Agenda of Papakura Local Board

Papakura Local Board

26 July 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Traffic Congestion Oakleigh Avenue, Takanini - Ross Appleton 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Councillors' Update 9

13 New Road Name Approval for the residential subdivision by Nagra Homes Ltd at 17 Bunnythorpe Road Papakura 11

14 New Road Name Approval for the residential subdivision by Pakenham Group Limited at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini 15

15 Papakura Local Board Input to the Auckland Transport Election Signs Bylaw 19

16 Feedback on the proposed direction of the Auckland Regional Pest Management Plan 23

17 Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028 37

18 Auckland Plan refresh 2018: early feedback to inform draft plan 41

19 Feedback on the Tākaro – Investing in Play discussion document 57

20 For Information: Reports and Information referred to the Papakura Local Board 81

21 Governance Forward Work Calendar 83

22 Papakura Local Board Achievements Register 2016-2019 Electoral Term 89

23 Papakura Local Board Workshop Notes 91

24 Consideration of Extraordinary Items

PUBLIC EXCLUDED

25 Procedural Motion to Exclude the Public 111

C1 Community Led Placemaking – Town Centre Initiatives and Economic Development 111

1 Welcome

Board Member Felicity Auva’a will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 28 June 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Traffic Congestion Oakleigh Avenue, Takanini - Ross Appleton

Purpose

1. To allow Mr Ross Appleton to address the board concerning a traffic congestion issue on Oakleigh Avenue, Takanini.

Recommendation/s

That the Papakura Local Board:

a) thank Mr Ross Appleton for his presentation to the board concerning a traffic congestion issue on Oakleigh Avenue, Takanini.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Papakura Local Board

26 July 2017

New Road Name Approval for the residential subdivision by Nagra Homes Ltd at 17 Bunnythorpe Road Papakura

File No.: CP2017/13996

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for one new road name for a private lane created through resource consent R/JSL/2015/1647. The private lane will serve the 14 new lots at 17 Bunnythorpe Road, Papakura.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road name ‘Nagra Lane’ (applicant’s preferred road name) and alternative names, Whanui Lane and Tuwhera Place were determined to meet the road naming criteria.

4. Local iwi groups were consulted and Nga Tai Ki Tamaki responded advising that their preference is Whanui Lane as it is inclusive of all people that reside and work in the area.

5. The name ‘‘Nagra Lane’’ (applicant’s preferred road name) and alternative names, Whanui Lane and Tuwhera Place are recommended for approval to the Local Board.

Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name Nagra Lane, proposed by the Applicant, for the new private lane created by way of subdivision at 17 Bunnythorpe Road while noting that alternative names Whanui Lane and Tuwhera Place also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road or private lane needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The private lane will serve the 14 new lots created by a joint land use and subdivision consent R/JSL/2015/1647.

The Applicant has proposed the following names for consideration for the private road created as part of the development.

Preference	Proposed New Road Name	Meaning
Preferred Name	Nagra Lane	Nagra means ‘Bravery’
First Alternative	Whanui Lane	Whanui means ‘Wider’
Second Alternative	Tuwhera Place	Tuwhera means ‘Open’

Figure One: Location and Private Road (shown as Lot 15) layout.

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

10. All of the road names proposed meet the criteria of the road naming guidelines.

11. The suffixes used for each proposed road is consistent with the road type description as they are all private roads.

12. As the Applicant’s preferred name ‘Nagra Lane’ meets the criteria, it is recommended for consideration for approval while noting that the name preferred by local iwi ‘Whanui Lane’ and the alternative name ‘Tuwhera Place’ are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

13. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Consultation

15. All of the road names were sent to all iwi within the Papakura Local Board area by the Council and only the comment from Ngai Tai Ki Tamaki was received.

16. Consultation has been undertaken with NZ Post and the three names above meet their standards.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Dobson - Manager Northern Resource Consenting

Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

New Road Name Approval for the residential subdivision by Pakenham Group Limited at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini

File No.: CP2017/14069

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for a change to the suffix of one new road name which was previously approved for roads created through the Housing Accords and Special Housing Areas Act 2013 at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini.

Executive summary

3. Council previously approved road names for 14 roads for the new subdivision.

4. One of the road names approved by the Local Board was ‘Toropapa Crescent’. It has been identified that the road to which it relates (Road 10) is a cul-de-sac and the suffix ‘Crescent’ is therefore inappropriate. It is therefore proposed to amend the road name to ‘Toropapa Close’.

5. Following assessment against the road naming criteria, the road name ‘Toropapa Close’ is determined to meet the road naming criteria and is considered for approval by the Local Board.

Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Toropapa Close’ to replace the previously approved road name ‘Toropapa Crescent’ for the new road created by way of the Housing Accords and Special Housing Area Act 2013 at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

The road name ‘Toropapa Close’ has been proposed by the Applicant for Road 10 on Figure One, which is a cul-de-sac. This meets the road naming criteria for a cul-de-sac. The name ‘Toropapa’ has previously been approved by the Local Board.

Figure One: Location and Layout of Road 10

Decision Making

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

8. The Applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council road naming guidelines;

9. The road name ‘Toropapa’ was previously approved by the Local Board and the suffix ‘Close’ is consistent with the road type description in the road naming guidelines.

10. The road name ‘Toropapa Close’ is recommended for consideration for approval.

Consideration

Significance of Decision

11. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

12. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Consultation

13. Consultation was previously undertaken with all iwi within the Papakura Local Board area and NZ Post and no were received in regard to this name.

Financial and Resourcing Implications

14. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

15. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

16. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Dobson - Manager Northern Resource Consenting

Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

Feedback on the proposed direction of the Auckland Regional Pest Management Plan

File No.: CP2017/11895

Purpose

1. To provide feedback on the proposed direction of management programmes being developed as part of the Auckland Regional Pest Management Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Regional Pest Management Plan. This plan is prepared under the Biosecurity Act 1993, and describes the pest plants, animals and pathogens that will be controlled in Auckland. It provides a framework to control and minimise the impact of those pests and manage them through a regional approach.

3. The National Policy Direction for Pest Management identifies five approaches that can be implemented to manage pests including exclusion, eradication, progressive containment, sustained control, and site-led programmes as further described in this report.

4. This report seeks feedback from the Papakura Local Board on the proposed management approach for some specific regional programmes as detailed in Attachment A, in particular:

· Cats

· Possums

· Widespread weeds

· Ban of sale of some pest species.

5. The proposed Regional Pest Management Plan will be presented to the Environment and Community Committee in November 2017 seeking approval to publically notify the draft plan. Feedback from all local boards will be included as a part of this report.

6. A range of pest species and issues have previously been discussed with the Papakura Local Board, and the approaches being developed for these local board specific interests have been included as Attachment B. Feedback on these approaches is also being sought.

Recommendation

That the Papakura Local Board:

a) provide feedback on the proposed direction of specific regional and local programmes being considered as part of the Auckland Regional Pest Management Plan review (as per Attachment C of the agenda report).

Comments

Background

7. A Regional Pest Management Plan is a statutory document prepared under the Biosecurity Act 1993 for controlling pest plants, animals and pathogens in the region.

8. Auckland Council is currently reviewing its 2007 Regional Pest Management Strategy, prepared by the former Auckland Regional Council. The expiry date of 17 December 2012 was extended to 17 December 2017, while the National Policy Direction on Pest Management was completed and changes to the Biosecurity Act were made.

9. On 14 February 2017, the Environment and Community Committee resolved that council’s current strategy is inconsistent with the National Policy Direction on Pest Management 2015, and that the changes necessary to address the inconsistencies could not be addressed by minor amendment to the current Regional Pest Management Strategy (resolution ENV/2017/7). As a consequence of this determination, council is required to initiate a review to address the inconsistency, in accordance with section 100E(5) of the Biosecurity Act by 17 December 2017, which is the date that the current plan will expire.

10. For a proposal to be initiated, council is required to have resolved by 17December 2017 that it is satisfied a proposal has been developed that complies with sections 70 and 100D(5) of the Biosecurity Act. A report on the draft Regional Pest Management Plan to be publically notified will be considered at the November 2017 Environment and Community Committee meeting in order to meet this deadline.

11. Once operative, following public consultation, governing body approval of the plan, and resolution of any appeals, the plan will empower Auckland Council to exercise the relevant advisory, service delivery, regulatory and funding provisions available under the Biosecurity Act to deliver the specified objectives for identified species using a range of programme types.

Programme types

12. The National Policy Direction for Pest Management 2015 outlines five different management approaches that can be implemented to manage pests through a pest management plan. These approaches are defined as ‘programmes’:

· Exclusion – aims to prevent the establishment of a pest that is present in New Zealand but not yet established in an area

· Eradication – aims to reduce the infestation level of the pest to zero levels in an area in the short to medium term

· Progressive containment – aims to contain or reduce the geographic distribution of the pest to an area over time

· Sustained control – provides for the ongoing control of a pest to reduce its impacts on values and spread to other properties

· Site-led pest programme – aims to ensure that pests that are capable of causing damage to a place are excluded or eradicated from that place, or contained, reduced or controlled within the place to an extent that protects the values of that place.

13. A regional pest management plan sets out programmes as listed above, but does not specify the methodology for achieving these objectives.

Previous engagement

14. Engagement on the revision of the plan has been ongoing since 2014 including local board members, mana whenua, council and council-controlled organisation staff, industry representatives, and the wider public. Further information on engagement has been included as Attachment D.

Key regional issues

15. During engagement on the issues and options paper and wider public consultation on the discussion document, key issues were raised in relation to cats, possums, widespread pest plants, and the ban of sale of some pest species. Feedback is being sought on these specific programmes, as they are either likely to be of wide public interest or are proposed to be delivered through a new approach.

16. A summary of the proposed approach for each of the regional programmes currently being developed is set out below. Additional information including the current management approach and rationale for change has been included in Attachment A.

· Cats: Redefining the definition of a pest cat to enable greater clarity for the management of ‘unowned’ cats when undertaking integrated pest control in areas of high biodiversity value

· Possums: Proposing a shift from possum control focused on areas of high biodiversity to a region-wide programme

· Widespread pest plants: Shifting from species-led enforcement to a multiple species site-led programme focused on parkland with significant ecological areas

· Ban of sale for some pest species: Increasing the number of pest species (both plants and animals) currently banned from sale.

17. Previous feedback from the Papakura Local board at its 13 August 2014 workshop, and more recently at its 7 June 2017 workshop in relation to these issues is summarised below:

· Cats: Board members noted the cats are a big issue and generally support a clearer definition in relation to pest cats.

· Widespread pest plants: Privet and gorse are a big problem in the Papakura Local Board area and the subject of many complaints to the board.

Papakura specific issues

18. In addition to the specific regional issues, the Papakura Local Board has provided feedback at its 13 August 2014 workshop, and more recently at its 7 June 2017 workshop in relation to the issues discussed in Attachment B. The proposed approach in relation to these issues, and the rationale, is also provided in Attachment B.

19. Specific pest management priorities previously identified by the Papakura Local Board included:

· Weeds on council land: Support around the issue of weeds on council land, and the need to control them more effectively if the public are asked to control their own weeds

· Kauri dieback: Support for the designation of kauri dieback disease as pest in the region with an exclusion programme with pathway management rules to prevent the establishment of kauri dieback in high priority kauri dieback-free zones, particularly in southern sector parkland including the Hunua Ranges Regional Park

· Education around pests: Provision of information and advice on pest identification, impacts and control for members of the public.

· Myrtle rust: Query regarding the status of myrtle rust in the proposed plan.

20. This report seeks feedback from the local board on the regional and local board relevant approaches, as outlined in this report. Attachment C has been provided to facilitate formal feedback from the local board at its July 2017 business meeting.

Financial implications

21. The budget for implementing the plan will be confirmed through the Long-term Plan 2018-2028 process. Consultation on the Regional Pest Management Plan is proposed to be aligned with consultation on the Long-term Plan in early 2018.

Consideration

Local board views and implications

22. An initial workshop was held with the Papakura Local Board in 13 August 2014, where the issues raised in Attachments A. A recent workshop with the board was held on 07 June 2017 to discuss the proposals set out in this report. Feedback provided at these workshops has been considered under the Papakura specific issues in Attachment B.

Māori impact statement

23. Section 61 of the Biosecurity Act requires that a Regional Pest Management Plan set out effects that implementation of the plan would have on the relationship between Māori, their culture, and their traditions and their ancestral lands, waters, sites, maunga, mahinga kai, wāhi tapu, and taonga.

24. Engagement has been undertaken with interested mana whenua in the Auckland Region as described earlier in this report and conversations are ongoing. In addition, staff are working closely with mana whenua on the development and implementation of a range of biosecurity programmes, providing opportunities for mana whenua to exercise kaitiakitanga, through direct involvement in the protection of culturally significant sites and taonga species. The impact statement required by section 61 of the Biosecurity Act, along with feedback received by mana whenua, will be part of the development of the draft plan for consultation.

25. Some key topics raised during hui and kōrero with mana whenua included management of species such as cats, rats, rabbits, mustelids, deer, pest birds, freshwater pest fish, widespread weeds, emerging and future weeds (including garden escapees), and kauri dieback disease.

26. Mana whenua recognised cats were an increasing problem, indicating a desire for cat-free areas next to sensitive sites. There was also support for kauri dieback disease to be included in the proposed plan as it will enable implementation of regionally specific pathway management rules for kauri protection. Mana whenua identified a strong partnership with council and regional leadership in their role as kaitiaki and owners of kauri in many rohe.

27. Wider issues raised included:

· the importance of building the capacity of mana whenua to directly undertake pest management in each rohe

· acknowledgement that council should control pests on its own land if asking public to do the same on private land

· the definition of pests versus resources (such as deer and pigs)

· the need for coordination of all environmental outcomes across the region, and the alignment of the Regional Pest Management Plan document with other plans, such as Seachange

· the need for more education around pests

· the need to look holistically at rohe (regions)

· the importance of community pest control by linking scattered projects

· the need for the plan to be visionary and bicultural, reflecting Te Ao Māori, Te Reo.

Implementation

28. As the management approaches proposed in the Regional Pest Management Plan will have financial implications, consultation on the plan is proposed to be aligned with consultation on the Long-term Plan. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

No.	Title	Page
a ⇩	General feedback from local boards	29
b ⇩	Feedback from Papakura Local Board	31
c ⇩	Feedback form	33
d ⇩	Summary of previous engagement undertaken as part of the development of the Regional Pest Management Plan	35

Signatories

Authors

Dr Imogen Basset – Environmental Advisory Manager

Dr Nick Waipara – Principal Advisor

Rachel Kelleher – Biosecurity Manager

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

File No.: CP2017/13877

Purpose

1. The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2. The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028.

3. Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities.

Recommendation/s

That the Papakura Local Board:

a) appoint a lead Local Board Member and alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

Comments

4. The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5. As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6. The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7. The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8. Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9. Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10. Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11. Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12. Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

Attachments

No.	Title	Page
a ⇩	Regional strategic priority workshops on the Long-term Plan 2018-2028	39

Signatories

Authors

Rachel Wilson - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/13879

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is Auckland Council’s key strategic document that informs regional priorities that will be funded through the Long-term Plan (LTP) 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity;

· Protect and Enhance;

· Homes and Places;

· Belonging; and

· Skills and Jobs.

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendation/s

That the Papakura Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017.

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the Long-term plan (LTP) 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth;

· greater environmental pressures resulting from that growth; and

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are now invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1 below. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and council’s investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans for consultation with the public. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the 2017 draft local board plans, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought via this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is currently under development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	47
b ⇩	Auckland Plan Refresh: key themes emerging from local board feedback	55

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

Feedback on the Tākaro – Investing in Play discussion document

File No.: CP2017/14398

Purpose

1. To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

2. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

3. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

4. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

5. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

6. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

7. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

8. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

9. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

Recommendation/s

That the Papakura Local Board:

a) provides feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

Comments

Background

1. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

2. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

3. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

4. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

5. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

6. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

7. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

8. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

9. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

10. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

11. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

12. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

13. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

14. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

15. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
a) Consultation with the public	b) 29 May to 10 July 2017
c) Consultation with local boards and advisory panels	d) 19 June to 21 August 2017
e) Analysis of feedback and submissions f)	g) August to October 2017
h) Report to the Environment and Community Committee on the results of the public consultation	i) November 2017
j) Develop and refine a draft investment plan, in consultation with local boards	k) Early 2018
l) Public consultation on the draft investment plan	m) Mid 2018

Consideration

Local board views and implications

16. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

17. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play

· the importance of taking a future-focused approach to investment

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

· the opportunity to partner with schools, community groups and others in extending the play network

· the value of using investment in play to support local community outcomes.

18. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

19. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

20. Māori are identified as a key target group for the investment plan, due to their young population profile.

21. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

22. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

23. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

24. There are no implementation issues arising from the recommendations of this report.

Attachments

No.	Title	Page
a ⇩	Tākaro – Investing in Play discussion document	61

Signatories

Authors

Jacqueline Faamatuainu - Policy Analyst

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

For Information: Reports and Information referred to the Papakura Local Board

File No.: CP2017/13647

Purpose

1. Providing an opportunity for the Board to receive reports, resolutions and memorandums that have been referred from Governing Body Committee meetings, forums or other local boards for the information.

2. The information listed below has been received and circulated to members from the following local board meetings.

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

Kaipaitiki Local Board Meeting – New Leases

26 June 2017

Kaipatiki Local Board

Recommendation/s

That the Papakura Local Board

a) note the information from the following local board meetings:

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

Kaipaitiki Local Board Meeting – New Leases

26 June 2017

Kaipatiki Local Board

Attachments

There are no attachments for this report.

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

Governance Forward Work Calendar

File No.: CP2017/13649

Purpose

1. To present a 12 month governance forward work calendar to the board.

Executive Summary

2. This report updates the governance forward work calendar: a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Papakura is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Papakura Local Board:

a) notes the attached Governance Forward Work Calendar.

Comments

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Governance Forward Work Calendar - 1 August 2017	85

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

26 July 2017

Papakura Governance Forward Work Calendar – as of 1 August 2017

Date	Topic	Meeting	Purpose	Governance Role
2 August 2017	Local Board Plan Hearing	Hearing	Engagement	Hear formal submissions/deliberate
9 August 2017	LDI Capex and Auckland Transport Capital Fund	Workshop	Setting direction/priorities/budget	Check in on performance/inform future direction
9 August 2017	Papakura Park and Ride	Workshop	Oversight and monitoring	Check in on performance/inform future direction
9 August 2017	Food Waste Rollout	Workshop	Oversight and monitoring	Receive update on progress
9 August 2017	Governance Framework Review – Organisational Support	Workshop	Oversight and monitoring	Receive update on progress
9 August 2017	Addison Stage 8 – Airfield Road, Takanini	Workshop	Setting direction/priorities/budget	Check in on performance/inform future direction
16 August 2017	Deliberations	Workshop	Setting direction/priorities/budget	Overview and discussion of submissions
16 August 2017	Papakura Quick Response – Round 1	Workshop	Setting direction/priorities/budget	Review community grant applications
16 August 2017	Veolia/Watercare Update	Workshop	Oversight and monitoring	Receive update on progress
23 August 2017	Easter Sunday Trading	Business Meeting	Input in regional decision making	Formal adoption
23 August 2017	Draft Annual Plan Report	Business Meeting	Oversight and monitoring	Formal adoption
23 August 2017	Papakura Quick Response – Round 1	Business Meeting	Setting direction/priorities/budget	Formal adoption
23 August 2017	Auckland Council Quarterly Report	Business Meeting	Oversight and monitoring	Receive update on progress
23 August 2017	Acquisition of land for open space – Conifer Grove (Confidential)	Business Meeting	Setting direction/priorities/budget	Formal adoption
30 August 2017	Cemeteries	Workshop	Setting direction/priorities/budget	Check in on performance/inform future direction
30 August 2017	Department Work Programmes	Workshop	Oversight and monitoring	Receive update on progress
30 August 2017	Walter Strevens Link	Workshop	Setting direction/priorities/budget	Review and discussion of proposal
6 September 2017	Kura Kawana – Long Term Plan	Workshop	Learning and Development opportunity	Briefing
6 September 2017	Civil Defence and Emergency Management	Workshop	Keeping Informed	Receive update on progress
6 September 2017	Charges for Use of Community Facilities	Workshop	Setting direction/priorities/budget	Check in on performance/inform future direction
13 September 2017	Crimewatch/Maori Wardens/Neighbourhood Support/NZ Police/Brass Band/Pipe Band/Town Centre Co-ordinator	Workshop	Keeping informed	Receive update on progress
13 September 2017	Museum	Workshop	Oversight and monitoring	Receive update on progress
13 September 2017	Art Gallery	Workshop	Oversight and monitoring	Receive update on progress
13 September 2017	Hawkins Theatre	Workshop	Oversight and monitoring	Receive update on progress
13 September 2017	Papakura Youth Council	Workshop	Oversight and monitoring	Receive update on progress
20 September 2017	2017/2018 Work Programme Update	Workshop	Oversight and monitoring	Check in on performance/inform future direction
4 October 2017	Kura Kawana – Health and Safety	Workshop	Learning and development opportunity	Briefing
11 October 2017	Papakura Local Grants – Round1	Workshop	Setting direction/priorities/budget	Review grants
18 October 2017	2017/2018 Work Programme Update	Workshop	Oversight and monitoring	Check in on performance/inform future direction
1 November 2017	Arts Facilities – six monthly update	Workshop	Oversight and monitoring	Receive update on progress
1 November 2017	Kura Kawana – Conflict of Interest	Workshop	Learning and development opportunity	Briefing
1 November 2017	Manukau Beautification Trust	Workshop	Oversight and monitoring	Receive update on progress
15 November 2017	2017/2018 Work Programme Update	Workshop	Oversight and monitoring	Check in on performance/inform future direction
6 December 2017	Papakura Quick Response – Round 2	Workshop	Setting direction/priorities/budget	Review Quick Response Grants
13 December 2017	Long Term Plan 2018/2028 Consultation	Business Meeting	Setting direction/priorities/budget	Formal adoption
13 December 2017	Papakura Quick Response – Round 2	Business Meeting	Setting direction/priorities/budget	Formal adoption
13 December 2017	Regional Facilities Auckland Quarterly Report	Business Meeting	Oversight and monitoring	Receive update on progress

Papakura Local Board

26 July 2017

Papakura Local Board Workshop Record

Workshop record of the Papakura Local Board held in the Papakura Local Board Chambers, Papakura Service Centre, 35 Coles Crescent on Wednesday, 21 June 2017, commencing at 1pm.

PRESENT

Chairperson: Brent Catchpole

Members: Felicity Auva’a

George Hawkins

Michael Turner (from 1.34pm)

Katrina Winn (from 1.06pm)

Apologies: Bill McEntee

Also present: Rex Hewitt (Relationship Manager)

Lee Manaia (Local Board Advisor)

Trish Wayper (Democracy Advisor)

Workshop Item

Governance role

Summary of Discussions

Project 17 Maintenance Contracts

Gwyn De-Arth, Area Manager Operational Management and Maintenance

Fraser Park, Contract Manager

Vesta Gribben,

City Care Supplier Representative

Helena Wild

City Care

Ivor Shannon

TreeScape

Nick Ranger

Wildlands

Setting direction / priorities / budget

The maintenance contractors gave an overview of their respective organisations’ responsibilities and their progress in filling positions.

· Treescape - Aboricultural Services

· Wildlands - ecological management – plant and animal pest management

· CityCare - open space and contract cleaners

A list of key contacts will be sent to all local boards in the next few weeks.

Treescape advised there is a shortage of staff in the arboricultural industry both domestically and globally.

The board suggested the contractor forward their recruitment information to the Youthful project deliverers for uploading to their website.

Board requested the list of specified sites that Wildlands would be working.

Citycare – supply chain partners for cleaning services:

· Allbrite delivering services to Manurewa, Papakura and Franklin.

· Civic Contractors – litter collection and cleaning of public toilets in parks and the town centres

Working with MIT, Southern Initiative and Randwick Park to see if there are other opportunities to fill the other contract management cadet role.

CityCare has made an investment in new plant and equipment ready for deployment.

The CityCare depot location will be in east Tamaki. There were no suitable commercial spaces available in the south.

CityCare approach:

· Want a workforce that reflected the demographic of the area.

· Working on attracting youth to the industry.

· 78% of leadership roles filled. 20% of roles filled by Pasifika. 14% filled by Maori.

All contractors advised they:

· were paying a living wage.

· employing locally.

· employing to reflect the demographic they are servicing.

Vesta to circulate job vacancies to Maxine.

Any groups interested please channel through to Kate and Vesta.

Vesta responded to the various scenarios put forward by members as follows:

· Litter is everyone’s contract.

· Contractors are required to walk the site before mowing to check for litter.

· Illegal dumping – quarter cubic metre will be dealt with. Anything above that will work with the solid waste team to get the illegal dumping dealt with.

· Mowing will be programmed based on historical knowledge. Data will be gathered as they go.

· Huge broken branch on the median strip on Elliott Street.

The board would feedback any service level issues at the monthly work programme meetings or feed it through to the Contract Manager, Fraser Park.

The board does not want to see any drop off in service levels.

It will take 2-3 months for the contractors to settle in and get a grip on delivery.

If the board have any key areas or hot spots – let CityCare know.

Examples of issues:

· CPTED report for Ray Small Park and the removal of branches so there is clear sight lines through the park.

· Central Park – a lot of the trees need the lower branches removed so people can’t hide in the branches.

· Actions:

1. List of key contacts will be sent to all local boards in the next few weeks Citycare, Treescape and Wildlands.

2. The board requested a list of the specified sites that Wildlands would be working on.

Arts, Community and Events

Sarah Bramston

Strategic Broker

Setting direction / priorities / budget

Sarah Bramston provided an update of the Arts, Community and Events 2016/2017 work programme, in particular in relation to:

· Civil Defence Emergency Management capacity building

· Innovation Hub

· Youth Council and Youth Initiatives

Community Facilities – Snapshot and Work Programme

Gwyn De-Arth

Area Manager Operational Management and Maintenance

Jessica Morris

Stakeholder Advisor

Tracy Massam

Principal Facility Management AdvisorAsset Management Information Services

Setting direction / priorities / budget

Gwyn De’Arth, Jenny Young, Tracy Massam and Jessica Morris gave an overview of the Community Facilities snapshot and 2016/2017 work programme.

Softball diamond and outfield is being scoped as a renewal but is not in the 2017/2018 year for delivery.

Jenny to ascertain who owns the referees building.

Request for a tour of the community facilities with Gwyn and CityCare contractors.

There are two separate contracts across the region for swimming pools and water features.

The 2017/2018 work programme will be on the 28 June board agenda.

Tracy Massam explained the Asset Management process.

Gwyn to provide examples of what the board might expect with the new contracts in terms of comparison to the current service levels.

Parks, Sport and Recreation – Work Programme

Debra Langton

Parks, Sports and Recreation Portfolio Manager

Greg Lowe

Parks and Places Specialist

Setting direction / priorities / budget

Debra Langton gave an overview of the Parks, Sport and Recreation 2016/2017 work programme.

Debra to check the report for the removal of juveniles.

Debra to provide an update on who is doing the investigation of mana whenua’s concerns regarding water quality in Pahurehure inlet.

Advice required from the Environmental Services Team regarding the water quality in the Pahurehure inlet.

Line item 2870 - Pukekiwiriki Paa maintenance – appears to have stalled. This should be reflected as amber.

The workshop concluded at 4.05 pm.

Papakura Local Board

26 July 2017

Papakura Local Board Workshop Record

Workshop record of the Papakura Local Board held in the Papakura Local Board Chambers, Papakura Service Centre, 35 Coles Crescent on Wednesday, 5 July 2017, commencing at 12.30pm.

PRESENT

Papakura Local Board

Chairperson: Brent Catchpole

Members: Felicity Auva’a

George Hawkins (until 4.37pm)

Bill McEntee

Katrina Winn (from 1.13pm until 4.15pm)

Also Present: Angela Dalton (Chairperson Manurewa Local Board) (until 3.15pm)

Deputy Mayor, Bill Cashmore (until 3.15pm)

Apologies: Michael Turner

Staff present: Sarah McGhee (Senior Local Board Advisor Manurewa)

Lee Manaia (Local Board Advisor)

Trish Wayper (Democracy Advisor)

Workshop Item

Governance Role

Summary of Discussions

1. Local Board General Business

Information dissemination

The chair advised that the CAB Review will be coming to the board for workshopping.

A meeting is planned with Watercare re Veolia water issues.

Example: no water at the league grounds on Saturday 1 July 2017. No showers available. Veolia hadn’t contacted the users.

Hawkins Theatre stakeholder workshop next Wednesday 12 July at 7pm to 9pm.

Aspiring Leaders Forum – the board would like the Youth Council to make a decision within their budget on who and how many members they want to send to the Aspiring Leaders Forum. Currently there is $1,200 unallocated in the budget.

Discussion ensued about holding management meetings for the whole board to attend.

2. Governance Framework Review

Bill Cashmore

Deputy Mayor

Angela Dalton

Chair – Manurewa Local Board

Daniel Haines, Graduate

Warwick McNaughton, Principal Advisor Democracy Services

Sarah Holdem, Senior Policy Analyst

Leigh Auton (Consultant)

Victoria Villaraza

Relationship Manager

Input into regional decision making

Staff gave a powerpoint presentation on the Governance Framework Review.

The Papakura Local Board gave interim responses to the following questions:

Workstream 1: Policy, covering:

· Regional policy and decision processes

· Tension between local and regional priorities

· Allocations and delegations

· Local boards, place-making and Auckland Transport

· Waiheke Pilot

1. Do you support a new policy framework to address procedural issues?

Response:

Papakura Local Board support the PWP rejection of the GFR recommendations to limit local board advocacy to the governing body and to limit their ability to seek contestable advice.

If the board is getting accurate and unbiased advice there shouldn’t be a need to go outside the organisation. However if the board do not believe that advice is accurate they should be able to go outside of the organisation.

2. Do you support board reports assessing regional impact?

Any regional decision should get the input from the local board right from the beginning. Local boards need to be listened to.

Local boards need to have decision making on the dog access rules. The board agreed there needed to be a consistency across the region.

3. Do you support Reserves Act decision-making at local level?

The board supported the principle of delegation to local boards of Reserves Act decision-making.

Lee Manaia to find out about the parking area in O’Shaughnessey Street.

Do not support acquisitions, disposals and exchanges remaining with the governing body.

A conversation is needed about an asset the local boards consider a service asset that should be kept.

It was noted that nothing changes in the land owner approval process.

4. What is your response to the proposals around Auckland Transport?

· There needs to be an improvement with Auckland Transport consulting with the local boards before they undertake any works.

· There should be accountability to the governing body from the CCOs. How do they report to GB and how do the GB monitor them. Example given was wastage in ATEED and Auckland Transport.

· Deputy Mayor advised that Mayor Goff is driving greater collaboration between the CCOs and Auckland Council and between themselves.

· There are governance discussions to be had. Local boards need to have opportunities to talk to the CCO boards.

· The boards need to be informed rather than read it in the media.

· There is also a relationship with Auckland Transport and NZTA.

· There is not a lot of communication about why decisions are being made. Example: Rail separation. The Papakura Local Boards has not been told why the decision has been made.

5. Any questions about the Waiheke pilot and implications for other boards?

· General agreement for the pilot but concerned that it could be skewed and that Waiheke had been chosen because they wanted to cede from Auckland.

· The board questioned how the findings of the Waiheke pilot could be applied into other local board situations.

Workstream 2: Funding and Finance

How would you weight the importance of:

1. Regional standard of service or local preferences?

The local board believed they were currently sweating assets and they were receiving a reduced level of service. They like the option to have differences across local boards but they didn’t like the idea of funding it from a targeted rate.

2. Local decision making or savings in procurement and organisational efficiency?

Not applicable.

3. Strengthening local decision making and accountability through local rates

The local board believed the turnover of local board members was too high and there were going to be variable levels of capability.

4. Addressing uneven historical funding base?

The local board were worried that Papakura with high levels of assets would have to fund areas that aren’t as resource rich.

The board have the sense that there has been a drop in service.

Local rates only serve to keep the general rate that Auckland Council wants to set at a lower level. This is the best way to get Auckland Council broken up again.

Learn from the mistakes of the past, eg: Papakura District Council having to increase rates by 17%.

Deprivation and growth needs to be taken into account if considering local rates.

What are the comparisons with other cities.

Katrina liked the enhanced version of status quo.

Is the working party looking at the assets council owns?

Workstream 3: Governance and Representation

· Number of local boards

· Electing ward members at large

· Naming conventions

The Papakura Local Board did not agree with any move to reduce the number of local boards.

Feedback requested on naming conventions.

Bill McEntee – fine with local board member title.

The problem is the lack of recognition from council staff looking at local board members as community board members. Staff do not understand the power the local board has. CCOs treat local board members the same way. The community don’t understand what a local board member is.

Felicity preferred local councillor as considered the situation as a partnership with the governing body.

There has to be a rational reason for pursuing change. If change occurs it cannot be at the expense of local communities.

BC - The review hasn’t addressed the way the boards are sometimes addressed by staff. When the board is faced with decisions they need to have fully researched information so they can make informed decisions.

Staffing changes – no-one has spoken to local boards.

Papakura Service Centre building – lease expired in five years, what was the plan going forward – no-one spoken to the board.

3. Papakura Station - Improvements to bus layaway

Kenneth Tuai, Elected Member Relationship Manager

Ben Stallworthy, Elected Member Relationship Manager

Briefing

Ella (Harrison Grierson) gave a powerpoint presentation on the improvements to the bus layovers at Papakura.

What is the number of buses arriving into Papakura and how does that coincide with the train timetable?

The board believed bus layovers in O’Shannessey Street were a good option. Central layover in O’Shannessey Street is not supported as it creates visibility issues for egress from the carpark.

The board expressed concern about creating a wall of 5 buses outside businesses at Railway Street West and requested the buses be taken out of the area opposite Countdown.

Vehicles existing the carpark area have to turn left. Cars have to pull out in front of the buses into the traffic flow before they can see. It is very dangerous.

Agreed to reinstating the bollards and widening the access way for the buses using the bus stops.

The board did not support the bus layovers on the other side of the Railway Street West road.

People use the Ray White private carpark to wait for collecting children off the trains. There is nowhere to park your car and wait.

Members were concerned about a wall of buses creating a sense of a bus station

Front two bus layovers in Railway Street West could be converted to bus pick up drop off areas for buses.

Suggestions

· Number 1 priority for bus layovers: south of the Massey Park and O’Shannessey Street.

· use Ron Keat Drive for bus layovers.

· Supply a central yard for layovers within a couple of minutes from the area.

· Use the 26 - 30 O’Shannessey Street carpark for bus layovers.

· Two bus layovers on the southern side of Railway Street West.

Kenneth to follow up on O’Shannessey carpark.

The updated plans and options will be forwarded to the board week beginning 10 July.

4. Roads and Streets Framework

Kenneth Tuai, Elected Member Relationship Manager

Ben Stallworthy, Elected Member Relationship Manager

Input into regional decision making

Ben Stallworthy gave a presentation on the Roads and Streets Framework.

Query how do you manage development that ensures roads are wide enough. In some developments cars parked on both sides of the road means a vehicle can’t get through.

This document will provide the legitimacy to help with town centre development.

Kenneth will circulate the feedback to the board and will be seeking approval at the July board meeting.

Feedback is required before the end of the month.

New subdivision – roads two narrow – two cars parked on either side of the road – no vehicle can get down the road.

How will this assist Papakura Local Board in developing a future metropolitan centre in Papakura.

Won’t advance anything but if the board are seeking change the document provides a mechanism and flexibility about how Auckland Transport can respond to the local board’s desires while balancing the optimum for travel times.

This document will support the board’s desire for a shared space in the town centre.

General consensus was that the board supported the Roads and Streets Framework Policy document.

The workshop concluded at 4.42pm.

Papakura Local Board

26 July 2017

Papakura Local Board Workshop Record

Workshop record of the Papakura Local Board held in the Papakura Local Board Chambers, Papakura Service Centre, 35 Coles Crescent on Wednesday, 12 July 2017, commencing at 12.30pm.

PRESENT

Papakura Local Board

Chairperson: Brent Catchpole

Members: Felicity Auva’a (from 1.05 pm)

George Hawkins (until 2.00 pm)

Bill McEntee

Michael Turner (until 2.45 pm)

Katrina Winn (from 1.10pm until 4.19pm)

Staff present: Rex Hewitt (Relationship Manager)

Shelvin Munif-Imo (Engagement Advisor)

Trish Wayper (Democracy Advisor)

Workshop Item

Governance Role

Summary of Discussions

1. Local Board General Business

Information dissemination

The board members gave an update on their work streams as follows:

Transport

Railway Station Park and Ride – To be workshopped in August

Bus Layovers in Railway Street – buses parking over carparks and yellow lines.

O’Shaunessy Street Carpark – Investigate using this as a layover area for buses.

Massey Park

Discussion on closure of gates. Users think they should be kept shut as this had been a success. Couple of complaints had been received from individual residents but these had been dealt with.

Arts, Community and Events

Five board members had attended the stakeholders meeting at the Hawkins Theatre.

Lions Supporters Rugby Function had been a success and attended by board members.

Balls, Bullets and Boots Display was being held at the Papakura Museum.

Matariki Celebration held in the library foyer had been a success.

Library – Questions were asked about the holiday programme held at the library. Board felt more advertising should be undertaken especially on social media.

Drury Library

Meeting had been organised with library staff, the Chair, and Board Member Winn to discuss the Drury library. Brent had also requested a copy of the “Rural Libraries Review” undertaken by the Franklin Local board in their area.

Economic Development

Chair gave an update of the Commercial Project team. Chair had also met with Leigh Auton for further discussions. Two of the commercial project work streams were merging, leaving four work streams in total.

Auranga Development – Private Plan Change at Drury West

Board members comments as follows:

- Bringing forward rezoning through the Unitary Plan was considered inappropriate at this time.

- Strong concern about access to the development being via a one lane bridge

- In the wider context the development would add significant pressure on infrastructure such as stormwater, local road and the Drury motorway interchange.

- When considering the proposal cognizance needs to be given to surrounding developments, eg the current developments in Karaka and future developments such as Mill Road.

2. Opaheke Concept Plan and Needs Analysis for Sports Codes

Debra Langton – PSR Portfolio Manager

Martin Devoy

Sport and Recreation Lead Active Recreation

Paul Dabbs

Senior Sports Parks Advisor

Setting direction/priorities/budget

Parks staff reported that the concept plan would be discussed in August but confirmed that the $1.75m from the golf course encumbrance were contained in their budgets.

Powerpoint presentation was made outlining the Papakura Sports Needs Assessment.

Method of Engagement

Use existing databases and contact lists, Regional Sports organisations and Papakura Sports Clubs will be invited to:

- Update previous members data

- Attend a sector community meeting

- Register their interest in the needs assessment study

Working Party

Board would rather that a questionnaire be circulated to parties to ascertain required needs rather than forming a working party.

Needs Assessment Scope

Following sports to be included in the needs assessment:

Football	Rugby	Rugby League
Touch	Baseball	Softball
Cricket	Kabaddi	Kilikiti
BMX	Grid Iron	Aussie Rules
Hockey	Bowls	Basketball
Netball	Volleyball

Staff to report back findings to a workshop in September.

Chair requested that the Howick and Franklin Sports Needs Assessments be circulated to the Papakura Local Board members.

3. Communications

Lisah Henry

Senior Specialist Local Comm Public Affairs Communication and Engagement

Information dissemination

The following was outlined to the board:

- Two staff currently working in the area which are responsible for six local boards.

- Two staff are also now responsible for the seven councillors across the southern area.

- Content is generated for the:

- E-bulletin

- OurAuckland print (monthly) and digital

- Media releases/story pitching

- Electronic bulletins/mews updates and community newsletters

- Decision digests – post meeting

- Stakeholder updates

- Issues management and reactive communications

- Keeping a watching brief over the following:

- Takanini Community Hub project

- Innovation workstream

- Town centre security project

- Smith’s Avenue project

- An update on the local board plan comms was given including the board’s facebook page.

The board gave the following feedback on the livestreaming of the June business meeting:

- Sound quality was bad.

- The person taking the footage needed to move around the room.

- Board members didn’t like the footage being taken from behind them.

- Board requested that the person filming come in and speak with staff concerning the room set up.

The Chair requested an Events Calendar for Papakura be initiated including all community events not just council events so this could be placed on-line.

4. Citizens Advice Bureau – Papakura

Sarah Bramston

Strategic Broker

Judy Boyd

Manager

Mary Wark

Chair of CAB Papakura

Information dissemination

Judy Boyd the Manager of the Papakura Citizens Advice Bureau gave a powerpoint presentation outlining the functions and services the bureau offered.

These included a community law, legal and family law sessions.

The Bureau had been approached by the Papakura Marae to consider providing sessions at the Marae.

The Papakura CABs Annual General Meeting was set for 12.30 pm 30 August 2017. An invitation to all board members was extended.

5. Citizens Advice Bureau Review

· Rex Hewitt

· Relationship Manager

Sarah Bramston

Strategic Broker

Input into regional decision-making

Staff outlined that a review of the CAB services was requested by the Regional Strategy and Policy Committee via a resolution passed on 7 April 2017.

The following questions were put to the board:

Current Relationship

What is your relationship with your local CAB:

- Strong relationship

- Vibrant

- Good policy in that they cover all people and walks of life

- Equitable service provision

- Very welcoming

- Apolitical

Value of Service:

- Extremely valuable

- Receive $78k but provide far more value than what they are funded for.

- Positively impacting 15,000 people a year

- Could not do without them in the community.

Is the local bureau delivering outcomes that support the local area and local board objectives?

- Yes absolutely

- Meeting local board outcomes – strong, safe and healthy communities

Equity and fairness

Is the current funding model effective in terms of delivering what is required for Auckland and locally?

- No

- Our CAB should be Papakura and Franklin and should be funded accordingly.

- Depravation and growth expectations need to be considered.

What kind of factors should be considered in the funding of local bureaux to ensure fair and equitable service distribution across the region?

- Population

- Deprivation

- Growth

- Number or volunteers

- Hours open

- Asset – building (utility expenses)

- Services given (number and range)

Aspirations for the Future:

Regarding CAB services, what is working well in your local board area?

- Legal, counselling, JP clinics

- Framework Trust?

- Problem gambling?

- Should we have alcohol addiction

What would you change if you could?

- Alcoholics Anonymous clinic

- More social services

- Help with homelessness – provide funding

- Would numbers back up for a CAB in Pukekohe.

6. Town Centre Security

Sarah Bramston

Strategic Broker

Rosetta Fuimaono

Specialist Advisor

Community Empowerment

Setting direction/priorities/budget

The following options were outlined to the board for the allocation of the Town Centre Security Budget of $169,000:

Option 1 – Status Quo

Option 2 – Status Quo/Reduced hours for guards to fit the budget

Option 3 – Hybrid Model

Option 4 – Business Association Management

Report to be made to the board’s July business meeting.

The workshop concluded at 4.30 pm.

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager