I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 19
July 2017
6.00pm
Reception Lounge
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland
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Pacific Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Ralph Elika
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Deputy Chairperson
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Caroline (Ligi) Harris
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Members
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Tamm Kingi
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Jordan Knightley
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Afa'ese Manoa
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Patrick Masina
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Helen Tau’au-Filisi
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Eddie Tuiavii
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Liaison Councillor
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Alf Filipaina
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Chief Liaison Councillor
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Dr Cathy Casey
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(Quorum 6 members)
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Luka Grbavac
Governance Advisor
13 July 2017
Contact Telephone: (09 301 0101
Email: Luka.Grbavac@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of reference available as a separate
document)
The terms of reference set out the purpose,
role and protocols of the Panel.
Panel members abide by the Code of Conduct
for members of Auckland Council advisory panels.
Purpose
As one of council’s engagement
mechanisms with diverse communities, the demographic
advisory panels provide
advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:
·
Auckland
Council’s regional policies, plans and strategies
·
regional and
strategic matters including those that Council-Controlled Organisations deal
with
·
any matter of
particular interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to
improving the outcomes of diverse communities and social cohesion as set out in
the Auckland Plan. The panel will advise through their agreed strategic agenda
and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and
set a strategic agenda for the term. The agendas should
be focused and integrated across the panels for collaborative input into shared
agendas, particularly on the Auckland Plan, the Long-term Plan and annual
plans.
The panel should advise on council’s
organisational strategies relevant to diverse communities.
The governing body and council staff should
work with the panel for the development of their strategic agendas and work
programme. An appropriate committee will approve the panel’s work
programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions
to Auckland Council on council strategies, policies and plans, for example, the
annual plan.
In its advisory role to the council, the
panel may have input to submissions made by the council to external
organisations but do not make independent submissions, except as agreed with
the council.
This does not prevent individual members
being party to submissions outside their role as panel members.
Review
The form and functioning of the panels may
be reviewed prior to or after, the end of the panel’s term in September
2019.
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Pacific
Peoples Advisory Panel
19 July 2017
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Election of
Chair and Deputy Chair for the Pacific Peoples Advisory Panel for the 2016-2019
term 7
6 Regional
Facilities Auckland 11
7 Public Input
Ministry for Pacific Peoples 13
8 Public Input
Cook Islands Development Agency New Zealand 15
9 Public Input
Strive Community Trust 17
10 The Southern Initiative 19
11 Drafting the Work
Programme of the Pacific Peoples Advisory Panel 31
12 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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There are no
previous minutes to confirm.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Pacific
Peoples Advisory Panel
19 July 2017
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Election of
Chair and Deputy Chair for the Pacific Peoples Advisory Panel for the 2016-2019
term
File No.: CP2017/12986
Purpose
1. To
elect a chairperson and deputy chairperson for the Pacific Peoples Advisory
Panel.
Executive
summary
2. With
the new term of the Pacific Peoples Advisory Panel, members are required to
elect a chairperson and deputy chairperson for the term.
3. The
panel must decide whether the election will be conducted by open or closed
ballot.
4. The
panel must also choose a voting system. Staff recommend that the panel adopt
one of the two voting systems outlined in the Local Government Act 2002 (refer
to paragraphs 12 and 13 of this report). Once the panel has made these
choices, the Liaison Councillor will lead the process for the election of the
chairperson.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) decide
whether the chairperson and deputy chairperson will be elected by open or
closed ballot.
b) decide
whether the chairperson will be elected using voting system A or voting
system B (as described in Schedule 7, Clause 25 of the Local Government Act
2002).
c) elect
a chairperson.
d) elect
a deputy chairperson.
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Comments
5. The
panel is required to elect a new chairperson and deputy chairperson. Once the
chairperson has been elected the same process for the deputy chair will follow.
6. There
is no provision for proxy voting. Only members present may nominate and vote
for the chairperson. Candidates can vote for themselves.
Open
or closed ballot
7. The
panel can choose to elect the chairperson by show of hand, which is an open
ballot, or by writing their preference on a ballot paper, which is a closed
ballot.
Voting
system
8. The
panel needs to decide what voting system it wants to use.
9. Staff
recommend to undertake the election in accordance with Schedule 7, Clause 25 of
the Local Government Act 2002, and to choose one of the two systems that can be
used to elect chairpersons and deputy chairpersons of regional councils and
other committees. The two systems are described below.
10. System A
–
· requires
that a person is elected or appointed if he or she receives the votes of a majority
of the members of the local authority or committee present and voting, and
· has
the following characteristics:
- there
is a first round of voting for all candidates
- if
no candidate is successful in that round there is a second round of voting from
which the candidate with the fewest votes in the first round is excluded
- if
no candidate is successful in the second round there is a third, and if
necessary subsequent, round of voting from which, each time, the candidate with
the fewest votes in the previous round is excluded
- in
any round of voting, if two or more candidates tie for the lowest number of
votes, the person excluded from the next round is resolved by lot.
11. System
B –
· requires
that a person is elected or appointed if he or she receives more votes than any
other candidate, and
· has
the following characteristics:
- there
is only one round of voting
- if
two or more candidates tie for the most votes, the tie is resolved by lot.
Voting
procedure at the meeting
12. The
meeting will proceed as follows:
· The
interim chair will call the meeting to order and deal with apologies and the
initial procedural items.
· The
first item of substantive business will be the election of chairperson and the
interim chair will hand over the chairing role to the lead officer for the
election process, assisted by the governance advisor.
· The
lead officer will call for a decision on whether the ballot will be open or
closed. This will be by simple voice or show of hands vote.
· The
lead officer will then call for a decision on the voting system. Once a member
moves one of the systems and is seconded, it will be put to the vote. Again a
decision will be by voice or show of hands.
· The
lead officer will present nominees for chairperson who have expressed their
interest to be the chair in a written format as per the governance
advisor’s guidance in May and June. The lead officer may ask for any
additional nominees at the meeting. Each candidate must be nominated and
seconded by a panel member who is present.
· If
there is only one nomination that person will be declared elected and will
assume the chair.
· If
there is more than one candidate, an election will take place using the voting
system agreed earlier.
· If
it is closed voting, the governance advisor will undertake the vote,
scrutineered by the liaison councillor.
· Once
the chairperson is elected, they will assume the chair and carry out the
process for electing the deputy chairperson.
· The
meeting will then continue with the next item of business.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Nathaniel Yalimaiwai – Deputy
Lead Officer
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Pacific
Peoples Advisory Panel
19 July 2017
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Regional Facilities Auckland
File No.: CP2017/13048
Purpose
1. To provide panel members with an introduction to the activities and
developments of Regional Facilities Auckland.
Executive
summary
2. Paul
Brewer, Chief Operating Officer of Regional Facilities Auckland (RFA), presents
an overview of the organisation.
3. RFA
owns and manages 12 major regional facilities and has responsibilities on
behalf of Auckland Council for a range of other key venues. The presentation
will give an overview of these facilities.
4. It
is expected that this presentation will establish a relationship with the panel
that will enable RFA to receive input from panel members regarding the special
interests of the community group that the panel represents.
5. Feedback from the panel in regard to the ways that RFA can take
account of the needs of the community that the panel serves is sought.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) note
information on the activities and development of Regional Facilities Auckland
b) provide
feedback on the ways that Regional Facilities Auckland can take account of
the Pacific community.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Nathaniel Yalimaiwai – Deputy
Lead Officer
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Pacific
Peoples Advisory Panel
19 July 2017
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Public Input Ministry for Pacific Peoples
File No.: CP2017/14011
Purpose
1. To
note information from Fonoti Seti Talamaivao of the Ministry for Pacific
Peoples.
Executive
summary
2. Fonoti
Seti Talamaivao, North Regional Manager of the Ministry for Pacific Peoples,
will present an overview of the work and policies of the Ministry.
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Recommendation/s
That the Pacific Peoples Advisory
Panel:
a) note
the information from Fonoti Seti Talamaivao and team and thank them for their
attendance.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Nathaniel Yalimaiwai – Deputy
Lead Officer
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Pacific Peoples
Advisory Panel
19 July 2017
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Public Input Cook Islands Development Agency New
Zealand
File No.: CP2017/14018
Purpose
1. To
note information from Rouruina Emil’e-Brown on the Cook
Islands Development Agency New Zealand (CIDANZ).
Executive
summary
2. Rouruina Emil’e-Brown, CEO of CIDANZ, will present an overview
of their organisation.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) note
the information from Rouruina Emil’e-Brown and thank
her for her presentation.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Nathaniel Yalimaiwai – Deputy
Lead Officer
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Pacific
Peoples Advisory Panel
19 July 2017
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Public Input Strive Community Trust
File No.: CP2017/14020
Purpose
1. To
note information from Bill Peace on the Strive Community Trust.
Executive
summary
2. Bill
Peace, Social Service Manager of the Strive Community Trust, will present an
overview of the Strive Community Trust organisation.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) note
the information from Bill Peace and thank him for his attendance.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Nathaniel Yalimaiwai – Deputy
Lead Officer
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Pacific
Peoples Advisory Panel
19 July 2017
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The Southern Initiative
File No.: CP2017/13325
Purpose
1. To
provide panel members with an introduction and overview to the work done on The
Southern Initiative (TSI).
Executive
summary
2. Anna-Jane
Jacob, TSI Social Intrapreneur, will give an overview of the TSI and any
particular areas that she may be interested in seeking the panel’s advice
in the future.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) receive
the overview of The Southern Initiative from Anna-Jane Jacob.
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Attachments
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No.
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Title
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Page
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a⇩
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TSI Attachment
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21
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Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Nathaniel Yalimaiwai – Deputy
Lead Officer
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Pacific
Peoples Advisory Panel
19 July 2017
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Pacific Peoples
Advisory Panel
19 July 2017
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Drafting the Work Programme of the Pacific Peoples
Advisory Panel
File No.: CP2017/13462
Purpose
1. To
discuss the panel’s work programme.
Executive
summary
2. Terms
of reference for demographic advisory panels require each panel to develop its
work programme for the 2016-2019 term. The work programme will offer directions
of the panels’ advisory areas for the term.
3. The
work programme must be focused on council’s regional plans, policies and
strategies that have most impact on the disability community. The work
programme will also include shared agendas for collaborative input,
particularly on the Auckland Plan, the Long-term Plan and annual plans.
4. The
panel will consider effective engagement in its work programme.
5. The
panel’s work programme will be a living document, aligned with the
forward work programme of the Auckland Council Environment and Community
Committee (E&C). The E&C work programme is attached as Attachment
A.
6. The
Environment and Community Committee will approve the panel’s work
programme by September 2017.
7. Austin
Kim, Principal Advisor Panels, will guide the panel to discuss and draft the
work programme.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) discuss
the panel’s work programme.
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Attachments
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No.
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Title
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Page
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a⇩
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Environment and Community Committee Forward Work
Programme
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33
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Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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Nathaniel Yalimaiwai - Deputy Lead
Officer
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Pacific
Peoples Advisory Panel
19 July 2017
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Pacific
Peoples Advisory Panel
19 July 2017
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Pacific
Peoples Advisory Panel
19 July 2017
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Pacific
Peoples Advisory Panel
19 July 2017
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Pacific
Peoples Advisory Panel
19 July 2017
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Pacific
Peoples Advisory Panel
19 July 2017
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Pacific
Peoples Advisory Panel
19 July 2017
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