I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 3
July 2017
6.00pm
Reception Lounge
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland
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Rainbow Communities Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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John Kingi
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Co-Chairperson
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Julie Radford-Poupard
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Members
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Moira Clunie
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Mark Fisher
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Dave Hati
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Audrey Hutcheson
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Bruce Kilmister
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Lexie Matheson
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Diana Rands
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Julie Watson
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Aram Wu
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Liaison Councillor
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Cr Richard Hills
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Chief Liaison Councillor
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Cr Dr Cathy Casey
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(Quorum 6 members)
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Kalinda Gopal
Governance Advisor
28 June 2017
Contact Telephone: 021 723 228
Email: kalinda.gopal@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of reference available as a separate document)
The terms of reference set out the purpose,
role and protocols of the Panel.
Panel members abide by the Code of Conduct
for members of Auckland Council advisory panels.
Purpose
As one of council’s engagement
mechanisms with diverse communities, the demographic
advisory panels provide
advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:
·
Auckland Council’s regional policies, plans and strategies
·
regional and strategic matters including those that
Council-Controlled Organisations deal with
·
any matter of particular interest or concern to diverse
communities.
Outcomes
The panel’s advice will contribute to
improving the outcomes of diverse communities and social cohesion as set out in
the Auckland Plan. The panel will advise through their agreed strategic agenda
and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and
set a strategic agenda for the term. The agendas should
be focused and integrated across the panels for collaborative input into shared
agendas, particularly on the Auckland Plan, the Long-term Plan and annual
plans.
The panel should advise on council’s
organisational strategies relevant to diverse communities.
The governing body and council staff should
work with the panel for the development of their strategic agendas and work
programme. An appropriate committee will approve the panel’s work programme
and any subsequent major changes to it.
Submissions
The panel must not make formal submissions
to Auckland Council on council strategies, policies and plans, for example, the
annual plan.
In its advisory role to the council, the
panel may have input to submissions made by the council to external
organisations but do not make independent submissions, except as agreed with
the council.
This does not prevent individual members
being party to submissions outside their role as panel members.
Review
The form and functioning of the panels may
be reviewed prior to or after, the end of the panel’s term in September
2019.
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Rainbow
Communities Advisory Panel
03 July 2017
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Auckland Pride
Festival Board: 2017 Pride Festival overview 7
6 Love Life Fono
Charitable Trust: overview of work with rainbow communities 9
7 Election of
Co-chairs for the Rainbow Communities Advisory Panel 11
8 Rainbow
Communities Advisory Panel - update on community hui 13
9 Rainbow
Communities Advisory Panel - update from Deputy Lead Officer 15
10 Rainbow Communities
Advisory Panel - members' update 17
11 Consideration
of Extraordinary Items
An apology has
been received from Cr Richard Hills.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
There
are no minutes for confirmation.
4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Rainbow
Communities Advisory Panel
03 July 2017
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Auckland
Pride Festival Board: 2017 Pride Festival overview
File No.: CP2017/12910
Purpose
1. To
receive information from the Auckland Pride Festival Board on the 2017 Pride
Festival.
Executive
summary
2. Kirsten
Sibbit, Julie Swift, Richard James and Lexie Matheson will be present to speak
on behalf of the Auckland Pride Festival Board about the 2017 Pride Festival.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the overview on the 2017 Auckland Pride Festival and thank Kirsten Sibbit,
Julie Swift, Richard James and Lexie Matheson for their presentation.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Kalinda Gopal - Governance Advisor
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Authoriser
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James Hassall - Director Legal and Risk (Acting)
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Rainbow
Communities Advisory Panel
03 July 2017
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Love Life Fono Charitable Trust: overview of work with
rainbow communities
File No.: CP2017/12917
Purpose
1. To
receive information from the Love Life Fono Charitable Trust about its work
with rainbow communities.
Executive
summary
2. Tanu
Gago will be present to speak on behalf of the Love Life Fono Charitable Trust
Board about the trust’s community work.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the overview of the Love Life Fono Charitable Trust and thank Tanu Gago for
presenting.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Kalinda Gopal - Governance Advisor
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Authoriser
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James Hassall - Director Legal and Risk (Acting)
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Rainbow
Communities Advisory Panel
03 July 2017
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Election of Co-chairs for the Rainbow Communities
Advisory Panel
File No.: CP2017/12702
Purpose
1. To
record the appointment of the Rainbow Communities Advisory Panel’s
co-chairs for the 2016-2019 term.
Executive
summary
2. On
10 November 2016, the mayor re-established the Rainbow Communities Advisory
Panel for the 2016-2019 term with the Governing Body’s endorsement. The
panel’s first workshop for the term was on 6 March 2017.
3. The
role of the panel is to advise the Governing Body and staff on the
council’s regional and strategic agendas that have impacts on rainbow
communities in Auckland.
4. At
its workshop on 12 June 2017, the panel agreed to a co-chair model for the
2016-2019 term and went through a closed ballot process to elect two co-chairs.
This report makes the appointments public.
5. The
panel elected the following members as co-chairs:
· Jules
Radford-Poupard
· John
Kingi.
6. The
co-chairs’ term will end in September 2019 with the completion of the
panel’s term, one month prior to the 2019 local government elections.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) record
its decision, made on 12 June 2017, to appoint Jules Radford-Poupard and John
Kingi as co-chairs of the panel for the 2016-19 term.
b) note
that the co-chairs’ term will end in September 2019 with the completion
of the panel’s term, one month prior to the 2019 local government
elections.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authorisers
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Marguerite Delbet - General Manager Democracy Services
James Hassall - Director Legal and Risk (Acting)
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Rainbow
Communities Advisory Panel
03 July 2017
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Rainbow Communities Advisory Panel - update on
community hui
File No.: CP2017/12918
Purpose
1. To
receive an update on the community hui work stream of the Rainbow Communities
Advisory Panel.
Executive
summary
2. Rainbow
Communities Advisory Panel members have been working on a proposal for holding
four hui with rainbow communities around the Auckland region.
3. Panel
co-chairs John Kingi and Julie Radford-Poupard will provide an update to the
panel about progress in this work stream and seek feedback about next steps.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the update regarding community hui and provide feedback.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Kalinda Gopal - Governance Advisor
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Authoriser
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James Hassall - Director Legal and Risk (Acting)
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Rainbow
Communities Advisory Panel
03 July 2017
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Rainbow Communities Advisory Panel - update from
Deputy Lead Officer
File No.: CP2017/12948
Purpose
1. To
provide an update on council strategies, policies, and bylaws which the Rainbow
Communities Advisory Panel has provided advice on.
Executive
summary
2. Liz
Ennor, Deputy Lead Officer of the Rainbow Communities Advisory Panel will
provide a verbal update on council strategies and bylaws which the panel
provided feedback and advice on during its May and June 2017 workshops. The
update will include:
· Auckland
Plan Refresh
· Public
Safety and Nuisance Bylaw
· Easter
Trading
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the update on council strategies, policies, and bylaws which the Rainbow
Communities Advisory Panel has provided advice and feedback on.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Kalinda Gopal - Governance Advisor
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Authoriser
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James Hassall - Director Legal and Risk (Acting)
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Rainbow
Communities Advisory Panel
03 July 2017
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Rainbow Communities Advisory Panel - members' update
File No.: CP2017/12950
Purpose
1. To
provide members of the Rainbow Communities Advisory Panel an opportunity to
update the meeting with upcoming events and issues impacting rainbow
communities.
Executive
summary
2. Rainbow
Communities Advisory Panel members will discuss issues impacting rainbow
communities or highlight upcoming events which are of interest.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the update about upcoming events and issues impacting rainbow communities.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Kalinda Gopal - Governance Advisor
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Authoriser
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James Hassall - Director Legal and Risk (Acting)
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