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Puketāpapa
Local Board
20 July 2017
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Local board
involvement in regional strategic priority workshops on the Long-term Plan
2018-2028
File No.: CP2017/13740
Purpose
1. The
purpose of this report is to ask each local board to nominate a local board
member to attend workshops to determine regional strategic priorities for the
Long-term Plan 2018-2028 (LTP 2018-2028).
Executive
summary
2. The LTP 2018-2028, our 10-year budget for Auckland, will set the
direction for investing in our city over the next decade. The Mayor is
inviting a local board member from each local board to attend initial regional
strategic priority workshops on the LTP 2018-2028.
3. Over
the next year of LTP 2018-2028 development, local boards will also hold
workshops and meetings to propose local priorities, consult with local
communities and provide formal feedback on regional strategic priorities.
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Recommendation/s
That the Puketāpapa Local
Board:
a) appoint
a lead Local Board Member and alternate to take part in regional strategic
priority workshops on the Long-term Plan 2018-2028.
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Comments
4. The
Long-term Plan 2018-2028 (LTP) determines how much the council is going to
spend and invest over 10 years. The LTP is updated every three years, with
feedback from Aucklanders, and is due to be adopted in June 2018.
5. As
part of the development of the LTP 2018-2028, a series of workshops will be
held on regional strategic priorities. These workshops are on topics such as
infrastructure funding and investment, cost reviews, service delivery and rates
modelling. There will be approximately 20 half day workshops to attend from
August to November 2017. The proposed workshop schedule is attached (noting
this is subject to change).
6. The
Mayor is inviting a nominated local board member from each local board to
attend these regional strategic priority workshops. This will allow local
boards to work with Finance and Performance committee members to provide some
early input into the LTP process.
7. The
local board representatives will be invited to provide local board
perspectives, but are not there to represent their local boards’ specific
interests. The local board representatives will be responsible for gathering
input from other local board members before the regional strategic priority
workshops and providing an update and feedback after them.
8. Local
boards will also be able to provide formal feedback on regional strategic
priorities next year.
9. Each
local board will also hold workshops to discuss local priorities for spending,
levels of service and performance measures for the LTP 2018-2028. These local
priorities will be informed by local board plans, which will be completed by
October 2017.
Consideration
Local
board views and implications
10. Local board members will be able to provide local board perspectives
when attending the regional strategic priority workshops on the LTP 2018-2028.
Māori
impact statement
11. Auckland Council has an important role in enabling mana whenua and
our Māori communities to fully contribute to and benefit from a successful
Auckland. The LTP 2018-2028 will set funding priorities for the activities that
will contribute towards this outcome.
Implementation
12. Local board members appointed by each local board will be asked to
attend approximately 20 half day workshops from August to November 2017.
Attachments
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No.
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Title
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Page
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a⇩ 
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Regional strategic priority workshops on the Long-term
Plan 2018-2028
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7
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Signatories
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Authors
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Rachel Wilson - Local Board Advisor
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Authorisers
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Karen Lyons – General Manager
Local Board Services
Victoria Villaraza - Relationship Manager
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Puketāpapa
Local Board
20 July 2017
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Puketāpapa Local Board Strategic Relationship
Grant 2017/2018
File No.: CP2017/14090
Purpose
1. To
approve grants to local organisations through the 2017/2018 Puketāpapa
Local Board Strategic Relationships Grants scheme.
Executive
summary
2. The
Puketāpapa Local Board provides a Strategic Relationship Grant to
support community organisations to deliver on the local boards’
priorities and outcomes.
3. The
board allocated $102,520 to the scheme in the 2017/2018 Arts, Community
and Events work programme.
4. Twenty-two
applications were received with a total of $1,359,194 requested.
5. Staff
assessed the applications against their alignment with local board priorities
and outcomes. Based on this, staff recommend the local board allocates $102,520 to:
· Global Lighthouse
Missions - $14,600
· Waikowhai Community
Trust - $ 17,200
· Active Transport
Trust (PATH) - $16,800
· Urban EcoLiving
Charitable Trust - $13,920
· English Language
Partners - $ 20,000
· Bhartiya Samaj -
$20,000
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Recommendation/s
That the Puketāpapa Local
Board:
a) approve the allocation of funding for local
organisations for the projects and amounts outlined below:
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Organisation
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Project
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Recommended Grant
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Global Lighthouse Missions
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Youth Development and Social Enterprise Programme
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$ 14,600
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Waikowhai Community Trust
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Early Years’ Service Hub Programme
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$ 17,200
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Active Transport Trust (PATH)
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Active Transport Programme
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$ 16,800
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Urban EcoLiving Charitable Trust
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Tread lightly caravan programme
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$ 13,920
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English Language Partners
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English Home Tutoring Programme for Refugees and
Migrants
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$ 20,000
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Bhartiya Samaj Charitable Trust
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Health, safety and wellbeing programme for South
Asian communities
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$ 20,000
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Total funding amount:
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$ 102,520
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Comments
6. The Puketāpapa Local Board Strategic Relationships
Grants scheme is one of four local grants programmes provided by the Puketāpapa
Local Board to fund community groups to deliver on local board outcomes.
7. The
annual budget for the Puketāpapa Local Board Strategic Relationships
Grants scheme is $102,520. This was confirmed as part of the 2017/2018 Arts,
Community and Events (ACE) work programme (resolution number PKTPP/2017/108).
8. Applications
opened on 13 February 2017 and closed on 7 April 2017. The round received 22
applications, requesting a total of $1,359,194.
Funding
round and criteria
9. The
Puketāpapa Strategic Relationship Grants scheme
supports community groups to deliver on local board priorities and outcomes.
10. As
outlined in the Puketāpapa Strategic Relationships
Grant 2017/2018 Terms of Reference (Attachment A), projects are required to
demonstrate the alignment to one of the following local board priorities and
outcomes:
Local board priorities:
· Mana Tangata –
to enhance or give potential to people or communities
· Mana Taiao –
to enhance or give potential to the physical environment
· Mana Taurite –
to enhance or give potential to equity and equality.
Local board outcomes:
· People with a voice
who can make a contribution
· Thriving local
economy, good local jobs
· Real transport
choices and connectivity
· Vibrant, popular
parks and treasured natural environment
· Healthy, safe people
and places
· A strong sense of belonging and local identity.
11. In
addition to the above applicants were required to show how their own
organisational values and goals align with the local board priorities and
outcomes.
12. Twenty-two
applications from local and regional organisations were received; this is a 25%
increase in the number of applications compared to 2016/2017.
13. The
following table outlines the applications and the requested amounts:
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Number of applications
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Total funding requested
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Total applications
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22
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$1,359,194
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Eligible
- Aligned
- Limited alignment
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13
6
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$ 853,398
$ 142,049
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Ineligible
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3
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$ 363,747
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Assessing the
applications
14. Staff
assessed all applications against the criteria. Applications were assessed as
being ‘aligned’, demonstrating ‘limited alignment’ or
‘not aligned’ to local board priorities and outcomes.
Applications were given a mark out of 15 based on their alignment.
15. Nineteen
applications met the criteria. The table below lists those applicants that met
the criteria.
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Applicant name
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Project name
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Score /15
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Applied for
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Te Karanga Charitable Trust
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Youth at risk programme
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12
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$ 20,000
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Auckland Regional Migrant Services Charitable Trust
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Migrant and refugee programme
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11
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$ 21,090
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Global Lighthouse Missions
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Youth Development and Social Enterprise Programme
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10
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$ 14,600
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Auckland Young Womens Christian Association T/A YWCA
Auckland
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Future Leaders programme in schools
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10
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$ 71,200
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Waikowhai Community Trust
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Early Years’ Service Hub programme
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10
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$ 17,200
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Wicked Wellbeing
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Community Healthy Cooking workshops
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10
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$ 15,000
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Active Transport Trust (PATH)
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Active Transport Programme
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10
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$ 3,600
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Urban EcoLiving Charitable Trust
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Tread Lightly Caravan Programme
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10
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$ 13.920
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Refugee Youth Action Network (RYAN) Refugees
as Survivors New Zealand
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Youth Refugee and Migrant programme
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10
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$356,000
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The UMMA Trust
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Muslim refugees and migrants
re-settlement programme
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9
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$ 18,000
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English Language Partners
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English Home Tutoring Programme for
Refugee and Migrants
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9
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$ 37,518
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Bhartiya Samaj Charitable Trust
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Health, safety and wellbeing programme
for South Asian communities
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9
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$185,219
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YMCA of Auckland Inc
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Youth programme for Puketapapa
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9
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$ 61,961
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Auckland Somali Community Association Incorporated
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Study support programme for Somali
children and young people
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8
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$ 18,500
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NZ Ethnic Women Inc
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Handicrafts and business development
programme
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8
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$ 29,280
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Basava Samithi of Australasia (NZ Chapter)
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South East Asian community wellbeing
programme
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7
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$ 11,169
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Tri Star Gymnastics Club - Disability Programme
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Gymnastics Disability Programme
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6
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$ 64,500
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Communities Against Alcohol Harm Inc
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Alcohol-related harm advocacy
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3
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$ 15,000
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Wellbeing Charitable Trust
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Chinese focused community and wellbeing
programme
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3
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$ 3,600
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Total
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$963,437
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16. Three
applications were assessed as not meeting the funding criteria. One was
retrospective (the activity had occurred), and two other applications were for
activities not in the local board area.
Discussions at the local board workshop
17. At
a local board workshop in July 2017 the Puketāpapa Local Board reviewed
the 22 applications. Staff presented the initial assessment and provided
recommendations to the board. Staff proposed that the board fund 10
organisations.
18. The
table below lists the staff recommendations presented at the local board
workshop:
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Organisation
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Project name
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Score /15
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Applied for
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Recommend Grant
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Auckland Regional Migrant Services Charitable Trust
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Migrant and refugee programme
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11
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$21,090
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$ 10,000
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Global Lighthouse Missions
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Youth Development and Social Enterprise
Programme
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10
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$14,600
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$ 10,000
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Auckland Young Womens Christian Association T/A YWCA
Auckland
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Future Leaders programme in schools
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10
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$71,200
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$ 10,000
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Waikowhai Community Trust
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Early Years’ Service Hub programme
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10
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$17,200
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$ 10,000
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Wicked Wellbeing
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Community Healthy Cooking workshops
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10
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$15,000
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$ 10,000
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Active Transport Trust (PATH)
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Active Transport Programme
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10
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$16,800
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$ 10,000
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Urban EcoLiving Charitable Trust
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Tread Lightly Caravan Programme
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10
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$ 13,920
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$ 10,000
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The UMMA Trust
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Muslim refugees and migrants
re-settlement programme
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9
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$ 18,000
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$ 10,000
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English Language Partners
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English Home Tutoring Programme for
Refugee and Migrants
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9
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$ 37,518
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$ 10,000
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Bhartiya Samaj Charitable Trust
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Health, safety and wellbeing programme
for South Asian communities
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9
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$185,219
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$ 10,000
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Total
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$410,547
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$100,000
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19. The
table below lists the nine other organisations that met the funding criteria
but who are not recommended to be funded.
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Applicant name
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Project name
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Score /15
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Applied for
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Te Karanga
Charitable Trust
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Youth at risk programme
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12
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$ 20,000
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Refugee Youth
Action Network (RYAN) Refugees as Survivors New Zealand
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Youth Refugee
and Migrant programme
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10
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$356,000
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YMCA of Auckland Inc
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Youth programme for Puketapapa
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9
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$ 61,961
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Auckland Somali Community Association Incorporated
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Study support programme for Somali
children and young people
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8
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$ 18,500
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NZ Ethnic Women Inc
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Handicrafts and business development
programme
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8
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$ 29,280
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Basava Samithi of Australasia (NZ Chapter)
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South East Asian community wellbeing
programme
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7
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$ 11,169
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20. The
Te Karanga Charitable Trust, Refugee Youth Action Network (RYAN) Refugees as
Survivors New Zealand and YMCA of Auckland Inc aligned with the criteria but
were not recommended for a grant as they have secured funding through the
2017/2018 local board work programme.
21. Given
the limited funding pool, the board identified during the workshop that
providing larger grants to fewer projects would achieve a greater impact. This
approach aligns with the strategic intent of the fund.
22. The
table below lists the organisations the board indicated their preference to
fund:
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Organisation
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Project name
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Score /15
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Applied for
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Suggested Grant
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Global Lighthouse Missions
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Youth Development and Social Enterprise
Programme
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10
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$ 14,600
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$ 14,600
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Waikowhai Community Trust
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Early Years’ Service Hub programme
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10
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$ 17,200
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$ 17,200
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Active Transport Trust (PATH)
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Active Transport Programme
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10
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$ 16,800
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$ 16,800
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Urban EcoLiving Charitable Trust
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Tread Lightly Caravan Programme
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10
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$ 13,920
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$ 13,920
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English Language Partners
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English Home Tutoring Programme for
Refugee and Migrants
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9
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$ 37,518
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$ 20,000
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Bhartiya Samaj Charitable Trust
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Health, safety and wellbeing programme
for South Asian communities
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9
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$185,219
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$ 20,000
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Total
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$285,257
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$102,520
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Options for
allocating the Strategic Relationships Grant
23. The
following table provides an assessment of the impact of the board funding the
10 organisations staff recommended, and the six applications the board
indicated a preference to fund:
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Options to fund either six or 10
applications
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Recommended option
(A):
Fund six applications
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Recommended
option(B):
Fund 10 applications
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Number of grants made
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6
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10
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Average grant
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$17,087
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$10,000
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Advantages
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· greater alignment with the strategic
intent of the fund
· enables the board to allocate more funds
to the selected applicants, which increases the impact of those programmes
· greater chance of programmes being
feasible due to funding amount
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· enables more programmes to be funded
· provides a wider spread of themes and
activities across the local board area
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Disadvantages
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· small number funded; limits the reach of the work
across the board area
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· spreads resources too thinly (both funding and
staff)
· becomes more project-based not strategic programme
focused
· low value for money with limited impact
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24. Applications
in Option A and B covered both a geographical spread across the local board
area and across key demographic groups including Pacific, south east Asian and
migrant and refugee communities.
25. Staff
recommend option A, which is that the local board allocates funding to the
following six applications. The six organisations demonstrate an alignment with
local board priorities and outcomes.
· Global Lighthouse
Missions - $14,600
· Waikowhai Community
Trust - $ 17,200
· Active Transport
Trust (PATH) - $16,800
· Urban EcoLiving
Charitable Trust - $13,920
· English Language
Partners - $20,000
· Bhartiya Samaj -
$20,000
26. By
funding fewer organisations, the local board can allocate more funding to the
selected applicants, enabling the organisations to maximise their impact. This
is aligns with the strategic intent of the fund.
27. The
initial assessment schedule of the 22 applications is attached (Attachment B).
Consideration
Local
board views and implications
28. The local board held a workshop in July 2017 to discuss the
applications. At the workshop members considered the impact and value of
funding fewer organisations more. This approach aligns with the purpose of the
Strategic relationships grant as outline in the grants Terms of Reference.
Māori
impact statement
29. Māori make up 6% of the local board
population. While grants were not made to Māori organisations it is intended that the implementation of the
programmes funded will impact on Māori.
30. The
majority of programmes recommended to be funded are accessible by all members
of the local community including Māori.
Implementation
31. Following
the local board’s decisions, staff will notify all applicants of the
outcomes and will immediately administer funding agreements with the successful
applicants. Applicants will be required to report back to the local board as
per the terms of the funding agreement.
Attachments
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No.
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Title
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Page
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a⇩ 
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Puketāpapa Local Board Strategic Relationship
Grant 2017/2018 Terms of Reference
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17
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b⇩
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Assessment of 2017/2018 applications
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23
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Signatories
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Authors
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Juanita DeSenna - Strategic Broker
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Victoria Villaraza - Relationship Manager
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