Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

18 July 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Friendship House, update 5

8.2 Deputation - Hunters Corner BID 6

8.3 Christmas Presents Drop in Otara 6

8.4 Tuia Mentoring Programme Update 6

9 Public Forum 6

9.1 Presentation from The Roots - Shardae Khusal 7

10 Extraordinary Business 7

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Board Members' Report 11

14 Chairperson's Announcements 13

15 Old Papatoetoe Railway Station, 1 St George Street, Papatoetoe – conversion to a café 15

16 Auckland Transport Update – July 2017 to the Ōtara-Papatoetoe Local Board 21

17 Otara-Papatoetoe 2017/18 Local Economic Development Programme 35

18 Auckland Plan refresh 2018: early feedback to inform draft plan 41

19 Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028 55

20 Governance Forward Work Calendar 59

21 Ōtara-Papatoetoe Local Board Workshop Notes 63

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 June 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Friendship House, update

Purpose

Neil Denney, Chief Executive, Friendship House, will make an annual presentation to update the local board on the activities of the Friendship House during 2016/17.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Neil Denney, Chief Executive, Friendship House, for his presentation.

Attachments

a Friendship House Presentation.............................................................. 73

8.2 Deputation - Hunters Corner BID

Purpose

Raj Chand, Chair of Hunters Corner Business Association (a Business Improvement District – BID) would like to present an update to the local board on the work of the BID.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Raj Chand the Chair of Hunters Corner BID for his presentation.

8.3 Christmas Presents Drop in Otara

Purpose

1. Johana Te Momo, Social Partnership Specialist, Globug, a Division of Mercury Energy is gathering support and funding to supply 20,000 Christmas presents to Otara children by December 2017.

2. They have had partnership confirmed with Ned and Rebecca So’e from Life Church to supply the children who will be attending the Christmas soup kitchen in December 2017.

4. The aim is to partner around further Christmas events in Otara, supplying the children with Christmas presents from Santa, who will (hopefully) be a celebrity. The proposal is attached as Attachment A.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Johana Te Momo, Social Partnership Specialist, Globug, Mercury Energy, for her presentation.

Attachments

a Presentation on Proposal for Christmas Presents Drop........................ 81

8.4 Tuia Mentoring Programme Update

Purpose

Atarau Pouwhare-Ellis, the rangatahi who is being mentored by the Local Board Chair as part of 2017 TUIA Te Here Tangata rangatahi (youth) leadership mentoring programme will give an update to the local board on her journey so far.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Atarau Pouwhare-Ellis for her presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Presentation from The Roots - Shardae Khusal

Purpose

1. The Roots, which is a community organisation based in Otara, will be very active in Otara this year and would like to keep the local board involved and informed. They are going to deliver a presentation which is based on the work that they do in Otara. They have a range of activities which they would like to inform the board of:

· Otara Library for Pasifika;

· Bike Club;

· Repair Café.

2. In essence all the projects are aimed to capacity build the youth, community or facilities.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Shardae Khusal of The Roots for her presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōtara-Papatoetoe Local Board

18 July 2017

Old Papatoetoe Railway Station, 1 St George Street, Papatoetoe – conversion to a café

File No.: CP2017/12695

Purpose

1. This report seeks Ōtara-Papatoetoe Local Board approval:

· As the landlord/owner, for the Papatoetoe Railway Station Preservation Trust (the applicant) to convert their heritage railway station building, located at 1 St George Street, Papatoetoe, into a café.

· As the lessor, for the Papatoetoe Railway Station Preservation Trust (the lessee) to amend the use of the property (clause 4.1 of the lease) to allow for the operation of a commercial café.

2. As the lessor, for the Papatoetoe Railway Station Preservation Trust (the lessee) to sublet the building (clause 5.1 of the lease) to café operator Bobby Sienghor Kong.

Executive summary

3. The Papatoetoe Railway Station Preservation Trust (applicant and current lessee) is the owner of the Old Papatoetoe Railway Station building and intends to undertake some internal building alteration work to convert part of the building into a café. No changes will be made to the exterior of the building.

4. The trust wishes to operate the building as a café. This will generate income that will go towards maintenance of the heritage building and to better utilise the building. The rent charged by council may next be reviewed in November 2019.

5. The applicant has applied for building consent in regard to a fit-out and changes of use for the building. Part of the building consent requirement is to obtain landowner consent for the proposed works.

6. Under the terms of the lease the trust requires written consent from council as the lessor, to alter the use of the building and also to approve a sublease.

7. This report recommends the granting of landlord approval for the building alteration works at 1 St George Street, Papatoetoe; alteration of the use of the building as a café and the subletting of the building to a commercial café operator.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant landlord consent to the Papatoetoe Railway Preservation Trust for the proposed building works to convert the Old Railway Station at 1 St George Street, Papatoetoe into a café.

b) approve the change of use of the railway station building to allow for the operation of a commercial café from the site.

c) approve the subletting of the building to a commercial café operator.

Comments

8. meeting and was first registered as an incorporated society in May 1997. The aim of the trust was to restore the Papatoetoe station building (parts of which date back to 1875) which was facing demolition.

9. On 13 December 1999, the trust moved the building a few hundred metres south, still adjacent to the North Island Main Trunk, to the site of the original station master's house. Before the move, chimneys and fireplaces were dismantled and paint stripped from the bricks and the cast concrete fireplaces. The building is now completely restored.

10. To ensure its ongoing future of the building, the trust is wishing to convert the interior into a café. Income from the café will be used for future maintenance of the building.

Property Detail

11. The legal status of the land is described as fee simple held in NA51B/1495 by Auckland Council under the Local Government Act 2002 (without purpose).

12. The land is triangular shaped, mostly flat and comprising an area of approximately 723m² (see Attachment A). The site is located adjacent to the railway corridor at the corner of St George Street and Tavern Lane. All the improvements on site are owned by the applicant/lessee.

Building Works

13. The proposal is for a change of building fit-out to enable the building to operate as a café. There may be some utility connection works involved and these works will be assessed and controlled under the building consent process.

14. All work will be carried out within the footprint of the building and existing lease. There will be no heavy machinery/vehicles involved. The work is expected to take one month to complete and it will start as soon as building consent is issued. The tenant advises that all the work will be undertaken by suitably qualified tradespeople.

15. The proposed works are:

a) Kitchen

Some works to cover up the fireplace to make a smooth wall for cooking facilities. The wall will be fixed with stainless steel sheeting to meet the health check criteria and provide protection from heat/fire.

A commercial range-hood will also be installed. All the works are internal and will be focused on the café area. No other interior parts of the building will be affected.

b) Plumbing

Plumbing works will be required to install a new grease-trap, dishwashing machine, new water connections for a coffee machine and hand basin.

The appearance of the building, both the interior and exterior will not be affected by the plumbing works.

c) Electrical Work

Extra electrical works for lights, security cameras, power points, kitchen facilities, etc. will be undertaken. These works will be minimal and will not affect the appearance of the building itself.

Terms of Lease - Use

16. Section 4 of the lease outlines the use of the property. The lease states: “The lessee will use the property solely for the purposes of and associated with the Papatoetoe Railway Preservation Trust and the restoration and refurbishment of the Railway Station in accordance with the conservation plan dated April 1997 prepared by Dave Pearson Architects. The use of the property may be amended on the lessee requesting in writing and receiving written consent from the lessor.”

17. The Dave Pearson Architects’ conservation plan states “the station would seem to have a better chance of survival if a new use can be found for it and that possible uses for the station include a restaurant or café, professional offices or retails purposes.”

Terms of Lease – Assignment and subletting

18. Section 5 of the lease outlines the requirements should the lessee wish to assign or sublet the property. The lease states: “The lessee will not assign, charge, sublet or part with possession of the property or any part of it without the prior written consent of the lessor.”

19. The Trust has already entered into a sublease arrangement for the operation of a café at the station. The board is being asked to approve, in retrospect, this agreement.

Assessment

20. The building today is vacant most of the time and seldom used by the community, hence it is prone to vandalism. Having a café operating inside the building will provide passive surveillance on the property and makes the site safer.

21. Running a café would provide a stable income stream for the Papatoetoe Railway Station Preservation Trust and enable them to generate income to assist with the cost to maintain the heritage building.

22. The proposed change of building use as a café will allow the public to enjoy the heritage building by enabling access the building’s interior.

23. The operation of a café on site may result in an increase in vehicle traffic on site. The site entrance is located on a narrow one way street (Tavern Lane). Any traffic related issues will be addressed as part of the building consent requirements.

24. The building is located in Old Papatoetoe and its development into a café supports the Ōtara-Papatoetoe Local Board Plan 2014 outcome ‘town centre vitality’ by providing for future growth whilst maintaining Old Papatoetoe’s railway-town character.

25. This development also supports the Auckland Plan strategic directive: ‘protect and preserve Auckland’s historic heritage for the benefit and enjoyment of present and future generations’ by providing the Trust with the financial capability to maintain the heritage building.

Rental

26. The ground lease to the Papatoetoe Railway Station Preservation Trust was renewed for a final 10-year term from 1 November 2014. The current annual rental is ten cents per annum.

27. Under the terms of the lease, council may review the rental amount in 2019. Any review may take into consideration the income that will be generated by the trust and if there is significant income generated a percentage rental can be charged. Any change to the rent would take effect from 1 November 2019.

Consideration

Local board views and implications

28. The terms and conditions of a new community lease and site plan were discussed with Ōtara-Papatoetoe Local Board members at their workshop held on 4 July 2017.

29. The Ōtara-Papatoetoe Local Board is the allocated decision making authority to grant landlord approval for the works, approval of the change of use and approval to sublet the property.

Māori impact statement

30. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

31. An aim of community leasing is to support a wide range of activities and groups, and are awarded based on an understanding of local needs, interests and priorities. This includes ensuring that community facilities are well maintained and accessible for all members of the community and will be of benefit to all, including Māori.

Implementation

32. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a ⇩	1 St George Street Papatoetoe - site map	19

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 July 2017

Auckland Transport Update – July 2017 to the Ōtara-Papatoetoe Local Board

File No.: CP2017/13728

Purpose

1. The purpose of this report is to; provide an update on the current status of Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the local board and provide transport related information on matters of specific interest to the Ōtara-Papatoetoe Local Board and its community.

Executive summary

2. In particular, this report covers:

· An update on transport queries raised at the June 2017 local board meeting;

· A Local Board Transport Capital Fund update;

· An update on Auckland Transport projects that are being delivered in Ōtara-Papatoetoe; and

· The local board feedback for the Roads and Streets Framework.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Auckland Transport update June 2017 report

b) support, in principle, Auckland Transport’s Roads and Streets Framework and endorse its submission – Attachment A.

Comments

Roads and Streets Framework

3. The Ōtara-Papatoetoe Local Board has reviewed the Roads and Streets Framework (RASF), a new policy structure that seeks to put people first in transport planning. Historically, Auckland Transport’s mandate for network efficiency has led to criticism due to its limited flexibility in responding to community’s desire for a more ‘place shaping’ approach to planning.

4. Auckland Transport’s response has been to draft a policy which commits to a new approach that seeks to balance place (i.e. where and how people live) with movement (i.e. transport network efficiency).

5. The overall aim is to create improved transport infrastructure that better serves local communities needs and provides more balanced outcomes for Auckland. The RASF also includes a detailed structure for better community input into transport planning. The RASF will have considerable strategic effects by improving the quality of local town centres, roads and streets in the Ōtara-Papatoetoe area.

6. Through workshop and local board member discussions, the Ōtara-Papatoetoe local board has indicated support for the RASF in principle, and has developed a draft submission that is included as Attachment A to this report.

HOP Card Trial promotion

7. At the May 2017 local board meeting, the board approved $10,000 to partner with the Māngere-Ōtāhuhu Local Board and Auckland Transport for a trial responding to the lower uptake of HOP cards in south Auckland compared to the Auckland region. In part, this is response to local board advocacy for Auckland Transport to ‘think outside the box’ for south Auckland communities.

8. The trial was from 18 – 30 June with 10 events spread across 5 locations at Ōtara Town Centre, Middlemore, Māngere Town Centre, Manukau Station and Ōtāhuhu Station.

9. An early report of the data showed that:

· 450 AT HOP cards were distributed.

· Midway through to the trial we reviewed usage of the cards and found that approx.

Ø 71% of cards had been used after they were issued (an average of 3 times).

Ø 58% of people that had used their AT HOP cards had also topped them up.

10. At the conclusion of the trial in late July, the data from the distributed HOP cards will be collated and a survey undertaken with participants. Results will be reported back to the local board in August/September.

Putney Way streetscape upgrade – Putney Way temporary road closure

11. At the June meeting, the local board requested further detail on the closure date for Putney Way. At the time of this report, a firm date for closure is yet to be confirmed due to funding and consenting processes yet to be concluded. Once a date has been confirmed, the local board will be advised.

12. A monthly newsletter has now been developed and circulated to all key stakeholders. The newsletter provides progress updates for the bus station development and includes updates on the streetscape upgrades for Putney Way. The updates are sent to all key stakeholders including the Manukau Business Association. A copy of the June & July newsletters are attached to this report - Attachment B and C.

Preston/ Ormiston Road Intersection Safety Improvements

13. The project to align this intersection was started under the legacy Manukau Council and preliminary design work was completed. This project along with many others was considered through the 2015-2015 Long Term Plan and Regional Land Transport Plan 2015-2018. This project was unsuccessful in obtaining funding.

14. This project will again be considered through the 2018-2018 Long-Term Plan and Regional Land Transport Plan which will determine whether this project is funded for delivery. The local board may choose to prioritise this project through advocacy through the Long-Term Plan and Regional Land Transport Plan.

Portage/ Station Road Intersection Safety Improvements

15. The problems with this intersection are a historical and have been investigated previously due to safety concerns. Previous investigations have resulted in limited improvements due to the significant cost, as the intersection has a non-standard layout.

16. A feasibility study was undertaken prior to the recent fatality to determine if intersection improvements were a possibility, the outcome of this work confirmed that there were options available but implementing these requires funding.

17. A new regionwide programme to investigate and deliver major infrastructure works has recently been confirmed and the Portage-Station intersection has been added to this programme.

18. Auckland Transport will be undertaking scheme investigation and design over the next financial year to finalise the preferred option and general layout details.

Gordon and Portage Road Intersection Safety Improvements

19. This intersection has not been identified as a high risk site previously and no improvements are planned for this site. If the local board would like a further investigation, then this can be conducted at the local board’s request.

Transport capital fund update

20. The Local Board Transport Capital Fund is a capital budget provided to all local boards and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they deem important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe

· Not impede network efficiency

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

21. Otara-Papatoetoe local board annual funding is:

· $44,045 carried over from 2016/17 financial year

· $594,996 for the 17/18 financial year

· $612,251 for the 18/19 financial year

· $630,619 for the 19/20 financial year (although the election is in 2019 the 19/20 financial year starts before the election so this money can be spent by this term’s local board).

· The annual increase is because the fund will now be adjusted for inflation each year.

22. Local Boards can consolidate up to three years of the funding available to them in an electoral term to allocate to projects. For the Otara-Papatoetoe local board this means a total of approx. $1.8 million could be spent on transport projects in this electoral term.

23. Auckland Transport encourages all local boards to identify potential projects early in their electoral term to ensure that project planning, procurement and delivery can be undertaken within the current electoral term.

24. The Otara-Papatoetoe Local Board has undertaken work to identify possible projects through workshops with the most recent workshop on the 11 July.

25. A list of these projects will be reported to the local board to be progressed for ‘rough order of costs’ estimates.

26. Table 2: Local Board Transport Capital Fund– Current projects

Projects

Current Status

Problem or Opportunity Being Addressed

Current Status

Hunters Corner Street lighting

Improving lighting through replacement of existing lights with LED lights

The last set of lights poles were delivered and installed. The project is COMPLETED.

Upcoming projects and activities

Manukau Bus Station

27. The construction of the Manukau Bus Station is progressing rapidly and is still on track to be completed in May 2018.

28. Work is now commencing on the south side of Putney Way for the future footpath and entrance way to the bus station.

29. The latest newsletter update for this project can be found in attachment B, which is the most recent newsletter for the project. The latest newsletter focusses on the work being done by Auckland Transport and The Southern Initiative to provide employment opportunities for Maori and Pasifika graduates. This is Auckland Transport’s first project to incorporate social outcomes.

Consultations

30. Auckland Transport provides the local board with the opportunity to comment on transport projects being delivered in this local board area.

31. In the reporting period for June 2017 there were no projects put forward for comment by the local board.

Traffic Control Committee Decisions

32. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In June the TCC resolved on one site in the local board area. The details are noted below:

33. Table 3: Traffic Control Committee resolutions for Otara-Papatoetoe

Street Name

Type of Report

Nature of Restriction

Committee Decision

Putney Way / Davies Avenue

Permanent Traffic and Parking changes Combined

No Stopping At All Times, bus Stop, Bus Only Parking, Bus Shelter, Lane Restrictions, Paid Parking Area, Mobility Parking, Loading Zone, Flush Median, Traffic Island, Traffic Signal Control, Pedestrian Crossing

Carried

Regional and sub-regional projects

Election Signage Bylaw

34. Since the 2016 local body elections Auckland Transport has reviewed its election signage bylaw.

35. AT proposes amending the bylaw to clarify controls relating to the display of election signs. It will also remove the present restriction limiting the display of election signs to the nine weeks’ period preceding a general election, local election or election for the Auckland Energy Consumer Trust.

36. Detailed information has been circulated to local board members and is appended to this report as Attachment D for your reference.

Public Transport

37. The Southern New Network is operational. The next public transport project with strategic implications for the Otara-Papatoetoe Local Board Area is the Eastern New Network. This is planned to start operations late in 2017 to early 2018. It will increase options for travelling east-west across the southern areas of Auckland.

Consideration

Local board views and implications

3. The local board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

4. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

5. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Otara-Papatoetoe Local Board Submission on the Roads and Streets Framework	27
b ⇩	Manukau Bus Station Newletter - June 2017	29
c ⇩	Manukau Bus Station Newsletter - July 2017	31
d ⇩	Proposed Amendments to Auckland Transport Election Signs Bylaw 2013	33

Signatories

Authors

Kenneth Tuai, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 July 2017

Otara-Papatoetoe 2017/18 Local Economic Development Programme

File No.: CP2017/12446

Purpose

1. To approve the Otara-Papatoetoe local economic development programme for the 2017/18 financial year.

Executive summary

2. This report introduces the proposed 2017/18 financial year Local Economic Development Work Programme for the Otara-Papatoetoe Local Board.

3. The proposed work programme (Attachment A) comprises three new initiatives – a migrant business support/training programme, a feasibility study for establishing Hunters Corner as Auckland’s ‘Little-India’ and Young Enterprise Scheme E-Days.

4. The total value of the Local Economic Development programme is $23,000

5. The board is being asked to approve the 2017/18 local economic development programme.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the 2017/18 local economic development programme as follows:

i. support the implementation of a migrant business support programme ($10,000);

ii. undertake a public opinion survey and scoping study for establishing an Indian-themed environment at Hunters Corner ($10,000);

iii. support for the Young Enterprise Scheme E-Days ($3,000).

Comments

6. The 2017/2018 local economic development (LED) programme has been developed having regard to the Local Board’s priorities for local economic development set out in the draft Local Board Plan (2017) and the Otara-Papatoetoe Local Economic Development Action Plan.

7. The areas of focus in the (draft) Local Board Plan reflected in the proposed LED programme include boosting economic development in town centres, with a specific focus on Hunters Corner revitalisation, supporting migrant communities and promoting youth leadership in employment, education, training and business.

8. The proposed LED programme comprises the following activities:

· Support the implementation of a migrant business support programme ($10,000);

· Undertake a public opinion survey and scoping study for establishing an Indian-themed environment at Hunters Corner ($10,000);

· Support roll-out of Youth Enterprise Scheme E-Days ($3,000).

Support the implementation of a migrant business support programme ($10,000)

9. The draft 2017/18 Local Board Plan emphasises the importance of cultural and ethnic diversity. An important component within this objective is supporting migrant business owners, or migrants contemplating starting a business to succeed and contribute to the area’s economic vitality.

10. The increasing prevalence of migrant businesses, particularly in areas with high inward migration and ethnic diversity across Auckland, provide a rationale for targeted public sector support aimed at promoting sustainable growth and employment.

11. Research undertaken by ATEED into the needs of migrant business owners indicate specific areas where targeted support and training may deliver value. These include educating business owners on business rules, regulations and legislation, general business practice and developing local networks.

12. Migrant support programmes have already been trialled elsewhere in Auckland and will provide useful input to the Otara-Papatoetoe initiative.

13. The project will be led by ATEED, in collaboration with sector partners, to develop and deliver a needs-based migrant support programme. Based on experience elsewhere, the programme may comprise a mix of seminars and workshops. The expenditure will cover costs associated with venue hire, project coordination, training delivery and, where required, translation services.

Establish an India-themed environment at Hunters Corner ($10,000)

14. The draft 2017 Local Board Plan contains a focus on promoting economic development in town centres and strengthening their roles as community hubs and celebrating diversity. These broad objectives align with a proposal by the Hunters Corner Business Association to establish an India-themed environment in the Hunters Corner business area.

15. The concept aims to exploit an existing agglomeration of Indian-owned and themed businesses in the area for enhanced growth. A key focus of any such strategy will be to drive custom to the area by positioning Hunters Corner as Auckland’s premier, authentic Asian shopping and dining experience. The potential dimensions of any such strategy will be identified through the Little India project.

16. The project would be undertaken in two phases, commencing with a survey of local residents’ views on the idea. Depending on the outcome, a second piece of research would be commissioned to scope and assess options for developing the concept. The potential dimensions of any future strategy may range from simple streetscape enhancements (which has already started) to the establishment of new facilities and collaborative marketing activity (or any combination of the above).

17. Phase one of the project is projected to cost in the area of $8,000 - $10,000 for the survey of local residents. Any subsequent scoping study is likely to require further funds to be allocated. Both phases of work will only proceed upon a commitment of co-funding by the Hunters Corner Business Association and possibly other interested parties.

Support the Young enterprise Scheme E-Days ($3,000)

18. ATEED, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

19. The funding from the local board will support the delivery of the Young Enterprise Scheme Enterprise-Days in February 2018. The e-days are held in sub-regions (north, south, east, central/west) and provide a first opportunity for students to meet the Young Enterprise team and familiarise themselves with the programme.

Consideration

Local board views and implications

20 The projects outlined are consistent with key initiatives identified in the draft 2017 Local Board Plan and the 2014-17 Otara-Papatoetoe Local Economic Development Action Plan which includes actions to:

i. Action 1: Support for business improvement district partnership programmes as strong advocates for the needs of local businesses and as providing the platform for local economic growth. (Migrant business support);

ii. Action 2: Support and advocate for the economic revitalisation of Hunters Corner, Old Papatoetoe and Otara town centres. (Little India);

iii. Action 6: Support and promote the delivery of local business growth advice and assistance, including ‘starting off right’ to business startups and localised business advice clinics. (Migrant business support);

iv. Action 16: Deliver the Young Enterprise Scheme to secondary schools in Otara-Papatoetoe and provide mentoring to the schemes. (YES E-Days);

v. Action 25.1: Develop a visitor and destination plan which leverages the unique creativity of the cultural, arts, music, heritage and entertainment offer in Otara, Hunters Corner and Old Papatoetoe town centres and existing attractors and proposed developments, such as Te Papa in Manukau City. (Little India);

vi. Action 25.2: Support promotional campaigns that build the visitor profile of Otara-Papatoetoe. (Little India).

Māori impact statement

6. Iwi and urban Māori will be engaged in the development of the local economic development action plan on areas that are related to their interests. Any actions that require involvement of Iwi or urban Māori will be developed in partnership and require their sign off before inclusion in the plan.

Implementation

7. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need, further scoping of activities will be undertaken and presented back to the local board as required.

Attachments

No.	Title	Page
a ⇩	2017/18 LED work programme	39

Signatories

Authors

Anthony Gibbons, Local Economic Development Advisor

Authorisers

Paul Robinson, Local Economic Growth Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/11904

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity

· Protect and Enhance

· Homes and Places

· Belonging

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth

· greater environmental pressures resulting from that growth

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	47
b ⇩	Auckland Plan Refresh: key themes emerging from local board feedback	55

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 July 2017

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

File No.: CP2017/13802

Purpose

1. The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2. The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028.

3. Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) appoint a lead Local Board Member and alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

Comments

4. The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5. As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6. The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7. The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8. Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9. Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10. Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11. Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12. Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

Attachments

No.	Title	Page
a ⇩	Regional strategic priority workshops on the Long-term Plan 2018-2028	59

Signatories

Authors

Rachel Wilson - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager