Rodney Local Board Transport, Infrastructure and Environment Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board Transport, Infrastructure and Environment Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 20 July 2017 at 3:55pm.

 

present

 

Chairperson

Cameron Brewer

 

 

 

Deputy Chairperson

Louise Johnston

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Beth Houlbrooke

 

 

 

 

Phelan Pirrie

 

 

 

 

Allison Roe, MBE

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

 

ALSO PRESENT

 

Councillor

Greg Sayers

 

 

 

 

 

 

 

 

 

 

 

 

Rodney Local Board Transport, Infrastructure and Environment Committee

20 July 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed all those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RODTP/2017/21

MOVED by Member B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

New community lease to Warkworth Bridge Club Incorporated for former Warkworth Library building at 2 Alnwick Street, Warkworth

 

Karen Walby (Community Lease Advisor) was in attendance for this item.

 

Resolution number RODTP/2017/22

MOVED by Member B Houlbrooke, seconded by Member B Steele:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      grant a new community lease to Warkworth Bridge Club Incorporated for the former Warkworth Library building at 2 Alnwick Street, Warkworth (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – ten years commencing 1 August 2017 with two rights of renewal for five years each

ii)      rent $1.00 plus GST per annum if requested

iii)     maintenance fee $500.00 per annum

iv)     the new deed of lease will contain an  early termination clause to have effect after the expiry of the first 10 year term, providing a 12 month notice period for termination of the lease for any future development relating to the adjacent Warkworth Town Hall or any identified social or recreational need of the wider community.

v)      the required use clause in the new deed of lease will state that the primary use is for a bridge club and associated activities and the secondary use provides for a community hub to accommodate the regular and casual community users of the facility.

vi)     the approved Warkworth Bridge Club Incorporated Community Outcomes Plan will be attached to the new lease document.

vii)    all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

b)      approve the contemporaneous surrender of the existing deed of lease between the former Rodney District Council, and Warkworth Bridge Club Incorporated and Mahurangi (Warkworth) Senior Citizens Association Incorporated (as joint parties to the agreement) dated 15 April 2003, effective on 31 July 2017.

c)      approve the Warkworth Bridge Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

d)      note the Mahurangi (Warkworth) Senior Citizens Association Incorporated formal surrender as at 8 June 2017 of its interest as joint party to the existing lease.

 

CARRIED

 

 

 

13

Endorsement to classify a parcel of land at Puhoi Pioneers Memorial Park, Puhoi

 

Karen Walby (Community Lease Advisor) in attendance for this item. 

 

Resolution number RODTP/2017/23

MOVED by Member T Berger, seconded by Member B Steele:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      endorse the classification of Lot 3 DP 199344 comprising 1362 m² more or less (Attachment A to the agenda report) as recreation reserve pursuant to Section 16(2A)(g) of the Reserves Act 1977.

CARRIED

 

 

 

14

Public notification of Auckland Council’s intention to grant two new community licences to occupy to The Puhoi Community Forum Incorporated at Puhoi Pioneers Memorial Park, Puhoi

 

Karen Walby (Community Lease Advisor) in attendance for this item. 

 

Resolution number RODTP/2017/24

MOVED by Member P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)         approve the public notification of Auckland Council’s intention to grant The Puhoi Community Forum Incorporated a new community licence to occupy with provision for a sub-licence to occupy under section 73(1) of the Reserves Act 1977 for Lot 1 DP 199344 and Lot 3 DP 199344 at Puhoi Pioneers Memorial Park, Puhoi (Attachment A to the agenda report).

b)        approve the public notification of Auckland Council’s intention to grant The Puhoi Community Forum Incorporated a new community licence to occupy with provision for a sub-licence to occupy under the Local Government Act 2002 for Pt MBlk Okahu ML 86  at Puhoi Pioneers Memorial Park, Puhoi (Attachment B).

c)        nominate a hearings panel of Members Brewer, Berger and Roe, with Member Bailey as an alternate, to consider and decide on any submissions or objections received following the public notification process.

d)        note that the terms of the proposed new community licences to occupy would be:

·   term – five years commencing from the date of final local board approval and subject to the outcomes of the public notification process with one five year right of renewal

·   rent - $1.00 plus GST per annum if demanded.

e)        note that all other terms and conditions of the proposed new community licences to occupy would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012, the Puhoi Pioneers Memorial Park Reserve Management Plan as adopted 30 July 2009 and the Reserves Act 1977.

f)         request that council staff report back to the local board following public notification for a decision or final approval of the community licences (Attachment C) as follows:

·   Lots 1 and 3 DP 199344 (under section 73(1) of the Reserves Act)

·   Pt MBlk Okahu ML 86 (under the Local Government Act).

 

CARRIED

 

 

15

New community leases to Te Akoranga Playcentre Association Incorporated at Glasgow Park, 69 Muriwai Road, Waimauku

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODTP/2017/25

MOVED by Member B Steele, seconded by Member P Pirrie:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      grant a new community lease to Te Akoranga Playcentre Association Incorporated for a portion (1050m² more or less) of Part Lot 2 DP 46357 at Glasgow Park, 69 Muriwai Road, Waimauku (Attachment A) under section 61(2A) of the Reserves Act 1977 subject to the following terms:

i)       term - 10 years with one right of renewal for 10 years commencing 1 August 2017

ii)      rent - $1.00 per annum if demanded

iii)     a clause to be included in the deed of lease to document that as part of Glasgow Park described as Part Lot 2 DP 46357 is owned by the Crown through the Department of Conservation, only vested in trust in the council and as such, may be identified in future years for treaty settlement

iv)     the approved Te Akoranga Playcentre Association Incorporated Community Outcomes Plan be attached to the lease document

v)      all other terms and conditions will be in accordance with the Reserves Act 1977, the Glasgow Park Reserve Management Plan adopted 14 October 1999 and Auckland Council Community Occupancy Guidelines 2012.

b)      grant a new community lease to Te Akoranga Playcentre Association Incorporated for a (160m² more or less) portion of Section 8 SO 315586, at Glasgow Park, 69 Muriwai Road, Waimauku, (Attachment B to the agenda report) under section 73(3) of the Reserves Act 1977 subject to the following terms:

i)       term - 10 years with one right of renewal for 10 years commencing 1 August 2017

ii)      rent - $1.00 per annum if demanded

iii)     a clause to be included in the deed of lease to document that as part of Glasgow Park described as Section 8 SO 315586 is owned by the Crown through the Department of Conservation, only vested in trust in the council and as such, may be identified in future years for treaty settlement.

iv)     all other terms and conditions will be in accordance with the Reserves Act 1977, the Glasgow Park Reserve Management Plan adopted 14 October 1999 and the Auckland Council Community Occupancy Guidelines 2012.

c)      approve Te Akoranga Playcentre Association Incorporated community outcomes plan as attached to the agenda report (Attachment C).

CARRIED

 

16

Land owner approval for a licence to occupy the park in front of the Watercare Services Limited treatment plant at 55 Alnwick Street, Warkworth.

 

Raewyn Sendles (Land Use Advisor) was in attendance for this item.

 

Resolution number RODTP/2017/26

MOVED by Member T Berger, seconded by Member C Smith:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the land owner application by Watercare Services Limited, for a temporary licence to occupy the land held in fee simple by Auckland Council in front of the Watercare Services Limited sewage treatment plant at 55 Alnwick Street, Warkworth and described as Part Allotment 68 Parish of Mahurangi contained in CFR NZ42A/1066, under section 45 of the Public Works Act 1981, for a period of nine months from 1 August 2017 to 30 April 2018.

CARRIED

 

 

17

Auckland Transport Update to the Rodney Local Board Transport, Infrastructure and Environment Committee for July 2017

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) was in attendance for this item.  

 

Resolution number RODTP/2017/27

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      note the Auckland Transport Update for July 2017.

b)      allocate $535,000 from its Local Board Transport Capital Fund towards the construction of kerb, channelling and associated works on Arthur, George and Alexandra Streets, and Sussex Terrace in Riverhead, this work to be completed as part of a joint project with Auckland Transport which will provide for the rehabilitation of the road pavement and the provision of kerb, channelling and footpaths.

c)      agree in principle that the local board’s objective is to allocate the majority of its remaining  Local Board Capital Transport Fund monies for the 2016/2019 financial years in growth areas

d)      request that local board members come back to the chair of this committee by 1 September 2017 to review the current list of footpath priorities for Long-term Plan 2018-2028 as well as any new footpaths, so that a rough order of costs for their construction can be requested.

CARRIED

 

 

 

18

Road Name Approval for a new road name in the Headford Holdings Limited subdivision at 341 Monowai Road, Tahekeroa

 

Resolution number RODTP/2017/28

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of Arone Way, for the Headford Holdings Limited subdivision at 341 Monowai Road, Tahekeroa, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

19

Road Name Approval for new road in the Manikum Enterprises Limited subdivision at 47 and 61 Dawson Road, Snells Beach

 

Resolution number RODTP/2017/29

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of Kia Kaha Drive, for the Manikum Enterprises Limited subdivision at 47 and 61 Dawson Road, Snells Beach, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

20

New Road Name Approval for the Residential Subdivision at 81 Nobilo Road, Huapai

 

Resolution number RODTP/2017/30

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the road names of “Schoolside Road; Winfield Road; Konoba Avenue; Moemoea Avenue; Ropere Street and Zadar Street”, for the new roads created by way of subdivision at 81 Nobilo Road, Huapai pursuant to section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

21

Road Name Approval for a new road name in the Punganui Station Limited subdivision at 499 Kaipara Coast Highway, Kaukapakapa

 

Resolution number RODTP/2017/31

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of Punganui Station Road, for the Punganui Station Limited subdivision at 499 Kaipara Coast Highway, Kaukapakapa, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

22

Rodney Local Board Workshop Records

 

Resolution number RODTP/2017/32

MOVED by Member B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      note the workshop records for Thursday, 1 June and 6 July 2017.

 

CARRIED

 

 

23

Deputation/Public Forum Update

 

Resolution number RODTP/2017/33

MOVED by Member B Houlbrooke, seconded by Member C Smith:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      note the Deputation/Public Forum Update.

 

CARRIED

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

4.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Transport, Infrastructure and Environment Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................