internal doors leading into the community hall from the foyer and the creation of a dedicated entrance door for the community hall

· repainting the inside of the building.

7. Staff recommend option two, that the Maungakiekie Tāmaki Local Board approve the allocation of $42,500 from the 2017/2018 Locally Driven Initiatives budget towards the further upgrade of the Glen Innes Community Hall.

8. Completion of this work will enable the removal of the existing brick building from the reserve as envisaged in the adopted Ruapōtaka Reserve Master Plan. The cost of the building removal works is $35,000. The local board allocated budget for this removal work in the 2016/2017 financial year (MT/2016/14).

9. The existing brick building would be removed once the dedicated leased space is created and refurbishment completed.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve $42,500 from the Maungakiekie Tāmaki Local Board Locally Driven Initiatives Budget towards the further upgrade of the Glen Innes Community Hall in 2017/2018.

Comments

Background

10. In March 2013, the Maungakiekie-Tāmaki Local Board gave in-principle approval of a Master Plan for the Ruapōtaka Reserve. Stage 1 of the Master Plan was the development of Te Oro, which opened in May 2015. Stages 2 to 4 are currently unfunded and subject to stakeholder consultation. These stages include:

· the removal of the existing Citizen Advice Bureau /Plunket and Ka Mau Te Wero buildings

· soft landscaping

· storm water treatment

· improvements to the Glen Innes Community Hall

· further consultation with the Ruapōtaka Marae

· improving the linkages between Ruapōtaka and Maybury Reserves.

11. In 2016 the Glen Innes Community Hall was re-roofed and parts of the interior refurbished, creating purpose built leasable offices primarily for Citizen Advice Bureau (Glen Innes branch) and Plunket. This reflected the aspirations of the Ruapōtaka Reserve Master plan (MT/2016/14).

12. Plunket have moved into the new premises created.

13. The interior refurbishment in 2016 created an additional three meeting rooms, a manager’s office and separate reception area for the CAB’s use. (Attachment A).

14. The community hall continues to operate as a venue for hire, available for use 17 hours a day, 7 days week and currently serves about 2000 to 3000 participants per month.

Further improvements

15. During recent site visits and workshops with local board members, staff had been requested to provide advice on the cost of making the existing leasable space larger and more versatile. The intent is to make the space suitable for a wider range of occupants, not solely the Citizens Advice Bureau.

16. Staff have identified simple improvements that could be made to the facility to achieve a better balance of useable spaces within the existing footprint of the building. These changes would create three distinct service areas, identified below:

17. Works required to create a better balance of useable spaces include;

· redevelopment of the foyer to create a larger, dedicated leasable space that will operate separately from the community hall

· redevelopment of the kitchen to create direct access for community hall users

· closing off and removal of internal doors leading into the hall and a dedicated entrance door into the community hall

· repainting the inside of the building.

Attachment B identifies a comprehensive list of proposed works.

18. The cost of the above has been estimated at $42,500, including contingency and professional fees. Attachment C provides a full breakdown of these costs.

19. Completion of this work at the Glen Innes Community Hall will enable staff to remove the existing brick building previously used by Plunket and currently used by the Citizens Advice Bureau from the reserve as envisaged in the adopted Ruapōtaka Reserve Master Plan. The cost of this removal works is $35,000. The local board allocated funds for this works in the 2016/2017 financial year (MT/2016/14). The existing brick building would be removed once the dedicated leasable space is created.

20. A benefit in maintenance cost (Opex) can be achieved through removing the red brick building. The isolated nature of the existing brick building attracts high instances of graffiti and property damage. It also presents a physical barrier between Ruapōtaka Reserve and Maybury Reserve, with negative public safety consequences. Rehousing of existing lessee into the Glen Innes Community Centre will allow the brick building to be demolished, thus eliminating operational spend and costs associated with vandalism. Staff have considered the following options:

Option Description	Considerations	Cost
Option one – status quo Leave the Glen Innes Community Hall interior as it is currently configured / presented	· the lease space is available for immediate occupation by a suitable community group · the extent of existing space available is not fully utilised. · the user experience will decline as the condition of the facility deteriorates.	None
Option two – refurbishment Create a larger, more versatile leasable space through further works to include; · redevelopment of the foyer and meeting space adjacent to the new Plunket rooms to create a separate entrance · upgrade Kitchen to provide direct access off the Community Hall area · remove internal doors leading into the hall and create a dedicated entrance door into the Community Hall · repaint the inside of the building.	· a more intuitive internal layout. · improved user for customers · there will be a delay of two months before the leasable space is useable.	$42,500 - one off cost (attachment C)
Option three – refurbish and maintain brick building Create a larger and more versatile leasable space through further works and retain the leasable brick building to house CAB services	· a more intuitive internal layout. · improved user for customers · create additional capacity for community services · not removing the brick lease building would be contradictory to existing resolution. · retaining the brick building will sustain an unnecessary overhead and likely require more investment over time to maintain its current level of service.	$42,500 one off cost plus the ongoing investment in the brick facility.

21. Staff recommend option two. This option enables the rationalisation of buildings on this site, without compromising levels of service which is an objective of the masterplan. Short term improvements to the hall and leasable spaces will provide benefits for all uses over the next 3 to 5 years.

22. There are opportunities to further consolidate activity on this site, with Te Oro in particular have the potential to accommodate more activity if desired. The relatively modest level of investment considered in option two does not preclude exploring these opportunities in the medium term.

Consideration

Local board views and implications

23. Staff started discussions with the Local Board and community groups in July 2015.

24. Creating a dedicated leasable space within the Glen Innes Community Hall and the subsequent removal of the existing brick building reflects the following local board outcomes in the 2014-2017 Maungakiekie-Tāmaki Local Board Plan:

· Strong and thriving communities that are enabled to participate, celebrate and contribute – our diverse communities are connected to one another, proud to live in Maungakiekie-Tāmaki and involved in the community.

· Successful businesses and good jobs for our people – our businesses and industries flourish and provide high-quality jobs.

· A built environment that strengthens our communities and reinforces our heritage and local character – our urban environment contributes to the quality of life of our people through sustainable developments, which bring communities and businesses together, and reinforces our heritage and local character.

· Parks, sport and recreational facilities that promote healthy lifestyles and enhance well-being – our sports and recreational facilities respond to the demands of our diverse and changing communities and promote physical activity, play, relaxation and enjoyment.

Māori impact statement

25. Refurbishment of the Glen Innes Community Hall will have benefits for all members of the community. With Te Oro Arts Centre now completed and the Ruapōtaka Reserve Master Plan being advanced, Māori will be positively impacted by the creation of enhanced infrastructure, safer reserve space and associated levels of services.

26. Staff consulted with the Ruapōtaka Marae on initial plans for the Glen Innes Community Hall including;

· refurbishment

· relocation of Plunket and CAB services

· removal of the red brick building.

These proposed alternations and opening up of the reserve space has been well received.

Implementation

27. Subject to funding no implementation issues have been identified regarding the upgrade or reconfiguration of the hall. It is anticipated that staff could begin engaging in the procurement process with contractors in Sept 2017. Construction is anticipated to take six weeks to complete.

Attachments

No.	Title	Page
a ⇩	Attachment A G.I-Community Centre Current Plan	45
b ⇩	Attachment B Glen Innes Rework 12052017 TG mockup	47
c ⇩	Attachment C Cost estimate	49

Signatories

Authors

Terrena Griffiths - CAPEX/Project Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Renewal of Agreement with Panmure Historical Society Incorporated for Operation and Management of the Panmure Stone Cottage, 1 Kings Road, Panmure

File No.: CP2017/13056

Purpose

1. To seek approval from the Maungakiekie-Tāmaki Local Board to grant a renewal of agreement with Panmure Historical Society Incorporated for operation and management of the Panmure Stone Cottage at 1 Kings Road, Panmure.

Executive summary

2. The Panmure Historical Society has an agreement with the legacy Auckland City Council to operate and manage the Panmure Stone Cottage (the cottage) as a house museum open to the public on behalf of council.

3. The agreement was for an initial term of three years from 1 January 2006 until 31 December 2008. This agreement was renewed and varied to include two five year terms commencing on 1 January 2009.

4. The first renewal term 1 January 2009 to 31 December 2013, has been executed and dated 7 April 2010. The Panmure Historical Society Incorporated has applied to renew the final term of the agreement.

5. This report recommends granting the renewal of the final term of the agreement, from 1 January 2014 until 31 December 2018.

6. The Panmure Stone Cottage and all its contents are owned by Auckland Council and is maintained and insured by Auckland Council.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the renewal of agreement between Auckland Council and Panmure Historical Society Incorporated, to operate and manage the Panmure Stone Cottage at 1 Kings Road, Panmure for the final term 1 January 2014 until 31 December 2018.

Comments

7. Auckland Council owns the reserve for historic purposes under the Reserves Act 1977 known as “Fencible Reserve” located at 1-3 Kings Road, Panmure. Panmure Stone Cottage is situated on this reserve and is listed in the Auckland Unitary Plan Operative in part, as a Category A historic heritage building.

8. In the past a number of individual volunteers have looked after the cottage pursuant to an arrangement with the Mt Wellington Borough Council. This arrangement terminated in 2003 when the volunteers were unable to continue and the cottage remained largely closed to the public.

9. The Panmure Historical Society Incorporated was incorporated on 5 May 2005 and consists of 50 members and nine part time volunteers. The society agreed to provide the management and operation of the cottage as a museum upon the terms and conditions set out in the agreement dated 3 July 2006 for an initial term of three years.

10. This agreement was renewed on 7 April 2010, and the term was varied to include two renewal terms of five years each with a final expiry date of 30 December 2018.

Consideration

Local board views and implications

11. The renewal for this agreement was discussed at a workshop with the local board on 7 March 2017 and 18 July 2017.

Māori impact statement

12. The Panmure Stone Cottage is open to visit as a museum to all members of the public including Māori. Membership to the Panmure Historical Society is open to all members of the public.

Implementation

13. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Andrea Aranha - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Renewal of Lease to Te Papapa-Onehunga Rugby Football & Sports Club Incorporated

File No.: CP2017/13058

Purpose

1. To approve the renewal of lease to the Te Papapa-Onehunga Rugby Football & Sports Club Incorporated at Fergusson Domain, 5 Olea Road.

Executive summary

2. Te Papapa-Onehunga Rugby Football & Sports Club Incorporated has a community lease with Auckland Council which expired on 30 September 2014. The lease contains two renewal terms of five years each with a final expiry date of 30 September 2024.

3. The club own the building and improvements, and have applied to renew their lease with Auckland Council. This is the first of the two renewal terms available to the club.

4. The financial records provided by Te Papapa Rugby Football & Sports Club Incorporated show that the group are financially sound.

5. This report recommends approving the renewal of lease for the term 1 October 2014 to 30 September 2019.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the renewal of lease to the Te Papapa-Onehunga Rugby Football & Sports Club Incorporated, at Fergusson Domain, 5 Olea Road, for the term 1 October 2014 to 30 September 2019.

Comments

6. Te Papapa-Onehunga Rugby Football & Sports Club Incorporated (the club) was incorporated on 28 February 1947.

7. As part of the renewal process, a comprehensive application was submitted by the club, including audited accounts and membership details.

8. The club has a mix of sports and other uses of the facilities. In 2017, the club added an onsite gymnasium for the benefit of their club members. They also contract a personal trainer to manage this facility and run community focussed health and exercise programs.

9. The club members range in age from four years through to 50 years. They have 480 rugby members, 60 squash members, 100 netball members and 60 members to their onsite gym.

10. A site visit was undertaken and established that the premises are being well managed and maintained.

Consideration

Local board views and implications

11. The renewal of lease to the Te Papapa-Onehunga Football & Sports Club Incorporated was discussed at a workshop with the local board on 18 July 2017.

Māori impact statement

12. All programs and services offered by the club are available to the Maori community and there is no impediment to any ethnicity joining the club.

Implementation

13. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Andrea Aranha - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Landscape of the car parks at Domain Reserve, Panmure

File No.: CP2017/13455

Purpose

1. To seek approval of the proposed landscaping plans for the upper and lower carpark areas at Domain Reserve, Lagoon Dr, Panmure.

Executive summary

2. The Maungakiekie Tāmaki Local Board approved the land acquisition of approximately 210m² from the upper carpark of Domain Reserve, Lagoon Dr, by Auckland Transport (AT) for the AMETI Eastern Busway project in March 2015. As part of the same resolution AT committed to providing an alternative access way to the lower carpark along Lagoon Dr.

3. This report presents the landscaping plans for both upper and lower carpark areas to be completed as part of the Lagoon Dr construction works and seeks approval for these proposed plans (Attachments A and B).

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the landscaping plans for the upper and lower carparks at Domain Reserve, Lagoon Drive, Panmure:

i) Plan 3311120-CE-0341 Ver D (dated 30.06.15) for the lower carpark, and

ii) Plan 3311120-CE-0345 Ver D (dated 30.06.15) for the upper carpark.

Comments

4. AT is progressing the AMETI Eastern Busway project through Lagoon Drive to Panmure Bridge to improve public transport. The project will provide separate cycling and bus lanes from the Panmure roundabout to Panmure Bridge. The improvements will connect to, and continue along Pakuranga Road to the Pakuranga town centre.

5. The design for the bus lanes includes utilising the full extent of the existing road corridor along Lagoon Drive. The road access to Domain Reserve from Lagoon Drive will be removed and new access will be provided to the lower carpark area from Domain Road. Pedestrian access to the front entrance and second level of the Recreation Centre will remain available, as will pedestrian access to the entrance to the Squash Courts.

6. In March 2015 the Maungakiekie Tāmaki Local Board, Auckland Council (AC) Parks and subsequently the Department of Conservation approved ATs acquisition of 210m² from the upper carpark of Domain Reserve for road to provide an alternative access route to the private residences located at 48-58 Lagoon Drive (Plan 3311120-CE-0345 Ver D (dated 30.06.15), Attachment B). The upper carpark will be reconfigured to ensure the legal road is legible and the surrounding area clearly marked for parking.

7. The local board identified a number of issues to be addressed with the reconfiguration of the upper carpark. These issues included improved lighting; clear road markings to ensure the safety of pedestrians to and from the upper squash court path and better management of stormwater runoff to minimise the flooding down the upper squash court pathway. The proposed landscape plan for the upper carpark addresses these issues through the provision of additional lighting, new stormwater drainage and a marked pedestrian crossing leading to the squash court path. The marked plan also allows for 21 carparks. While a raised speed table was also considered, AT Safety has advised against this as the carpark area is already a low speed environment and the location will affect the proposed stormwater drainage, creating ponding within the road.

8. The landscaping plan for the lower carpark (Plan 3311120-CE-0341 Ver D (dated 30.06.15), Attachment A) provides for pedestrian access from Domain Road into the reserve and a new pedestrian connection along the front of the reserve to the signalised crossing. There will be a loss of 3 carparks (from 36 to 33) to accommodate the new access lane from Domain Rd, however additional parking will still be available behind the Recreation Centre. Further parking will also be available with the proposed landscaping of the upper carpark.

9. Community Facilities have reviewed a draft plan and requested some minor landscape changes that have been incorporated into the plans presented. These changes involved removing narrow strips of grass which are difficult to maintain in good condition and extending the paved areas. The softening of these paved areas is now provided by self-attaching climbers that will grow up the low retaining wall.

10. AT have confirmed that two exotic trees will need to be removed to allow for works and for which asset owner approval has been obtained. However, no scheduled pohutukawa trees will require removal as part of the proposed works.

11. The Lagoon Leisure Centre and Panmure Squash Club have indicated that the car parking currently on site is more than sufficient and that they are happy with the landscape plans as presented. With the improved layout in the upper parking area there will only be rare occasions when the additional parking behind the Leisure Centre will be required. Anticipated demand for parking generated by the two relevant facilities on site can therefore be met.

12. It should be noted that the short to medium term future of the squash facility at Domain Reserve is currently being reviewed because of the poor condition of the section of the building that houses the squash courts. However, it is the Leisure Centre that generates the majority of car park usage and the centre will continue to operate out of the building on site, at least in the medium term. Maintaining a similar number of car park spaces to those currently provided is essential to the successful functioning of the Leisure Centre and the car park upgrades are therefore considered necessary and appropriate.

Consideration

Local board views and implications

13. The proposed landscaping plans were discussed at a local board workshop on April 4th 2017 and the board expressed support for the proposed plans.

Māori impact statement

14. The AMETI project has undertaken extensive consultation through regular hui with iwi as part of the wider programme of works. Mana whenua were again consulted regarding the reserves acquisition plan as part of the Department of Conservation approval process in early 2016.

Implementation

15. The proposed plans, once approved by the local board, will form part of the detailed design requirements for the construction phase of the AMETI Eastern Busway project. AT will liaise with Auckland Council’s Community Facilities department, Lagoon Leisure Centre and Panmure Squash Club to ensure all parties are aware of when physical works will be undertaken and to minimise impacts on customers.

Attachments

No.	Title	Page
a ⇩	Lower Car Park Design	59
b ⇩	Upper Car Park Design	61

Signatories

Authors

David Barker - Environment and Programmes Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Auckland Transport monthly report - July 2017

File No.: CP2017/14199

Purpose

1. The purpose of the report is to update the Local Board on transport-related matters and to provide information about recent Auckland Transport (AT) activities in the Local Board area.

Executive summary

2. This report responds to resolutions and requests on transport-related matters, provides an update on the current status of Local Board Transport Capital Fund (LBTCF) and provides an opportunity for the board to nominate and discuss any proposed LBTCF projects, provide a summary of consultation material sent to the Board and,

3. The report provides information from the Auckland Transport organisation on matters of specific application and interest to the Maungakiekie-Tāmaki Local Board and its community.

4. In particular, this report covers:

· AMETI update on Panmure to Pakuranga and Pakuranga to Botany Stages

· Bus layover space – in Glen Innes, Panmure and Onehunga.

Glen Innes cycle links to the train

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport monthly update report for July 2017.

Comments

Strategic alignment - Prioritise rapid, high frequency public transport

AMETI Eastern Busway – Panmure to Pakuranga

5. This update provides the Local Board with a summary of key areas of progress.

Panmure to Pakuranga stage (EB1)

6. Auckland Council will be communicating details about the hearing shortly and the AMETI Eastern Busway project team will relay this information to key stakeholders and local board representatives. The hearing is an opportunity for independent commissioners to review public submissions and compile a report with their recommendations for the project. It is expected that a decision will be made in late 2017.

7. Auckland Transport have invited expressions of interest from Mana Whenua groups to put forward an artist to help shape the detailed urban design for this stage of the project. This will include elements of ‘cultural storytelling’ incorporated into the overall urban design framework.

8. The project team are currently focusing on developing a detailed travel demand management strategy that focuses on changing local travel behaviour to mitigate traffic impacts during construction and drive long term mode-shift when the new busway is place. It is expected that a strategy will be presented to key stakeholders and the local board in late 2017.

9. A presentation to the construction industry is planned in mid-June to explain details of the tender process for construction of the AMETI Eastern Busway EB1 stage. This is the first formal engagement with the industry and precedes the formal RFP process which will only take place once the hearing commissioners make their final decision.

Pakuranga to Botany stage (EB2-3)

10. Design work and final development of the scheme assessment report is continuing for the Pakuranga to Botany stage of the project and planning is underway to deliver a detailed consultation and engagement programme with the Pakuranga, Botany and Howick community later this year.

11. Auckland Transport have requested industry feedback on a design and consenting programme for AMETI Eastern Busway EB2-3. The aim is to distribute the formal RFP for this contract in July / August.

Bus Layover Space

12. Auckland Transport is delivering the new network in to East and Central Auckland over the next 12 months. The fundamental principle of the network is that buses no longer travel all the way to the CBD, instead transition at interchanges throughout the city.

13. To meet health and safety regulations for drivers each interchange needs to provide a space for buses to layover, to allow drivers their mandatory breaks.

14. Panmure is the first interchange within the Maungakiekie-Tāmaki ward to install bus layover bays. The project will move most of the drop off space currently available at Panmure Station and install bus layover space. A P2 drop off space will be retained during peak morning times at the current location.

15. A driver rest facility will also be installed within the station in the new year, to provide appropriate rest space.

16. Onehunga and Glen Innes will also have bus layover parking allocated which Auckland Transport will discuss with the board when there are designs.

Glen Innes cycle links to the train

17. Auckland Transport will be consulting with the Glen Innes community in August to understand their thoughts on proposed cycling links to the Glen Innes town center and train station.

18. The proposal is to install separated cycle lane on Aparana Avenue, Taniwha Street, Point England Road and Line Road. While there will be some removal of parking Auckland Transport is committed to minimising this wherever possible.

Transport capital fund update

19. Auckland Transport is providing the local board with approximately $2.1m for this term to deliver transport projects within the board area. This fund is available to be used at any time over the three-year term. Although this fund is for the discretion of the board. Auckland Transport have criteria that projects are required to meet.

20. Financials update

General Comment

Improving rail Safety

21. In an effort to improve the overall experience for rail customers, Auckland Transport (AT) is employing Transport Officers and installing new electronic ticketing gates at more stations across the city.

22. Ōtāhuhu Station was one of the first to get the gates and will be followed by Henderson, Manurewa, Papatoetoe, Middlemore, Parnell, Papakura and Glen Innes stations. Gates are already in at Britomart, Newmarket, New Lynn and Manukau.

23. The new electronic ticketing gates and the initial employment of 18 Transport Officers will improve safety while discouraging fare evasion. It is an issue for AT with a number of customers not paying for their tickets or not tagging on with their AT HOP cards. The new gates will encourage everyone to pay, while making it more equitable for those who already do. It is also designed to reduce vandalism at stations.

Auckland Mayor and Government formalise creation of CRL Ltd (CRLL)

24. The partnership between Government and Auckland Council to deliver the 3.45 kilometer City Rail Link was formalised on Friday 30 June.

25. When complete the $3.4 billion City Rail Link will create two new underground stations (Aotea and Karangahape) and double both the number of trains on the Auckland network and the capacity of people on trains. This will double the capacity of our rail network and ease congestion enabling 30,000 people an hour to move during peak travel times.

Cycle numbers improve

26. Auckland is experiencing a biking boom with a report released today by Auckland Transport showing big numbers taking to two wheels over the past year and confidence in cycling at an all-time high.

27. Forty-five thousand people starting riding in 2016 and there has been a 62 percent increase in cycle trips in the city centre since 2013.

28. Bikes now make up 9.4 percent of inbound traffic via Upper Queen Street and on the Northwestern cycle way there has been a 27 percent increase since 2015, Grafton Gully has seen a 34 percent increase and the Mt Roskill Shared Path has gone up 16 percent.

29. These numbers are in part due to the network effect as Auckland’s plan for high quality cycling infrastructure is rolled out across the city.

30. Auckland Transport has two key measures for cycling and in 2016 beat the target for kilometers of cycling infrastructure built but narrowly missed the target number of individual trips (as measured at counters around the city).

31. While Aucklanders still mainly use their bike for recreation, 2016 saw increases in every other category of bike use including shopping, getting to education, getting to work and to public transport. Positive sentiment is strong with 80 percent of people saying that investment in cycling is important for giving people more travel choice and 54 percent of people saying that more people cycling is better for people driving.

Consideration

Local board views and implications

32. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

33. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

34. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Dale - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Feedback on the Tākaro – Investing in Play discussion document

File No.: CP2017/14170

Purpose

1. To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

2. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

3. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

4. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

5. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

6. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

7. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

8. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

9. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provide feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

Comments

Background

1. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

2. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

3. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

4. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

5. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

6. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

7. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

8. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

9. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

10. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

11. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

12. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

13. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

14. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

15. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
Consultation with the public	29 May to 10 July 2017
Consultation with local boards and advisory panels	19 June to 21 August 2017
Analysis of feedback and submissions	August to October 2017
Report to the Environment and Community Committee on the results of the public consultation	November 2017
Develop and refine a draft investment plan, in consultation with local boards	Early 2018
Public consultation on the draft investment plan	Mid 2018

Consideration

Local board views and implications

16. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

17. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play

· the importance of taking a future-focused approach to investment

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

· the opportunity to partner with schools, community groups and others in extending the play network

· the value of using investment in play to support local community outcomes.

18. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

19. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

20. Māori are identified as a key target group for the investment plan, due to their young population profile.

21. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

22. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

23. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

24. There are no implementation issues arising from the recommendations of this report.

Attachments

No.	Title	Page
a ⇩	Tākaro – Investing in Play discussion document	71

Signatories

Authors

Jacqueline Fa’amatuainu-Pointon – Policy Analyst – Parks and Recreation Policy

Authorisers

Paul Marriott-Lloyd - Senior Manager – Parks and Recreation Policy

Kataraina Maki - General Manager – Community and Social Policy

Karen Lyons - General Manager – Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Input to the Review of Citizens Advice Bureaux Services

File No.: CP2017/14173

Purpose

1. To seek approval of local board input to the Review of Citizens Advice Bureaux services.

Executive Summary

2. Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine ongoing level of support for Auckland Citizens Advice Bureaux Incorporated and Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated approximately $1.8 million a year which then distributes the funds to bureaux.

6. Local boards hold relationships with their local bureaux. Local bureaux report to local boards on service usage and other matters of interest to the community.

7. A briefing of the review was provided at regional local board cluster workshops on 19 and 26 June 2017.

8. Local boards informally discussed input to the review in workshops in June and July 2017 and are requested to formalise their input through resolution.

9. Analysis of the input will inform the development of options on future funding of Citizens Advice Bureaux and service provision. This will be reported to the Environment and Community Committee in September 2017.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the board’s input to the Review of Citizens Advice Bureaux services by 18 August 2017.

Comments

Background

10. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

11. Since 2013 Auckland Citizens Advice Bureau Incorporated (ACABx), a board made up of nine representatives from across Auckland Bureaux, has been distributing the council funding to bureaux using a population based funding model which replaced previous funding arrangements by legacy councils.

12. ACABx receives $1.796 million on an annual basis for FY2017 and 2018, plus an annual inflation provision. Provision for this expenditure is included in the Long-term Plan 2015-2025.

13. ACABx distribute funds to local Citizens Advice Bureaux (CAB) services so that communities are provided with access to information, advice, referral and client advocacy services.

14. Support for CAB services aligns with the following:

· local board plans

· the Auckland Plan (chapter one, strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· the Empowered Communities Approach, where individuals, whanau and communities have the power and ability to influence decisions.

15. Currently there are 31 Auckland CAB sites in 19 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

The review

16. The review seeks input from the 21 local boards on their relationship with ACABx, local bureaux and service provision. In September 2017 staff will report the findings of the review to the Environment and Community Committee.

17. The review will inform council’s future approach to its funding relationship with ACABx and CAB, including how responsive they are to the changing demographics and growth in local communities. It will also consider other funding models.

Role of local boards

18. Local boards have detailed knowledge of both their individual bureau delivery and of their local communities’ needs.

19. Some local boards provide funding to their local bureau in addition to the core funding allocated through ACABx. Such funding is at the board’s discretion.

20. Local bureaux are expected to:

· report to local boards on service usage and other matters of interest

· provide informal updates

· provide opportunities to input into future local bureaux service development

· consider opportunities for co-location or location in Auckland Council-owned facilities.

Consideration

Local board views and implications

21. Local boards have discussed their input to the review informally at workshops during June and July 2017. A comprehensive information pack was provided to resource and support the discussions.

22. On the basis that CAB services are not currently provided in Franklin and Great Barrier, these local boards have not participated in a workshop discussion.

23. The following questions guided the workshop discussions and where applicable the board’s input from the workshop is attached.

· What is your relationship with your local CAB?

· What is the value of your local bureau service to your community?

· Is your local bureau delivering outcomes that support the local area and local board objectives?

· Is the current funding model effective in terms of delivering what is required for Auckland and locally?

· What kind of factors should be considered in the funding of local bureaux to ensure fair and equitable service distribution across the region?

· What type of information does the board wish to receive when local bureau are reporting?

· Would you prefer that the local bureau report quarterly or six monthly to the local board?

· Do you understand the role of ACABx in relation to your local bureaux?

· Regarding CAB services, what is working well in your local board area?

· What would you change if you could?

24. Once approved, future options for funding of CAB’s and service provision will be presented to the Environment and Community Committee in September 2017.

Māori impact statement

25. From the information available for 2015/2016, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster.

26. Through the review there may be opportunities to improve Māori engagement with CAB services which can be explored in the development of options for the future.

Implementation

27. The timeline for the review is provided below:

Date	Phase	Action
June 2017	Phase one - discovery and definition on the current state	Local board chairs forum; local board cluster briefings
June – August 2017	Phase one - discovery and definition on the current state	Local board workshops; local board business meetings
September 2017	Phase two - development of options for the future state	Report to the Environment and Community Committee

Attachments

There are no attachments for this report.

Signatories

Authors

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community a

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Local board involvement in regional strategic priority workshops on the Long Term Plan 2018-2028

File No.: CP2017/14179

Purpose

1. The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2. The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028.

3. Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) appoint a lead Local Board Member and alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

Comments

4. The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5. As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6. The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7. The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8. Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9. Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10. Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11. Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12. Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

Attachments

No.	Title	Page
a ⇩	Regional strategic priority workshops on the Long-term Plan 2018-2028	97

Signatories

Authors

Rachel Wilson - Senior Policy Advisor, Local Board Services

Authorisers

Anna Bray - Policy and Planning Manager, Local Board Services

Karen Lyons - General Manager, Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Update on the Te Oro Committee of the Maungakiekie-Tāmaki Local Board

File No.: CP2017/13317

Purpose

1. To update the board on the proceedings and activities of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board (committee) at its recent committee meetings.

Executive summary

2. The committee was re-established via local board resolution on the 28 February 2017 and held meetings on the 23 May and 23 June 2017.

3. As per the requirements of the Terms of Reference, the committee is expected to report its resolutions to the board. This report contains the resolutions passed at the meeting held in May and June 2017.

4. At the committee meeting held on the 23 May 2017, the following resolutions were passed in regards to the appointment of the Chairperson and meeting schedule of the committee. The appointment of deputy chair was deferred.

Resolution number TE /2017/1

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a) agree a chairperson for the 2016-2019 term, utilising System A of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002;

b) elects Chris Makoare as chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board for the 2016-2019 term.

Resolution number TE /2017/5

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a) adopt the meeting schedule outlined below for the 2016/2019 term:

Date	Time	Venue
23 June 2017	2pm	Te Oro, 98 Line Road, Glen Innes
22 September 2017	2pm	Local Board office, 7-13 Pilkington Road, Panmure
8 December 2017	2pm	Te Oro, 98 Line Road, Glen Innes
23 March 2018	2pm	Te Oro, 98 Line Road, Glen Innes
22 June 2018	2pm	Te Oro, 98 Line Road, Glen Innes
28 September 2018	2pm	Te Oro, 98 Line Road, Glen Innes
7 December 2018	2pm	Te Oro, 98 Line Road, Glen Innes
22 March 2019	2pm	Te Oro, 98 Line Road, Glen Innes
28 June 2019	2pm	Te Oro, 98 Line Road, Glen Innes
6 September 2019	2pm	Te Oro, 98 Line Road, Glen Innes

5. At the committee meeting held on the 23 June 2017 the committee considered the Te Oro Activity Report Q2 and Q3 2017 and passed the following resolutions. The appointment of deputy chair was deferred.

Resolution number TE /2017/13

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a) thank Stephen Johnson, Manager Arts and Culture Facilities and Assets, Jenni Heka, Facilities Manager, Hanna Scott, Arts and Culture Senior Programme Leader and Jason TeKare, Arts and Culture Programmer;

b) receive the quarter two and three Te Oro Activity report;

c) approve the following new proposed partnerships with Te Oro:

· Mesepa Edwards

· The Good The Bad Trust

· Trust Me Limited

· Tāmaki Media Collective

· The Heart Movement / Pockets Full of Hope (Te Waipuna Puawai)

· Revere3

· Joash Fahiatua;

d) approve the following in principle, with approval through the chairperson, pending confirmation of delivery organisation:

· Creative Yoga

· Creative Bike Kitchen;

e) note that the partnership programmes are taking place in centre operating hours and that income generating hirage under the charter will take precedence over the Te Oro partnerships programme above.

6. Copies of the agenda, minutes and minutes attachments for all committee meetings are available on the council website for viewing.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the resolutions passed by the Te Oro Committee of the Maungakiekie-Tāmaki Local Board at its 23 May and 23 June 2017 meetings.

Attachments

There are no attachments for this report.

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Urgent Decision made by the Maungakiekie-Tāmaki Local Board, License to Occupy to Watercare Services Ltd

File No.: CP2017/14201

Purpose

1. To advise the Maungakiekie-Tāmaki Local Board of urgent decision signed under delegation for the License to Occupy Maybury Reserve by Watercare Services Ltd.

Executive Summary

2. At the 22 November 2016 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2016/210:

That the Maungakiekie-Tāmaki Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

3. Approval was sought by officers for the License to Occupy Maybury Reserve by Watercare Services Ltd.

4. The board passed a resolution in July 2016 approving the physical wastewater infrastructure upgrade and replacement of works proposed within Maybury and Point England Reserves. Approval was not sought for the License to Occupy Maybury Reserve which is required in order to establish a site compound to begin the physical works. Watercare has expressed urgency in seeking this approval to enable the wastewater infrastructure upgrades to commence.

5. Details are contained in the urgent decision document included with this report as Attachment A.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the decision made under urgency providing approval for the License to Occupy to Watercare Services Limited for the closure of parts of Maybury Reserve (shown in the map attached to that decision) for 24 months.

Attachments

No.	Title	Page
a ⇩	Urgent decision document	103

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

25 July 2017

Governance Forward Work Calendar

File No.: CP2017/13571

Purpose

1. To present the board with the governance forward work calendar.

Executive Summary

2. This report provides a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar is updated every month. Each update is reported to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. The forward work calendar provides elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. The calendar brings together one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It assists staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

8. The board in its governance role carries out decision making in accordance with its obligations under the Health and Safety at Work Act 2015.

9. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

10. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

11. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

13. Staff review the calendar each month and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Forward calendar	115

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Chairperson	Josephine Bartley
Deputy Chairperson	Don Allan
Members	Debbie Burrows
	Bernie Diver
	Nerissa Henry
	Chris Makoare
	Alan Verrall