Agenda of Puketāpapa Local Board

Puketāpapa Local Board

20 July 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Notice of Motion - Parking enforcement at Keith Hay Park’s Arundel St carpark 7

13 Chairperson's Report, July 2017 13

14 Board Member Reports 17

15 Albert-Eden-Roskill Governing Body Members Update 27

16 Auckland Transport July 2017 Report 29

17 Auckland Plan refresh 2018: early feedback to inform draft plan 35

18 Governance Forward Work Calendar 51

19 Record of Puketāpapa Local Board Workshop Notes 55

20 Resolutions Pending Action Schedule 63

21 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 June 2017, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member J Fairey for consideration under item 12.

Puketāpapa Local Board

20 July 2017

Auckland Transport July 2017 Report

File No.: CP2017/13598

Purpose

1. This report seeks to update the Puketāpapa Local Board on Auckland Transport’s (AT) activities in the Board area over the last month and advises of progress on the Local Board’s capital fund.

Executive summary

2. This report seeks to inform the Board on AT’s Statement of Intent (SOI) themes and asks the Board to consider its advocacy for transport funding through the LTP process. An update on the transport capital fund projects is provided with advice on two projects that are designed, consented and ready for construction. A brief update on the Dominion Road project is included along with recent consultations the Board had an opportunity to comment on and information on recent Traffic Control Committee decisions.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport July 2017 Report.

Comments

Strategic Alignment

3. Auckland Council’s direction to Council Controlled Organisations (CCOs), including Auckland Transport, is provided through annual Statements of Intent (SOI). AT’s SOI contains ‘strategic themes’ that focus AT’s priority of effort on the following areas:

· Prioritise rapid, high frequency public transport.

· Continually transform and elevate customer experience.

· Build network optimisation and resilience for travel times.

· Enable quality urban growth to meet demand.

· Fast-track creative, innovative and efficient transport services.

4. Auckland Transport’s programme is also driven by its budget. Auckland Council and New Zealand Transport Agency both fund Auckland Transport and work together to set a detailed three year budget and a general ten year budget.

5. Later this year Auckland Council will start its budget discussion by developing its Long Term Plan (LTP). The LTP states how much Auckland Council will collect in rates (and other income) and what it intends to fund with that money. The LTP allocates funding for transport that is used in partnership with NZTA to produce the Regional Land Transport Programme. This is Auckland Transport’s budget.

6. The LTP is developed after considerable consultation and discussion. Local Boards input through their Local Board Plans (LBP) which state their key local priorities. LBPs were recently discussed with communities and AT looks forward to the confirmation of Puketapapa Local Board’s priorities through this process.

Transport Capital Fund Update

7. The Puketapapa Local Board has discretionary funding available for transport related capital projects.

8. In the last political term, the Board constructed the lighting for the northern section of shared path in Keith Hay Park shared path and allocated funding for the design of the reconfiguration of the Richardson Road carpark and the provision of the shared path past the kindergarten to meet the Mt Roskill Safe Routes path.

9. Lighting of the southern section of the shared path in Keith Hay Park and the reconfiguration and shared path provision at the Richardson Road carpark are still awaiting construction. Both these projects could now be funded in the new political term. AT advice is that these projects should attract a high score on the Board’s priority list of projects as they are designed, consented and ready to be constructed.

Financial Summary

Puketapapa Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,064,658
Amount committed to date on projects approved for design and/or construction	$785,997
Remaining Budget	$1,278,661

The Board’s current Local Board projects are summarised in the table below:

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Parks.	$190,000
Richardson Road carpark realignment project	Redesign of the carpark at Richardson Road to promote better safety for cyclist and walkers accessing Keith Hay Park.	Auckland Council Parks has completed and priced the designs for the Noton Road and Richardson Road carpark redesigns.	$30,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Can now go ahead as the Richardson Road carpark redesign is complete. Awaiting financial resourcing.	$170,000 - $180,000
Gilletta Road Safety Improvements	Adding traffic calming devices to curb speeding and burnouts in the street.	Option B is now selected for construction. Notification to submitters was sent out in the first week of July 2017.	$35,500 (Option B)

Regional and Sub Regional Projects

Dominion Road Bus lane and Village Centre project

10. This project focuses on Dominion Road from Mt Albert Road in the south through to View Road in the north. It has three component parts – providing continuous bus lanes, with well-placed bus stops and shelters, providing for double decker buses to use the route in the future and an upgrade of the village centres of Mt Roskill, Balmoral and Eden Valley.

11. These areas have only been receiving basic maintenance while plans for Dominion Road went through a number of iterations. As it is possible that light rail may be provided in the future, limited town centre upgrades can now be applied along the route.

12. A community liaison group (CLG) has been meeting to provide direction to the planning and design group. Puketapapa Local Board has funding to provide further amenity to the Mt Roskill village upgrade and a recent workshop provided an opportunity for the design teams to discuss the Board’s priorities for the area. Design plans will now be presented to the CLG for discussion and reported back to the Board later in the year.

Traffic Control Committee (TCC) report

Decisions of the Traffic Control Committee affecting the Puketapapa Local Board area in June 2017:

Street	Area	Work	Decision
Goodall Street / Hillsborough Road	Hillsborough	No Stopping At All Times, Bus Stop, Bus Shelter, Stop Control, Lane Provision	Carried

Consultation Items

13. Auckland Transport provides the Board with the opportunity to comment on transport projects being delivered in its Local Board Area.

14. In this reporting period, three projects were circulated to the Board for comment. Attachment A contains details of these projects.

Attachments

No.	Title	Page
a ⇩	Consultations on Roading and Parking Changes, July 2017	33

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager
Authorisers	Jonathan Anyon, Manager Elected Member Relationship Unit

Puketāpapa Local Board

20 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/12004

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the Long Term Plan (LTP) 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity

· Protect and Enhance

· Homes and Places

· Belonging

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendations

That the Puketāpapa Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017.

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth

· greater environmental pressures resulting from that growth

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	41
b ⇩	Auckland Plan Refresh: key themes emerging from local board feedback	49

Signatories

Authors

Karryn Kirk, Principal Strategic Adviser Auckland Plan Implementation, Auckland Plan Strategy and Research

Denise O'Shaughnessy, Manager Strategic Advice, Auckland Plan Strategy and Research

Authorisers

Jacques Victor, General Manager, Auckland Plan Strategy and Research

Karen Lyons, General Manager, Local Board Services

Victoria Villaraza - Relationship Manager

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP

Authors	Brenda Railey - Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager