Agenda of Rodney Local Board Transport, Infrastructure and Environment Committee

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

New community lease to Warkworth Bridge Club Incorporated for former Warkworth Library building at 2 Alnwick Street, Warkworth

File No.: CP2017/13431

Purpose

1. To grant a new community lease to Warkworth Bridge Club Incorporated for the former Warkworth Library building at 2 Alnwick Street, Warkworth.

Executive summary

2. In 2003, the former Rodney District Council granted a lease of the building to the Warkworth Bridge Club and Mahurangi (Warkworth) Senior Citizens Association as joint lessee. The lease dated 15 April 2003 commenced 15 July 2003 and provided for one right of renewal for a period of five years. The lease was varied on 8 June 2010 to provide for a further renewal period of five years, expiring 14 July 2018.

3. On 8 June 2017, the Mahurangi (Warkworth) Senior Citizens Association Incorporated formally surrendered its interest as a party to the existing lease.

4. The Warkworth Bridge Club has formally requested:

· an early surrender of its current lease

· to enter into a new community lease for a term of 25 years (five terms, of five years each)

· the surrender of the existing lease and execution of the new lease to be concurrent.

5. The recommended term of a community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012 for an Auckland Council owned building is one term of five years with one right of renewal for five years.

6. While the extensive works to the adjacent Warkworth Town Hall have recently been completed, “stage three” of the town hall plans has been mooted, which may or may not impact on the former Warkworth Library building.

7. Further, Warkworth is identified as an area of population growth. The local board may in the future wish to explore potential options to optimise the utilisation of this building to best meet the recreational needs of its local communities. The new community lease would contain an early termination clause to allow for “stage three” of the Warkworth Town Hall plans and/or any future identified community need.

8. This report recommends the Rodney Local Board, Transport Infrastructure and Environment Committee grant a new community lease to the club for the former Warkworth Library building at 2 Alnwick Street, Warkworth.

9. This recommendation supports the Rodney Local Board Plan 2014 outcome: arts, culture and events enhance our communities and express who we are and the Auckland Plan priority to strengthen communities.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) grant a new community lease to Warkworth Bridge Club Incorporated for the former Warkworth Library building at 2 Alnwick Street, Warkworth (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – five years commencing 1 August 2017 with one right of renewal for five years

ii) rent $1.00 plus GST per annum if requested

iii) maintenance fee $500.00 per annum

iv) the new deed of lease will contain an early termination clause providing a 12 month notice period for termination of the lease for any future development relating to the adjacent Warkworth Town Hall or any identified social or recreational need of the wider community

v) the required use clause in the new deed of lease will state that the primary use is for a bridge club and associated activities and the secondary use provides for a community hub to accommodate the regular and casual community users of the facility

vi) the approved Warkworth Bridge Club Incorporated Community Outcomes Plan will be attached to the new lease document

vii) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

b) approve the contemporaneous surrender of the existing deed of lease between the former Rodney District Council, and Warkworth Bridge Club Incorporated and Mahurangi (Warkworth) Senior Citizens Association Incorporated (as joint parties to the agreement) dated 15 April 2003, effective on 31 July 2017

c) approve the Warkworth Bridge Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

d) note the Mahurangi (Warkworth) Senior Citizens Association Incorporated formal surrender as at 8 June 2017 of its interest as joint party to the existing lease.

Comments

Land and building

10. The former Warkworth Library building is located at 2 Alnwick Street, Warkworth, adjacent to the Warkworth Town Hall. The land is held in fee simple by Auckland Council under the Local Government Act 2002 and legally described as Part of Lot 3 Section 1 of Subdivision of Allotment 67 Parish of Mahurangi. As the land on which the former library building is situated doesn’t constitute a park, under the Act public notification isn’t required before granting a new community lease.

11. The building comprises three main rooms to the front and rear, an office, kitchen and toilets. Council staff undertook a visual condition survey of the building in April 2017 from which a condition report was prepared. Council staff concluded that the building is in reasonable condition consistent with its age and type of construction. The report included a number of recommendations regarding minor repairs and statutory checks which are in the process of being undertaken.

Warkworth Bridge Club Incorporated

12. The club has been in existence for nearly 50 years. The club has occupied the former Warkworth Library building under various occupancy agreements with the legacy Rodney District Council for the past 23 years.

13. The club was incorporated under the Incorporated Societies Act 1908 on 10 August 1990. It currently has 132 members and is part of the New Zealand Contract Bridge Association.

14. The club encourages local community groups to utilise its “Warkworth community clubrooms”. The current hire charge is very affordably priced at $15 per three-hour session. A snapshot of the weekly hire arrangement detailed in Attachment C to this agenda report shows that in addition to the club, five other groups regularly hire the space for a range of activities including art.

15. Auckland Council staff recently contacted key representatives for two of the regular user groups and asked for feedback about whether the facilities met the needs of their respective groups in terms of capacity and availability of booking. The feedback received was very positive. The club also provides accommodation support by way of a “green room” for a number of the performing art events held at the adjacent town hall.

16. The club has indicated that should it be successful in obtaining a new “long term” community lease with council, it may expend significant funds into undertaking improvements of the council-owned building as follows:

· external painting to complement the recently refurbished adjacent Town Hall

· internal painting

· installation of a new kitchen

· upgrading of the toilets including providing accessibility for disabled people

· new carpet

· installation of heating/cooling/ventilation units

· internal wall alterations (a more user-friendly open plan layout)

17. The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place.

18. Auckland Council staff have negotiated a community outcomes plan with the club. Subject to local board approval, the plan will be appended as a schedule to the new community lease.

Consideration

Local board views and implications

19. At its workshop of 11 May 2017, the Rodney Local Board, Transport Infrastructure and Environment Committee were presented with a memorandum on the club’s application for a new community lease. Discussion points included the term of tenure the club had applied for (a term of 25 years) and the consequences of how a lease may impact on any further plans for the adjacent town hall, the population growth of the area and any resulting change in demographics and need.

20. Auckland Council staff have recommended that the committee grant the club a new lease of the council-owned building in accordance with the community occupancy guidelines with the inclusion of an early termination clause to provide for any future plans and or identified community need.

21. At its business meeting of 18 May 2017, the Rodney Local Board, Transport Infrastructure and Environment Committee, received a presentation from key representatives of the club about its proposal.

22. The recommendations within this report fall within the committee’s allocated authority relating to community facilities and support the Rodney Local Board Plan 2014 outcome: arts, culture and events enhance our communities and express who we are.

Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Auckland Unitary Plan and local board plans.

24. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to improve access to facilities for Māori living in the Rodney local board area.

Implementation

25. There are no direct cost implications for Auckland Council.

26. Council’s community leases staff will work with the club to finalise the deed of lease.

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing lease area to the Warkworth Bridge Club Incorporated for the former Warkworth Town Library building, 2 Alnwick Street, Warkworth legally described as Lot 3 Section 1 Allotment 67 Parish of Mahurangi as marked in red	11
b ⇩	Warkworth Bridge Club Incorporated Community Outcomes Plan	13
c ⇩	Schedule showing weekly utilisation as at March 2017	15

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

Endorsement to classify a parcel of land at Puhoi Pioneers Memorial Park, Puhoi

File No.: CP2017/13329

Purpose

1. To endorse the classification of Lot 3 DP 199344 comprising part of Puhoi Pioneers Memorial Park, as recreation reserve.

Executive summary

2. In 2000, the former Rodney District Council acquired Lot 3 DP 199344 as recreation reserve. Lot 3 DP 199344 is one of 10 land parcels comprising the Puhoi Pioneers Memorial Park.

3. In 2004, the former Rodney District Council granted a licence to occupy to The Puhoi Community Forum Incorporated which included a provision for a sub-licence to occupy to a grazier for Lot 1 DP 199344 and Pt MBlk Okahu ML 86. The permitted use contained within the licence is to undertake improvements to the park for the benefit of park users and for grazing purposes.

4. The licence to occupy has expired and the community forum has formally applied to council for a new licence to occupy with the provision for a sub-licence to a grazier for Lots 1 and 3 DP 199344 along with Pt MBlk Okahu ML 86 on Puhoi Pioneers Memorial Park.

5. Council staff have discovered that Lot 3 DP 199344 is currently an unclassified recreation reserve, subject to the provisions of the Reserves Act 1977. Under the Act, council must formally resolve to classify land for the purpose for which it was acquired. Auckland Council’s Environment and Community Committee holds the delegated authority to formally classify land by resolution.

6. Subject to the satisfactory completion of the statutory processes required for the classification and the resolution by the Environment and Community Committee to classify Lot 3 DP 199344, these actions would enable the local board to consider the grant of a new licence to the community forum.

7. This report recommends that the Rodney Local Board, Transport, Infrastructure and Environment Committee endorse the classification of Lot 3 DP 199344 as recreation reserve under the provisions of the Reserves Act.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) endorse the classification of Lot 3 DP 199344 comprising 1362 m² more or less (Attachment A to the agenda report) as recreation reserve pursuant to Section 16(2A)(g) of the Reserves Act 1977.

Comments

History of land title and legal mechanism for classifying Lot 3 DP 199344

8. The history of land title and legal mechanism for classifying Lot 3 DP 199344 is detailed in the table below:

The parcel of land described as Lot 3 DP 199344 comprising 1362m² (more or less) is held in fee simple by Auckland Council and under the Land Transfer Act 1952 is contained in Computer Freehold Register as NA128A/154.

In 2000, Lot 3 DP 199344 was vested in the former Rodney District Council (now Auckland Council) as a recreation reserve pursuant to Part 10, section 239(1)(a) of the Resource Management Act 1991.

Section 16(2A) of the Reserves Act 1977 empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under that Act.

Section 16(2A)(g) of the Reserves Act provides for the classification of Lot 3 DP 199344 as recreation reserve “as the reserve was created under Part 10 of the Resource Management Act 1991 and is or remains vested in a local authority, that local authority shall, by resolution, classify the reserve according to its principal or primary purpose as defined in sections 17 to 23 of the Act”.

Section 4 of the Conservation Act 1987 is the driver for iwi engagement with reserve lands and reads; “This Act shall so be interpreted and administered as to give effect to the principles of the Treaty of Waitangi”. Auckland Council is expected (and as good practice) to fulfil the obligations of Section 4 on behalf of the Crown as treaty partner when dealing with either council owned or council managed reserves. As such, mana whenua identified as having an interest in land in the Rodney Local Board area are being engaged on the proposal.

Subject to the Rodney Local Board Transport Infrastructure and Environment Committee resolving to endorse the classification of Lot 3 DP 199344 as a recreation reserve, council staff will present a report to the Environment and Community Committee recommending that it approves the classification.

Land, occupation and activities undertaken by the community forum

9. The Puhoi Pioneers Memorial Park is located adjacent to the Puhoi Village (Attachment B). Access to the main part of the park (including the licence to occupy area) is via Domain Road and across a small one-way bridge over the Puhoi River.

10. In 2004, the former Rodney District Council granted a licence to occupy to the community forum. The permitted use of the licence is to carry out improvements to the park for the benefit of users of the park and for grazing purposes. The licence contained a provision for a sub-licence to a grazier, commenced 1 September 2004 for one term of three years and expired on 31 August 2007.

11. In 2008, the Rodney District Council varied the licence to extend the term by two additional years and expired on 31 August 2009. The licence is currently rolling over on a month-to-month basis on the original terms and conditions. A grazier is currently occupying the bulk of the community forum’s licence area under the sub-licence.

12. On 8 June 2017, a key representative for the community forum and council staff undertook a site visit for the purpose of viewing the extensive area, the improvements to the park undertaken by both the community forum and the incumbent grazier and to discuss planned works at the park. It was apparent from the visit that the community forum and the grazier are committed to managing and improving their respective licence area and are equally aware of the consequential environmental factors relating to the adjacent Puhoi River.

Consideration

Local board views and implications

13. On 14 June 2017, the Rodney Local Board was presented with a memorandum on the proposal by way of email. No concerns were raised in the feedback received.

14. The Rodney Local Board, Transport, Infrastructure and Environment Committee is the allocated authority to endorse the classification of Lot 3 DP 199344 as recreation reserve pursuant to Section 16(2A)(g) of the Reserves Act 1977.

Māori impact statement

15. Engagement is underway with mana whenua identified as having an interest in land in the Rodney Local Board area about the proposal to classify Lot 3 DP 199344.

16. Engagement involves email contact containing detailed information and inviting iwi representatives to hui and or for a Kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

Implementation

17. The cost implications associated with the classification processes are estimated to be $750.00. This cost will be borne by the Community Facilities Department.

Attachments

No.	Title	Page
a ⇩	GIS aerial view of part of Puhoi Pioneers Memorial Park showing Lot 3 DP 199344 outlined in red	21
b ⇩	Location Plan Figure 1 from the Puhoi Pioneers Memorial Park Reserve Management Plan adopted 30 July 2009	23

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

Public notification of Auckland Council’s intention to grant two new community licences to occupy to The Puhoi Community Forum Incorporated at Puhoi Pioneers Memorial Park, Puhoi

File No.: CP2017/13336

Purpose

1. To seek approval to publicly notify Auckland Council’s intention to grant two new community licences to occupy to The Puhoi Community Forum Incorporated at Puhoi Pioneers Memorial Park.

Executive summary

2. In 2004, The Puhoi Community Forum Incorporated entered into a community licence to occupy with the former Rodney District Council. The permitted use of the licence to occupy is to carry out improvements to the park for the benefit of park users and contained a provision for a sub-licence to occupy to a grazier. Although the term of the licence has expired, it continues on a month-to-month basis on its original terms and conditions.

3. The community forum has formally applied to council for a new licence to occupy with the provision for a sub-licence to a grazier for the following three land parcels it occupies within the park:

· Lot 1 DP 199344 (classified as recreation reserve and subject to the provisions of the Reserves Act 1977)

· Lot 3 DP 199344 (currently an unclassified recreation reserve and subject to the provisions of the Reserves Act 1977 )

· Pt MBlk Okahu ML 86 (held under the Local Government Act 2002).

4. As the above three parcels of land are subject to the requirements of the Reserves Act 1977 and the Local Government Act 2002 respectively, legally, this necessitates two proposed new licences to occupy to the community forum. In accordance with the Reserves Act and the Local Government Act, Auckland Council must publicly notify and engage with iwi on its intention to grant the proposed two new community licences to occupy with provision for a sub-licence to occupy.

5. This report recommends that the Rodney Local Board, Transport Infrastructure and Environment Committee approve the public notification of Auckland Council’s intention to grant two new community licences to occupy with provision for a sub-licence to occupy to the community forum as follows:

· Lots 1 and 3 DP 199344 (under section 73(1) of the Reserves Act)

· Pt MBlk Okahu ML 86 (under the Local Government Act).

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the public notification of Auckland Council’s intention to grant The Puhoi Community Forum Incorporated a new community licence to occupy with provision for a sub-licence to occupy under section 73(1) of the Reserves Act 1977 for Lot 1 DP 199344 and Lot 3 DP 199344 at Puhoi Pioneers Memorial Park, Puhoi (Attachment A to the agenda report).

b) approve the public notification of Auckland Council’s intention to grant The Puhoi Community Forum Incorporated a new community licence to occupy with provision for a sub-licence to occupy under the Local Government Act 2002 for Pt MBlk Okahu ML 86 at Puhoi Pioneers Memorial Park, Puhoi (Attachment B).

c) nominate a hearings panel to consider and decide on any submissions or objections received following the public notification process.

d) note that the terms of the proposed new community licences to occupy would be:

· term – five years commencing from the date of final local board approval and subject to the outcomes of the public notification process with one five year right of renewal

· rent - $1.00 plus GST per annum if demanded.

e) note that all other terms and conditions of the proposed new community licences to occupy would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012, the Puhoi Pioneers Memorial Park Reserve Management Plan as adopted 30 July 2009 and the Reserves Act 1977.

f) request that council staff report back to the local board following public notification for a decision or final approval of the community licences (Attachment C) as follows:

· Lots 1 and 3 DP 199344 (under section 73(1) of the Reserves Act)

· Pt MBlk Okahu ML 86 (under the Local Government Act).

Comments

Land, existing community lease and area occupied

6. The Puhoi Pioneers Memorial Park is located adjacent to the Puhoi Village (Attachment D). Access to the main part of the park (including the licence to occupy area) is via Domain Road and across a small one-way bridge over the Puhoi River.

7. In 2004, the former Rodney District Council granted a licence to occupy to the community forum. The permitted use of the licence is to carry out improvements to the park for the benefit of users of the park and provided for a sub-licence for grazing purposes. The licence commenced 1 September 2004 for one term of three years and expired on 31 August 2007.

8. In 2008, the Rodney District Council varied the licence to extend the term by two additional years and expired on 31 August 2009. The licence is currently rolling over on a month-to-month basis on the original terms and conditions. A grazier is currently occupying the bulk of the community forum’s licence area under the sub-licence.

9. The activities undertaken by the community forum straddle three parcels (Attachment C) GIS aerial view showing the community forum occupying Lots 1 and 3 DP 199344 and Pt MBlk Okahu ML 86 at Puhoi Pioneers Memorial Park:

· the land described as Lot 1 DP 199344 is held in fee simple by Auckland Council as a classified recreation reserve, subject to the provisions of the Reserves Act

· the land described as Lot 3 DP 199344 is held in fee simple by Auckland Council and is currently an unclassified reserve, subject to the provisions of the Reserves Act. Council staff has commenced the statutory process involved in the proposed classification which is detailed in a separate report

· the land described as Pt MBlk Okahu ML 86 is held in fee simple by council and is subject to the provisions of the Local Government Act.

Public notification

10. Whilst the Puhoi Pioneers Park Reserve Management Plan contemplates a community licence to occupy to the community forum with provision for a sub-licence to occupy, section 73(4) of the Reserves Act does not provide an exemption to council from publicly notifying the proposed grant of a licence to occupy to the community forum for Lots 1 and 3 DP 199344.

11. Similarly, in accordance with section 138 of the Local Government Act any lease or licence for a term in excess of six months must be publicly notified. This applies to the community forum’s application for a licence to occupy for Pt MBlk Okahu ML 86.

12. Prior to granting the two new licences to occupy, public notification of council’s intention is required under section 73(4) of the Reserves Act and section 138 of the Local Government Act, respectively. Further, engagement with mana whenua identified as having an interest in land in the Rodney Local Board area is required under Section 4 of the Conservation Act 1987 (Attachment E).

The Puhoi Community Forum Incorporated

13. The community forum has been in existence for well over a decade and was incorporated under the Incorporated Societies Act 1908 on 13 May 2004. Its current membership comprises 40 residents of the Puhoi area, has 16 part-time volunteers contributing approximately 20 hours of labour per week, project dependent. Stated within it constitution, its objects include:

· giving a collective voice to the existing groups in Puhoi as decided by the community forum

· instigating and supporting worthy plans, projects and activities for Puhoi.

14. On 8 June 2017, a key representative for the community forum and council staff undertook a site visit to view the improvements to the park undertaken by both the community forum and the incumbent grazier and to discuss planned works at the park. It was apparent from the visit that the community forum and the grazier are committed to managing and improving their respective licence areas and are equally aware of the consequential environmental factors relating to the adjacent Puhoi River.

15. The community forum has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately.

16. Council staff will prepare a draft community outcomes plan for negotiation with the community forum. Subject to the satisfactory outcome of the public notification process, council staff will, in a subsequent report, recommend that the Rodney Local Board Transport Infrastructure and Environment Committee approve the plan as a schedule to the proposed community licences to occupy.

Consideration

Local board views and implications

17. On 14 June 2017, the Rodney Local Board was presented with a memorandum on the proposal by way of email. No concerns were raised in the feedback received.

18. At its business meeting of 15 June 2017, the Rodney Local Board resolved to approve the 2016/2017 Community Facilities Work Programme (Resolution number RD/2017/102). The proposed new community lease to the community forum is listed on the community lease work plan 2017/2018.

19. The Rodney Local Board, Transport Infrastructure and Environment Committee has delegated authority to approve public notification of council’s intention to grant two new community licences to occupy with provision for a sub-licence to occupy.

Māori impact statement

20. Engagement is underway with mana whenua identified as having an interest in land in the Rodney Local Board area about the licences to occupy proposal and also to classify Lot 3 DP 199344 as recreation reserve.

21. Engagement involves email contact containing detailed information and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

Implementation

22. The costs associated with public notification and engagement with iwi about council’s intention to grant two new community licences to occupy is approximately $1300.00. This cost will be borne by the Community Facilities Department. Should there be any submissions and or objections received during the public notification process, this may lead to a hearing process which in turn, may incur additional cost.

23. Council staff will report back to the local board (following public notification of council’s intention to grant two new community licences to occupy to The Puhoi Community Forum Incorporated on Puhoi Pioneers Memorial Park) for a decision or final approval of the community licences to occupy as follows:

· Lots 1 and 3 DP 199344 (would be issued under Section 73(1) of the Reserves Act 1977)

· Pt MBlk Okahu ML 86 (would be issued under the Local Government Act 2002).

Attachments

No.	Title	Page
a ⇩	GIS aerial view of Puhoi Pioneers Memorial Park showing proposed licence to occupy area to The Puhoi Community Forum Inc legally described as Lots 1 and 3 DP 199344 outlined in red	29
b ⇩	GIS aerial view of part of Puhoi Pioneers Memorial Park showing proposed licence to occupy area to The Puhoi Community Forum Inc legally described as Pt MBlk Okahu ML 86 outlined in blue	31
c ⇩	GIS aerial view of Puhoi Pioneers Memorial Park showing proposed licences to occupy areas to The Puhoi Community Forum Inc	33
d ⇩	Location Plan Figure 1 from the Puhoi Pioneers Memorial Park Reserve Management Plan adopted 30 July 2009	35
e ⇩	Sections 73(1),(4), 119 and 120 of the Reserves Act 1977, section 138 of the Local Government Act 2002 and Section 4 of the Conservation Act 2002	37

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

New community leases to Te Akoranga Playcentre Association Incorporated at Glasgow Park, 69 Muriwai Road, Waimauku

File No.: CP2017/13355

Purpose

1. To grant Te Akoranga Playcentre Association Incorporated two new community leases for the land it occupies at Glasgow Park, 69 Muriwai Road, Waimauku.

Executive summary

2. The playcentre has formally applied to Auckland Council for new community leases for the area it occupies at Glasgow Park comprising:

· a portion (1050m² more or less) of Part Lot 2 DP 46357 in accordance with its existing lease classified as local purpose (site for a playcentre) reserve

· a portion (160m² more or less) of Section 8 SO 315586 being the adjacent land parcel classified as recreation reserve.

3. Council has satisfactorily completed the required statutory process of public notification on its intention to grant a new community lease to Te Akoranga Playcentre Association Incorporated for the 160m² portion of Section 8 SO 315586 classified as recreation reserve.

4. This report recommends that the Rodney Local Board, Transport Infrastructure and Environment Committee grant two new community leases to Te Akoranga Playcentre Association Incorporated for discrete portions of land it currently occupies on Glasgow Park, Waimauku.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) grant a new community lease to Te Akoranga Playcentre Association Incorporated for a portion (1050m² more or less) of Part Lot 2 DP 46357 at Glasgow Park, 69 Muriwai Road, Waimauku (Attachment A) under section 61(2A) of the Reserves Act 1977 subject to the following terms:

i) term - 10 years with one right of renewal for 10 years commencing 1 August 2017

ii) rent - $1.00 per annum if demanded

iii) a clause to be included in the deed of lease to document that as part of Glasgow Park described as Part Lot 2 DP 46357 is owned by the Crown through the Department of Conservation, only vested in trust in the council and as such, may be identified in future years for treaty settlement

iv) the approved Te Akoranga Playcentre Association Incorporated Community Outcomes Plan be attached to the lease document

v) all other terms and conditions will be in accordance with the Reserves Act 1977, the Glasgow Park Reserve Management Plan adopted 14 October 1999 and Auckland Council Community Occupancy Guidelines 2012.

b) grant a new community lease to Te Akoranga Playcentre Association Incorporated for a (160m² more or less) portion of Section 8 SO 315586, at Glasgow Park, 69 Muriwai Road, Waimauku, (Attachment B to the agenda report) under section 73(3) of the Reserves Act 1977 subject to the following terms:

i) term - 10 years with one right of renewal for 10 years commencing 1 August 2017

ii) rent - $1.00 per annum if demanded

iii) a clause to be included in the deed of lease to document that as part of Glasgow Park described as Section 8 SO 315586 is owned by the Crown through the Department of Conservation, only vested in trust in the council and as such, may be identified in future years for treaty settlement

iv) all other terms and conditions will be in accordance with the Reserves Act 1977, the Glasgow Park Reserve Management Plan adopted 14 October 1999 and the Auckland Council Community Occupancy Guidelines 2012.

c) approve Te Akoranga Playcentre Association Incorporated community outcomes plan as attached to the agenda report (Attachment C).

Comments

Land, existing community lease and area occupied

5. Glasgow Park is located on the eastern side of Muriwai Road, approximately 450 metres from its intersection with State Highway 16, Waimauku (Attachment D). The reserve comprises seven separately defined land parcels and the majority of the reserve is held by the Crown through the Department of Conservation and vested in Auckland Council, in trust, for both recreation and local reserve purposes. The reserve is subject to the provisions of the Reserves Act 1977.

6. In 1996 the former Rodney District Council granted a lease to Te Akoranga Playcentre Association Incorporated for Part Lot 2 DP 46357 at Glasgow Park Reserve. The lease was for a term of 19 years which commenced 1 April 1996 with final expiry on 31 March 2015. Since the date of final expiry, the playcentre’s community lease has been continuing on a month-to-month basis.

7. In 2003, the former Rodney District Council provided the playcentre with informal approval to extend its boundary 160m² into the adjacent land parcel. The purpose of the extension was two-fold, first to increase the available play (learning) space and secondly to erect a new fence in accordance with the specifications set by the Ministry of Education.

8. The playcentre’s activities straddle two parcels (Attachment E GIS aerial view showing the Playcentre occupying a portion of Part Lot 2 DP 46357 and a 160m² portion of Section 8 SO 315586, at Glasgow Park Reserve):

· the land described as Part Lot 2 DP 46357 is held by the Crown through the Department of Conservation as a classified local purpose (site for a playcentre) reserve and vested in Auckland Council, in trust, for that purpose. The majority of the playcentre is sited on this parcel and the classification is correct.

· a portion of the playcentre has extended onto land described as Section 8 SO 315586 that is held by the Crown through the Department of Conservation as a classified recreation reserve and vested in Auckland Council in trust for recreation purposes. The playcentre’s activities do not comply with the classification status for this portion of the land.

9. The Glasgow Park Reserve Management Plan as adopted 1999 contemplates the community lease to the playcentre. Further, at its business meeting of 10 September 2012 with regard to the playcentre, the Rodney Local Board resolved to approve; the extension of the lease area (for the 160m² occupied), the intention to reclassify the 160m² of recreation reserve to local purpose reserve and landowner consent for additions and alterations to its building to meet Ministry of Education standards (Attachment F resolution number RD/2012/212).

Public notification

10. As Glasgow Park is subject to the requirements of the Reserves Act 1977, Auckland Council publicly notified and engaged with iwi about its intention to grant a new community lease to Te Akoranga Playcentre Association Incorporated for the 160m² portion of Section 8 SO 315586 classified as recreation reserve.

11. Public notices were placed in the Nor-West News and the Rodney Times on 13 April 2017. The proposal was also advertised on the Auckland Council website. Submitters were allowed one calendar month to make submissions or objections to the proposal to grant a community lease under section 73(3) of the Reserves Act. During this period, no submissions or objections were received.

Te Akoranga Playcentre Association Incorporated

12. Te Akoranga Playcentre Association Incorporated is a member of the New Zealand Playcentre Federation. Te Akoranga Playcentre Association Incorporated was incorporated under the Incorporated Societies Act 1908 on 1 August 1979. Included in its objects are the following:

· to work with nga whanau and families to provide appropriate play experiences for children in early childhood

· to develop public awareness of the playcentre movement and to develop public conscience concerning the welfare of young children

· to foster good family relationships by promoting parent education

· to honour Te Tiriti o Waitangi.

13. Te Akoranga Playcentre Association is a parent-led early childhood education (ECE) service that is run by parents for parents and their children. The playcentre offers parents and families:

· free NZQA recognised parent education programme to be a child’s best and first educator

· empowerment for parents and children to learn, play and grow together

· child-led play in an inclusive and supportive setting

· the opportunity to learn new skills as part of the playcentre parent cooperative.

Waimauku Playcentre

14. Waimauku Playcentre has been in existence since1973 and operates as part of Te Akoranga Playcentre Association Incorporated. Waimauku Playcentre is an integral part of the local Waimauku/Muriwai community.

15. Waimauku Playcentre is licenced for 30 children including up to 15 children under the age of two years. Waimauku Playcentre currently caters for 24 families and is well situated just across the road from the local primary school and near shops in an area that is currently experiencing expansion and development.

16. The playcentre received a positive review from the Education Review Office in late 2015.

17. The playcentre has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The playcentre has all necessary insurance cover, including public liability insurance, in place.

18. Council staff have worked alongside the playcentre to draft and negotiate a community outcomes plan. Subject to local board approval, the community outcomes plan will be appended as a schedule to the deed of lease for Part Lot 2 DP 46357.

Consideration

Local board views and implications

19. At its business meeting of 10 September 2012, the Rodney Local Board resolved to approve the extension of the area leased to Te Akoranga Playcentre Association Incorporated on Glasgow Park Reserve in Waimauku.

20. At its business meeting of 13 June 2016, the Rodney Local Board Parks Culture and Community Development Committee resolved to approve the 2016/2017 Community Lease Work Programme (Resolution number RODPC/2016/36). The proposed new community leases to the playcentre are listed on the community lease work plan 2016/2017.

21. At its business meeting of 16 March 2017, the Rodney Local Board, Transport, Infrastructure and Environment Committee resolved to approve the public notification of Auckland Council’s intention to grant a community lease to the playcentre (Resolution number RODTP/2017/6 Attachment G).

Māori impact statement

22. Engagement with iwi identified as having an interest in land in the Rodney Local Board geographical area was required regarding the proposal to grant a new community lease at Glasgow Park for the 160m² area of recreation reserve. Council staff attended the Mana Whenua Forum held at Orewa on 2 November 2016 at which time the proposal was briefly presented to iwi representatives present.

23. Council staff undertook further engagement with mana whenua regarding the playgroup’s proposal. This involved email contact containing detailed information and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal. Of the five iwi that responded, none indicated any concerns with the proposal.

24. A treaty clause will be included in the new deeds of lease about the possibility of the land being returned to the Crown should a successful claim be lodged over the land.

Implementation

25. The costs associated with public notification and engagement with iwi about council’s intention to grant a new community lease for the 160m² portion of Section 8 SO 315586 were approximately $500.00. This cost was borne by the Community Facilities department.

26. Subject to the grant of two new community leases, council staff will work with the playcentre to finalise the deeds of lease.

Attachments

No.	Title	Page
a ⇩	GIS aerial view of part of Glasgow Park, Waimauku showing lease area to Te Akoranga Playcentre Association Inc under section 61(2A) of the Reserves Act 1977 for a portion of Part Lot d DP 46357 outlined in green	45
b ⇩	GIS aerial view of part of Glasgow Park, Waimauku with lease area to Te Akoranga Playcentre Association Inc under section 73(3) of the Reserves Act 1977 for 160 square metres (more or less) of Section 8 SO 315586 outlined in red	47
c ⇩	Te Akoranga Playcentre Association Incorporated Community Outcomes Plan	49
d ⇩	GIS aerial view showing locality plan for Glasgow Park, Waimauku as outlined in purple	51
e ⇩	GIS aerial view of a portion of Glasgow Park Waimauku showing areas occupied by Te Akoranga Playcentre Association Incorporated	53
f ⇩	Resolution number RD/2012/212	55
g ⇩	Resolution number RODTPO/2017/6	57

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

Land owner approval for a licence to occupy the park in front of the Watercare Services Limited treatment plant at 55 Alnwick Street, Warkworth.

File No.: CP2017/13563

Purpose

1. To request approval for a land owner application for a temporary licence to occupy the park land (held in fee simple by Auckland Council) in front of the Watercare Services Limited sewage treatment plant at 55 Alnwick Street, Warkworth for nine months to enable Watercare Services to upgrade the capacity of the Warkworth Wastewater Treatment Plant.

Executive summary

2. A request has been received from Peter Nicoll, the applicant on behalf of Watercare Services Limited, for land owner approval for a temporary licence to occupy the land in front of the Watercare Services Limited sewage treatment plant at 55 Alnwick Street, Warkworth.

3. The land is described as Part Allotment 68 Parish of Mahurangi contained in CFR NA42A/1066.

4. The temporary licence can be granted under section 45 of the Public Works Act 1981 which will allow the licence to be granted promptly. The licence is for a period of nine months from 1 August 2017 to 30 April 2018 to allow for work to upgrade the capacity of the Warkworth Wastewater Treatment Plant.

5. The location for site works proposed by Watercare Services Limited is indicated in Attachment A. The request is to temporarily occupy the area to be used for:

· equipment laydown during site construction period

· space to locate two shipping containers for a site office, lunch room and tool room.

6. This report recommends that the Rodney Local Board, Transport Infrastructure and Environment Committee approve the land owner application for a licence to occupy the site in front of 55 Alnwick Street, Warkworth and approve the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities exercising their delegation to execute the land owner approval for the licence agreement.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the land owner application by Watercare Services Limited, for a temporary licence to occupy the land held in fee simple by Auckland Council in front of the Watercare Services Limited sewage treatment plant at 55 Alnwick Street, Warkworth and described as Part Allotment 68 Parish of Mahurangi contained in CFR NZ42A/1066, under section 45 of the Public Works Act 1981, for a period of nine months from 1 August 2017 to 30 April 2018.

b) approve the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities exercising their delegation to execute the land owner approval for the licence agreement.

Comments

7. A request has been received from Peter Nicoll, the applicant on behalf of Watercare Services Limited (Watercare), for land owner approval for a temporary licence to occupy the land in front of the Watercare Services Limited sewage treatment plant at 55 Alnwick Street, Warkworth. The land is described as Part Allotment 68 Parish of Mahurangi contained in CFR NA42A/1066.

8. The land is held in fee simple for the purpose of a pleasure ground, having been taken for that purpose under the Public Works Act 1928. It is not a reserve subject to the Reserves Act but does sit within the Local Government Act 2002 definition of a park, being “land acquired or used principally for community, recreational, environmental, cultural, or spiritual purposes” and for the purposes of this report it will be referred to as a park.

9. The temporary licence can be granted under section 45 of the Public Works Act 1981. The licence applied for is for a period of nine months from 1 August 2017 to 30 April 2018 to allow for work to upgrade the capacity of the Warkworth Wastewater Treatment Plant.

10. A temporary licence granted under section 45 of the Public Works Act 1981 is the most practical approach for this short term arrangement as it permits the granting of leases and licenses over public works land and sets out no other requirements such as advertising an intention to grant the licence first, as would be required under the Local Government Act 2002.

11. The Warkworth Wastewater Treatment Plant upgrades are essential infrastructure upgrades for future proofing the network. During construction the site will be separated from the park with temporary fencing to ensure health and safety is maintained at all times. On completion, Watercare will fully remediate the grounds to the same or better condition. The long term requirement for Watercare to hold this property will be reduced with the replacement of the Warkworth Wastewater Treatment Plant with the Snells Beach Wastewater Treatment Plant.

12. The applicant has engaged with Ngāti Manuhiri with the understanding that Ngāti Manuhiri holds mana whenua over the area. Ngāti Manuhiri is in support of the proposal, subject to a silt fence around the site where it adjoins the river to control silt and sediment discharge. The applicant has agreed and will install the silt fence prior to works commencing as part of the site set up.

13. Auckland Council’s parks and places specialist and maintenance service delivery coordinators have been consulted and support the temporary licence to occupy this space.

14. The long term benefits of the wastewater network upgrade provide security for future population growth and outweigh the potential short term effects of decreased accessibility.

15. Staff recommend that:

· the Rodney Local Board Transport, Infrastructure and Environment Committee approve the landowner application from Watercare for a temporary licence to occupy the park in front of the Watercare sewage treatment plant at 55 Alnwick Street, Warkworth under section 45 of the Public Works Act 1981 for a period of nine months from 1 August 2017 to 30 April 2018.

· approve the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities exercising their delegation to execute the land owner approval for the licence agreement/documentation including rent under section 45 (5) of the Public Works Act 1981.

16. If the local board does not approve the application, Watercare will be unable to use the site for equipment laydown during the construction period or use the space for a site office, lunch and tool room. Alternative spaces for a short term licence or licence to occupy are restricted. The applicant has indicated that there are no other options that meet the requirements of the short term project safely. If this licence does not proceed the Warkworth Wastewater Treatment Plant upgrades will be impeded in proceeding in a timely manner. Auckland Council staff do not recommend this approach.

Consideration

Local board views and implications

17. A memo has been forwarded to the local board to inform them about this proposal.

18. The Rodney Local Board Transport, Infrastructure and Environment Committee have delegated authority to approve the temporary licence to occupy the park.

Māori impact statement

19. The applicant has engaged with Ngāti Manuhiri who support the application with the addition of a silt fence around the site adjoining the river, to control silt and sediment discharge. The applicant has agreed and will install the silt fence prior to works commencing as part of site set up.

Implementation

20. The applicant can proceed with site set up on receipt of the signed licence and formal land owner approval letter.

21. The land owner approval conditions will include:

· a health and safety plan

· liability conditions including insurance and full reinstatement

· licence agreement including rent as determined in accordance with accepted Auckland Council practice.

Attachments

No.	Title	Page
a ⇩	Laydown area and lunch room	63

Signatories

Authors

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

Auckland Transport Update to the Rodney Local Board Transport, Infrastructure and Environment Committee for July 2017

File No.: CP2017/13411

Purpose

1. To respond to resolutions and requests on transport-related matters, provide an update on the current status of the Rodney Local Board’s Transport Capital Fund projects, a summary of consultation material sent to the local board and information on transport-related matters of specific application and interest to the Rodney Local Board and its community.

Executive summary

2. This report provides updates and information on:

· The Rodney Local Board’s LBTCF projects;

· Consultations on regulatory processes;

· Traffic Control Committee results;

· Quarterly Report Materials;

· Issues raised by elected members;

· Rodney Local Board’s Locally Driven Initiatives Footpath Construction;

· Seal Extension Projects in Rodney;

· SH1 Link to Matakana Road;

· Creation of SAP4;

· Roll out of New Network in the West;

· Draft Roads and Streets Framework;

· Chief Executive’s Business Report and AT’s draft Statement of Intent;

· Changes to the Elections Signs Bylaw 2013; and;

· Road Safety at Auckland Transport.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) note the Auckland Transport Update for July 2017.

b) allocate $535,000 from its Local Board Transport Capital Fund towards the construction of kerb, channelling and associated works on Arthur, George and Alexandra Streets, and Sussex Terrace in Riverhead, this work to be completed as part of a joint project with Auckland Transport which will provide for the rehabilitation of the road pavement and the provision of kerb, channelling and footpaths.

Comments

Update on Rodney Local Board’s Transport Capital Fund Projects

3. As at 7 June 2017 the balance of the Local Board Transport Capital Fund (LBTCF) monies available to the local board for allocation prior to 30 June 2019 was $856,320, comprising:

· $43,749 from the 2016/2017 financial year;

· $399,986 from the 2017/2018 financial year; and

· $411,585 from the 2018/2019 financial year.

4. An additional amount of $423,933 is available to the local board from the 2019/2020 financial year commencing on 1 July 2019.

5. Members have been asked to submit proposals for projects to be undertaken during the current political term. A reminder that each project nominated must:

· Be a CAPEX project that creates a physical transport asset;

· Not compromise safety; and

· Not compromise network efficiency.

6. Each project will be discussed initially at meetings with Members Brewer and Johnston, Chairperson and Deputy Chairperson of the Rodney Local Board’s Transport, Infrastructure and Environment Committee (TIEC), before being assessed by Auckland Transport (AT) staff. A rough order of cost for each project which meets the criteria will be provided for further consideration by members prior to more detailed assessments being carried out and firm cost estimates provided.

7. Details of rehabilitation works to be undertaken during the 2017/2018 financial year on Alexandra, Arthur and George Streets, together with Sussex Terrace in Riverhead, have been forwarded to Members Houlbrooke (as chairperson of the local board), Brewer (as chairperson of the Transport, Infrastructure and Environment Committee) Johnson (as deputy chairperson of the Transport, Infrastructure and Environment Committee) and Pirrie, Steele and Bailey (as members for the Kumeu subdivision).

8. The footpaths involved in the rehabilitation project are shown below:

9. Rehabilitation works do not provide for footpaths, but AT’s Walking and Cycling Team is willing to contribute the cost of the footpaths providing the local board contributes the cost of the kerb and channelling required.

10. Rough costings for the kerb and channelling are:

· Stormwater pipe, catch pits manholes etc. $350,000

· Kerb and Channel + Subsoils $150,000

· Associated Design and Prof Services Fees $ 35,000

Total $535,000

11. It should be noted that all set up and traffic management costs for the joint project would be covered by AT’s maintenance team, meaning considerable savings would be achieved by the local board. It should also be noted that construction of the footpaths is dependent on construction of the kerb and channelling proceeding, with the contribution from AT’s Walking and Cycling budget being limited to construction of the 1.8m footpaths, associated earthworks and retaining, regrading of drives, and design and professional services fees associated with the footpaths.

12. It is therefore requested that the local board confirm its allocation of $535,000 towards the project at this meeting.

Consultations on Regulatory Processes

13. The following table lists consultations on regulatory processes considered recently by the local board:

Street/Suburb	Date Circulated	Restriction	Local Board Comment
50 Tapu Road, Huapai	5 Apr 17	Bus stop.	No objections were received to the proposal.
81 Nobilo Road, Huapai	2 May 17	Road marking in new residential subdivision.	No objections were received from the local board.
Old North, Peak and Wishart Roads, Rodney	5 May 17	Curve warning signs; edge line road markings to achieve a lane width of 3.0 – 3.2 m where applicable; edge marker posts; centre line; intersection chevron signs.	No objections were received from the local board.
New access road, 500m South of Perry Road, Warkworth	11 May 17	Variable speed limit signs to activate to lower the speed limit to 70km/hr when vehicles are approaching/waiting to turn out of or into the side road.	No objections were received from the local board.
14-16 Commercial Road, Helensville	25 May 17	Markings and controls to be implemented for operational and safety reasons in new subdivision.	No objections were received from the local board.
Moir Hill Road, Puhoi	1 Jun 17	Proposed speed limit reduction, to better align the speed with the road’s alignment and geometry.	No objections were received from the local board.

Traffic Control Committee Results

14. Decisions made by AT’s Traffic Control Committee in relation to regulatory processes relevant to the Rodney Local Board during April, May and June are listed below:

Street Name, Suburb	Report Type	Nature of Restriction	Decision
Awaroa Road / Cabeleigh Drive, Helensville	Permanent Traffic and Parking changes	No Stopping at All Times, Bus Stop, Bus Shelter, Traffic Island, Give-Way Control	Carried
Awaroa Road / Miro Street, Helensville	Permanent Traffic and Parking changes	No Stopping at All Times, Bus Stop, Flush Median, Stop Control, Edge Line	Carried
Tapu Road / Huarahi Pai Road, Huapai	Permanent Traffic and Parking changes combined	No Stopping at All Times, Bus Stop, Give-Way Control	Carried
Rautawhiri Road, Helensville	Permanent Traffic and Parking changes	No Stopping at All Times, Bus Stop	Carried
Rata Street, Helensville	Permanent Traffic and Parking changes	No Stopping at All Times, Bus Stop	Carried

Quarterly Report Materials

15. AT’s Quarterly Report Materials for the period January – March 2017 were circulated to members under separate cover on 10 May. The following attachments are made available with this report for the public record:

· Attachment A – Report from AT departments on activities in the Rodney Local Board area over the past quarter

· Attachment B – Report on TravelWise Schools activities.

Issues Update

16. Attachment C lists those issues raised by elected members and local board services staff to 6 July 2017.

Rodney Local Board’s Locally Driven Initiatives Footpath Construction

17. On 9 May 2016 the Rodney Local Board’s Transport, Planning and Infrastructure Committee resolved to construct the following footpaths using its Locally Driven Initiatives funding (RODTP/2016/32):

· Tapu Road, Huapai (East side), from Maple Lane to Matua Road;

· 1-31 Elliot Street, Riverhead (South side);

· Princes Street, Riverhead (North side), from Coatesville Riverhead Highway to Great North Road;

· Hill Street, Warkworth (North side), from 20a to 4;

· Hill Street, Warkworth (South side), from Albert Street to Hudson Road; and

· Kaspar Street, Warkworth (full length, East side).

18. The footpaths on Tapu Road and Elliott Street have now been completed.

19. A range of design options for the Princes Street footpath are being prepared for further discussion with the local board, following feedback from residents which indicated a very high demand for parking in the area. Resource consent to construct the footpath within the protected root zone using the initial design was also not granted by Auckland Council. Because of these delays, construction of the Princes Street footpath will now begin later in the year.

20. The Kaspar Street footpath progressed well from the start of construction, with all essential works for the carriageway and storm water completed by the end of May, and sealing completed in July. Whilst a local board initiated project, a contribution from AT’s walking and cycling team and cooperation from AT’s assets and maintenance teams who brought forward planned works, have delivered a valuable asset and greatly enhanced safety for residents and schoolchildren in the street.

21. The photographs below show work in progress on Kaspar Street:

P1140199 P1140198

P1140425

22. Earthworks for the footpath on Falls Road began in May and it is hoped this work will be completed before the end of July.

23. Construction of the Hill St footpath commenced in mid-June and was completed by the end of that month.

Seal Extension Projects in Rodney

24. Seal extension works on Takatu Road are progressing, with Stages 1 and 3 now completed and work on Stage 2 expected to be completed in November 2017. The photographs below show a completed corner in Stage 3, together with a completed straight section, rock ballast and earth worked and hydro-seeded stabilised banks in Stage 2.

2017 06 27 14

25. The design for the Monowai Road seal extension is currently under review and resource consent will be lodged shortly. Construction of Monowai Road will begin in October this year.

SH1 link to Matakana Road

26. The SH1 link to Matakana Road is a proposed 4-lane road which will bypass the busy Hill Street intersection.

27. The new road will:

· provide for future strong east-west connections and north-south connections which bypass central Warkworth;

· relieve congestion in central Warkworth and improve traffic flow;

· improve access to new growth areas; and

· improve access to eastern beach destinations.

28. The design for the link will include provision for separated cycling and walking facilities, landscaping along the corridor to provide separation between vehicles, pedestrians and cyclists and to enhance urban amenity, and four traffic lanes (two in each direction) to cater for anticipated growth in the area. An indicative cross section of the road is shown below.

Indicative cross section of road layout

29. A number of intersections will provide access to the growth areas on either side of the link road to support development, and a utility corridor under the footpath will be installed for future power, water and telecommunication services.

30. A workshop has been scheduled with the local board on 3 August to discuss the preferred options before public consultation on these begins. Once the preferred option has been confirmed, Notice of Requirement and detailed design will be lodged with Auckland Council.

31. Construction will take place during 2018 – 2021 and completion of the link will coincide with completion of NZTA’s Ara Tūhono Puhoi to Warkworth motorway extension.

Work has begun on SAP4

32. Construction of the Puhoi to Warkworth (NX2) project began in December 2016. On completion, the road will be the key transport link connecting Northland to the rest of the Upper North Island, helping move people and freight between major centres more safely and efficiently. The project extends the Northern Motorway to four lanes for 18.5km north from the Johnstone's Hill Tunnels at Puhoi, to a tie-in with the existing State Highway 1 north of Warkworth. It will be open for traffic by late 2021.

33. Creation of one of the main access points for construction traffic working on the project, known as SAP4, has begun and will take approximately three months to complete, with the majority of this work being carried out between 8.00 p.m. and 5.00 a.m. The work will include road widening works, installation of temporary and new guardrail barriers, and the removal of trees. A 'Stop-Go' operation will be in place for the night works and a temporary 70 km/h speed restriction will be in place through the construction area until the works are complete.

34. The access point is a key part of ensuring NX2 construction crews can access the site safely and will enable them to meet the construction timetable. The team is working to ensure appropriate traffic control measures are in place on SH1 to protect the public and the construction team. Motorists have been asked to take note of the traffic controls in place, drive to the conditions, and take extra care.

35. The location of SAP4 is shown in the illustration below:

The construction will take around three months to complete with majority of the work taking place between 8pm and 5am.

Supplied

Roll out of New Network in the West

36. Changes were made on 11 June 2017 to bus routes in the west of the Rodney Local Board area as a result of the roll out of the New Network in West Auckland. The introduction of these changes provided additional services and better options for travel into the city for Helensville, Kumeu and Huapai residents.

37. Changes that bus users need to be aware of are:

· modification of route numbers;

· timetable changes;

· the closure of some bus stops on SH16 for safety reasons; and

· new bus stops at Westgate shopping centre.

38. Additional trips have been introduced for Helensville, with the 125x operating at morning peak times to the city and afternoon peak times from the city along the motorway between the city and Westgate. The 125 will operate at other times between Helensville and Westgate.

39. A new Huapai to Westgate service via Kumeu (122) was introduced, the new service operating every two hours until just after 7.00 p.m. seven days a week. The timing is evenly spaced with the Helensville 125/125x services running on the main road so that buses will travel to Huapai and Kumeu until just after 8.00 p.m. on weekdays and 7.00 p.m. on weekends.

40. A new bus service (110) from Westgate travels down Triangle Road and onto the motorway at Lincoln Road into the city, departing Westgate every 30 minutes from 5.35 a.m. till 8.05 p.m., then hourly until 11.05 p.m. Weekend services start at 6.05 a.m., returning from the city every half hour from 6.35 a.m. till 9.05 p.m., then hourly until 5 minutes past midnight. Weekend services start at 7.05 a.m.

41. There are also three additional late night trips on Friday night/Saturday morning and Saturday night/Sunday morning leaving the city at 12.35 a.m., 1.35 a.m. and 2.35 a.m.

42. Further information on the New Network in the West can be found at:

https://at.govt.nz/projects-roadworks/new-public-transport-network/new-network-for-west-auckland/

Draft Roads and Streets Framework

43. Roads and streets exert an immense influence on Auckland’s lifestyle and travel behaviour. Research has shown that how roads and streets are used and designed directly influences accessibility, public health, social equity, inclusivity and local and regional economies, among others.

44. The scale and pace of growth in Auckland, combined with the development of new urban areas, is placing increased pressure on an already constrained strategic transport network and limited road space that must achieve place and transport objectives.

45. If Auckland is to meet the vision of being a world class city, its roads and streets should provide for a wider range of benefits, including liveability, sustainability and economic growth, while providing for efficient and safe movement.

46. AT’s Roads and Street Framework is aimed at everyone who plays a part in managing, designing, improving, delivering or determining the quality of roads and streets in Auckland. The document, which is currently in draft form and has been circulated to members under separate cover, is based on best practice approaches overseas. It is a decision-making process that helps describe, balance and integrate the intended strategic and local place and movement functions of roads and streets, as well as the levels of service for all modes.

47. Workshops have been scheduled with all local boards during June/July to introduce the Framework and seek members’ views on its methodology. The Rodney Local Board workshop was scheduled to be held on 6 July but had to be postponed. The workshop will take place in August where AT will seek the official view of the local board.

48. On completion of all the local board workshops, the document will be circulated to other key stakeholders such as professional institutes, consultants and action groups, with the intention that it will be finalised in August and adopted by the AT Board in September.

Chief Executive’s Business Report and AT’s draft Statement of Intent

49. Each month AT’s Chief Executive prepares a Business Report for the AT Board which provides an overview of what is happening in each area of the business and gives a good insight into AT’s work.

50. The business report for June 2017 is available at:

https://at.govt.nz/media/1973798/item-10-open-business-report-20-june-2017.pdf

51. AT’s Draft Statement of Intent, which sets out AT’s strategic approach and priorities for the next three years and how these contribute to the longer-term outcomes Auckland Council aims to achieve, was discussed at the 20 June AT Board meeting.

52. A copy of the Statement of Intent is available at:

https://at.govt.nz/about-us/transport-plans-strategies/statement-of-intent/

Changes to the Elections Signs Bylaw 2013

53. AT is proposing to amend the Election Signs Bylaw 2013 to clarify controls relating to the display of election signs.

54. It will also remove the present restriction limiting the display of election signs to the nine-week period preceding a local election or the election for the Auckland Energy Consumer Trust.

55. The advantages of the proposed amendments are:

· greater clarity to those wishing to display election signs.

· the removal of the temporal restriction for the display of election signs, providing greater flexibility to both AT as the controller of specified sites on public places, and to those wishing to display election signs as to the period during which election signs may be displayed.

56. It is expected a final decision on the amendments will be made by early August 2017.

Road Safety at Auckland Transport

57. AT is working hard with its partners NZTA, NZ Police and the Accident Compensation Corporation to provide a coordinated, proactive and system-wide approach to tackling road safety in Auckland to reduce the number of people killed or injured on our roads.

58. The National Road Safety Strategy and Auckland’s Regional Road Safety Strategy promote a strong focus on reducing death and serious injury (DSI). The following statistics from the Auckland Region for 2016 are tragically sobering:

· 47 deaths and 578 serious injuries on the roading network;

· pedestrians, cyclists and motorcyclists make up around 50% of the DSI (an increasing trend since 2012);

· Auckland accounts for 57% of NZ's growth in DSI from 2012 to 2016;

· an average of 13 crashes a day on the network, each disrupting traffic by 39 minutes; and

· DSI in Auckland have risen from 421 in 2012, to 625 in 2016.

59. Taking these statistics into account and analysing the root cause, the wider effects of growth in Auckland on the roading network can be seen, with more people moving around and the risks rising as a result.

60. For its part, AT is exploring opportunities across the organisation to provide a transport system that is more forgiving of the mistakes road users make. A targeted road safety programme is delivered every year, taking into consideration changing trends such as the increasing risk to vulnerable road users as more people walk and cycle on the network.

61. AT’s Transport Operations team is working closely with AT’s planners and engineers who build the roads and transport facilities to consider wider safe-system principles through their design and construction. There is also an opportunity to target Auckland’s rural road safety problem through AT’s road maintenance programmes, and align high risk safety areas with routine road maintenance activities.

62. In addition, AT is at the forefront of raising awareness and influencing Aucklanders’ behaviours around road safety, delivering numerous community and road safety education initiatives and interventions. All of these programmes have seen an increase in attendance, from new walking school bus routes to increased intermediate and adult cycling training.

63. To find out more about AT’s Road Safety programmes go to:

https://at.govt.nz/driving-parking/safer-communities-roads-schools/road-safety/

Consideration

Local board views and implications

64. This report is the local board’s information.

Māori impact statement

65. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

66. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport activities January - March 2017 Quarter	77
b ⇩	Auckland Transport School Community Transport - Travelwise	93
c ⇩	Transport, Infrastructure and Environment Committee transport issues update	95

Signatories

Authors

Ellen Barrett – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Manager Team Manager, Auckland Transport

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

New Road Name Approval for the Residential Subdivision at 81 Nobilo Road, Huapai

File No.: CP2017/10154

Purpose

1. The purpose of this report is to seek approval from the Rodney Local Board for new road names for seven new roads created by way of a subdivision at 81 Nobilo Road, Huapai.

Executive summary

2. Auckland Council has a road naming guidelines which sets out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names “Schoolside Road; Winfield Road; Konoba Avenue; Moemoea Avenue; Ropere Street and Zadar Street” were determined to meet the road naming policy criteria.

4. Local iwi groups were consulted with the proposed road names and no objections or alternative suggestions provided from the iwi.

5. The names “Schoolside Road; Winfield Road; Konoba Avenue; Moemoea Avenue; Ropere Street and Zadar Street” proposed by the applicant are recommended for approval to the local board.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the road names of “Schoolside Road; Winfield Road; Konoba Avenue; Moemoea Avenue; Ropere Street and Zadar Street”, for the new roads created by way of subdivision at 81 Nobilo Road, Huapai pursuant to section 319(1)(j) of the Local Government Act 1974.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

7. Northwest Developments Limited (the applicant) has submitted preferred names and alternative names for the proposed roads to be created by a way of the subdivision at 81 Nobilo Road, Huapai.

8. The site at 81 Nobilo Road is subject to a resource consent approval (council reference SUB-66694) to create 81 residential lots, four super lots, one drainage reserve, one esplanade reserve and seven new roads.

9. This road naming application relates to the new roads to be created by the way of the subdivision. Attachment A shows the location of the roads to be named.

10. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

	Proposed Names	Meaning/Rationale	Which road names meet the criteria and which ones do not, and why
Road 2	Winfield Road	Means 'friend of soil'. The soils in the area are fantastic for growing grapes and other produce	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
	John Key Road	This naming is in recognition of the work for the local community that John Key has done over the years and his contribution to NZ as a whole	Do not meet the council guideline as using a personal name who is still alive should be avoided as per Council guideline. The name is accepted by accepted by NZ Post and Land Information NZ
	Sanli Road	Recommendation by one of the developers adjoining this road (77 Nobilo Road)	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
Road 3	Triangle Road	This name links with the location of the site, being located within the Huapai Triangle	Do not meet the council guideline as there is a road named ‘Triangle’ in Massey. Not acceptable to Land Information NZ or NZ Post.
	Schoolside Road	This name also links with the location of the site, being opposite Huapai Primary School	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
	Vector Road	A reference to a type of triangle ie Vector Triangle	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
Road 4	Konoba Avenue	Means Wine cellar/bar in Croatian	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
	Western Garden Drive	Named after the development/subdivision for 81 Nobilo Road	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
	Makuru Avenue	Meaning fruitful in Maori and sticking with the history/heritage of the area	Do not meet the council guideline as there is a similar road name in Auckland. Not acceptable to Land Information NZ or NZ Post
Road 5	Moemoea Avenue	Means Wishing Ave in Maori. Deemed good luck to those who live there	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
	Key Road	This naming is in recognition of the work for the local community that John Key has done over the years and his contribution to NZ as a whole	Do not meet the council guideline as using a personal name who is still alive should be avoided. Not acceptable to Land Information NZ or NZ Post as there is an existing road named ‘Key’
	Harakiki Avenue	Meaning vine in Maori and notes the long heritage of grapes/wine growing and manufacturing in the area	Do not meet the council guideline as there is a similar road name in Auckland. Not acceptable to Land Information NZ or NZ Post
Road 6	Ropere Street	Means strawberry in Maori as strawberries were grown historically on some of the land	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
	Harakiki Street	Meaning vine in Maori and notes the long heritage of grapes/wine growing and manufacturing in the area	Do not meet the council guideline as there is a similar road name in Auckland. Not acceptable to Land Information NZ or NZ Post
	Moemoea Street	Means Wishing Ave in Maori. Deemed good luck to those who live there	The name meets the council guideline and is also accepted by NZ Post and Land Information NZ
Road 7	Zadar Street	Village in Croatia where some of the early Dalmatian settlers to NZ were from	The name meets meet the council guideline and is also accepted by NZ Post and Land Information NZ
	Makuru Street	Meaning fruitful in Maori and sticking with the history/heritage of the area.	Do not meet the council guideline as there is a similar road name in Auckland. Not acceptable to Land Information NZ or NZ Post
	Key Road	This naming is in recognition of the work for the local community that John Key has done over the years and his contribution to NZ as a whole	Do not meet the council guideline as the council guideline specifies that using a personal name of a person who is still alive should be avoided. Not acceptable to Land Information NZ or NZ Post as there is an existing road named ‘Key’

11. The proposed names ““Schoolside Road; Winfield Road; Konoba Avenue; Moemoea Avenue; Ropere Street and Zadar Street” meet the criteria and are recommended for consideration for approval.

Consideration

Local board views and implications

12. The decision sought from the local board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

13. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with council’s administrative charges.

14. The decision sought from the local board for this report is not considered to have any legal or legislative implications.

Māori impact statement

15. The decision sought from the local board on this report is linked to the Auckland Plan Outcome, ‘A Maori identity that is Auckland’s point of difference in the world’. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

16. The applicant has put forward the proposed names to local iwi- Ngati Wai Ngāti Manuhiri, Te Rūnanga o Ngāti Whātua, Te Uri o Hau, Ngāti Whātua o Kaipara, Ngāti Whātua o Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru and Ngāti Whanaunga.

17. The applicant has received email response from Te Uri o Hau and Ngati Wai Ngāti Manuhiri on 5 April 2017 confirming that they do not require engaging on the application. Te Rūnanga o Ngāti Whātua deferred the interest to Ngāti Whātua o Kaipara. However, no response has been received from Ngāti Whātua o Kaipara.

Implementation

18. The Resource Consent Project Management team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	Road Layout Plan	127

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Chairperson	Cameron Brewer
Deputy Chairperson	Louise Johnston
Members	Brent Bailey
	Tessa Berger
	Beth Houlbrooke
	Phelan Pirrie
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager