Agenda of Waitematā Local Board

Waitematā Local Board

18 July 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation: Claudia Maran - Ponsonby Park 5

8.2 Deputation: Lisa Prager 6

8.3 Deputation: Terry Anderson - Heritage and the Dilworth Terrace View Shaft 6

9 Public Forum 6

9.1 Public Forum: Grant Hewison - Auckland Plan Refresh and Climate Change 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Councillor's Report 9

13 Auckland Transport update – July 2017 11

14 Ellen Melville Centre operational plan including centre users and programme focus 21

15 Newmarket Park land requirements for Newmarket crossing project 85

16 Waitematā Local Board grant applications for quick response round one 2017/2018 127

17 Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028 179

18 Auckland Plan refresh 2018: early feedback to inform draft plan 183

19 Feedback on the Tākaro – Investing in Play discussion document 199

20 Chair's Report 223

21 Board member reports 239

22 Governance Forward Work Calendar 255

23 Waitematā Local Board Workshop Records 259

24 Consideration of Extraordinary Items

1 Welcome

2 Apologies

That the Waitematā Local Board:

a) accept the apology from member Northey for absence.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 June 2017 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Claudia Maran - Ponsonby Park

Purpose

1. Claudia Maran will be in attendance to speak to the board about the Ponsonby Park.

Recommendation/s

That the Waitematā Local Board:

a) thank Claudia Maran for her attendance and presentation about the Ponsonby Park.

8.2 Deputation: Lisa Prager

Purpose

1. Lisa Prager will be in attendance to speak to the board.

Recommendation/s

That the Waitematā Local Board:

a) thank Lisa Prager for her attendance and presentation.

8.3 Deputation: Terry Anderson - Heritage and the Dilworth Terrace View Shaft

Purpose

1. Terry Anderson will be in attendance to speak to the board about Heritage and the Dilworth Terrace View Shaft.

Recommendation/s

That the Waitematā Local Board:

a) thank Terry Anderson for his attendance and presentation about Heritage and the Dilworth Terrace View Shaft.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum: Grant Hewison - Auckland Plan Refresh and Climate Change

Executive summary

1. Grant Hewison will be in attendance to speak to the board about the Auckland Plan Refresh and Climate Change.

Recommendation/s

That the Waitematā Local Board:

a) thank Grant Hewison for his attendance and presentation about the Auckland Plan Refresh and Climate Change.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitematā Local Board

18 July 2017

Auckland Transport update – July 2017

File No.: CP2017/13702

Purpose

1. This report; responds to resolutions and requests on transport-related matters, provides an update on the current status of the Local Board Transport Capital Fund, provides transport related information on matters of specific application and interest to the board and its community, and provides a summary of consultation material sent to the board.

Executive summary

2. In particular, this report covers:

· An update on the local board’s Transport Capital Fund, Traffic Control Committee decisions and an overview of workshops with the board.

· Upcoming projects and activities of interest to the board including the creation of City Rail Link Ltd and consultation on the residential parking zone in Grafton

· Consultations including the response from Auckland Transport to the board’s feedback on the Midtown Busway consultation, a summary of responses from Auckland Transport to public consultation sent to the board, a summary of general information items sent to the board, and a summary of feedback received from the board.

Recommendation/s

That the Waitematā Local Board:

a) receive this report Auckland Transport Update – July 2017.

Comments

Transport capital fund update

3. As of the new electoral term Waitematā Local Board has $1,605,522 available in their Local Board Transport Capital Fund.

4. From this sum the board has approved up to $221,000 as additional funds for the Ponsonby Road Pedestrian Improvement Project.

5. Auckland Transport is investigating rough orders of costs for the following projects:

· Lighting of the Victoria Park Greenway and carpark upgrade

· Installation of a parklet on Nuffield Street

· Pedestrian safety improvements on Laxon Terrace

· Streetscape enhancement incorporating tree planting for St Marys Road

Traffic Control Committee decisions

6. Traffic and parking controls have a direct impact on road users. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. All changes to parking and traffic controls must be approved on a case-by-case basis, using AT's formal decision-making process. Please see Attachment A which outlines decisions made in Waitematā Local Board area in June 2017.

Workshop overview

7. Auckland Transport attended a workshop on the 27June 2017 to give an update on the Ponsonby Road Pedestrian Project.

8. Auckland Transport attended three workshops on the 4July 2017 on the subjects of the Federal Street Cycleway, the North Western Busway, and Auckland Transports Renewals and Maintenance Programme.

Upcoming projects and activities of interest to the Board

Creation of City Rail Link Ltd

9. The partnership has been formalised between Government and Auckland Council to deliver the 3.45 kilometre City Rail Link.

10. City Rail Link Ltd is a crown entity, listed under Schedule 4A of the Public Finance Act, owned by the Crown and Auckland Council. The company has full governance, operational and financial responsibility for the City Rail Link with clear delivery targets and performance expectations. It is governed by a board chairman and directors.

11. Procurement responsibilities were transferred from Auckland Transport to City Rail Link Ltd. Auckland Transport will now be engaged by City Rail Link Ltd to provide technical and operational support services.

Residential Parking Zone consultation underway for Grafton

12. Auckland Transport is consulting on paid parking with a residential parking zone for Grafton.

13. The proposal covers on-street parking in a section of Grafton south of the Auckland City Hospital. It would replace existing restrictions with the exception of bus stops, loading zones, mobility and car share parking, ‘no stopping at all times’ restrictions and the clearway on Grafton Road.

14. The proposed charges are $1 per hour for the first two hours, and $2 per hour after this, from 8am to 6pm, Monday to Friday. A residential parking zone would apply to some of the area; there would be no time limit for how long motorists can park.

15. In the proposed residential parking zone most residents would be able to apply for permits or coupons to exempt them from the on-street paid parking. Permits cost $70 per year, one-day coupons are $5, both are issued in order of priority to manage available parking.

16. A public open day to discuss the proposal will be held on Saturday 15 July, 9am-1pm, at the Domain Lodge Hall at 1 Boyle Street in Grafton.

17. More information on the proposal is available at http://at.govt.nz/haveyoursay

18. Public consultation closes at midnight on Sunday 30 July 2017 and Auckland Transport will be bringing the results to the board for their feedback on the project.

Consultations

Midtown Bus Consultation

19. The Project Team would like to thank the Waitematā Local Board for providing feedback on the Midtown Bus Consultations.

20. Following from the board’s questions and suggestions regarding the proposal, please see below for Auckland Transport final response:

Board feedback	Auckland Transport response
Strong support for Option Two (outbound on Wellesley Street) with least preference for Option One (Auckland Transport’s preferred option of outbound buses on Victoria Street) and support for minimising the impact on the Victoria Street Linear Park.	Concerns about impacts on Victoria St are acknowledged. Auckland Transport has developed a new option which avoids the need for buses on Victoria St and keeps them on Wellesley St.
More green and cycling/pedestrian friendly space to create a more inviting environment.	We have taken on board the strong support for this and will include this in the detailed design phase of the project.
Auckland Transport working with Auckland Council on the refresh of City Centre Master Plan programming and implementation of the Victoria Street Linear Park as soon as practicable.	By not requiring buses to use Victoria St, we will free up the ability for Auckland Council to determine when to best fund and deliver a linear park. The overall programming approach will go into the City Centre Master Plan refresh.
The design of the Wellesley Street route improving the amenity of the streetscape with additional greening and wider footpaths.	We have taken on board the strong support for this and will include this in the detailed design phase of the project.
Auckland Transport investigates additional route options to minimise the impact on the Wellesley Street service lane alongside the University of Auckland.	In response we have developed a new option which avoids the need for buses on the Wellesley Street slip lane.
Seeks early local board input before finalising the design of the midtown route or going out for further public consultation.	We will continue to involve the local board in the development of the project and will contact the local board ahead of further consultation.
Notes its concerns that the board’s position was incorrectly stated in the East- West Midtown Public Transport Link Indicative Business Case (final dated Feb 2017) and that at no time through the stakeholder workshops (held at the end of term 2 and attended by the transport portfolio holders) did the board support or endorse Auckland Transport’s preferred option.	We acknowledge that the wording of the draft Indicative Business Case did not accurately reflect the decision-making situation and the wording is to be amended for the final version.
The impact on the Linear Park of Auckland Transport’s options was not properly highlighted in Option 1 as a “disadvantage”	Concerns about impacts on Victoria Street are acknowledged.
The ability to deliver the Linear Park was not noted as a “benefit” in Options 2 and 3	Concerns about impacts on Victoria Street are acknowledged.
The feedback form did not allow submitters to select a preferred option. Where Auckland Transport goes out with a preferred option, the feedback form must offer the opportunity to express a preferred option (to agree or disagree with Auckland Transport's preference, as that is essential to the public to counter a preferred option if they disagree). Otherwise Auckland Transport shouldn’t express a preference.	We acknowledge this issue. This concern has been raised with Auckland Transport’s engagement team.

Point Chevalier to Westmere Project

21. The Project Team would like to thank the Waitematā Local Board for providing feedback on the Point Chevalier to Westmere project.

22. Following from the board’s questions and suggestions regarding the proposal, please see below for Auckland Transport final response:

Board feedback	Auckland Transport response
Works with Regional Facilities Auckland, key stakeholders and the Board on a comprehensive parking management plan for the wider Western Springs Precinct including opening up the “wasteland” area off Motions Road as a car park (as part of the Western Springs Precinct Plan)	Auckland Transport is participating in ongoing discussions on the development of a precinct-wide parking strategy for Western Springs, which is being led by Regional Facilities Auckland. Wider parking issues in the area, including the development of a precinct-wide parking strategy for Western Springs will be considered separately from this project.
Works with Auckland Council Parks on the location of safe crossing facilities across Meola Road to provide integrated connections to Lemmington Reserve and Meola Reef Reserve (as part of the Meola Reef Reserve Development Plan)	Auckland Transport has been in discussion with Auckland Council Parks to ensure the proposal does not preclude the future development of Meola Reef reserve. The location of proposed additional crossing facility near the entrance of Meola Reef Reserve has been discussed with Auckland Council Parks. As part of this project, Auckland Transport will seek opportunity to provide additional crossing facility near the entrance of Meola reef reserve will be assessed at Detail Design stage. Bus stop locations at this section will also be re-assessed and confirmed at detail design stage.
Reviews the location of bus stops and crossing points to ensure the bus stops best serve the Western Springs Football Club, Meola Reef Reserve and MOTAT 2	Auckland Transport will review the locations of the bus stop near the entrance of Meola Reef Reserve and MOTAT 2 at detail design stage.
Offers the Western Springs Football Club members travel management advice and support	The proposal provides an alternative transport mode for residents and general public. During construction, Auckland Transport will seek opportunity to ensure wider media coverage regarding the project to promote utilisation of the new cycle facility. As part of the media coverage, Auckland Transport will ensure the incorporation of travel management advice. Auckland Transport will offer to meet with the Western Springs Football Club to discuss travel management options and how Auckland Transport may offer potential support.
Works with Auckland Council to assess the need for a public toilet serving the Westmere shops on the cycle route and (if identified as necessary) reports back on possible locations and funding options	The Westmere shops section is not part of the proposal (Point Chevalier to Westmere cycle project) and this section falls under the Stage 2 work (Westmere Shops and West End Rd cycle project). Scheme design for Stage 2 is currently underway and this section has yet to be consulted. The proposal (Point Chevalier to Westmere cycle project) terminated just south of the Westmere shops. The board comment regarding the need for a public toilet to serve the Westmere shops is noted and will be consulted with Auckland Council as the design for Stage 2 work progresses.
Consider options for including additional street tree planting and minimising storm water run-off along Meola Road	The proposal has been developed with consideration on trees and stormwater run-off treatment. The majority of tress and existing infrastructure (i.e catchpits) to treat stormwater treatment along Meola Road will be retained and unchanged since the proposal mainly stays within the existing kerblines. Based on scheme level investigation, the stormwater run-off impact created by the new impermeable surface (the shared path on the northern side of Meola reserve section) is minor. Further stormwater assessment will be undertaken at detail design stage. Opportunity to plant additional street tree planting was discounted due to lack of available space and tight existing cross sections along Meola Rd in general.

Summary of responses to public consultation sent to the Board:

Item	Date sent to Board
Proposed Parking Restriction Change on Hardinge Street	13/6/217
Proposed Parking Restriction Change on Kitchener Street	14/6/2017
Loading Zone on Queen Street	15/6/2017
No Stopping At All Times Restrictions on Livingstone Street	26/6/2017
No Stopping At All Times Restrictions on Keppell Street	29/6/2017
Loading Zone on Eden Crescent	3/7/2017

Summary of general information items sent to the Board:

Item	Date sent to Board
The 2017-18 Renewals and Maintenance Programme	7/6/2017
Update on the Quay Street Cycleway Extension	7/6/2017
Kingdon Street, Newmarket - Parking changes	8/6/2017
Update on the Ponsonby Pedestrian Improvements Project	9/6/2017
No Stopping At All Times Restrictions on Keppell Street	9/6/2017
Hobson St Bus Stop Relocation	19/6/2017
Update on the Ponsonby Pedestrian Improvements Project	19/6/2017
Western Springs Pohutukawa - routine road maintenance only	28/6/2017
FYI: Works start notification letter Westhaven to City Cycleway	4/7/2017

Feedback received from the Board:

Item	Received
Feedback on the Victoria Street Cycleway	21/6/2017
AT election Sign Bylaw Review	26/6/2017

Consideration

Local board views and implications

23. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

24. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

25. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Traffic Control Committee June Decisions	19

Signatories

Author

Ben Halliwell - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

18 July 2017

Ellen Melville Centre operational plan including centre users and programme focus

File No.: CP2017/08588

Purpose

1. To approve Ellen Melville Centre’s users and programme focus and endorse the centre’s operational plan.

Executive summary

2. The Ellen Melville Centre (the centre) is being redeveloped as a thriving community hub for city centre residents and the wider community.

3. In 2013 the Waitematā Local Board commissioned the Morvern Group Limited to undertake a needs assessment to identify city centre community need and demand for developing the centre as a vibrant community hub.

4. The report and further community consultation identified the following user groups as:

a) city centre residents comprising individuals and families; migrants and students; and rough sleepers

b) city centre workers

c) visitors to Auckland.

5. The report found that the following programme focus would meet community need and demand: innovation and technology, arts and culture, new Aucklanders, building community, healthy body/healthy mind, empowering young people and connecting families.

6. The operational plan sets out the strategic context in which the centre operates, and communicates the centre’s service, vision, objectives and user profile.

7. The operational plan was included in the 2016/2017 Arts, Community and Events work programme.

8. Staff recommend that the local board approves the centre’s priority users and programme focus and endorses the operational plan.

9. Staff are planning a community open day for 16 September 2017; comprising of a street market with information stalls, entertainment including music, demonstrations and interactive events. The purpose of the open day is to engage and promote the centre’s programmes and activities to the community.

10. Staff are working with council’s strategic partnerships team to engage external partners to fund the monthly promotion of the Helen Clark Room (known as the urban lounge) at the centre.

Recommendation/s

That the Waitematā Local Board:

a) approve the users of the Ellen Melville Centre are prioritised as:

i. city centre residents comprising individuals and families; migrants and students; and rough sleepers

ii. city centre workers

iii. visitors to Auckland.

b) approve the programme focus for the Ellen Melville Centre as:

i. innovation and technology

ii. arts and culture

iii. new Aucklanders

iv. building community

v. healthy body/healthy mind

vi. empowering young people

vii. connecting families

c) endorse the operational plan for the Ellen Melville Centre (Attachment A to the agenda report).

Comments

Background

11. The redeveloped Ellen Melville Centre was formerly called the Ellen Melville and Pioneer Women’s Hall. Prior to closure for redevelopment it was operated as a venue for hire.

12. In 2013 the Waitematā Local Board commissioned the Morvern Group Limited to undertake a needs assessment to identify city centre community need and demand for developing the centre as a vibrant community hub.

13. The needs assessment findings were reported in the “Pioneer Women’s and Ellen Melville Hall: delivering a community facility for the city centre”. The local board accepted the findings of this report (WTM/2014/17).

14. The needs assessment report identified the following as factors for a successful hub:

· on-site staff

· a comfortable, welcoming, modern facility that is well maintained and connected to Freyberg Place

· the provision of up-to-date technology

· a range of activities at moderate prices

· good promotion and marketing.

The vision and objectives of the centre

15. Based on the community feedback, the needs assessment report proposed that the centre’s vision for the centre is a thriving community hub that serves local city centre residents and the wider community.

16. The needs assessment identified the objectives of the centre as follows:

a) support the local community by enabling opportunities for participation in a variety of programmes and events; social, interest, creative and educational groups and activities that appeal to them

a) facilitate and provoke a sense of community for city centre residents by offering a place to meet, gather and connect, and reflect the community in the look and feel of the centre

b) encourage a place that supports the exchange of ideas, information, skills and resources

c) create positive interest in the centre through dynamic and flexible management of the many spaces within it

d) offer a welcoming and friendly environment to all members of the local community, being responsive to changing needs and requirements

e) actively manage and adapt the centre’s programmes and activities to ensure the local community remains the focus

f) provide an appealing, attractive and well-maintained facility, respectful of its heritage with integrated indoor and outdoor flow that draws people into the centre.

17. The need for a gathering space to encourage connections and social interaction amongst residents and a place to meet new people is high across all city centre resident groups. Currently residents are meeting this need partially by gathering at cafes, restaurants and facilities such as the central library and parks.

18. The local board accepted the findings of the needs assessment report and endorsed the vision and objectives for the centre to guide the operational development (WTM/2014/17).

The centre’s operational plan

19. The local board approved the development and delivery of the centre’s operational plan in the 2016/2017 Arts, Community and Events work programme for Waitematā.

20. The operational plan sets out the strategic context in which the centre operates, and communicates the centre’s service vision, objectives and user profile. Section five of the plan (the centre’s practice model) outlines how the centre will run on a day-to-day basis and includes service types, hours of operation, staff resourcing, programming model, revenue and cost budgets and key performance measurement targets.

21. Staff worked with community and stakeholder groups including the City Centre Residents Group and Splice, and the local board to test and refine the centre’s vision and objectives. An externally facilitated staff and stakeholder workshop with the local board on 7 December 2016 supported and further refined the vision and objectives.

22. The centre’s operational plan has been documented (see attachment A).

23. Staff recommend that the local board endorses the operational plan.

Prioritising the centre’s users

24. The initial needs assessment report defined the users as local city centre residents and the wider community.

25. Staff consulted with a wide range of local stakeholders to refine the centre’s priority users. Staff also consulted with stakeholders on centre users at the local board workshop on 7 December 2016. This further engagement outlined above has enabled staff to prioritise the centre’s users as:

a) city centre residents comprising:

i. individuals and families

ii. migrants and students

iii. rough sleepers

b) city centre office workers

c) visitors to Auckl

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendano Christie
	Mark Davey
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Kathryn Martin - Relationship Manager/Senior Advisor